MS Excel - Intermediate Course

8/14/2019 MS Excel - Intermediate Course

1/53

Intermediate Microsoft Excel 2003Take your Microsoft Excel skills to the next level! Packed with useful information for the intermediate

ser, this course explains how to get the results you want from formulas and functions, how to find datamore easily with sorts and filters, how to manage multi-sheet workbooks, how to apply page formattinguch as headers and footers, and much more.

LessonsMore about Functions1.Excel offers hundreds of functions. In this lesson, you'll take a look at several of the most useful and practical ones, and learn how to get help with any of theothers that you might need. You'll also explore absolute cell referencing and itsrole in formula copying.Working with Multiple Worksheets2.

An Excel workbook is more than just a single sheet! In this lesson, you'll go 3-Dand learn how to use multiple sheets, name and format sheet tabs, and createformula and function references to cells on multiple sheets.

Finding, Sorting, and Filtering Data3.Long lists of data can be intimidating, but Excel has excellent sorting andfiltering capabilities to help bring that data under control. In this lesson, you'lllearn several strategies for finding and organizing data.

Advanced Formatting4.In this lesson, you'll learn powerful formatting skills for making your workbooksthe best they can be, such as styles, custom headers and footers, andconditional formatting.

More about FunctionsExcel offers hundreds of functions. In this lesson, you'll take a look at several of the most useful and practical

nes, and learn how to get help with any of the others that you might need. You'll also explore absolute celleferencing and its role in formula copying.

Welcome to the Course

Hello, and welcome to the course! Hopefully, you'll find it fun and useful.

This course is for graduates of the Beginning Microsoft Excel 2003 course, or for nyone who has basic Microsoft Excel skills and would like to know more. For thisourse, you should know how to do the following:

Enter and edit text in cells. Add and delete rows, columns, and cells.Change row height and column width.

Apply text formatting such as font changes, italicizing, and underlining. Apply borders and shading to cells.Use number formatting such as Currency and Percentage.Create math formulas and use simple functions such as SUM, AVERAGE, andCOUNT.

If you don't have the preceding skills, consider taking the Beginning MicrosoftExcel 2003 course.

What This Course Covers

This course will take you to the next level of expertise with Excel. You'll learn how too the following:

American ExpressBusiness GoldRewards Card

Apply today and letthe built-inMembershipRewards programreward you and your business. You canearn up to 100,000points in your first year alone, thats enoughfor 4 domestic round-trip airline tickets. Andwith so many ways toredeem points fromtravel to treats for youand your employees

youve got supportthat can help buildyour business. (Termsand Conditions Apply.)
http://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2Fhttp://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2Fhttp://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2Fhttp://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2F


2/53

Create worksheets that use formulas and functions for useful everyday tasks.Create formulas that include absolute references and named ranges.Sort data by single or multiple columns.Filter data by single or multiple criteria via examples and forms.Manage a multisheet workbook and refer to 3D ranges in formulas.Create custom page headers and footers.

Apply styles and conditional formatting.

Along the way, you'll pick up many tips and tricks for being a more effective Excelser, including using shortcut key combinations, toolbar buttons, and wizards.

Do I Need Excel 2003?

This course is based on Excel 2003, so you'll get the maximum benefit from it if youave Excel 2003 installed on your PC. However, earlier versions of Excel are fairlyimilar, especially Excel 2002, and most students find that they can complete at least0 percent of the course with an earlier version. If you run into areas where the stepsresented in the lesson don't work exactly the same way, try exploring the Helpystem to find the steps for your version for that task, or post a message for your lassmates on the Message Board asking for help from someone who has the sameersion you do.

To determine which version of Excel you have, open Excel, and then select Help >About Microsoft Office Excel.

Apply Now!

Just My BusinessInterview

iVillage and renownedbusiness journalist JJRamberg bring youthe "Just MyBusiness" interviewseries. In this excitingseries JJ will interviewemerging andexperiencedentrepreneurs. Youwill get an insidescoop on what its liketo own your ownbusiness as well asgreat advice on gettingstarted.

Watch the Video!

Review: Formulas and Functions

This lesson begins by brushing up your basic knowledge of formulas and functions. If

ou took the Beginning Microsoft Excel 2003 course, this will seem familiar to you, soeel free to move to the next section.

A formula is an equation that describes what should appear in a cell. A formula alwaysegins with an equals sign. A formula can be as simple as a reference to another cell,uch as =A1, or can be very complicated with multiple nested sets of parentheses.ormulas can use numbers, cell references, or a combination of the two, inonjunction with math operators for addition (+), subtraction (-), multiplication (*),ivision (/), or exponentiation (^).

Examples of formulas include:

A1A1+1A1/A2

When a formula contains more than one math operator, the operations are performedn the same order as in regular math. Exponentiation is done first, followed by

multiplication or division, and finally addition or subtraction. If you want to alter thatrder, you place the parts that should be done first in parentheses. For example:

(A1+A2)/5(A1*A2)^22*((A1+A2)-(A3+A4))

A function is a math operation (or group of operations) that has a textual name, suchs SUM or AVERAGE. Functions have two main advantages. One is that they allow

Excel to perform complicated math operations simply; for example, using the

Power Networking:How the Biz Does

Business

Go behind the scenesand find out howsuccessful producersused marketing,advertising, brandbuilding, and more to

become some of thetop names in theentertainment industryin the "Power Networking: How theBiz Does Business"webcast, sponsoredby OPEN from

American Express.Join host Peter Bart,Editor-In-Chief,Variety, onlinemoderators SusanSobbott and JohnJantsch, along withsuccessful producersSydney Pollack,Lawrence Bender andNancy Meyers as theyshare insights to help
http://ilearn.ivillage.com/outgoing?productId=3609&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18279002%3Bu%3Fhttp%3A%2F%2Fwww.openforum.com%2Feventcenterhttp://ilearn.ivillage.com/outgoing?productId=3609&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18279002%3Bu%3Fhttp%3A%2F%2Fwww.openforum.com%2Feventcenterhttp://ilearn.ivillage.com/outgoing?productId=3609&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18279002%3Bu%3Fhttp%3A%2F%2Fwww.openforum.com%2Feventcenterhttp://ilearn.ivillage.com/outgoing?productId=3609&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18279002%3Bu%3Fhttp%3A%2F%2Fwww.openforum.com%2Feventcenterhttp://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2F


3/53

AVERAGE function is easier than summing all the values, counting the values, andhen dividing the sum by the count. The other is that you can operate upon ranges of ells, such as A1:A100, rather than listing each cell individually as you must do in aormal formula.

Examples of functions include:

SUM(A1:A100)COUNT(A1:B5)AVERAGE(A1:B20)

The parameters of a function are called its arguments. Each function must be followedy a set of parentheses in which its arguments are placed. Even functions that requireo arguments must still have parentheses after the name, as in =TODAY( ). Thereceding function examples have one argument per function; that argument is theange on which the operation should operate. Other functions have multiplerguments. Some arguments are required; some are optional. When a function has

more than one argument, they're separated within the parentheses by commas.

grow your business.

Learn More!


iVillage and renownedbusiness journalist JJRamberg bring youthe "Just MyBusiness" interviewseries. In this excitingseries JJ will interviewemerging andexperiencedentrepreneurs. Youwill get an inside

scoop on what its liketo own your ownbusiness as well asgreat advice on gettingstarted.

Watch the Video!

Getting Help with Function Parameters

f you happen to remember the arguments needed, and the order in which they shouldppear, you can simply type the function into a cell. However, many people have aard time remembering the arguments for the various functions in Excel, so they relyn one of Excel's built-in Help features for functions.

Getting Help with Insert Function

The Insert Function feature enables you to find the correct function even if you don'tnow its name, and to fill in the correct arguments for it in simple text boxes. To use it,elect Insert > Function, and then locate the function you want to use in the Insertunction dialog box. You type keywords that have to do with the activity you want toerform, and Excel searches its available functions and recommends one. For xample, Figure 1-1 searches for a function that calculates the interest on a loan.

Make Mine a $MillionBusiness

Co-founded by CountMe In for WomensEconomicIndependence andOPEN from AmericanExpress, thisorganization helps

women entrepreneursbuild million-dollar companies. Eachyear, the groupsaward programpresents women withmoney, mentoring,and marketingsupport.

Learn More!

http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=2110&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18279001%3Bt%3Fhttp%3A%2F%2Fwww.makemineamillion.orghttp://ilearn.ivillage.com/outgoing?productId=2110&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18279001%3Bt%3Fhttp%3A%2F%2Fwww.makemineamillion.orghttp://ilearn.ivillage.com/outgoing?productId=2110&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18279001%3Bt%3Fhttp%3A%2F%2Fwww.makemineamillion.orghttp://ilearn.ivillage.com/outgoing?productId=2110&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18279001%3Bt%3Fhttp%3A%2F%2Fwww.makemineamillion.orghttp://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3609&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18279002%3Bu%3Fhttp%3A%2F%2Fwww.openforum.com%2Feventcenter


4/53

igure 1-1: The Insert Function dialog box.

After you select the desired function, you're prompted for the arguments, as shown inigure 1-2. Notice how all four of the arguments appear in bold in Figure 1-2. This

means the arguments are all required. You can type the range or value into each box,r you can click the Browse button to the right of a box to select the cell(s) in the

worksheet itself.

igure 1-2: Fill in the arguments for the selected function.

f you're confused, and you don't understand what you should put in the arguments,lick the Help on this function hyperlink in the bottom-left corner of the dialog box. The

Microsoft Excel Help window opens with more information about the select function,

s shown in Figure 1-3. From this, you learn that the final argument, Pv, is the startingmount of the loan.


Watch the Video!
http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100


5/53

igure 1-3: Use the Help system in Excel to get more information about functionsage.

Enlarge image

Getting Help While Typing a Function

After you've used Insert Function a few times for a certain function, you'll probablyecome familiar enough with it that you can type the arguments into the cell manually.

However, in case your mind goes blank as you're typing, Excel provides ScreenTipsnder the cell to remind you of the arguments. For example, Figure 1-4 starts the FV

unction (Future Value), and Excel displays that there are three required argumentslus two optional ones. The bold one is the one you should type now. After you typehat one and type a comma, the next one becomes bold. The arguments in bracketsre optional.

igure 1-4: Refer to the ScreenTip as you type the arguments for a function.

At any point during the typing process, you can change your mind and elect to go withhe Insert Function feature. Just click the Insert Function button (fx) on the formula bar o open a dialog box containing the text boxes for the arguments of the function you'vetarted.

Working with Dates and Times

n Excel, dates are numbers. Even though they might look like dates, behind the

cenes they're simple numeric values. To see this for yourself, try the followingxperiment:

In a new worksheet, enter 01/15/1900 in cell A1.1.Change the cell's number formatting to General. (Select Format > Cells, select2.General on the Number tab, and then click OK.) The value changes to 15.

Is the Date Off?

Some spreadsheetprograms, includingsome very oldversions of Excel,show dates in relationto January 2, 1904instead of January 1,
http://adminivillage.dc.powered.com/workbench/media/ns/11007//Excel03DoMorePL01fg03_large.gif


6/53

When you enter a date, Excel silently converts it to a number that represents theumber of days between that date and January 1, 1900. In this case, there are 15ays, so the value is 15. It formats the number with the Date format, so you canontinue thinking of it as a date, but Excel has already converted it to a number.

Now continue the experiment:

Change the number format of cell A1 back to Date, and select the 03/14/011.format.

Enter 1000 in cell A2. It appears as a normal number.2.Use Format Painter (the paintbrush tool on the Standard toolbar) to copy the3.formatting from cell A1 to A2. A2's value now appears as a date: 09/26/02.In cell A3, enter this formula: =A2-A1. The result is automatically formatted as a4.date.Now you want to know how many days are between the two dates. Change cell5.

A3 to General number format. From this you see that there are 985 daysbetween them. (In other words, 1000 minus 15.)

Date and Time Functions

There are two functions for displaying the current date and time in a worksheet:

=NOW( ) returns the current date and time.=TODAY( ) returns the current date (not the time).

Neither of these takes any argument, so you simply put blank parentheses after them.They're useful for creating automatically updated dates for worksheets that yourequently revisit and update.

Here's one more interesting time-related function: WEEKDAY. You use it to calculatewhat day of the week a particular date is. Days of the week are numbered starting with

for Sunday. If you put the date 02/17/2005 in cell A1, and then enter the following inell A2:

WEEKDAY(A1)

t returns a value of 5 (if the cell is formatted as General), indicating that this date is aThursday.

1900. If you open sucha worksheet in amodern version of Excel, all the datesappear to be off. Youcan correct this byselecting Tools >Options, and then onthe Calculation tab,checking the 1904date system

checkbox. This shiftsthe dates; remember to turn this option off again when you'refinished with thatworkbook, however.


Apply today and letthe built-inMembershipRewards programreward you and your business. You canearn up to 100,000points in your first year alone, thats enoughfor 4 domestic round-trip airline tickets. Andwith so many ways toredeem points fromtravel to treats for youand your employees


Apply Now!


iVillage and renownedbusiness journalist JJRamberg bring youthe "Just MyBusiness" interview

series. In this excitingseries JJ will interviewemerging andexperiencedentrepreneurs. Youwill get an insidescoop on what its liketo own your own
http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2Fhttp://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2Fhttp://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2Fhttp://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2Fhttp://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2F


7/53

business as well asgreat advice on gettingstarted.

Watch the Video!

Formula Copying and Absolute References

When you copy a formula that contains cell references, Excel adjusts thoseeferences to refer to cells that are relative to the new location.

or example, suppose you have this formula in cell C4:

A4+B4

This formula says "sum the values in the two cells immediately to the left." Therefore,f you copy this formula to cell N8, it becomes =L8+M8 because those are the twoells immediately to the left of the new location.

Why does Excel do this? It's primarily a matter of convenience. Usually, when youopy a formula, you don't want it to be exactly the same as the original; you want it topply referentially to a new location. The makers of Excel knew this, so they madeelative references the default.

The alternative is absolute references. An absolute reference does not shift whenopied. Absolute references are indicated with dollar signs preceding both the row andhe column. For example, to refer absolutely to cell B4, you type $B$4.

The two dollar signs are required because there might be times when you want to"freeze" just the row or just the column. For example, $B4 freezes only thecolumn, whereas B$4 freezes only the row. These are called mixed references.

igure 1-5 shows a simple worksheet for calculating loan payments when variousmounts are borrowed. The PMT function in cell C4, shown in the formula bar, usesbsolute references to the interest rate ($C$1) and the loan term ($C$2), but a relativeeference to the amount (B4). That way, when the formula is copied to C5:C15, themount reference changes but the other items do not.

Power Networking:

How the Biz DoesBusiness

Go behind the scenesand find out howsuccessful producersused marketing,advertising, brandbuilding, and more tobecome some of thetop names in theentertainment industryin the "Power Networking: How theBiz Does Business"webcast, sponsoredby OPEN from

American Express.Join host Peter Bart,Editor-In-Chief,

Variety, onlinemoderators SusanSobbott and JohnJantsch, along withsuccessful producersSydney Pollack,Lawrence Bender andNancy Meyers as theyshare insights to helpgrow your business.

Learn More!


iVillage and renownedbusiness journalist JJRamberg bring youthe "Just My

Business" interviewseries. In this excitingseries JJ will interviewemerging andexperiencedentrepreneurs. Youwill get an insidescoop on what its like
http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3609&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18279002%3Bu%3Fhttp%3A%2F%2Fwww.openforum.com%2Feventcenterhttp://ilearn.ivillage.com/outgoing?productId=3609&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18279002%3Bu%3Fhttp%3A%2F%2Fwww.openforum.com%2Feventcenterhttp://ilearn.ivillage.com/outgoing?productId=3609&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18279002%3Bu%3Fhttp%3A%2F%2Fwww.openforum.com%2Feventcenterhttp://ilearn.ivillage.com/outgoing?productId=3609&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18279002%3Bu%3Fhttp%3A%2F%2Fwww.openforum.com%2Feventcenterhttp://ilearn.ivillage.com/outgoing?productId=3609&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18279002%3Bu%3Fhttp%3A%2F%2Fwww.openforum.com%2Feventcenterhttp://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100


8/53

igure 1-5: This worksheet refers absolutely to cells C1 and C2.

To set up an absolute or mixed reference, manually type the dollar signs into theormula or function. Or, as a shortcut, after you click the cell reference, press F4 toycle through all the available absolute, relative, and mixed combinations.

Creating and Referencing Named Ranges

o far in this lesson, you've seen ranges referenced by listing the top-left and bottom-ight cells with a colon between them, like this: A1:C12. In most cases that's the mostfficient way of doing it.

However, if you're going to refer to the same range many times in a worksheet, andou find yourself having to look up the range every time because you can't remember t, you might find it advantageous to name the range. Naming a range assigns a texteference to it that (presumably) has a logical meaning you'll be more likely toemember.

or example, cells C2, C3, and C4 are named goods, labor, and price, respectively.Cell C5 uses these names in the formula in C5, as shown in Figure 1-6:

price-(goods+labor)

to own your ownbusiness as well asgreat advice on getting

started.

Watch the Video!
http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100


9/53

igure 1-6: Cells C2, C3, and C4 have all been given names.

You can name a single cell or a range of cells. The process is the same either way:

Select the cell(s).1.

Click in the Name box, which is at the left end of the formula bar. (It's where the2. active cell's row and column reference normally appear.)Type the name you want to use for the range, as shown in Figure 1-7, and3.press Enter. In Figure 1-7, cell C5 is named profit.

igure 1-7: Name a range by typing text in the Name box.

Enlarge image

Named ranges are absolute references by default. A reference to the range doesnot change when you copy it to another cell.

Practice with Named Ranges

Now that you understand the concept, try creating some named ranges yourself.ollow these steps:

In a new worksheet, type the data and text shown in Figure 1-8.1.


Apply today and letthe built-inMembershipRewards programreward you and your business. You can
http://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2Fhttp://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2Fhttp://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2Fhttp://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2Fhttp://adminivillage.dc.powered.com/workbench/media/ns/11007//Excel03DoMorePL01fg07_large.gif


10/53

igure 1-8: Create this worksheet to start with.

Select the range B2:D2. Click in the Name box and type Sam.1.Select the range B3:D3. Click in the Name box and type Joe.2.Select the range B4:D4. Click in the Name box and type Mike.3.In E2, type =sum(sam). In E3, type =sum(joe). In E4, type =sum(mike).4.In E5, type =sum(sam,mike,joe) for a grand total. The finished worksheet5.should look like Figure 1-9.

igure 1-9: The completed example worksheet.

earn up to 100,000points in your first year alone, thats enoughfor 4 domestic round-

trip airline tickets. Andwith so many ways toredeem points fromtravel to treats for youand your employees


Apply Now!



Watch the Video!

More on Named Ranges

Here are some other things you can do with named ranges.

Updating (Applying) References

f you create a named range after you've already referred to that range in someormulas or functions, you can automatically update them to use the name rather thanhe old row-and-column naming convention. This is known as applying the name.

To update all the formulas and functions in the worksheet for the new name:

Power Networking:How the Biz DoesBusiness

Go behind the scenesand find out howsuccessful producersused marketing,advertising, brandbuilding, and more to
http://ilearn.ivillage.com/outgoing?productId=3609&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18279002%3Bu%3Fhttp%3A%2F%2Fwww.openforum.com%2Feventcenterhttp://ilearn.ivillage.com/outgoing?productId=3609&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18279002%3Bu%3Fhttp%3A%2F%2Fwww.openforum.com%2Feventcenterhttp://ilearn.ivillage.com/outgoing?productId=3609&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18279002%3Bu%3Fhttp%3A%2F%2Fwww.openforum.com%2Feventcenterhttp://ilearn.ivillage.com/outgoing?productId=3609&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18279002%3Bu%3Fhttp%3A%2F%2Fwww.openforum.com%2Feventcenterhttp://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2F


11/53

Click in a blank cell.1.Select Insert > Name > Apply.2.In the Apply Names dialog box, select the named range, as shown in Figure 1-3.10.

igure 1-10: The Apply Names dialog box.

Click OK.1.

Changing or Deleting a Named Range

To change a name, or delete one:

Select Insert > Name > Define. The Define Name dialog box appears, as1.shown in Figure 1-11.

igure 1-11: The Define Name dialog box.

Select the name to change or delete.1.To change the range to which the name refers, change the values in the Refers2.to text area. To delete the name, click the Delete button.Click OK.3.

Automatically Assign Names

Here's a real time-saver. If you have a simple one-to-one relationship between a textabel and a number in an adjacent cell (to its right or below it), Excel allows you toefer to the number by using the text label in a formula or function. You do not have toxplicitly define the name.

To set this up, select Tools > Options, and then on the Calculation tab, check theAccept labels in formulas checkbox, as shown in Figure 1-12.

become some of thetop names in theentertainment industryin the "Power Networking: How theBiz Does Business"webcast, sponsoredby OPEN from

American Express.Join host Peter Bart,Editor-In-Chief,Variety, onlinemoderators SusanSobbott and JohnJantsch, along withsuccessful producersSydney Pollack,Lawrence Bender andNancy Meyers as theyshare insights to helpgrow your business.

Learn More!



Watch the Video!
http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3609&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18279002%3Bu%3Fhttp%3A%2F%2Fwww.openforum.com%2Feventcenter


12/53

igure 1-12: Tell Excel to accept labels in formulas.

rom that point on, you can use the text in the adjacent cell to refer to a number.

To try this, create the worksheet shown in Figure 1-13.

igure 1-13: Create this worksheet to test automatic label usage.

n cell B6, enter =Tom+Dick+Harry. Excel shows the result, even though you haventxplicitly defined the names to refer to the cells containing the numbers.

You could've used =SUM(Tom,Dick,Harry) to produce the same result.

Creating a Checkbook Register

Now that you know the basics of formulas and functions in a worksheet, you need tonow some practical examples, such as a checkbook register. If all you want to do israck your checkbook balance, you don't need a full-blown financial program; you canse Excel.

Save this workbook; creating it is part of this lesson's assignment. Save the file asMyFinances.xls.

To begin, enter the labels shown in Figure 1-14, and format them as bold, underlined,nd with a grey-shaded background. Widen the columns as needed, and merge andenter the My Checkbook label across the top row. Use the =TODAY( ) function tohow today's date.

Make Mine a $MillionBusiness

Co-founded by CountMe In for WomensEconomicIndependence andOPEN from AmericanExpress, thisorganization helpswomen entrepreneursbuild million-dollar

companies. Eachyear, the groupsaward programpresents women withmoney, mentoring,and marketingsupport.
http://ilearn.ivillage.com/outgoing?productId=2110&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18279001%3Bt%3Fhttp%3A%2F%2Fwww.makemineamillion.orghttp://ilearn.ivillage.com/outgoing?productId=2110&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18279001%3Bt%3Fhttp%3A%2F%2Fwww.makemineamillion.orghttp://ilearn.ivillage.com/outgoing?productId=2110&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18279001%3Bt%3Fhttp%3A%2F%2Fwww.makemineamillion.org


13/53

igure 1-14: Create this worksheet to start a checkbook register.

Enlarge image

n the first line of the register (cell E6), enter the opening balance. For this exercise,se $10,000. (It's nice to dream, eh?)

ormat the cells accordingly. For example, format the date cells as Date, the Payeeells as text, and the rest as Currency so that negative numbers appear in red and inarentheses.

n the next row of the Balance column (cell E7), enter a formula that starts with therevious balance, subtracts any withdrawal in the line, and then adds any deposit inhe line. Can you figure it out on your own?

ust in case you didn't figure it out, here's the formula:

E6-C7+D7

Next, copy that formula into the cells directly below it (say, 50 rows or so). The easiestway to do that is with the fill handle, which is the small black square in the bottom-rightorner when the cell is selected.

Drag the fill handle down so the formula fills the cells under it, as shown in Figure 1-5. The copies are relative references, which is what you want here. All the copiesead $10,000.00 at this point because you haven't entered any transactions.

igure 1-15: Copy the formula into the rows below using the fill handle.

Enlarge image

Learn More!



Watch the Video!
http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=2110&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18279001%3Bt%3Fhttp%3A%2F%2Fwww.makemineamillion.orghttp://adminivillage.dc.powered.com/workbench/media/ns/11007//Excel03DoMorePL01fg15_large.gifhttp://adminivillage.dc.powered.com/workbench/media/ns/11007//Excel03DoMorePL01fg14_large.gif


14/53

Now add a column for the check number. Do you remember how to add a column to aworksheet? Select the column to the right of where it should appear, and then selectnsert > Columns. In this case, insert the new column between the Date and Payeeolumns, and label it Chk#.

Now enter a withdrawal transaction in row 7, and a deposit transaction in row 8. Youo not want to start with row 6 because that's where the raw opening balanceppears; any transaction entered in that row would not calculate properly.

or example, enter the transactions shown in Figure 1-16.

igure 1-16: Enter these transactions.

Enlarge image

Now continue working on the checkbook register by completing the following optionalinishing touches:

Add another narrow column in which you can place an R for Reconciled when youbalance your checkbook. You can put it anywhere, but a common placement for such a column is to the left of the Withdrawal column.Shade every other line pale green. To do this, shade one line (row 7), but not thenext line (row 8). Next, select both rows, click Format Painter, and then drag acrossthe range of cells on which to paint this format.

Apply borders on all sides of all cells in the register's data grid. For example, youmight start at cell A5 and apply the borders to all cells in the range below and to itsright.

igure 1-17 shows the finished register.

igure 1-17: The completed register.

Enlarge image
http://adminivillage.dc.powered.com/workbench/media/ns/11007//Excel03DoMorePL01fg17_large.gifhttp://adminivillage.dc.powered.com/workbench/media/ns/11007//Excel03DoMorePL01fg16_large.gif


15/53

Creating a Loan Amortization Table

Now let's try something just a little more challenging. Suppose you have a homemortgage and you would like to know what effect it will have if you make an extra

ayment, or regularly pay more than the minimum on your loan. Excel can help youind out.

Save this workbook; creating it is part of this lesson's assignment. Save the file asLoanWhatIf.xls.

To begin, create the worksheet shown in Figure 1-18.

igure 1-18: Start with these labels.

Enlarge image

Now follow these steps:

Auto-fill the numbers 1 through 360 in cells A10 through A369.1.In cell D3, enter 6%. Ensure that the cell is formatted as Percentage.2.In cell D4, enter a formula that divides this amount by 12: =D3/12. Apply the3.Percentage format to the cell, with two decimal places shown.In cell D5, enter 0 and apply the Currency format.4.In cell D6, enter 200000 and apply the Currency format. Widen column D if 5.needed.

Apply the Currency format to columns B, E, F, G, and H, plus the range6.

D10:D369.In D7, enter 360. (That's 12 payments a year times 30 years -- a 30-year 7.mortgage.) Apply the General number format to the cell if it is not already so.

At this point, your worksheet should resemble Figure 1-19.8.


Apply today and letthe built-inMembershipRewards programreward you and your business. You canearn up to 100,000points in your first year alone, thats enoughfor 4 domestic round-trip airline tickets. Andwith so many ways to

redeem points fromtravel to treats for youand your employees


Apply Now!



Watch the Video!
http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2Fhttp://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2Fhttp://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2Fhttp://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2Fhttp://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2Fhttp://adminivillage.dc.powered.com/workbench/media/ns/11007//Excel03DoMorePL01fg18_large.gif


16/53

igure 1-19: Your spreadsheet should resemble this.

Enlarge image

Now continue with these steps to complete your spreadsheet:

Create the following range names:1.

D4: Rate

D6: Amount

D7: Length

In cell B10, enter the PMT function to calculate the loan payments:1.=PMT(Rate,Length,Amount).Notice that the value in B10 is negative. You want it to be a positive number, so2.enclose the function within an ABS function (absolute value) like this:=ABS(PMT(Rate,Length,Amount)).

The ABS function is very handy. It shows the absolute value of a number. If theumber is already positive, it has no effect; if the number is negative, it changes it toositive.

Copy the function from B10 to B11:B369.1.Enter the first day of next month in cell C10. (For example, if next month is2.

August, 2005, enter 08/01/05.)Enter the next month following it in cell C11, for example, 09/01/05.3.Select C10:C11, and then Autofill the other dates into C12:C369.4.In cell E10, enter a formula to calculate the interest paid in the first loan5.payment: =D6*D4.In cell D10, enter a formula to calculate the principal paid in the first loan6.payment: =B10-E10, and then copy that formula to D11:D369.In G10, enter an absolute reference to cell D5: =$D$5. Copy that formula into7.G11:G369.In H10, enter a formula to calculate the balance of the debt after the payment8.and after any extra payments you might make: =D6-D10-F10-G10.

At this point, your worksheet should resemble Figure 1-20.

igure 1-20: The first payment has been calculated.

Enlarge image

o far, the formulas and functions you created for that first payment have referred tohe opening balance. That won't work for the next payments because they should refer
http://adminivillage.dc.powered.com/workbench/media/ns/11007//Excel03DoMorePL01fg20_large.gifhttp://adminivillage.dc.powered.com/workbench/media/ns/11007//Excel03DoMorePL01fg19_large.gif


17/53

o the remaining loan balance instead. Therefore, you need to set them upeparately:

In cell E11, enter a formula that calculates the interest on the current loan1.balance: =H10*$D$4.

Notice that the reference to H10 is relative so that when you copy the formulalater, it refers to the current balances, but the reference to D4 is absolute becausethat's always where the monthly rate is.

Copy the formula from E11 to E12:E369.1.In cell H11, enter a formula that calculates the loan balance after the current2.payment: =H10-D11-F11-G11, and then copy that formula to H12:H369.

Congratulations! You've created a loan amortization table. It should look like Figure 1-1 at this point. Scroll down to row 369 and notice that it comes out to exactly 360ayments with a loan balance of zero.

igure 1-21: The completed loan amortization table.

Enlarge image

But wait -- there's more. You can use this worksheet to play "what if" with your loan.Try the following:

Enter $100 in cell D5 to find out what would happen if you paid $100 extra eachtime. Scroll down and see that you would save over 60 payments (that's 5 years) if you did that. The row where the Balance amount turns negative (in parentheses) isthe line of the last payment.Change cell D5 back to $0, and enter $1,000 in F10. Scroll down to find out howmaking a one-time payment of $1,000 at the beginning of the loan period woulddecrease the loan length. It shaves five payments off the end, saving you almost$6,000!Clear cell F10 again, and change the interest rate in cell D3 to 5.5%. It doesn'tchange the loan term, but it does change the amount of each payment.

Moving On

n this lesson, you learned many handy tips and tricks for working with formulas and
http://adminivillage.dc.powered.com/workbench/media/ns/11007//Excel03DoMorePL01fg21_large.gif


18/53

unctions, and you created a couple of useful financial worksheets that you can savend modify later on your own.

Before you move on, do the assignment and quiz to make sure you have grasped theey concepts presented in this lesson. If you have any questions or comments, feelree to post them on the Message Board.

n Lesson 2, you'll learn how to work with multiple sheets in a workbook.

Assignment #1

If you haven't created and saved the checkbook register from Lesson 1, do so now.1.Save the file as MyFinances.xls. You need this file for the Lesson 2 assignment.If you haven't created and saved the loan amortization table discussed in Lesson 1, do2.so now. Save the file as LoanWhatIf.xls.(Optional) Do whichever of the following interests you the most, and save it as3.Lesson1Assign.xls.

Create a worksheet that compares two loans for the same amount of money --one with a lower interest rate but with higher upfront costs (such as points,closing costs, and so on).

Create a register in which you can track the charges, payments, and interest/feeson one of your credit cards.

Create a worksheet that shows you how much you should tip at a restaurant for various bill amounts. Set up separate columns for different percentages such as10%, 15%, and 20%.

Quiz #1Question 1:How would you write an absolute reference to cell B1?

) $B1B) $B$1C) B$1$D) B$1

Question 2:Which of these is a function?

) =A1B) =((A1+A2)/10)^2C) Both of theseD) Neither of these

Question 3:How does Excel store dates?

A) As a text stringB) As a number representing the entered date divided by 365C) As a number representing the number of days between December 31, 1901 and the entered dateD) As a number representing the number of days between January 1, 1900 and the entered date

Question 4:s =sum(Patrick) a valid function?

) Never B) Sometimes


19/53

C) Always

Question 5:What does the ABS function do?

A) Displays the absolute value of the number, so any negatives are converted to positives.B) Reverses the positive/negative sign of a value, so negatives turn to positives and positives turn to

egatives.C) Sums the values of all cells to the left of the current cell.D) Turns all references to cells within it into absolute references.

Working with Multiple WorksheetsAn Excel workbook is more than just a single sheet! In this lesson, you'll go 3-D and learn how to use multipleheets, name and format sheet tabs, and create formula and function references to cells on multiple sheets.

Working with Sheet Names and Tabs

Welcome back! In this lesson, you'll learn how to expand beyond single sheets, creatingrue 3-D workbooks with multiple sheets and references between them.

Back in the early days of spreadsheets, a data file had only one sheet in it. In currentersions of Excel, a file, also known as a workbook, can have many sheets in it. Byefault, each workbook has three sheets: Sheet1, Sheet2, and Sheet3. You can switchetween them by clicking the appropriate tab at the bottom of the window, as shown inigure 2-1.

igure 2-1: Sheet tabs at the bottom of a workbook window.

Changing a Sheet Name

As you're creating spreadsheets, you'll probably want to change the names of the sheetso reflect what they contain. It's much easier to remember that your budget is on a tabamed Budget than on a tab named Sheet1, after all.

To change a tab's name, double-click it to move the insertion point into the tab, and thenust type the desired name. Alternatively, you can select Format > Sheet > Rename. You

an make the names as long as you need them to be, but a long name makes the tabery wide so that there's less room to see the other tabs.

f you're going to refer to a sheet's name in a formula on another sheet (which, by theway, is called a 3-D reference and is covered later in the lesson), select a short sheet

ame with no spaces in it. This makes it easier to reference.

Scrolling Through the Tabs

When all the tabs don't fit across the bottom of the workbook in the allotted area, scroll

rrows appear that allow you to scroll from side to side through the tabs in the workbook,s shown in Figure 2-2.

Background Color

Do you want toadd a backgroundto the entire sheetrather than just thetab? Select Format> Sheet >Background toselect a photo asthe background, or select the entireworksheet (pressCtrl+A ), and thenuse the Fill Color

button (on theFormatting toolbar)to fill all cells withany solid color.

AmericanExpressBusiness GoldRewards Card

Apply today and letthe built-inMembershipRewardsprogram rewardyou and your business. You canearn up to 100,000points in your firstyear alone, thatsenough for 4

domestic round-trip airline tickets. And with so manyways to redeempoints fromtravel to treats for you and your employees
http://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2Fhttp://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12564&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2Fhttp://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12564&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2Fhttp://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12564&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2Fhttp://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12564&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2F


20/53

igure 2-2: Scroll arrows at the bottom of a workbook window.

Changing a Tab Color

By default all tabs are white. You can change each tab's color if you want to color codeour workbook. (You must have Excel 2002 or later to do this.)

To select a color for a tab:

Right-click the tab and select Tab Color, or select Format > Sheet > Tab Color.1.In the Format Tab Color dialog box, shown in Figure 2-3, select a color, and then2.click OK.

igure 2-3: Format Tab Color dialog box.

After you change the color, when the tab is selected (that is, when its sheet is on top), theab appears white with a thin band of color at the bottom. When the tab is not selected, itppears in the solid color you select for it.

youve got supportthat can help buildyour business.(Terms andConditions Apply.)

Apply Now!


iVillage andrenownedbusiness journalistJJ Ramberg bringyou the "Just MyBusiness"interview series. Inthis exciting seriesJJ will interviewemerging andexperiencedentrepreneurs.You will get aninside scoop onwhat its like to

own your ownbusiness as wellas great advice ongetting started.

Watch the Video!

Working with SheetsNow that your sheets have well-thought-out names and artful colors, there are other hings you can do with them.

Selecting Multiple Sheets at Once

You might want to perform some operations, such as deleting sheets, on more than oneheet at a time. To select multiple sheets, hold down Ctrl as you click each tab, or clickhe first one and press Shift while clicking the last one to select a contiguous range of heets.

Deleting Sheets

t's not necessary to delete the extra blank sheets in a workbook; you can just ignorehem. You can, however, delete any sheet (except the last one; a workbook can't beompletely devoid of sheets). To delete a sheet, right-click its tab and select Delete. If


Apply today and letthe built-in

MembershipRewardsprogram rewardyou and your business. You canearn up to 100,000points in your firstyear alone, thats
http://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2Fhttp://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12564&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2Fhttp://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12564&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2Fhttp://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12564&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2Fhttp://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12564&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2Fhttp://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12564&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12564&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12564&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12564&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2F


21/53

here's anything on the tab, you're asked to confirm. Click the Delete button to do so.

The Undo operation does not work on sheet deletions. Once the sheet is gone, it'sgone for good. If you accidentally delete an important sheet, and you haven't resavedyour work since you opened the workbook, close the file without saving your changesand then reopen the original file.

nserting New Blank Sheets

Here's a procedure where the fastest method is actually the menu command. (That's rare,s you've probably noticed in your work with Excel.) To insert a new worksheet, selectnsert > Worksheet. The new sheet appears to the left of the selected sheet when youssue the command.

Alternatively, you can right-click any existing sheet's tab and select Insert. The Insertialog box appears. In that dialog box, select Worksheet, and then click OK. The dialogox has many other options besides a default-format worksheet. You can select fromemplates on your local PC (the Spreadsheet Solutions tab) or online, insert a chart, ando on, as shown in Figure 2-4.

igure 2-4: The Insert dialog box offers a lot more than just blank worksheets.

enough for 4domestic round-trip airline tickets.

And with so manyways to redeempoints fromtravel to treats for you and your employees youve got supportthat can help build

your business.(Terms andConditions Apply.)

Apply Now!


iVillage andrenownedbusiness journalistJJ Ramberg bringyou the "Just MyBusiness"interview series. Inthis exciting seriesJJ will interviewemerging andexperienced

entrepreneurs.You will get aninside scoop onwhat its like toown your ownbusiness as wellas great advice ongetting started.

Watch the Video!

Copying and Moving Worksheets

To reorder the sheets in your workbook, drag a worksheet tab to the left or right. As yourag it, a small black triangle and an icon that looks like a piece of paper appear. Justrop the sheet where you want it, as shown in Figure 2-5.

igure 2-5: Reorder the sheets by dragging them.

Another way to rearrange sheets -- or to copy them-- is with the Move or Copy command.Yes, that's a single command, but it serves two separate purposes. It's more powerfulhan the drag-and-drop method because you can use it to move or copy a sheet from one

workbook to another if desired. To use it, follow these steps:


Apply today and let

the built-inMembershipRewardsprogram rewardyou and your business. You canearn up to 100,000points in your first


22/53

If moving or copying between workbooks, make sure both workbooks are open.1.Right-click the tab to be moved or copied and select Move or Copy.2.In the Move or Copy dialog box, select the workbook into which to move or copy (if 3.different from the current workbook).In the Before sheet list, select the sheet that you want to move the sheet in front of.4.In Figure 2-6, Sheet 5 will be moved between Sheet 4 and Sheet 6. To place thesheet at the end of the workbook (that is, with its tab in the rightmost position),select (move to end).

igure 2-6: The Move or Copy dialog box.

If this is a copy operation (rather than a move), check the Create a copy checkbox.Copying a sheet copies all content on it.

Click OK.1.

Hiding and Unhiding Sheets

Hiding a sheet is useful when you prefer not to lose whatever is on the sheet but you don'twant the information to be obvious to others with whom you'll share the workbook. Other

sers can still view the hidden sheet simply by unhiding it, but unless they think to look for idden sheets, they probably won't notice it's there. This option does provide some

measure of security.

To hide the current sheet, select Format > Sheet > Hide.

To unhide hidden sheets, select Format > Sheet > Unhide. An Unhide dialog boxappears listing all the hidden sheets. Click the one you want to unhide, and then clickOK.

year alone, thatsenough for 4domestic round-trip airline tickets.

And with so manyways to redeempoints fromtravel to treats for you and your employees youve got supportthat can help buildyour business.(Terms andConditions Apply.)

Apply Now!


iVillage andrenownedbusiness journalistJJ Ramberg bringyou the "Just MyBusiness"interview series. Inthis exciting seriesJJ will interview

emerging andexperiencedentrepreneurs.You will get aninside scoop onwhat its like toown your ownbusiness as wellas great advice ongetting started.

Watch the Video!

Viewing Multiple Sheets at Once

Usually, one sheet only is visible at a time, but you can set up Excel to view multipleheets side-by-side.

To view multiple sheets, follow these steps:

Select Window > New Window. Do this as many times as needed until you have a1.window for every worksheet you want to see simultaneously.Select Window > Arrange. The Arrange dialog box appears, as shown in Figure 2-2.7.


Apply today and letthe built-inMembershipRewardsprogram reward


23/53

igure 2-7: The Arrange dialog box.

Check the Windows of active workbook checkbox.1.Select Tiled.2.Click OK. The windows show the same workbook in each window. For example, in3.Figure 2-8, there are three windows. Each one is still showing Sheet1 at this point.

igure 2-8: Three views of the same workbook, each individually viewable.

In each of the windows, click a different tab to display a different sheet.1.

Changing the Default Number of Sheets

As mentioned earlier, by default, there are three sheets in every worksheet. You canhange this default by doing the following:

Select Tools > Options.1.Click the General tab.2.In the Sheets in new workbook text box, change the number, as shown in Figure 2-3.9.

you and your business. You canearn up to 100,000points in your firstyear alone, thatsenough for 4domestic round-trip airline tickets.

And with so manyways to redeempoints fromtravel to treats for you and your employees youve got supportthat can help buildyour business.(Terms andConditions Apply.)

Apply Now!


iVillage andrenownedbusiness journalistJJ Ramberg bringyou the "Just MyBusiness"interview series. Inthis exciting seriesJJ will interviewemerging andexperiencedentrepreneurs.You will get aninside scoop onwhat its like toown your ownbusiness as well

as great advice ongetting started.

Watch the Video!
http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12564&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12564&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12564&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12564&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2F


24/53

igure 2-9: Change the default number of sheets here.

Click OK. All new workbooks will have the specified number of sheets.1.

Referring to a Cell on a Different Sheet

Each sheet uses the same row and column naming, so in a multiple-sheet workbook,here are several cells with the same name. (There's A1 on Sheet1, A1 on Sheet2, and son.) It's not a problem as long as each formula and function is confined to the two-imensional environment of its own sheet. However, when you need to refer to another ell on a different sheet, some additional naming clarification is required.

To refer to a cell on a different sheet, you precede the name with the sheet name,ollowed by an exclamation point; for example, A1 on Sheet1 is

Sheet1!A1

This is why you should keep the sheet names short. It saves you time when you have tout the sheet name in the reference.

f you want to use a long sheet name but you have a lot of formulas to set up, first, namehat sheet with a very short name (or use the default name), and then use that name toet up all your formulas. When you're finished, rename the sheet to the long name you

want; all the formulas change their references automatically.

When sheet names have spaces in them, an additional challenge appears: How do youccount for the space in a formula when formulas are not allowed to have spaces inhem? The answer is to enclose the sheet name in single quotation marks. For example, if he sheet is called My Sheet, a reference to cell A1 is

My Sheet'!A1

Building Multisheet Formulas by Selecting

t's often easier to select the cells you want when building a formula than it is to type theames manually. It's not much different when those cells are on different sheets than

when they're on the same sheet:

Type = to start your formula or function.1.Type the formula or function up to the point where you want to insert the reference2.


Apply today and letthe built-inMembershipRewardsprogram rewardyou and your business. You canearn up to 100,000points in your firstyear alone, thatsenough for 4domestic round-trip airline tickets.

And with so many

ways to redeempoints fromtravel to treats for you and your employees youve got supportthat can help buildyour business.(Terms andConditions Apply.)

Apply Now!

http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12564&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=3709&placementId=2600&lessonId=12564&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B126606275%3B4798747%3By%3Fhttp%3A%2F%2Filearn.ivillage.com%2Fsponsors%2Fvideo_player.jsp%3FcampusId%3D1100http://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12564&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%26ct%3D24%23%2Fapply%2Fhttp://ilearn.ivillage.com/outgoing?productId=2109&placementId=1700&lessonId=12563&courseId=11447&eventType=PDC&targetUrl=http%3A%2F%2Fad.doubleclick.net%2Fclk%3B122718104%3B18278999%3Bs%3Fhttps%3A%2F%2Fwww201.americanexpress.com%2Fsbsapply%2FEACQServlet%3Frequest_type%3DapplyNow%26bos%3Db%26eep%3D13600%2

Documents

MS Excel - Intermediate Course