Ms Projects Basics

8/4/2019 Ms Projects Basics

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MS PROJECTS BASICS


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OBJECTIVE

Project Management Overview

MS Projects


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PROJECT MANAGEMENT OVERVIEW


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PROJECT AND PROJECT MANAGEMENT

PROJECT :

A temporary endeavor undertaken to create a

unique product or service.

PROJECT MANAGEMENT :

Project management is the application ofknowledge, skills, tools, and techniques to projectactivities to meet the project requirements.


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NEED FOR PROJECT MANAGEMENT

The primary Requirement of project management is to achieve all of theproject goals and objectives while honoring the preconceived projectconstraints - scope, time, and budget The time constraint refers to the amount of time available to complete

a project.

The cost constraint refers to the budgeted amount available for theproject.

The scope constraint refers to what must be done to produce theproject's end result.


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PROJECT MANAGEMENT

Project management is accomplished through the appropriate application and

integration of the 5 Process Groups & 9 Knowledge Areas.

5 Process Groups are:

Initiating Planning Executing Monitoring and Controlling Closing

9 Knowledge Areas:

Integration Management Scope Management Time Management Cost Management Quality Management Human Resource Management Communications Management Risk Management Procurement Management


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PROJECT MANAGEMENT - SCOPE

Scope Management is covered under the following process groups

Planning Process Group1. Scope Planning2. Scope Definition

3. Create WBS

Monitoring & Controlling Process Group1. Scope Verification2. Scope Control


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PROJECT MANAGEMENT - TIME

Time Management is covered under the following process groups

Planning Process Group1. Activity Definition2. Activity Sequencing

3. Activity Resource Estimating4. Activity Duration Estimating5. Schedule Development

Monitoring & Controlling Process Group1. Scope Verification2. Scope Control


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MS PROJECT BASICS


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CREATING A PROJECT PLAN

1. Getting Started

2. Calendars

3. Task Types

4. Project Information

5. WBS

6. Activity definition

7. Activity sequencing

8. Activity duration estimation

9. Project Baseline

10. Critical Path

11. Constraints

TRACKING AND MONITORING

1. Planned % Complete

2. Project Plan Updation

MS PROJECT TOPICS


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CREATINGAPROJECTPLANINMSPROJECTS


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GETTING STARTED

Before making the Project Plans the following need to be taken care of:

1. Project Scope - What has to be included in the Project Plan

2. Project Deliverable or WBS How the scope can be broken down into

more manageable parts

3. Project Calendar Defining the no of working Days and hours

during the entire project duration.


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GETTING STARTED


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STARTING MS PROJECTS


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CALENDAR CREATING A NEW CALENDAR


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CALENDAR CREATING A NEW CALENDAR


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PROJECT INFORMATION


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CREATE WORKBREAKDOWN STRUCTURE


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ACTIVITY DEFINITION


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FINISH TO START

Relationship between activities in which start of an a successor activity dependson the finish of the predecessor.

START TO START

Relationship between activities in which start of an a successor activity dependson the start of the predecessor.

ACTIVITY SEQUENCING


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FINISH TO FINISH

Relationship between activities in which finish of an a successor activitydepends on the finish of the predecessor.

START TO FINISH

Relationship between activities in which a successor activity cannot complete

until its predecessor starts.

ACTIVITY SEQUENCING


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ACTIVITY SEQUENCING


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ACTIVITY DURATION ESTIMATION


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PROJECT BASELINE


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PROJECT BASELINE


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CRITICAL PATH

Step1: Select Tracking Gantt from the view menuStep 2 : Format the time scale to see the entire tracking Gantt chart


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CONSTRAINTS

Constraints are broadly classified as under

Flexible Constraints- They dont tie a task to a specific date- Flexible constraints in MS Projects are

i. As soon as possible

ii. As late as possible

Semi- Flexible constraints- They have a date associated with them but dont require the task to start or finishon the exact dates.-Semi Flexible constraints in MS Projects are

i. Start no earlier thanii. Start no later thaniii. Finish no earlier thaniv. Finish no later than


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Inflexible constraints-They tie the tasks start and finish date to a specific date- Inflexible constraints in MS Projects are

i. Must Start onii. Must finish on

CONSTRAINTS


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TRACKING AND MONITORING THEPROJECT PLAN


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COMPUTE PLANNED % COMPLETE

UPDATE THE % COMPLETION OF INDIVIDUAL TASKS AND THEACTUAL START AND FINISH DATES WHEREVER APPLICABLE ASON THE DATA DATE

RESCHEDULE THE UNCOMPLETED WORK TO START AFTERTHE DATA DATE

STEPS TO BE FOLLOWED FOR PLAN UPDATION


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PLANNED % COMPLETE

The planned % complete is used for the S- Curve

Depending upon the frequency of updation the data dates are finalized.

The project is then updated on these data dates as shown below.

Tools Tracking update Project


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PLANNED % COMPLETE


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0

20

40

60

80

100

120

Planned % complete

Planned % complete

Planned % Complete 3% 11% 24% 24% 24% 26% 29% 32% 39% 53% 53% 58% 68% 92% 100%

Data Date 18-Aug 22-Aug 27-Aug 1-Sep 6-Sep 11-Sep 16-Sep 21-Sep 26-Sep 1-Oct 6-Oct 11-Oct 16-Oct 21-Oct 25-Oct

PLANNED % COMPLETE


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UPDATING THE PROJECT PLAN

Columns to be included:

1. Baseline Start2. Baseline Finish3.Actual Start

4 Actual FinishUpdate individual tasks ( % complete and actual start and finish dates)

Example : Data date : 22 AugustTask : Basic Engineering

% complete: 100%Actual Start: 19th August 11

Actual Finish: 22nd August 11Reschedule uncompleted task from 23rd August 11


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0

20

40

60

80

100

120

Planned % Complete

Actual % Complete

Actual %Complete 0% 8%

Planned %

Complete 3% 11% 24% 24% 24% 26% 29% 32% 39% 53% 53% 58% 68% 92% 100%

Data Date 18-Aug 22-Aug 27-Aug 1-Sep 6-Sep 11-Sep 16-Sep 21-Sep 26-Sep 1-Oct 6-Oct 11-Oct 16-Oct 21-Oct 25-Oct

S CURVE PLANNED vs. ACTUAL


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THANK YOU

Documents

Ms Projects Basics