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myUnisa Functionality: Expanding the Sakai Tool Offering Francette Myburgh

myUnisa Functionality: Expanding the Sakai Tool Offering

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myUnisa Functionality: Expanding the Sakai Tool Offering. Francette Myburgh. Pretoria South Africa. Students using my Unisa. 1 st registration 2006: 205962 students 93000 students joined my Unisa 10724 courses on my Unisa. Unisa Student Distribution. 668. Unisa students in Africa. - PowerPoint PPT Presentation

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Page 1: myUnisa Functionality: Expanding the Sakai Tool Offering

myUnisa Functionality:Expanding the Sakai Tool OfferingFrancette Myburgh

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PretoriaSouth Africa

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Students using myUnisa

• 1st registration 2006: 205962 students

• 93000 students joined myUnisa

• 10724 courses on myUnisa

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668

Unisa Student Distribution

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Unisa students in Africa

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Internet Accessibility 2005

47%

36%

2%

8%

2%

2%

3%

Work

Home

Library

Internet Café

Unisa Learning Centre

Library

Other

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Access Frequency 2005

13%

56%

28%

3%

Daily

Weekly

Monthly

Hardly Ever

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Distance Learning

• Standard toolset – no choice to lecturer

• Students not on campus– Few opportunities for dialogue

beyond material– Single interface for all student info– Access to personal information– Intuitive navigation and use– 24/7 service (international timelines)

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Questionnaire Results

• 60 000 requests sent

• 20 000 students completed

• Two HP iPAQs as prizes

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Voted Features for LMS 2005

Online research resources

Track-and trace information (for packages mailed)

Prescribed book information

Financial information

Email alerts

Online payments

Online course materials (including tutorial letters)

Online subject registrations

Assignment due dates and reminders

Academic calendar (exam and other dates)

Online submission of assignments

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myUnisa Toolset

• Based on SAKAI version 2.0.1• Previous LMS tools• 19 Unisa Tools

– Kept to Sakai Style and Views– Seamless integration

• 6 Sakai tools

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Deciding on the Toolset

• Comparison of previous LMS functionality

• Compare combined list with Sakai features and functions

• Gap analysis• Comparative report

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Methodology

• Requirements for myUnisa based on:– Functionality in LMS missing from Sakai– Functionality improvement from previous

LMS– Feasibility study was conducted (in parallel)

•Technical feasibility •Comparison with technology used for

development (struts)•Compliance with SAKAI user interface

standards

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Methodology

• Project planning• Documentation

– User specification – Functional specification– Test reports

• Development in three environments

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Style sheet information

Frequently Asked Questions (Lecturer list view) Tool title: Frequently Asked Questions View style: Hierarchical List View with Actionable

List attributesView title: Frequently Asked QuestionAction buttons: Update, Clear Selections

Add FAQ ItemTool title: Frequently Asked QuestionsView style: Forms ViewView Title: Add Frequently Asked QuestionAction buttons: Submit, Cancel

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↑ FREQUENTLY ASKED QUESTIONS ?

Add FAQ Create Category Student View Frequently Asked Questions Click on the FAQ to view or choose Revise to edit the specific FAQ. ▼ Title ▼Modified Remove?

▼General

►Examinations 16/09/2005 □

Year mark composition 16/09/2005 □ Revise

Availability of old examination papers 13/09/2005 □ Revise

►Study guides 16/09/2005 □

Editions that can be used 16/09/2005 □ Revise

Errata for the current guides 13/09/2005 □ Revise

Update Clear Selections

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Joining myUnisa

• Must JOIN to use myUnisa– Not called “registration”

• Activation of myUnisa account– Verification on each field

(names/dates)– Option of being part of Class List– Incorrect e-mail addresses– Checking e-mails sent to students

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Dear student,

NB: This is an automated response - do not reply to this e-mail.

Your myUnisa account has been created and must be activated before you can login.

Please click on this link in order to activate your myUnisa account: Activate myUnisa accountor copy and paste the following in the address field in your browser:https://my.unisa.ac.za/unisa-join/myUnisaJoin.do?action=activate

Student number: 31014712Activation code: 61207442.

After activation you may login to myUnisa at https://my.unisa.ac.zawith your student number and chosen password.

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Access to myUnisa

• Forgotten Password – Incorrect e-mail addresses– Check e-mails sent to students

• Change Password– Directly in My Admin– No e-mail verification

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Dear student

NB: This is an automated response - do not reply to this e-mail.

You've received this e-mail in response to having selected the "Forgotten Your Password?" link on myUnisa.

If you did not forget your password and do not want to change it, ignore this e-mail.

Your new password will only be activated on myUnisa when you click on the link provided below.

You may change the password by selecting the appropriate link under "My Admin" once you have logged in.

Your new myUnisa user account details: Student number : 8806551New password : 1284667988

Click on: Activate new password or copy and paste the following in the address field in your browser:https://my.unisa.ac.za/unisa-password/forgotPassword.do?action=activate&dpw=1284667988&stno=8806551

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Sites setup in myUnisa

For students:– My Admin– Course sites– My

Workspace

For lecturers:– My Students– Course sites– My

Workspace

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myUnisa: My Admin

• Admin information for distance student

• Unisa developed all the tools• Integrates with Unisa SIS• Tools have been aggregated

– View and updates together

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My Admin Site• Assignment marks

(summative)• Academic record • Biographical details• Change password• Examination results• Financial details• Parcel information• Registration details• Study fees quotation

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My Students Site• Assignments• Academic Record• Examination Results• File Manager• Financial Details• Mailing List• Parcel Tracking• Student List• Prescribed Books

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myUnisa: Teaching/Learning

Communication • Discussion forums• Email to course• Bulk e-mail from

Lecturer• Class List• Academic List• Announcements

Learning • Welcome message• Resources • Prescribed books• FAQs• Schedule

Assessment• Assignments

submission• Assignment results• Examination results

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myUnisa: FAQ Tool

• Existed in previous LMS• Modelled on structure of Announcement

Tool• Add, Edit and Delete for Lecturer• View only for Students• Structure

– Category – Question– Answer

• Database design

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Remove FAQ

FAQ

Add FAQ Remove FAQ Revise/ Edit FAQ ViewAll FAQView Specific

FAQ

StudentView FAQ

CreateCategoryAdd FAQ

Add FAQ Revise/ Edit FAQCreate Category

DBDB

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E-mail Tool

• Supports individual e-mail exchange• By lecturer choice• Course mailbox• Access from mail client• Student e-mail address transformed• MIS

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myUnisa: Mailing List

• Existed in previous LMS• Sends bulk e-mail to course or

group of courses• Built on James• Shares functionality with Student

List• Soon with SMS

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myUnisa: Welcome Message

• MOTD used for general messages in My Workspace

• Welcome Tool is course specific• Not an Announcement• Default message• Still need to add graphics

capability

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Roles• Primary lecturer• Secondary lecturer• Undergraduate student• Postgraduate student• Tutor• Courseware administrator• Observer• Head of Department

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Roles Updates

• Student system function• Departmental responsibility• Primary lecturer = site creation

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myUnisa Support

• Unisa ICT Portal and Academic Solutions team:– 4 system administrators and software

architects– 7 software developers– 1 business analyst

• Call Centre - 3 dedicated support staff for students (tel and e-mail)

• 4 support staff to assist lecturers

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Future Requirements

• Direct updates– Negotiate and develop more updating tools

• Expand financial functions– Direct electronic payments

• Integrate library functions via Twin Peaks• RSS feeds for recommended articles• Utilize authoring tools (Melete)• Incorporate XML syllabus information

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Future Requirements

• Link to Courier service• Implement sections and groups

– Post graduate courses

• Personalize– Personal greeting– Language differentiation

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Questions?