Navy Web 2.0 policy: Utilizing New Web Tools

8/14/2019 Navy Web 2.0 policy: Utilizing New Web Tools

1/5

DEPARTMENTOFTHENAVY

C H I E F I N F O R M A T I O N O F F I C E R

1 0 0 0 N AV Y P E N TA G O N

WA S H I N G T O N D C 2 0 3 5 0 - 1 0 0 0

20 October 2008

MEMORANDUM FOR DISTRIBUTION

Subj: WEB 2.0 - UTILIZING NEW WEB TOOLS

Encl: (I ) Example Web 2.0 Tools and Uses

The purpose of this memorandum is to provide initial guidance for all Navy and MarineCorps commands regarding the use of emerging web tools to facilitate collaboration andinformation sharing in the Department of the Navy (DON). These tools, described in enclosure(I), include wikis, blogs, mash ups, web feeds (such as, Really Simple Syndication and Rich SiteSummary (RSS) feeds), and forums, which are often referred to as components of "Web 2.0" andcan significantly enhance mission effectiveness through collaboration.

The Department endorses the secure use of Web 2.0 tools to enhance communication,collaboration, and information exchange; streamline processes; and foster productivityimprovements. Use ofthese tools supports Department of Defense (DoD) and DON goals ofachieving an interoperable, net-centric environment by improving the warfighter's effectivenessthrough seamless access to critical information. Web 2.0 tools are useful in a global enterprise,such as the DON,' as they enable widely dispersed commands and personnel to more effectivelycollaborate and share information. The gains in productivity, efficiency, and innovation can besignificant. Commands are encouraged to use Web 2.0 tools, consistent with applicable laws,regulations, and policies. Policy regarding the use of Web 2.0 components on public facingwebsites is promulgated by the Chief ofInformation and can be found in Secretary of the NavyInstruction (SECNAVINST) 5720.47.

While these collaborative tools present many useful opportunities, their application mustnot compromise data confidentiality and integrity. SIPRNET provides a secure environment tooperate Web 2.0 tools; however, NIPRNET is exposed to external threats that could adverselyimpact Web 2.0 tool operation and data integrity. Therefore, extra care must be taken whenimplernenting Web 2.0 technologies or integrating these tools into the DON environment.Commands must adhere to existing information assurance (lA) and privacy policy, guidance, andbest practices. To assist in identifying risks associated with implementation and providingadvice on secure implementation, please contact, the appropriate IA Manager and Privacy ActOfficial. In addition, DON personnel must contact their appropriate Designated AccreditingAuthority (DAA) for a final risk acceptance decision, prior to production implementation.

Commands are reminded that web-based collaboration is intended for informationsharing within the DON and that content not approved for public release must be conducted onsites that are restricted to users with DoD Public Key Infrastructure (PKI) certificates andapproved external PKI certificates, as appropriate, to support authentication procedures. Web2.0 solutions and sites must be authorized, monitored/moderated, and data must be appropriatelyclassified/tagged for privacy and confidentiality, including Controlled Unclassified Information(CUI) and national security classification. As the content owners, commands are responsible for


2/5


3/5

Subj: WEB 2.0 - UTILIZING NEW WEB TOOLS

Distribution: (continued)ONICOMNAVSPECWARCOM

COMSPAWARSYSCOMCOMNAVDISTNAVHISTCENNAVY BANDCOMOPTEVFORCOMNAVNETWARCOMCOMMARFOREURCOMMARCORSYSCOMCOMMARFORPACCOMMARFORLANTCOMMARFORRESMCNOSCMCCDC

3


4/5

Technolozv Definition Examnle Common UseWe b 2.0 We b 2.0 - While many definitions o f Remote Access

Technologies Web 2.0 exist, it is consistently (Telework, Pandemic,characterized as the collection o f Web Active Duty Station)tools that facilitate collaboration andinformation sharing. Although openaccess is cousidered a hallmark of Web2.0, within the context o f the DO Nmission, these tools must be utilized ina restricted environment.

Blog Blog provides the ability to STRATCOM SKYWEB Customer Relationshipdisseminate a message or information OG C Online Managementto a worldwide audience (or a Process IrnproveDlentcommand) Organizational

Assessment Information Sharinz

Cloud Cloud Compnting -Uses Internet Google Docs (vendor) Unlimited commonComputing hosted applications rather than locally uses

installed annlicationsMash Up Mash Up - Web application that DHS Virtual Alabama Collaborative Analysis

combines data and/or functionality Business.gov Geographical datafrom multiple sources, such as Google Earth (vendor) Trend Analysisgeographical map data with other Google Maps (vendor)lexical data and images WikiCrimes (vendor)

Podcast Podcast ~ Digital med ia files CN O Podcast News and Currentdistributed over the Internet using Navy/Marine Corps Video Eventssyndication feeds for playback on

News

Broadcastsportable medi a players and computers. All Hands Radio News Training(source: Navy Vidbits Information Sharinghttp://en.wikipedia.orgiwiki/Podcast)

RSS Feed RSS Feed - Really Simple Syndication All Hands Television News and Currentand Rich Site Summary publish Every Day in the Navy Eventsfrequently updated (syndicated) works Headline News Alertsto multiple venues Images of the Day Subscription Topics

To p Stories Navy Times Marine Corns Times

Social Social Networking - Tool used to Defense Knowledge Online KnowledgeNetworking COIU1ectpeople who share the same (DKO) Management

professional interests and activities Defense Connect Online

Subject Matterthrough the use o f web-based services (DCa or Button 2) Expertise E-Collaboration Center File Sharing

(eCollabCenter or Button I) Training Navy Knowledge Online References

(NKO) Data Sharing OG C Online Max.OMB.Gov

Example We b 2.0 Tools an d Uses

Note: DON CIa does not endorse the use or imply preference for any vendor commercialproducts or services.

Enclosure (1)


5/5

Adobe ConnectNow(vendor)

o Facebook (vendor) Flickr vender) MySpace (vendor) Twitter(vendor)

YouTube (vendor)Wiki Wiki -Web application for collaborativedevelopment o f documents such aspolicies and presentations

Intellipedia Wikipedia (vendor) Adobe Buzzword (vendor)

Document Management(and Development)

File Sharing Records Management Correspondence

Tracking Workflow Knowledge

Management On-Line Forms0 Organizational Charts0 Training

Enclosure (1)

Documents

Navy Web 2.0 policy: Utilizing New Web Tools