QA AND M&E STANDARDS

OF TRAINING PROGRAMS

For the participants to gain an understanding of the NEAP role in QA and M & E of training programs. Specifically, they should

1. Be able to gain an appreciation of the significance of QAME in training programs

2. Be familiar with the QAME framework, training standards and tools

3. Be able to use the appropriate tools for QAME

OBJECTIVES

DEPARTMENT OF EDUCATION

The QAME Processes and Framework

The Training Standards and Quality Principles

The QAME Tools

Training Activities for QAME

PRESENTATION OUTLINE

DEPARTMENT OF EDUCATION

Development of

M & E Framework, Standards, Tools,

Mechanism

M&E Implementation/Data

Gathering

M & E Analysis and Report Preparation

Implementation of Improvements and

Policy Recommendations

M & E PROCESSES

DEPARTMENT OF EDUCATION

Program Delivery

Program Evaluation

Program Planning

Standards and

Quality Principles

QAME Framework

DEPARTMENT OF EDUCATION

MONITORING AND

EVALUATION

QUALITY ASSURANCE

Competency-based and aligned with DepEd VMV &

strategic directions

Sound learning and development

principles

Clear training management structure &

accountabilities

Efficient logistical arrangements

Effective delivery of Facilitators

Embedded Monitoring & Evaluation

STANDARDS

2 1 3

4 5 6

Quality Principles:

The training program is anchored on competency-based assessment of development needs which should consider various assessment modes such self-assessment, validation observation and interview, performance indicators, etc.

The training program meets the personnel development requirements of the agency consistent with its mission-vision, mandate and strategic direction and priorities

STANDARD 1:The training program is responsive to the

participants needs and the agencys requirements

DEPARTMENT OF EDUCATION

Training design and methodologies are based on adult pedagogy

The activities and content are logically sequenced and are aligned to the goals and objectives of the program

The program identifies how learning can be assessed and applied in the work area

STANDARD 2: The training program is developed based on

sound learning and development principles

DEPARTMENT OF EDUCATION

The management structure delineates roles and responsibilities. At the minimum, the management structure shall include the following:

Program manager oversees the entire program, coordinates all efforts

Training Manager focuses on actual training to ensure that the program is implemented as planned

Logistics Officer plans and secures logistics to support the training

Welfare Officer ensures that provisions for health, wellness, security are taken care of

Finance Officer oversees the efficient allocation of funds and timely release as well as documentation for liquidation

M and E Coordinator implements M and E activities and prepares report

Trainers delivers the training

Documenters/Secretariat

* Specific persons are assigned to perform tasks and responsibilities

STANDARD 3: The training program has management structure

that identifies accountabilities and responsibilities

DEPARTMENT OF EDUCATION

STANDARD 4: The training logistical arrangements ensure

that participants learning is maximized

DEPARTMENT OF EDUCATION

The venue selected has the met the training requirements in terms of facilities, workspace, amenities (comfort rooms, internet connectivity, provision for emergencies, etc.), security and safety, accessibility The accommodation has met the requirements in terms of capacity,

amenities (comfort rooms, internet connectivity, and provision for emergencies), security and safety, accessibility to the training venue, if separate from the venue Food provision has met the requirements in terms of quantity, quality, diet

requirements of participants, etc. The training materials are available, adequate for all the participants,

relevant to the needs of the participants, usable in their work area The training support materials are available, adequate for needs of the

participants and the management staff

The management staff and trainers are selected based on a set of criteria and requirements of the training program

The planned activities are conducted as scheduled and are facilitated well

The participants enlistment/registration process as well as attendance monitoring is systematic

The class size is set at a manageable level

The participants are engaged in activities that provide opportunities to maximize learning and demonstrate what they have learned

STANDARD 5: The training program is delivered efficiently

and effectively with competent management staff and

facilitators/trainers

DEPARTMENT OF EDUCATION

The M and E tools are consistent with the framework and standards

The M and E work responsibilities are indicated

The M and E data are gathered and processed immediately

The M and E results are used to inform improvement efforts and policy decisions

STANDARD 6: The training has an M and E mechanism to ensure

that the learners and agencys requirements are consistently met and that continuous improvement is assured

DEPARTMENT OF EDUCATION

TRAINING STANDARDS AND TOOLS

DEPARTMENT OF EDUCATION

FORMS

STANDARDS 1.

Responsive to

participants

needs and aligned

to strategic

directions and

priorities

2 Developed based on

sound learning and

development principles

3 The training program

has management

structure that identifies

accountabilities and

responsibilities

4 Logistical arrangements

ensure that participants

learning is maximized

5 The training program is

delivered efficiently and

effectively with competent

management staff and

facilitators/trainers

6 Has an M and E mechanism

to ensure that the learners

and agencys requirements

are consistently met and that

continuous improvement is

assured

A. Training Design

B. Session Guide

C. Program

Management

D. Session and

Facilitators

Evaluation

E. On-site

Monitoring

F. End of Program

Evaluation

G. Program

Completion

12 items covering:

QAME Form A:

Evaluation of the Training Design

DEPARTMENT OF EDUCATION

General Design

Content

Application of Learning

Management and Support Resources

Design

Content

Process

Language

Technical Requirements

QAME Form B:

Evaluation of the Session Guide

DEPARTMENT OF EDUCATION

Design

Content

Process

QAME Form C:

Program Pre-Implementation Evaluation

Management

Trainers

Documentation Staff

Program Management

Participation Venue

Accommodation Food

Training Materials

Support materials and equipment

Program Preparation

To look at how the session was actually conducted and how the facilitators handled the session

9 items for the session

8 items for the facilitator

QAME Tool Form D:

Evaluation of Session and Facilitation

DEPARTMENT OF EDUCATION

Program Delivery Introductory Session, Evaluation of Trainers and Sessions,

Operational Concerns, Briefing and Debriefing

Post Program Certification of Participants, Program Evaluation

QAME Tool Form E:

On-Site Monitoring and Evaluation

DEPARTMENT OF EDUCATION

Areas Covered Program Planning, Management and Preparation

Attainment of Objectives

Delivery of Program Content

Trainees Learning

Trainers Conduct of Sessions

Provision of Support Materials

Program Management Team

Venue and Accommodation

QAME Tool Form F:

Program Evaluation

DEPARTMENT OF EDUCATION

Gathers and integrates

all relevant M and E

data

Seeks to identify effective

practices and issues that

will inform improvement

efforts as well as guide

policy decisions.

Uses quantitative and

qualitative results to

analyze the entire

program

Documentation is an

important activity

QAME Tool Form G:

Program Completion Report

DEPARTMENT OF EDUCATION

TRAINING STANDARDS AND TOOLS

DEPARTMENT OF EDUCATION

FORMS

STANDARDS 1.

Responsive to

participants

needs and aligned

to strategic

directions and

priorities

2 Developed based on

sound learning and

development principles

3 The training program

has management

structure that identifies

accountabilities and

responsibilities

4 Logistical arrangements

ensure that participants

learning is maximized

5 The training program is

delivered efficiently and

effectively with competent

management staff and

facilitators/trainers

6 Has an M and E mechanism

to ensure that the learners

and agencys requirements

are consistently met and that

continuous improvement is

assured

A. Training Design

B. Session Guide

C. Program

Management

D. Session and

Facilitators

Evaluation

E. On-site

Monitoring

F. End of Program

Evaluation

G. Program

Completion

Development of

M & E Framework, Standards, Tools,

Mechanism

M&E Implementation/Data

Gathering

M & E Analysis and Report Preparation

Implementation of Improvements and

Policy Recommendations

M & E PROCESSES

DEPARTMENT OF EDUCATION

QA AND M&E STANDARDS

OF TRAINING PROGRAMS