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Page 1 7-Feb-18
NEW EMPLOYEE CHECKLIST Before you Start
Task Instructions Done ID Badge and Access Card
• Complete email template provided on our onboarding system, take a professional photo, and submit both to [email protected].
• Once your ID card is ready you will be contacted for pick-up or delivery.
Communicable Disease Assessment (CDA)
• Visit ‘Employee Immunizations New Employee Page’ to find the CDA process and access the CDA form.
• Submit your completed CDA form to [email protected] or fax (780) 670-3622. • Once contacted by AHS Workplace Health and Safety (WHS), attend a CDA clinic
appointment with AHS or Public Health.
Orientation – Part One
• Complete Part One – Orientation • You will receive three hours pay for completing the Orientation. • Print the certificate of completion at the end of the orientation and provide it to your
manager on your first day of work.
Benefits and Pension • Review benefits and pension options.
Page 2 7-Feb-18
AHS Code of Conduct • Familiarize yourself with the AHS Code of Conduct
Parking • Fill out the Parking Application form and send it to your local parking office. Include the name of your work site in the subject line of your email. Note: Parking availability is not guaranteed.
License and Professional Membership
• Requirement for: Regulated health professions under the Alberta Health Professions Act and Health Disciplines Act. Other professions governed by government acts and college or regulatory body requirements may be required to provide additional documentation.
• Upload your license/practice permit using our onboarding system.
Criminal record check and/or Vulnerable Sector Search
• Apply at your local law enforcement office for a criminal record check and/or Vulnerable Sector Search.
• Upload Criminal Record Check using our onboarding system.
Basic Life Support - Health Care Provider Level (BLS-HCP) Certification
• Upload your Basic Life Support (BLS) Certification using our onboarding system.
Education Allowance • Employee groups: AUPE – Auxiliary Nursing, HSAA – Technical, and UNA • Your collective agreement provides more details. • Complete the Education Allowance Form. • Submit your form using our onboarding system.
Detailed information is available on the New Employee page at www.ahs.ca/newemployee
Page 3 7-Feb-18
Your First Day
Task Instructions Done Set up Direct Deposit Information
• Enter your personal banking information into the AHS e-People system within five days of your start date.
• The e-People User Guide explains how to add or edit your direct deposit banking information.
Canada Revenue/ Personal Tax Credit Returns
• TD1 2018 Personal Tax Credit Return - Federal • TD1 2018 Personal Tax Credit Return - Provincial • Send completed and signed forms by fax at 1-888-908-7265 or
AHSecure – Collect It Protect It Privacy and IT Security Training
• This mandatory course is available on MyLearningLink, and takes about 20 minutes to complete.
• You will need to electronically sign the Confidentiality and User Agreement at the end of the course.
Detailed information is available on the New Employee page at www.ahs.ca/newemployee
Page 4 7-Feb-18
Your First 30 days
Task Instructions Done Benefits and Pension • Complete enrollment in AHS benefits and pension plans.
Recognition of Previous Experience
• Employee groups: AUPE – Auxiliary Nursing, HSAA, and UNA • Fill out the Recognition of Previous Experience form ‘SECTION I’, print and sign. • Send the form to your previous employer(s). Please note: for ‘SECTION II’, a separate
form is required for each employer. • Once you have received all your completed forms back from your previous employer(s),
send this information by fax to your local HR office as indicated on the form.
Long Service Pay Adjustment
• Employee group: UNA Requirement: 20+ years of nursing service • Once you have your completed form back from your manager, send this information by
fax or email as indicated on the form.
Orientation – Part Two • This module provides additional information and resources to guide you through your first three months of employment with AHS.
• Register for the Orientation Passport through MyLearningLink.
Union Orientation • If you are a member of a union, you can attend a union orientation to review the terms and conditions of your Collective Agreement.
• Please contact your union – AUPE, HSAA, UNA - to receive their orientation.
Detailed information is available on the New Employee page at www.ahs.ca/newemployee
