New Travel Policy L1 & L2

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    Jaina Marketing and Associates

    Travel Policy

    Objective

    To provide for allowances and benets while traveling locally, within India orinternationally on "company assigned ocial work" !nder the following

    #$ %ocal Travel Policy&$ '() *ead +!arter

    '( *ead -!arter Travel .In case of same day ret!rn$&&'( *ead -!arter .In case of /tay$

    0$ Internet Allowance Policy

    Applicability

    A$ 1isit for b!siness development or data collection or make presentations oninvitation or to manage 2ompany stalls in b!siness promotion activities

    3$ Meetings, conferences, road shows held by 2ompany or by any othersponsoring agencies

    2$ 1isit to college camp!ses for selection and recr!itment or for presentations

    4$ Interviews at di5erent e(ternal locations or cond!cting recr!itmentcampaigns

    '$ Any activity as assigned at any location o!tside the place of posting

    Eligibility

    The following categories of employees are eligible for benets !nder the policy

    A$ 6eg!lar employees of 2ompany3$ 6eg!lar salaried trainees

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    Classifcation o Cities

    Annexure-1

    # A Class Cities7olkata, 2hennai, 4elhi, *yderabad, 3angalore, M!mbai

    & B. Class CitiesAhmedabad, Amravati, Aligarh, Amritsar , Allahabad,A!rangabad. Maharashtra$, Asansol, 3havnagar, 3hopal, 3hiwandi,3h!baneshwar, 3ikaner, 3areilly, 3eha!m, 2oimbatore, 2handigarh,4!rg)3hilai 8agar, 4hanbad ,4ehrad!n, 9!nt!r, 9walior, 9orakhp!r,9ha:iabad, *!bli)4harward, Indore, Jabalp!r, Jamnagar, Jalandhar,

    Jaip!r, Jamshedp!r, Jodhp!r, 7o:hikode, 7ochi, 7anp!r, 7olhap!r, 7ota,%!dhiana, %!cknow, Merr!t ,Moradabad, Mangalore, Mysore,Madh!rai , 8agp!r, 8asik, Patna, P!ne, Pondicherry, 6a;kot, 6aip!r,6anchi, /olap!r, /!rat, /alem, /iwan, Thir!vananthap!ram, Tir!pp!r,Tir!chirappalli , 1aranasi,1adodara,1i;aywada, 1ishakhapatnam,

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    Objective

    To provide or expenses incurred by eployee due to o!cial travelunderta"en #it$in t$e place%city o #or"

    Applicability

    All eployees o Copany& as entioned above& #$o $ave not been

    provided #it$ a copany transport acility.

    'eneral Ters(-

    ) All TA claims have to be accompanied by a PJP .Permanent Jo!rney Program$

    and sho!ld necessarily re>ect the PJP which has to be sent at the start of themonth In case of any PJP deviation the prior approval for the same has to beenclosed with TA claims otherwise working of that day will not be considered

    ) 8o working on /!ndays?8ational *olidays If any approval prior approval hasto be attached

    ) 2laims that are not in accordance to the policy, with discrepancies, !nclear orinacc!rate, incorrect or ins!cient receipts and witho!t?incorrect approvalswill be re;ected and ret!rned to employee

    ) Any e(cess from the claim limitation of this policy m!st have the approval of

    the 3!siness *ead

    ) All employees are advised to register themselves with I62T2

    ) 8o agent or broker charges will be reimb!rsed by the company

    ) All bills sho!ld be in favo!r of Jaina ?'mployee 8ame

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    1.) *ocal Travel +olicy

    *evel A B C

    %# = %& #@ #&@ #

    'eneral 'uidance

    ) 3ased on his or her criteria employee will inc!r e(penses on %ocal2onveyance

    ) In case local conveyance is incl!ded in salary, he?she will not be eligible toclaim local conveyance

    ) *ead -!arter Town will be treated as local Area

    ) 2lassication of cities is given in Annexure1

    ) 4A is not applicable in case of local travel

    ) %ocal conveyance is (ed at above rate, irrespective of mode of travel

    ) %ocal conveyance is applicable only in case of %ocal travel

    A m e nd m e n t s t o P o lic y

    The 2ompany reserves the right to amend, abrogate, modify and revise any or all

    cla!ses of this policy

    depending on market practices or e(igencies of b!siness .

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    ,.) oestic Travel +olicy

    ,.1 Ex ead /uarter travel 0n case o saeday return)

    %evel 2ode o Travel 3are A

    %# = %&

    3!s As per Act!al#&@Train ./leeper$ As per Act!al

    3ike 6s 0?7m

    9eneral 9!idance

    ) In case travel by b!s? train, e(penses to be s!pported by original bills

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    ,., Ex ead /uarter travel 0n case 4tay)

    *evel 2ode oTravel

    A A Class B Class C Class

    *1 5 *, Bus %Train04leeper)

    ,,6 1,77 877 977

    'eneral 'uidance

    ) In case travel by 3!s? Train, e(penses to be s!pported by original bills

    ) Cor overnight stay the one way distance from *- %ocation has to be ofminim!m # 7m of Dttaranchal, *P, J = 7 minim!m distance for overnightstay is E 7m from *- %ocation

    ) 4A is (ed at above rate incl!des breakfast, %!nch, 4inner, refreshment,Portage, Tips

    *odging

    ) %odging e(penses are all hotel e(penses inc!rred d!ring '( head +!arter

    stay

    ) 3ased on his or her criteria employee will inc!r e(penses on %odging

    ) 2lassication of cities is given in Annexure1.

    ) The amo!nt against accommodation will be claimed only on prod!ction of

    original bills

    ) All bills?receipts sho!ld be legible and in a proper condition 8o over writingon bills is allowed, in case fo!nd necessary action will be taken

    ) All hotel bills sho!ld contain working contact n!mbers of the hotel

    ) The amo!nt on accommodation incl!des ta(es on room rent

    ) The la!ndry e(pense can be claimed only from the 0rd day of travel Cor

    travel shorter than 0 days, no %a!ndry allowance can be claimed

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    ) 'mployees are advised to share the occ!pancy, in case two or more

    employees are traveling together

    ) li+!or ?beer ? cigarette e(penses wo!ld be on the individ!alFs personal

    acco!nts

    ) 8o hotel stay on /!nday? 8ational *olidays? /at!rday 8ight

    +er ie

    ) Per 4iem is paid to employee in case of own arrangement for night stay 3ills

    are not re+!ired to claim the per diem

    ) Per 4iem will be paid !pto 0B ma( of lodging charges

    ) 4!ring o!tstation travel Per 4iem will not be paid for /!ndays and *olidaysfalling in between if employee visits his or her home town

    ) Prior approval for per diem sho!ld be attached with the claim

    :elocation or Transer Allo#ance

    ) '(penses inc!rred on relocation?transfer from one state to another for ocialp!rpose will be reimb!rsed e+!ivalent to # month basic salary andtransportation charges on act!al basis on s!bmission of bills only .Pleasesend 0 +!otes before nali:ing transportation$ This is only applicable in caseof interstate transfer

    ) Gn transfer to home town, only transportation charges on act!al will bereimb!rsed on prod!ction of bills .Please send 0 +!otes before nali:ingtransportation$

    A m e nd m e n t s t o P o lic y

    The 2ompany reserves the right to amend, abrogate, modify and revise any or all

    cla!ses of this policy

    depending on market practices or e(igencies of b!siness.

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    ;. nternet Allo#ance +olicy

    *evel nternet Allo#ance

    %# = %& 0

    'eneral 'uidance

    ) The reimb!rsement or payment of internet bill will be as per the above rate

    ) Internet shall be reimb!rsed for ocial !sage only

    A m e nd m e n t s t o P o lic y

    The 2ompany reserves the right to amend, abrogate, modify and revise any or all

    cla!ses of this policy

    depending on market practices or e(igencies of b!siness .