NPF

SENIOR LOCAL

EMPLOYER REPRESENTATIVE (SLER)

OHS

ACCOUNTABILITIES

HS1_20.11.13

Agenda

• Responsibilities

• Things you should know

• Questions?

2

Your Responsibilities• Appoint OHSC members or an OHSR

• Ensure compliance with OHS training

• Respond to OHS complaints/concerns

• Conduct workplace inspection

• Investigate accidents or illnesses

• Share copies of hazard reports

• Manage changes in workplace

• Maintain an OHS bulletin board

• Keep OHS records

• Liaise with Base General Safety Officer

• Bring unresolved issue to your chain of command

3

Appoint an OHSR

• If less than 20 employees within the division at the same workplace

• Union elect an employee

• If no union, the employees without managerial duties elect among themselves an employee

• After consultation, you appoint the OHSR

4

Establish an OHSC

• If 20 or more employees within the division at the same base

• Appoint an employer representative as co-chairperson

• Union elects an employee as co-chairperson to represent the employees

• If no union, the employees without managerial duties elect among themselves an employee

• You appoint the members

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6

• Employees hold WHMIS certification and receive OHS job introduction dealing with OHS

• Manager/supervisor who have subordinates complete their OHS training module

• OHSC members or OHSR complete OHS Inspection and Accident Investigation training modules

• Report completed training to local HRM and keep own records

Ensure Compliancewith OHS Training

Respond to Complaints / Concerns

7

Respond to Complaints/Concerns

Review Complaint/Concern

You have the answer

Yes No

Respond to OHSC or OHSR in Writing

Accept Recommendation? Identify action YOU will take. Identify who will be responsible. Identify timeframe for implementation/completion.

Inform OHSC or OHSR of Delay(In Writing)

Identify reasons for delay. Identify when YOU will respond. E.g Case being referred to Division HQ.

Reject Recommendation? Identify reasons for rejecting the recommendation.

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OHS Inspections

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• Complete Inspection training module

• Conduct joint workplace inspection monthly with designated OHSC member or OHSR

• Write inspection report, send copy to chain of command and post it on OHS Bulletin Board

• Request local assistance when necessary

• Keep records

• As mandated by Canada Labour Code Part II

• Take Accident Investigation training module

• Conduct investigation jointly with the designated member of the OHSC or OHSR

• Seek local resources available

• Complete and distribute ESDC Hazardous Occurrence Report (Lab1070b)

Investigate Accident and Illness

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OHS Hazard Reports

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• Keep informed of possible changes

• Discuss possible impact on employees with OHSC or OHSR

• Assess possible hazards and potential solutions that will control the issue

• Ensure employees are trained accordingly

• Monitor compliance

Change in the Workplace

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OHS Bulletin Board

• Canada Labour Code Part II

• Canadian Occupational Health & Safety Regulations

• Statement of Employer’s OHS policy

• ESDC Annual Employer’s HOIR report (two months)

• Minutes of OHSC meetings (for one month)

• Name members of the OHSC or OHSR, their workplace telephone numbers and their work locations

• Local WHMIS information

• Name of qualified first aid attendant(s)

• Any ESDC Labour Program Officer’s reports13

OHS Bulletin Board

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CanadaLabour Code

Part IIMembers

OHSC or OHSRTelephone #

NPF OHSPolicy

Names, Numbers and

LocationFire Wardens

Building FireAnd

Emergency Plan

Name Location First Aid Kit

and First Aid Attendants

WHMISInformation

Statement employer’s covering OHS policy

MinutesOHS Committee

Meetings

ESDCAnnual Reports

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OHS Bulletin Board

Titles SLER OHSC OHSR HR Office Retention Period

Minutes OHSC Meetings   Yes   2 yrs 

ESDC OHSC Activities Schedule 10

  Yes   10 yrs 

ESDC Annual Employer HOIR Lab1009b

  Yes Yes Yes 10 yrs

ESDC Hazardous Occurrence Incidence Report

Lab1070bYes       10 yrs

Ergonomic Assessment Yes        While employed

Accident Investigation Yes Yes     10 yrs

Inspection Report   Yes Yes    2 yrs 

Personal Protective Equipment

Yes      2 yrs after cease to

be used

First Aid Register Yes      2 yrs beginning on

date of an entryRecord Completed H&S Trg Yes     Yes While employed 

Refusal to Work Yes      Yes While employed 

Violence in Workplace Yes     Yes While employed 

Notes: OHSC Secretary maintains files on behalf of the OHSC HR Office registers completed OHS Trg in HRIS Data Base

Record Keeping

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Liaison with BGSOs

• Minutes of committee meetings

• Structural issues

• Accident investigation and Inspection

• First Aid, CPR & Fire Warden training

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• Who to contact for assistance

• Your responsibilities

• Where to find compliance training in the OHS Toolbox

• Where to find support tools (OHS Toolbox)

ThingsYou Should Know

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OHS TOOLBOX

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Conclusion

You’ve been introduced to

YOUR OHS Responsibilities as the

Senior Local Employer Representative

for your workplace