NSSRS 2011-2012: What’s NewNebraska Student and Staff Record System

Christopher CasselNebraska Department of Education

www.education.ne.gov/nssrs

Pam TagartNebraska Department of Education

www.education.ne.gov/nssrs

2011 State Data Conference

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Agenda

• NSSRS Calendar• Discontinued Templates, Data Elements and Reports• New File Specifications and Data Elements• Data Element and Code Set Changes• New and Changed Systems• Documentation Changes• Future Years• Questions

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NSSRS Calendar

• 2011-2012 Fall– Closes October 31, 2011– Approval required

• 2010-2011 Resubmission– October 18 – November 10,

2011– For submitting corrections to

certain 2010-2011 templates– Approval required if changes

made

• 2011-2012 Year-end– Closes June 29, 2012 (Friday)– Approval required

• 2011-2012 Correction– August 1 – 10, 2012– Approval required if changes

made

NSSRS Data Manager Collections

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Discontinued Templates

• Assessment Response• Staff Snapshot– Replaced by Staff Demographics file specification

• Staff Assignment– Replaced by Staff Position Assignments file

specification

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Discontinued Data Elements

• Student Summary Attendance– Days Truant

• Staff Demographics (as compared to Staff Snapshot)– SSN– School Number– Contracting Organization

• Staff Position Assignments (as compared to Staff Assignment)– SSN– Subject Area– Grade Taught Code

5

Discontinued Reports

• Public districts– Curriculum Reporting System– Special Education Assurance Report• Both Fall and Year-end

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New File Specifications

• New file specifications (not eScholar templates)– Staff Demographics– Staff Position Assignments

• Processed via new NSSRS Staff Reporting system– Accessed via NDE Portal

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New Data Elements

• Student Grades– Dual Credit Code– Controlling District Code

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Data Element Changes

• Student Grades– Courses completed by prekindergarten students

are now included– School number is now the school at which the

course was delivered– NDE Staff ID is no longer social security number

but instead a ten-digit ID assigned by the Nebraska Department of Education

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Code Set Changes

• Programs Fact: Early Childhood– Participation Info Code• Added “EC0006” as “Home-based Early Childhood

Education Program”

• School Enrollment– Residence Status• Description changes only:

– 1 = Contracted in from another Nebraska public school district– 5 = Contracted out to another Nebraska public school district– 6 = Optioning in from another Nebraska public school district

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Code Set Changes (2)

• Staff Demographics– Salary Benefits to include:

• Insurance• Annuities• Membership and Dues

• Staff Position Assignments– Position Assignment Code, added:

Code Description

0-2112 Mental Health Practitioner

7-2112 Mental Health Practitioner – Early Childhood Special Education

S-2112 Mental Health Practitioner – Special Education

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New Systems

• NDE Staff ID– New system in Spring 2011

• NSSRS Staff Reporting– New system in Fall 2011– Accessed via NDE Portal– File specifications processed:• Staff Demographics• Staff Position Assignments

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Consolidated Data Collection (CDC)

• Substitute Teachers– Will open in September– Remains due June 30 (June 29, 2012)– Now includes check for valid certification

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NSSRS Uniq-ID

• Version 8.0.2 arrives in July 2011• No significant changes to user interface

• NOTE: Public postsecondary institutions now assigning NDE Student IDs

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NSSRS Data Manager

• Version 7.x arrives in July 2011• No user interface changes planned• Data re-disclosure splash screen– As last year, “District Approve” user must indicate

understanding prior to uploading 2011-2012 NSSRS files

15

NSSRS Validation

• Available now:– Graduation Cohort Analysis Tool– Student Grades Verification Reports

• “Courses”• “Student Roster”, “Student Courses”, and “Students No Courses”• “Teacher Courses” and “Teachers No Courses”

• Coming soon:– Accountability Count Verification

• New version of AYP Count Verification

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NSSRS Desktop Database

• Staff files no longer supported

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Documentation Changes

• 2011-2012 Instructions• Highlighted NSSRS/eScholar Data Source

Templates (v 13)• “Who Reports What”• Coming Soon: – “Guidance for Reporting Dropouts”

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NSSRS ResourcesNSSRS Resources webpage of NSSRS website at www.education.ne.gov/nssrs

Section Description

Calendar Schedule of file submissions and collections

Instructions Instructions for each NSSRS file specification

NSSRS Validations Interactive list of NSSRS Validations

Consolidated Data Collection Instructions for each CDC collection

Quick Reference Guides Brief user guides for each NSSRS subsystem

User Guides Comprehensive user guides for a particular NSSRS subsystem

Program-specific Information Instructions providing guidance specific to a particular program area

District/School Codes Lists of valid District Codes and School Codes

Blank Files Blank files formatted for each file specification

File Naming Conventions Summary of file naming conventions

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Future Years

• Nebraska P-16• NSSRS and nonpublic student-level data?• National Student Clearinghouse?

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Other Presentations

• NDE Staff ID Introduction• DRS Overview• Special Education Reporting in the NSSRS• NSSRS Validation: Lookups and Reports• Graduation Cohort 101• NSSRS 101 for Data Stewards• Session VI – Questions and Answers• Post-conference users’ group sessions

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Resources

• NSSRS Information– www.education.ne.gov/nssrs

• NDE Bulletins– www.education.ne.gov/ndebulletins

• NDE Helpdesk– 888-285-0556 or nde.helpdesk@nebraska.gov

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Questions?

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Partnering with Districts for Data Quality

Data Quality

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