Grants.gov Helpdesk Support • If you have any issues or
questions while you
are using Workspace to complete your application, please contact
the Grants.gov Support Center at [email protected] or call
1-800-518-4726
9/7/2017 9
mailto:[email protected]:Grants.govhttp:Grants.gov
Structure BookmarksGrants.gov WorkspaceGrants.gov
WorkspaceGrants.gov Workspace
TextBoxOSP AWARENESSNOVEMBER 8, 2017
Grants.gov Workspace RegistrationGrants.gov Workspace
RegistrationGrants.gov Workspace Registration
TextBoxTo register in Grants.gov Workspace, go to the following
URL: https://www.grants.gov/web/grants/register.html
TextBoxRegister as an “Organization Applicant” as indicated on
the next slide.
Objectives for todayObjectives for todayObjectives for today
Overview of Grants.gov Workspace
Retirement of Legacy PDF Application Package
How to Register in Grants.gov
Review ‘Roles’ in Workspace
Live-Demonstration of Workspace
How to work, edit, save and print your application
Final thoughts and Questions
SlideFigureThe above confirmation screen will be displayed and
an email acknowledgement of your registration will be sent to the
Office of Sponsored Programs. This email notifies OSP that you are
requesting a grants.gov role be assigned. The above confirmation
screen will be displayed and an email acknowledgement of your
registration will be sent to the Office of Sponsored Programs. This
email notifies OSP that you are requesting a grants.gov role be
assigned.
OSP Next StepsOSP Next StepsOSP Next Steps
FollowFollowFollowFollow-up communication with OSP is
recommended to confirm that your interest in applying for funding
is known. Consider whether you want the “Manage Workspace” Role, or
would prefer to be a “Workspace Participant”.
In response to your request, OSP will assign you one of the
following In response to your request, OSP will assign you one of
the following roles–
1.1.Manage the Workspace
2.2.Workspace Participant –any Grants.gov user who has been
added toa workspace to complete and edit forms.
3.3.Workspace Owner –a participant with a Manage Workspace
Roleserves as “owner” of the workspace.
Once OSP has assigned you a role, you will now be ready to
Login.
Final ThoughtsFinal ThoughtsFinal Thoughts
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LILblRemember to register in Grants.gov!Which ‘role’ best suits
your needs? (Manage Workspace, or Participant)Notify OSP of your
intentions to apply as early as possibleRemember that Workspace is
new and like all new systems, can still have issues.Follow OSP’s
Service Guidelines to ensure a stress-free submissionReview the
remaining slides later, as these are screen-shots of a live
demoQUESTIONS??
SlideSpanFigureObjective of Workspace Objective of Workspace
To enhance the Grants.gov Apply functionality by providing
applicants with a shared, online environment to collaboratively
complete and submit grant applications To enhance the Grants.gov
Apply functionality by providing applicants with a shared, online
environment to collaboratively complete and submit grant
applications P
9/7/2017 9/7/2017
3 3
Figure
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•Multiple users can concurrently complete theapplication
forms•Reuse/Copy existing Workspace forms•Upfront validation allows
applicants to correctapplication errors prior to submission,
whichminimized the rejection rate•Seamless integration between
online webformsand offline PDF forms•Collaborate with Users
External to YourOrganization•Opportunity Package changes are
immediatelyreflected in Workspace •Multiple users can concurrently
complete theapplication forms•Reuse/Copy existing Workspace
forms•Upfront validation allows applicants to correctapplication
errors prior to submission, whichminimized the rejection
rate•Seamless integration between online webformsand offline PDF
forms•Collaborate with Users External to
YourOrganization•Opportunity Package changes are
immediatelyreflected in Workspace
Benefits of Workspace Benefits of Workspace
9/7/2017 4 4
Figure
SlideSpanFigureRetire Legacy PDF Application Package Retire
Legacy PDF Application Package
9/7/2017 9/7/2017
5 5
FigureLegacy PDF Application Package will be phased out on
December 31, 2017. Legacy PDF Application Package will be phased
out on December 31, 2017. •Applicants will no longer be able to
download the older, single PDF application package
offorms.•Applicants will no longer be able to download the older,
single PDF application package offorms.•Applicants will no longer
be able to download the older, single PDF application package
offorms.
•Applicants can apply for grants using Grants.gov Workspace,
which separates the applicationpackage into individual forms.
Applicants can create a workspace, complete the webformsonline or
by filling out the separate PDF forms, and submit their application
workspace package.•Applicants can apply for grants using Grants.gov
Workspace, which separates the applicationpackage into individual
forms. Applicants can create a workspace, complete the
webformsonline or by filling out the separate PDF forms, and submit
their application workspace package.
•The online webforms interface is now available in Grants.gov
and is only accessible throughWorkspace.•The online webforms
interface is now available in Grants.gov and is only accessible
throughWorkspace.
•For any funding opportunities where applicants have downloaded
the legacy PDF applicationpackage, they will be able to continue to
submit that package until March 31, 2018.•For any funding
opportunities where applicants have downloaded the legacy PDF
applicationpackage, they will be able to continue to submit that
package until March 31, 2018.
•S2S Submissions will continue to be supported.Are you ready? If
you have any questions or concerns, please contact us at •S2S
Submissions will continue to be supported.Are you ready? If you
have any questions or concerns, please contact us at •S2S
Submissions will continue to be supported.Are you ready? If you
have any questions or concerns, please contact us at
[email protected]@grants.gov
.
SlideSpanFigureLive Demonstration of Workspace Live
Demonstration of Workspace
In this live demonstration, we will cover the following key
actions for applying on Grants.gov using Workspace: In this live
demonstration, we will cover the following key actions for applying
on Grants.gov using Workspace: •Workspace Process and Roles
Overview•Workspace Process and Roles Overview•Workspace Process and
Roles Overview
•Creating a Workspace•Creating a Workspace
•Managing Participants & Roles•Managing Participants &
Roles
•Completing Online and Offline Workspace Forms•Completing Online
and Offline Workspace Forms
•Submitting via Workspace•Submitting via Workspace
P
Figure9/7/2017 6 6
SlideSpanFigureWorkspace Resources Workspace Resources
•For more information about Grants.gov Workspace, please visit
our various Workspace resources:•For more information about
Grants.gov Workspace, please visit our various Workspace
resources:•For more information about Grants.gov Workspace, please
visit our various Workspace resources:•For more information about
Grants.gov Workspace, please visit our various Workspace
resources:
––––Grants.gov Workspace OverviewGrants.gov Workspace
Overview
Span
–––Grants.gov Workspace Training Video SeriesGrants.gov
Workspace Training Video Series
Span
–––Grants.gov Community Blog articles on WorkspaceGrants.gov
Community Blog articles on Workspace
Span
–––Grants.gov Online User GuideGrants.gov Online User Guide
Span
•Grants.gov Applicant Support•Grants.gov Applicant Support
–1-800-518-4726–1-800-518-4726–1-800-518-4726
–[email protected]–[email protected]
•Grants.gov Community Blog articles:•Grants.gov Community Blog
articles:
–“7 Tips for Transitioning Your Organization to Grants.gov
Workspace”–“7 Tips for Transitioning Your Organization to
Grants.gov Workspace”–“7 Tips for Transitioning Your Organization
to Grants.gov Workspace”
https://blog.grants.gov/2016/10/18/7-tips-for-transitioning-your-organization-to-workspacehttps://blog.grants.gov/2016/10/18/7-tips-for-transitioning-your-organization-to-workspacehttps://blog.grants.gov/2016/10/18/7-tips-for-transitioning-your-organization-to-workspace
//
Span
–“Grants.gov Workspace for Colleges and Universities” (3 Part
Series)–“Grants.gov Workspace for Colleges and Universities” (3
Part Series)–“Grants.gov Workspace for Colleges and Universities”
(3 Part Series)–“Grants.gov Workspace for Colleges and
Universities” (3 Part Series)
https://blog.grants.gov/2017/06/06/grants-gov-workspace-for-colleges-and-universities-part-1-of-3/https://blog.grants.gov/2017/06/06/grants-gov-workspace-for-colleges-and-universities-part-1-of-3/https://blog.grants.gov/2017/06/06/grants-gov-workspace-for-colleges-and-universities-part-1-of-3/
Span
•Grants.gov Workspace Roles and Access Levels•Grants.gov
Workspace Roles and Access Levels•Grants.gov Workspace Roles and
Access Levels
–Training video: –Training video: –Training video: –Training
video:
https://www.youtube.com/watch?v=zWSjXhttps://www.youtube.com/watch?v=zWSjX
LfmcLfmc
Span
–Blog: “Defining Grants.gov Workspace Roles and Access
Levels”–Blog: “Defining Grants.gov Workspace Roles and Access
Levels”
httpshttpshttps
://blog.grants.gov/2017/03/13/defining-grants-gov-workspace-roles-and-access-levels/://blog.grants.gov/2017/03/13/defining-grants-gov-workspace-roles-and-access-levels/
Span
P
9/7/2017 9/7/2017
7
SlideSpanFigureUpcoming Changes in November 2017 Upcoming
Changes in November 2017
•Workspace Enhancements•Workspace Enhancements•Workspace
Enhancements•Workspace Enhancements
–Reuse/Copy across form versions–Reuse/Copy across form
versions–Reuse/Copy across form versions
–Streamline Workspace creation–Streamline Workspace creation
•Subscription Management•Subscription Management
–View and Manage subscriptions–View and Manage
subscriptions–View and Manage subscriptions
–New subscription types: News and Saved Searches–New
subscription types: News and Saved Searches
–One-Click Subscribe to Opportunity–One-Click Subscribe to
Opportunity
–Requires Grants.gov account/login–Requires Grants.gov
account/login
•Streamline Account Creation & Login•Streamline Account
Creation & Login
•New Forms Status Report for In Progress Forms•New Forms Status
Report for In Progress Forms
9/7/2017 8 8
SlideSpanFigureGrants.gov Helpdesk Support Grants.gov Helpdesk
Support
•If you have any issues or questions while youare using
Workspace to complete yourapplication, please contact the
Grants.govSupport Center at •If you have any issues or questions
while youare using Workspace to complete yourapplication, please
contact the Grants.govSupport Center at •If you have any issues or
questions while youare using Workspace to complete yourapplication,
please contact the Grants.govSupport Center at •If you have any
issues or questions while youare using Workspace to complete
yourapplication, please contact the Grants.govSupport Center at •If
you have any issues or questions while youare using Workspace to
complete yourapplication, please contact the Grants.govSupport
Center at [email protected]@grants.gov
or call1-800-518-4726
P
9/7/2017 9/7/2017
9
SlideSpanFigureFigureWHAT IS WORKSPACE? WHAT IS WORKSPACE?
Workspace is a shared, online environment where members of a
grant team may simultaneously access and fill out forms within an
application. Workspace is a shared, online environment where
members of a grant team may simultaneously access and fill out
forms within an application.
14 The online space where you work on your grant application
9/7/2017 9/7/2017
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SlideSpanFigureMANAGING PARTICIPANTS & ROLES MANAGING
PARTICIPANTS & ROLES
30 30
This timeline shows how each user fits into the workspace
workflow: This timeline shows how each user fits into the workspace
workflow: PPP
Figure9/7/2017 9/7/2017
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SlideSpanFigureCOMPLETING WEBFORMS COMPLETING WEBFORMS
More Features: More Features: •Autosave occursevery 5
minutes•Autosave occursevery 5 minutes•Autosave occursevery 5
minutes
•Complete SF-424first to pre-populate formfields and
savetime•Complete SF-424first to pre-populate formfields and
savetime
37 Figure9/7/2017
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