Odoo Accounting v9. Draft. Table of Content

Introduction

Goals&PlanningModelChanges

CashvsAccrualAccountingReviewReconciliation

TerminologychangeFullvsPartialmatching

TaxesInformationonJournalItemsTaxcreationTaxStatement

ThegenerictaxsummaryHandlingthetaxdeclarationinlocalizationmodules

Periods&FiscalYearsmanagementFiscalYearClosingSettingInitialAccountBalancesSequencesmanagementAccounts

AccountHierarchiesActiveaccountsAccountTypes

JournalsInvoicesPaymentOrdersModelofjournalItemsNotesforNewAPIconversion

account.pyaccount_analytic_line.pyaccount_bank.pyaccount_bank_statement.pyaccount_move_line.pymodulestructureChangeeverywhere:WizardsMisc

BankandCashStatementsExpenses

1/55

ReportingEngineReportsMetadataFollowupsReview

accountmodule:account_followupmodule:

NewfeatureskanbanjournalasadashboardBankingflowReverseentrieswizardStornoandAngloSaxonModularityTests&DemoDataJournalEntriesRecordingSendInvoicesbyRegularMailAddManagementReportsDeposittickets

ImprovementsofexistingfeaturesAccessrightsReconciliationBankStatementReconciliationBankStatementImportMenuitemsJournalformviewAccountformviewAssetsFiscalpositionformviewInvoiceReportRemoveAllEDIstuffBankAccountformview

UsabilityUserOnBoardingFlowPlanner

Phase2:localizationswitzerland:US:

CcheckwrintingChartofaccounts(correctionofdefaultUStemplates)Cashdiscount

2/55

3/55

Introduction

Goals & Planning OdooAccountingisasgoodasaccountingmodulesoftraditionalERPs.Butitdoesnothavethequalityofdedicatedaccountingsoftware.Ourreference,intermsofusability(notfeatures),isXero.comOdoov9musthaveabetterusabilitythanXero.OdooAccountingsUniqueSellingPropositionwillbe:

Supersmoothintegrationwithbanks: Download/Importbankstatements SmartreconciliationwithInvoices Managepaymentseasily Uploadpayments/sendchecks

Strongusability: superclear&easytouse,nocomplexconfigormenus fasttoperformdailyoperations.

Thisprojectcoversfeatureslikeassetsandexpenses.Wewillworkinthreephases:

Phase1:Genericimprovements:Oct2014Jan2015 Phase2:Localisationofkeycountries:Jan2015May2015 Phase3:Putinproductionandfinetune:March2015June2015 Phase4:Cleanextrafeatureslikebudget,analytic.

4/55

extraquestionstoaddressinworkshops

http://pad.odoo.com/p/accounting_roadmap_v9_extra_points donotpostautomaticallyjournalentriesattheinvoicevalidation? howcanweimprovepaymenttermswithdiscountsand/orextra tobetested:fiscalpositionontheSObasedonthedeliveryaddressinsteadof

theinvoiceaddress outstandingreceivable:currenciesrevaluationattheendofFY/period

5/55

http://www.google.com/url?q=http%3A%2F%2Fpad.odoo.com%2Fp%2Faccounting_roadmap_v9_extra_points&sa=D&sntz=1&usg=AFQjCNEv0FU7bcP7TVnkl22hYG4UEWOOWA

Phase 1

Model Changes

Cash vs Accrual Accounting Currently,OdooAccountingisusingtheaccrualaccountingmethodbutinsomecountries(e.gUS),thenormismerelytodocashaccountingforsomebusinesses(usuallyservices).Moredetailsonthedifferencebetweenbothmethodin:http://www.irs.gov/publications/p538/ar02.html#en_US_201212_publink1000270633Everyreportcanhaveanoptiontogeneratethereportusingacashbasedmethodoranaccrualbasedone(ontheTaxSummaryreportforexample,thiswillallowustohaveaVATonpaymentreporting).Thisoptionwillbeselectedbydefaultusingthisinformationfromthecompany.Thereportsfiltersthejournalitemstouseaccordingtothemethod:

Accrual:thecurrentmethod:weusealljournalitemsinthereports Cash:

ifjournalentriesarenotlinkedtoareceivableorpayableaccount,theyareusedinthereport

ifjournalentriesarelinkedtoeitherareceivableorapayableaccount:ifthesejournalitemsarenotreconciled,theyarenotusedinthereport

Notethatpartialreconciliationhavealsoanimpactincashbasedreports(checkedinXero),notonlyfullreconciliationareshownincashbasedreports.Thatmeansthatifasaleof100with10ofvatismade,whenreceivingapaymentof11,werecognize10%ofthesaleand10%ofthevattoo.Becauseofthis,wegonnaneedadditionalstoredfieldtoknowthedebitandcredittouseincashbasedreports.TODO:

addafieldonres.companytochoosebetweencashoraccrualmethod(fields.selection,widget=radio,default=accrual)

addthefollowingfieldsonaccount.move.line: debit_cash_basis:float credit_cash_basis:float atthecreationofaccount.move.line,ifthejournalentryisundera

sale/purchasejournal:thosefieldsaresetto0.Otherwisedebit_cash_basis=debitandcredit_cash_basis=credit

6/55

http://www.google.com/url?q=http%3A%2F%2Fwww.irs.gov%2Fpublications%2Fp538%2Far02.html%23en_US_201212_publink1000270633&sa=D&sntz=1&usg=AFQjCNExGk5ZGeKsfqMROSkmAzCxU336VA

atthereconciliation,onthereconcileditemsunderasale/purchasejournalupdatedebit_cash_basisandcredit_cash_basisfieldsattheprorataofthereconciledamountonthetotalsold/purchased

inreportswherethisoptionhasameaning(P&L,BS,TaxSummary...),addtheoptioncashbasis.Ifitischecked,usethenewcolumnsinsteadoftheclassicdebitcreditones.

Review Reconciliation

Terminology change Thesystemwillbeentirelyreviewedinordertocleartheconfusionaboutthetermreconciliationwhich,inrealenglish,doesntrefertothebehaviorwehaveinOdoo.Weneedtodistinguish2usecasesthatcurrentlyusereconciliationasterminology(althougheveninfrenchthereexists2differentwordsforthat):

1. Iwanttomakethelinkbetweenone/severalexistinginvoice(s)andone/severalexistingpayment(s).Hereweshouldspeakaboutmatchingthepaymentsandtheinvoices.Infrenchwecancontinuetalkingaboutrconcilierdesfacturesetpaiements.

2. IwanttomakethelinkbetweenabankstatementIimportedandexistingjournalentriesthatarealreadypresentinmysystem.Hereweshouldspeakaboutthereconciliationofthebankstatement.Infrenchweshouldtalkaboutrapprocherdesextraitsbancaires.

Becauseoftheunorderedwaywecreatedthedocument,youllstillfindinitreferencestobothusecasesusingreconciliationasasingleterminology.Pleasedontbeconfusedandreplacementallywithmatchingeverywherebankstatementsarentinvolved.

Full vs Partial matching Current:

Reconciliationconceptisok. Partialreconciliationisnotgood.Whenwepartiallyreconcile2paymentswith3

invoices,itsimpossibletoknowthedueamountforeachinvoice.Weproposetosimplifypartialreconciliation.Insteadofusingthesameconceptasfullreconcile(linkseverallinestogether),apartialreconciliationisadirectlinkfromonejournalitemtoanother:youcanlinkthejournalitemofapaymenttooneandonlyonereceivablejournalitem(e.g.fromaninvoice).TODO:

reconcile_partial_idfield: remove:fields.many2one('account.move.reconcile')

7/55

add:fields.many2one('account.move.line') Reviewthedueamountcomputedfieldoninvoicesandexpensestoreducepartial

payments: Unreconciledreceivables/payablejournalitemspartialpayments

Showpaymentsdoneontheinvoiceandexpenses SimplifyPayInvoicewizard:

nomoreselectionofdebit/creditlines(the2one2manyfields) shouldnotbeanaccount.voucheranymore,createadedicatedobjectfor

payments. Removethecodethattriestomergeseveralpartialreconciliationintoabiggerone.

Withthenewbankstatementthatallowstoreconcileonthefly,ausermayneverhavetodoareconciliation :1

Whenimportingbankstatements,thebankreconciliationprocessdothereconciliation

ofthepaymentwiththeinvoices Whencreatinginvoices,ifthereisanoutstandingpaymentforthiscustomer,the

systemproposestoassignittotheinvoice.

1https://www.odoo.com/forum/help1/question/howcanireconcilegeneralaccountsfrommybankstatement56566

8/55

https://www.google.com/url?q=https%3A%2F%2Fwww.odoo.com%2Fforum%2Fhelp-1%2Fquestion%2Fhow-can-i-reconcile-general-accounts-from-my-bank-statement-56566&sa=D&sntz=1&usg=AFQjCNFB-0RHcvdgmSY6rTtxxQCiD91BqQhttps://www.google.com/url?q=https%3A%2F%2Fwww.odoo.com%2Fforum%2Fhelp-1%2Fquestion%2Fhow-can-i-reconcile-general-accounts-from-my-bank-statement-56566&sa=D&sntz=1&usg=AFQjCNFB-0RHcvdgmSY6rTtxxQCiD91BqQ

TODO:Whenconfirminganinvoice,ifthecustomerhasanoutstandingcredit,thesystemproposestoautomaticallyassignittothisinvoiceasshownbythescreenshotbelow:

Ofcourse,thereconciliationprocessstillexistsbutitshouldnotbeamandatoryoperationanymore.Userswillnothavetoworryanymoreaboutthereconciliationprocess.(whichisnotasimpleconcepttoexplain)Nearlyalljournalitemswillbereconciledatthebankstatementreconciliationprocess 2

(paymentafterinvoice)orattheinvoicevalidation(paymentbeforeinvoice).

Taxes

Information on Journal Items IncurrentversionsofOdoo,asupplierinvoice/refundmaygeneratethefollowingjournalitems(basedonBelgiumaccounting,apurchaserefundinvoicewith21%ofVATonasingleproductcosting252.88):

JournalEntry

Account Taxes Debit Credit TaxCode TaxAmount

1 440Payable 305.98 0

1 411VAT 0 53.10 63 53.10

1 611Charges 0 0 85 252.88

2Thebankstatementreconciliation(anewconceptinOdoov9)isnotthesamethingthanthejournalitemreconciliation.(aconceptalreadyexistinginOdoo)

9/55

1 611Charges 21% 0 252.88 82 252.88

Themainproblemwewanttosolvehereisthethirdlinewithdebit=credit=0whichisatechnicalhacktohavealinewithaTaxCode85andTaxamount,butnotaccountingentries.(weoftenhaveaccountantsthatreportsthisasabug)Wethinkweshouldsplit:

Thedataaboutthejournalitems TheTaxLegalStatementthatshouldbeareportliketheP&LandBS.Wedontneed

tostorethetaxcodesinthejournalitems,wejustneedtoknowwhichjournalitemshavebeencreatedbywhichtaxline.

Thetablebelowarethejournalitemsforthesametransactionthantheonedescribedabove.

JournalEntry

Account Taxes Debit Credit TaxLineID

1 440Payable 305.98 0

1 411VAT 0 53.10 1

1 611Charges 0 0 2

1 611Charges 21% 0 252.88

Insteadofhavingataxcodesreferredinthejournalitemstocomputethebaseandtaxamountsforthetaxstatement,theTaxStatementReportswillcomputetheseinformationusingjournalitemslinkedtospecifictaxes.Themainadvantagesare:

Noredundancybetweendebit/creditandTaxAmountnopossibleerrors Nomorestrangejournalitemswithdebit=credit=0 Weremovetheconceptoftaxcodestructurethatwascomplextounderstand ThetaxstatementbecomesanormalreportsliketheP&L/BSsamereportengine,

lesscode.

Tax creation Ataxhasseveraltaxlinesbutcannotbedefinedasagroupoftaxes.Taxgroupscanbeimplementedusingseveraltaxlines.

10/55

Everydocumentthatreferstoatax(invoices,expenses,)shoulduseamany2manyfieldfortaxesinsteadofmany2one.(e.g.SalesReceiptandPurchaseReceiptshouldbechanged).Thisway,SalesReceiptandPurchaseReceiptsaremultitaxes.Thereasonwhywedontwanttaxgroupsanymoreare:

becauseitsabitoverlappingwiththeone2manytaxlines becauseweneedtobeabletomakethetaxdeclarationreport,anditmakesthings

morecomplicatedifweallowtaxgroups.(e.g.isataxgroupataxinitselforjustashortcuttoselecttwotaxes?)

Thatmeansthatsomeofthefieldsthatwerepreviouslyonthetaxaremovedatthelinelevel:includeinbaseamount,pythoncode.Thetaxlinesaresimplifiedtotheminimum:

a(hidden)sequence(tomakeitdraggable), acomputationtype(availabletypesforthetaxpartarepercent,fixed,pythonandwe

willadddivisionwhichisneededinsomecountrieslikebrazilandBolivia), thegeneralaccount(notrequiredifleftemptythejournalitemcreatedbythistaxline

willusetheaccountofthesale/base.), theamount, ataxtypethatcanbeusedtogrouptaxesinreports,e.g.

Deductible/NonDeductibletaxes thepythoncode(movedintoanotherextramodule) theincludeinbaseamountfield=>needtogiveanexamplehowitneedstowork

Noteonhowtocomputepercentanddivisiontaxes:

Percent:(currentmechanismofOdoo) PricewithTaxExcluded:Tax=Price*21% PricewithTaxIncluded:Tax=Total(Price/(100%+21%))

Division:(anewtaxtype) PricewithTaxExcluded:Tax=Price/(100%12%)Price PricewithTaxIncluded:Tax=Price*12%

Note:

weshoulduseabetternamethandivision:PercentageofPriceTaxExcludedandPercentageofPriceTaxIncluded.

wealsoaddacheckboxtoavoidhavingtodefinetwicethesametaxlinesforinvoicesandrefundsiftheresnodifferenceinbetween.

Thebelgianpurchasetaxof21%thusbecomesassimpletodefineasthis:

11/55

Tax Statement IncurrentOdoosversion,thetaxstatementreportisbasedontaxcodes.Therewasachartoftaxcodethatallowslocalizationtocreateataxstatementreportbasedonthesumofthefieldtax_amountfromaccount.move.line,groupedbytax_code_id.Wethinkitsanissuebecause:

mostusersdidnotunderstandthetaxcodeconcept somelocalizationcomputesthetaxstatementbasedonaccounts,notontaxcodes

Inv9,thoseinformationwillbecomputedbythereports.TherewillbeagenericreportcalledBelgiumTaxStatementthatwilljustprintthesummaryofbase/taxamountspertax.Moreover,eachlocalizationwillhavethepossibilitytodefineareportthatgivestheexactsameinformationaspreviouslythetaxcodeswereproviding.Letstakebackourexampleofabelgiansupplierrefundonasingleproductcosting252.88with21%ofVAT,andseehowbothreportscanbebuilt.Assaidbefore,wehadpreviously(v8)thefollowingjournalitems:

JournalEntry

Account Debit Credit Tax_code_id TaxAmount

1 440Payable 305.98 0

1 411VAT 0 53.10 63 53.10

1 611Charges 0 0 85 252.88

12/55

1 611Charges 0 252.88 82 252.88

While,inthev9,giventhetaxdefinedasexplainedintheabovesection,wewillhavethisinstead:

JournalEntry

Account Debit Credit Tax_ids Tax_line_id

1 440Payable 305.98 0

1 411VAT 0 53.10 #42(1stlineof

purchase21%service)

1 611Charges 0 252.88 #35(purchase21%

service)

Notethat:

Thetax_idsisanewmany2manyfieldthatwillcontainallthetaxesinvolvedintheoperation.

Thetax_line_idisanewmany2onefieldthatwillheldthereferencetothetaxlinethatcreatedthejournalitem.

The generic tax summary

13/55

ThatreportjustloopsoneachtaxlineandforeachgivestheNetamount(sumofjournalitemshavingtherelatedtaxinthetax_idscolumn)andtheTaxamount(sumofjournalitemshavingthattaxlineintax_line_id.Thetaxlinesaregroupedbytag(deductible,nondeductible)andthe2firstcolumnssimplyshowitsrelatedtaxnameandshortname.

Handling the tax declaration in localization modules Becauseweneedtobeabletohavethetaxdeclarationinalegalformat,thetaxsummaryreportisntenough.Thatsthereasonwhywewantthelocalizationmodulestobeabletodefinereportsthatwillgivestheexactsameinformationasthetaxcodeswereprovidinginv8.Forthat,wethinkthatlocalizationmodulesshoulddefineaccount.financial.reportthatwillhaveeachpreviouslyexistingtaxcodeasalineinthereportandthatwillcomputetheamountsforthem.Forexample,inthebelgianlocalizationmodulewewilldefinethefollowingformulaethatwillgivetheexactsameinformationwehadbeforeontheaccount.move.line.

taxcode formula

14/55

63 sumofjournalitemshaving#42intax_line_id

82 sumofdebitofjournalitemshaving#35intax_ids

85 sumofjournalitemshaving#35intax_idstocheck

Moreexplanationontheaccount.financial.reportandthepossibilitiesofferedbyitinalatersection.TODO:

removeaccount.tax.codeobject createaaccount.tax.groupobject:

Namefield,translate=True AsData:

Deductible NonDeductible

implementthenewtaxsystem implementthegenerictaxstatementreport putthePythoncomputationontaxinaseparatemodule implementthebelgiantaxstatementasanexampleofcomplexstatement

Periods & Fiscal Years management Theconceptofperiodisonlyusedfor:

beingabletocloseaperiod(toavoidpostingjournalentrieswhenyoualreadyreportedtotheestate,forexample).

SetanaccountingperiodondocumentsTheperiodconcepthasafewissues:

Usability:creationoffiscalyearsandtheyrelatedperiods SpecialPeriodforOpeningEntries Usersoftendothemistaketofilterondatesratherthanperiods.(forinstancetheget

theturnoverofthelastmonth). Whenworkingwithmultiplecompanies,itsconfusingtohaveseveralperiodsforthe

sametimedelta. simplifythereportsoptionswherewecanjustfilterondates

15/55

Insteadofusinganobjectandchoosetheperiodwithamany2oneondocuments,wewillreplacetheperiodbyanAccountingValuationDateondocuments.Forexample,therewillbetwodatesontheinvoice:

theInvoiceDateandtheAccountingDate. theaccountingdatewillbesetautomaticallywhenonchangetheinvoicedate Theaccountingdatefieldis:

hiddenoncustomerinvoices visibleonsupplierinvoices

Wealsoneedtotakecareoftheperiodclosing.Weplantohaveafreezedateonfiscalyears,thatwillpreventcreating/modifyingjournalentriesinajournalifitsaccountingdateisbeforethefreezedateofthejournal.TODO:

replacetheperiod_idwithanewdate_accountfield removeaccount.periodtable increationoftheanalyticlines,usethisnewaccountingdate Onfiscalyears,addafreezedate:freezealljournalitemsuntil__/__/____(will

replacetheconceptofclosingaperiod) weneedtoimprovethefilteringondatesranges,forkeepingeasinessonreport

options:weshouldbeabletofilterinoneclickonperiodsordates:Lastquarter,YeartoDate(usingFiscalYear1stday),ThisMonth,(shouldbeokwiththetaskofGery)

Removethefieldonthejournal:forcetheInvoiceDatetobeintherelatedperiod.thiswillbemanagedbydocument,notbyjournals(e.g.supplierinvoice:2dates,customerinvoices:1date,expenses:1dateondocument,1dateperline,...)

Fiscalyearshouldbecomeoptional,andnotmandatory.Thiswillallowto:

avoidaconfigurationwizardatinstallation avoidtocreateafiscalyearbeforepostingnewinvoicesinanewyear(accountants

alwaysforgetthis)Fiscalyearswillmostly(only?)beusedinreporting:

Computationoftheopeningbalanceaccordingtotheaccounttype Easyselectionofthefilters(ThisYear,PreviousYear)andcomparisonswithlastyear.

Alloperationswillbebasedondates,notonfiscalyearsanymore.Thismeans,wecancreatefiscalyearsafterwards.Wejustneedtheconceptoffiscalyeartohavemoreefficientfiltersinreports.WecansetamessageontopofreportsifthefiscalyearisnotcreatedintheP&L:Nofiscalyeardefined,thisreportcomputesOpeningBalancesincethe1stofJanuary.pleasecreateafiscalyeartorefinethis.TODO:checkwherefiscalyearareusedtovalidatetheabovespecification.

16/55

Fiscal Year Closing Weplantoremovetheconceptofopeningentrieswhenclosingafiscalyear:

Reportsarealwayscorrect,eveniftheprecedingfiscalyearhasnotbeenclosed Easierforenduser:noneedtoconstantlygenerateopeningentriesforreporting,

removethem, Noredundancyonreceivable/payableentries Noneedforanopeningperiod Noneedforanopeningjournal

EveryreportwillimplementcorrectlytheOpeningBalance,atthereportlevel,notdependingonopeningentriesjournalitems.So,fortheaccountant,thisdoesnotchangeanythingonreports.Hejustdonothavetoworryaboutgeneratingopeningentries.>Theopeningbalanceiscomputedatthereportinglevel,notbycreatingJournalEntries(it'salreadypartiallylikethatinsomereports)TheOpeningBalanceofanaccountshouldbecomputedaccordingtotheaccounttype(P&LorBS)andthisshouldnotbediff,Indeed,itshouldbetheroleofthereporttocomputetheinitialbalancewhatevertheopeningentrieshavebeencreatedornot.Thebiggestadvantageswouldbetohavealwaysthereportsthatarecorrectwithoutanyworkfromtheaccountants.Noneedanymoretoregenerateeachtimetheopeningentriesbeforeprintingthebalancesheet.Noneedtohaveacrappyspecialmovewhereeverythingisreconciledtogether.Inthebalancesheet,weaddalineCurrentYearEarningswiththenonaffectedresult,thatisnotanaccount,butcomputedbasedontheP&L.Westillneedtoclosefiscalyearfor:

creatingtheRetainedEarningsjournalentry. freezingperiods

Whenclosingafiscalyear,wecheckthattheCurrentYearEarningissetto0.Ifnot,weopenadialogmessagewithasampleentrytoregister:CurrentYearEarningRetainedEarnings.Wedonotcreatethisentryautomatically,itsjustamessagefortheenduserwithasuggestion.(becauseyousometimeswantsomethingdifferentfortheaffectationoftheresult)

Setting Initial Account Balances Weneedatooltosettheaccountbalancesforcompaniesthatstart:

17/55

InSettings/Accounting,addabutton:SetInitialBalances(putthisintheplannertoo) Thisopensaneditablelistviewofallaccountswithdebitandcreditbeingread/write Ifyouwriteindebit/credit,itcreateajournaliteminaCentralisedand

Miscellaneousjournalwiththedifferencebetweenthecurrentdebitandthegivenone.

ThisapproachworksforbothcompaniesthatstartfromnothingorthosehavingusedOdooforbillingduringafewmonthsandthatdeployaccountingafter.

Sequences management Weshouldbeabletoeasilymanagethesequences.Currentlytheusabilityisapain.Actually,peopleshouldntatallbeawareofsequences.SincetheFiscalyeararenotrequiredanymoreinorderforthesystemtowork(wecanusethembutwecanalsosimplyuseasetofdaterange),wecantbaseourselvesontheFYforthesequence.Whatwewantistheabilitytocreatesequencebyrangeofdate,andthatfeaturecouldalsobeusedinothermoduleandnotonlyaccounting.Therefore,wewillchangedirectlytheir.sequenceobject.Whatneedstobedoneisthefollowing:

addabooleanfieldsontheir.sequenceobjectinordertoknowifweshouldusethedaterangefieldsornot

addaone2manyfielddate_range_idsthatpointstoanewobjectir.sequence.date_range

thatnewobjectonlyhasafewfields: range_from range_to number_next number_next_display(fields.functionthatdoesthesameasthe

number_next_actualfieldinir.sequence)usedtodisplaytheinformationontheviewandlettheuserchangeitifhewants

bydefaultthedaterangewillbealltheyear(from1stjanuarytill31thdecember)

intheget_nextmethodcalledtogetthenextincrementalnumber,addaconditiontocheckifweusedaterangeornot.ifself.use_date_range:

ifcontext.get(date,today())existsinself.date_range_ids:

18/55

incrementnumberincorrectir.sequence.date_rangeandreturnthatoneelse://wedonthaveair.sequence.date_rangeyet

createnewir.sequence.date_rangeandstartnumberingatone addaviewtoseetheir.sequence.date_range

Note:whencreatinganewir.sequence.date_range,checkifwedontalreadyhaveair.sequence.date_rangethatexistforthecurrentyear,ifyes,taketheonewiththeclosestrange_to(inthepast),incrementitbyonedayandusethatasrange_fromforthenewir.sequence.date_range(range_togoesbydefaulttoendoftheyear,exceptifwehaveair.sequence.date_rangeobjectwitharange_frominthefutureinwhichcaseweshouldusethatdayminusoneasrange_to)

Accounts

Account Hierarchies Removethehierarchiesinthechartofaccountsandreplaceitbyoptionaltags(thatcanbeusedtocreatehierarchiesintheCoAreportkeepinmindthattheCoAwillbeareportonthescreen,notanymoreatreeview.Thiswillallowsmartfilters,optionslikecomparisons,...):

TheconceptofParentAccountistoocomplex.Weoftenseeaccountantsthatcreatesaccountswithoutparents.

TheconceptofViewAccountsorRootNodeistoocomplex Beingforcedtocreatethewholestructureinordertostartistoocomplextoo.(note

fromRonda:fortheU.S.version,considerstartingwiththeaccountslistedonthe1120taxformscheduleL,page6ofPDF:U.S.chartofaccount.)

Whatwillitsolve:

EasiercreationofanewAccounts(noparent,noviewaccounts,nostructuretoprecreate)

Easiertoimporttheinitialchartofaccount(justaCSVofaccountnamesandcodes) Workingonalistofaccountsismucheasierthanbrowsingatreeofaccounts(youcan

filterallaccountsofclass30*,filteronthenametoaccessquickly,groupbyType,)ThedefaultwaytobrowseaccountsSHOULDNOTBEanymorethroughtheChartsofAccountstreeview.TheuserwillbrowsethedatathroughtheHTMLreports(P&L,BSorChartsofAccounts)thathaveahierarchy.Havealookatthereportingsectionbelowtounderstandthis.LegalreportsWILLhaveahierarchybutdefinedbythereport(Profit,Loss...)WekeepthelistviewofaccountsfortheConfigurationsection.(notforadailyusage)

19/55

http://www.google.com/url?q=http%3A%2F%2Fwww.irs.gov%2Fpub%2Firs-pdf%2Ff1120.pdf&sa=D&sntz=1&usg=AFQjCNGEgWO8z8ekWL484L_mlk0qZz8r0g

Wekeeptheaggregationsystemforconsolidationofmultiplecompanies(wewillalsoaddapercentageontheconsolidationreportforcompaniesthatarentownedat100%).WeaddTagsonaccountsthetagswillbeusedforreportingand,eventually,thehierarchyintheCoA.TODO:

Removeparentaccountsandchildrenaccountsonaccount.accountobject Changethewaycreditanddebitarecomputedonaccounts(noneedtosumchildren

accounts) Removethetype:Viewonaccountforms Addanewfieldmany2many(account.account.tag)toanewobjecthavingthe

followingfields: Name

Defineanon_changemethodtoautomaticallyselectthetypeandthetagsbasedonthecode:assignthetagsandtypeoftheaccounthavingthebiggestnumberofdigitsincommonandminimum2(iflessthan2,dontassignanythingtothesefields.)

RemovetheChartofAccountsmenu.(thetreeviewonaccounts)thelistofaccountsisenough.Moreover,wewillhaveaGeneralLedgerreportthatrendersachartofaccountswithahierarchy.(newreportsareonscreenwithfiltersandoptionslikecomparisons.)

Tounderstandwhyitseasiertoworkonlistsofaccounts,youneedtounderstandthetaskthatimprovessearch,filterandgroups.Youcantesttherelatedmockuphere:http://k2lkjf.axshare.com/#p=advanced_search&hi=1&c=1(thisisadynamicmockup,trytoclickontheexpandfiltericon)Itssupereasytofilterorgroupbyaccounttypes(andthiscreateshierarchiestoo).

Active accounts TheconceptofActiveistoocomplex,andreferstosomethinguncommonforaccountants.Weproposetoreplacethatconceptwiththefollowingrulesandmeasures:

Theusercandeleteanaccountifithasnojournalitems Iftherearejournalitems,wecannotdeleteit Iftherewerejournalitemsinpreviousfiscalyearsbutnotinthecurrentone,this

accountdoesnotappearinreports. ReplaceActivebyDeprecatedcheckboxtheaccountisstillvisiblebutnot

accessibleinmany2onelinkingtoaccounts.Thatway,thesamefeaturesareavailablebuttheusabilityisimproved.

20/55

http://www.google.com/url?q=http%3A%2F%2Fk2lkjf.axshare.com%2F%23p%3Dadvanced_search%26hi%3D1%26c%3D1&sa=D&sntz=1&usg=AFQjCNHkyKhaP9v0JmMW2-rQp61NMvVgww

TODO: Removetheactivefieldonaccounts(youcandeleteanaccount,butnotunactiveit.) CreateaDeprecatedcheckbox RemovetheCloseaccounttype Putdomainsonallmany2onelinkingtoaccountstonotseedeprecatedaccounts.

Account Types Currently,anaccounthastwotypes:

AccountType:usedtechnically(views,aggregation,receivable,payable) UserType:dependsonthecountry,usedforlegalreports(P&L,BS)

Inv9,anaccountdefinitionformshouldonlycontainonefield:theUserType(renamedintoType).ThecurrentAccountTypeshouldbeafieldontheUserTypeobject.

TODO:improvethismockupstoaddTags,amany2many_tagsfield.

21/55

Notethatpeoplewillstillbeabletocontinuedefiningtheirownusertypethroughtheconfigurationorlocalizationmoduleiftheywantbutwebelievethiswontbenecessarymostofthetimeasweplantocreatebydefaultthemainones(revenue,sales,directcosts,otherincome,expenses,depreciation,overheads,currentassets,prepayments,bankaccounts,fixedassets,noncurrentassets,currentliabilities,liabilities,noncurrentliabilities,equity).TODO:

Onaccount.account.type: Putatypeselectionfield,withsamedefinitionthanthecurrentoneon

account.account Onaccount.account,thetypefieldbecomesarelatedtouser_type_id.type

RemovetheTypefieldfromtheformview createintheaccountmodule,thefollowingaccounttypes:revenue,sales,directcosts,

otherincome,expenses,depreciation,overheads,currentassets,prepayments,bankaccounts,fixedassets,noncurrentassets,currentliabilities,liabilities,noncurrentliabilities,equity)

configurethebuiltinprofit/lossandbalancesheetreportsasshownbelow:

22/55

Journals Journalsshouldhavetwosequences:

Invoices(alreadyexists) Refunds(newmany2onefieldtoadd)

Thisallowscompaniestoputinvoicesandrefundsinthesamejournalorcreatetwoseparatejournals.Advantagesofputtinginthesamejournal:

Turnoveriscorrectinthelistofinvoices(invoicesrefund) Dashboardissimplified(not2xeveryjournal)

Bydefault,attheinstallationofthesoftware,onlyonesaleandonepurchasejournalsarecreated(invoiceandrefundareinthesamejournal).Thisallowstohaveacleardashboardandnotduplicateeverymenu.Whencreatingarefundbasedonaninvoice,ifthesequenceissetforarefund,thesystemdonotaskforajournalandautomaticallyputtherefundinthesamejournal(inthewizard).Inthedashboard,thebuttontocreateaninvoicehasadropdowntoalsocreatearefund.Likethis:http://getbootstrap.com/components/#btndropdownssplit

Invoices Addacomputedfieldoninvoices:amount_total_signedwhichistheamountinthecurrencyofthecompanyandnegativeforrefundinvoices(orrefundsupplierinvoices).Displaythisfieldinlistviews(insteadofthecurrentamount_totalone)butnotinformsviews.Thiswouldallowtoputinvoicesandrefundinvoicesinthesamemenuandhavethetotalbelowwhichiscorrect.Theonchangetosettotalandtaxesshouldbeautomatic.ThiswouldbeanautomaticwinwhenportingtothenewAPI.Changedata/demodatathedefaultistousethesamejournalforinvoicesandrefundratherthantwodifferentjournals.Peoplecouldchangethisbutbydefaultwewillputinvoicesandtheirrelatedrefundsinthesamejournal.

23/55

http://www.google.com/url?q=http%3A%2F%2Fgetbootstrap.com%2Fcomponents%2F%23btn-dropdowns-split&sa=D&sntz=1&usg=AFQjCNFfhdLMfh1eS_L02Wqt3P45DtpPvw

Payment Orders PaymentshouldbemanagedbythePayInvoicebuttononsupplierinvoices,insteadofthecurrentPaymentOrderform.Onceinvoicesarepaidviathisbutton,amenucanbeusedtosendthepaymentstothebanks.(orgeneratefileslikeSEPA).So,paymentorderarereplacedbyjournalentrieswithastatus.Youmustbeabletosearch/filteroninvoicesbasedontheirpaymentstatus:ToPay,PaymentOrdered,PaymentDone.

Removetheaccount_paymentmodule Putapayment_statefieldonjournalentriesaccount.move

None Todo Done

Onthejournal,ifitsabankjournal,adda: payment_typefieldselection:

Manual CheckPrinting SEPA(ifaccount_sepaisinstalled)

InthePayinvoicewizard,displayaselectionfield,withdefaultcomingfromthejournal:

Payvia:SEPA,manually Inthepaymentordermenu,displayalljournalentrieshavingpayment_stateintodo:

Domain:payment_stateNone DefaultSearch:payment_state=todo

Onsupplierinvoices,addawizardallowingtomarkselectedinvoicesforpaymentinbatch.ThisallowstodoBulkPayments.Thiswizardletsyouselect:

Paymentmode:Journal PaymentMethod:SEPA,Check,(comefromtheselectedjournal)

nearthepaymentmethods,youhaveinformationlike: CurrentBalance:4500 ToPay:2300 ScheduledforPayment:1000 Balance:1200

Date:Directly,AtMaturityDate

24/55

Model of journal Items Weplantokeepmodelofjournalentries,butnotsubscriptions.Thesubscriptionmechanismwillbereplacedby:

contracts:forinvoicebasedsubscriptions(alreadyexists) modelofjournalentries:thatcanbecalledeasilyinajournal modelofjournalentriesinbankreconciliation(alreadyexists)

Remove(temporarily?)subscriptionsonjournalentries.Thefeatureisnotgoodenoughtobemaintainedasitis.Moreover,thenewtoolsallowstobettermanagerecurringentries:

bankloans:usemodelsduringbankreconciliationprocess rentals:youcanuserecurringinvoicesoncontracts payroll:usemodelofentriesandchangethemonceamonth socialtaxes:samethanpayroll.

Asitwillbeveryeasytocallamodelorusemodelsduringbankstatementsreconciliation,Ithinkwedontneedsubscriptiononjournalitemsanymore.TODO:

removetheobjects addabooleanfieldonjournalentries:JournalEntryModel Addabuttononjournalentriesformviewtocallamodel,selectamodelinthesame

journalandthejournalentrysautomaticallycreated. Addasaveasamodelwizardonjournalentries(youcangetitfromtheMore

menu)

Notes for New API conversion toreviewagainbasedonthedecisionsmadeintheothersectionsSometechnicalcommentstocleanwhenportingtothenewAPI.

account.py removemethodcheck_cycle(sinceweremoveparent_id) payment.term:

Thelatestrowofapayment.termshouldalwaysbebalance payment_term.line

Valuesshouldbein%,insteadofbetween0and1 account.account.type

removethefollowingmethod(andcheckwhyweneededit) _get_financial_report_ref _save_report_type

25/55

_get_current_report_type close_method:

removetheDetailone checkifwestillneedtheunreconciledone

removemethod_code_get(usemany2oneinsteadofselectionfieldfortype) account.accountobject:

removeparent_id,parent_left,parent_store remove_get_level,_get_child_ids,_check_recursion,_check_type,

_check_account_type,_check_company_account simplifyname_search

removethefeaturethatallowtosearchonname:...ortype:...? name_get

accordingtothecontext,name_getshouldreturn Code(only) CodeName

removecopymethod(andpossiblysetcopy=Falseonsomefields) remove_check_allow_type_change remove_check_allow_code_change(forgetaboutthemessageaboutlackof

confidence.PeoplewilllikeOdoobecauseitssimple.) account.fiscalyear:

removecodefield,keeponlyname removename_searchmethod renameend_journal_period_idintoend_journal_id(many2onetojournal,)

removeobjectaccount.journal.period(andeverythingrelatedtoit) account.moveobject:

removeaccount_move_prepare(thismethodisnotusedanywhere) account.move.reconcile:

removeline_partial_idsfield removetypefield removeconstraint_check_same_partner???todiscussiinworkshop removereconcile_partial_check removename_get(sincethereisnopartialanymore,noneedforaspecific

name_get) removeaccount.modelandaccount.model.line(andeverywhereitisused) removeaccount.subscriptionandaccount.subscription.line(andeverythingrelatedto

this) removeaccount.

account_analytic_line.py removethesearch()method.Checkifsomemethodsareusing(from_dateorto_date)

inthecontextanduseadefault_searchonthecontextinstead.

26/55

account_bank.py checkwhyweneedpost_write?Thiscodeshouldprobablybemovedelsewherein

thecodethecreatethebankandjournal

account_bank_statement.py Separateaccount.bank.statementandaccount.cash.statementintotwoobjects

(eventuallyinheritingfromthesameobject) Alotofmessiscomingfromthis

account.statement.operation.template Wemayneedbothafixedamountandapercentageamount(ANDorOR)

account_move_line.py removemethoddefault_get_move_form_hook removeconverttoperiod default_getshouldbesimplifiedALOT

noneedtocomputeremainingbasedondebit/credit/taxes removedefault_get,putdefaultmethodsonfields

removefieldinvoice removelist_periods,list_journals (probablymoresimplificationtodohere)

module structure Removethesubfolderaccount/projectandputeverythingrelatedtoanalyticaccountingintoasingle.pyand.xmlfiles.

Change everywhere: thecontextshouldnevercontainperiod_idorjournal_id!

usedefault_period_idanddefault_context_idinstead

Wizards Removethefollowingwizards(andeverythingrelatedtothem):

account_automatic_reconcile.py account_change_currency.py account_chart.py account_journal_select.py account_reconcile_partner_process.py account_subscription_generate.py account_use_model.py

27/55

Misc Onaccount.move,addafields.reference(Origin)thatistherealdocumentthatcreatedthisentry:

saleinvoice,purchaseinvoice,salesreceipt,purchaseReceipt,Asset,bankstatement Ifnothinginreference,itsaJournalEntry

RemovethedecimalprecisionAccountandinsteadofit,

roundbyusingthecurrency(foreigncurrencyinvolvedorcompanycurrency) storethefulllengthofthedecimalindb usewidget=monetaryinviewssothatthedisplayofthesefieldsarestillfine

Bank and Cash Statements Thecurrentimplementationofbankstatementsandcashstatementsisugly.Iwouldsuggesttosplititintwodifferentobjectssothattheycaneachimplementitsownlogicwithouthavingsideeffects.Refactorthecodesothat:

account.statement&account.statement.linebecomesthemainobject: renameobjectaccount.bank.statementaccount.statement renameobjectaccount.bank.statement.lineaccount.statement.line

account.cash.statement_inheritsfromaccount.statemenetandaddhisownlogic.Changethemenusandscreenstodirectlyworkontheaccount.cash.statementforcashregisters.

Expenses Inthev9,employeeswilldirectlycreateexpenselines(orexpenselinescanbecreatedbyusersonbehalfofothersemployees)insteadofcreatingexpensesheets.Hereisapropositionofanewuserflow:

1. Userscreateexpenses2. TheycanclickSubmitonexpenses:

a. whensubmited,theexpenselineisaddedtotheexpensesheetthatisstilltovalidateforthesameuser.

b. Ifnoepxensesheettovalidateexists,anewoneiscreated3. TheHR/Managercanvalidateexpensesheetsthatareintovalidate4. Theaccountantcangenerateentriesforvalidatedexpensesheets

TODO:

28/55

renamemodulehr_expenseexpense renameobject:hr.expense.lineexpense renameobject:hr.expense.expenseexpense.sheet addastatefieldonexpenseobject:DraftSubmited addabuttonDocumentsonexpensesheettoopentheattachmentsofrelated

expensese.g.scanneddocuments Createamobileapptoeasily:

Takeaphotoofanexpense Registername&Price SendtoOdoo Trackstatusofexpenses

Thetax(es)shouldalsobeselectableontheexpenseline.

29/55

Reporting Engine Inthepast,wehadtwodifferentusagessupporteddifferentlyintheapplication:

List/Treeviewstobrowsedatainthescreen(e.g.treeofaccounts) PDFreportstoprintdata(e.g.P&LandBS)

Inthefuture,reportingshouldbecomethedefaultwaytobrowsethedata.ReportingwillbenormalHTMLviewsthatopensinthenormalUI(keepingtheleftmenu).Wizardsarereplacedbyfiltersandoptionsonthetop.Whetheryouwanttoworkonthedata(inthescreen)orprintthemitsthesame.Forperformanceissueswithhugereports(e.g.generalledger),wecanusepagerandlazyloadingtomakethemveryfast.Ofcourse,ifyouclickonPrintbutton,itstillusesthewebkitprint(witheverythingunfolded)Onthetechnicalpointofview,reportswillbegeneratedserverside.Thatmeansthatifwewantthemtobedynamic,weneedtosplititintoseveralssmalltemplatesandwhendoinganaction(likefold/unfold)wecanonlycallthesesmalltemplatesandreplacetheminsidethegeneratedhtml(thisinordertopreventreloadingtheallreportwheneverwechangesomething)

30/55

TODO:improvethemockup.Itsnotgoodenough.Thereportinghastobeakillingfeature.Wehavetodo3samplereportsinmockupstogointothedetailsofthefeatures.E.G.:wecanusegraphsontopofthedatatable(likeingoogleanalytics)putpostitseverywhereonthepage,addsparklinesnearaccountnumbers,...Weshouldbrainstormabitmore.whataboutusingpivottables?NoaccountingsoftwarehasarealBIintegrated.Wewilladdactionsinthereporting.(e.g.youcanreconcilejournalitemsdirectlyfromthepartnerbalancereport)Ifyoufindjournalitemstoreconcileorifyouwanttodrilldowninanaccount,youcandoitdirectlyfromthereport.Thefiltersareonthetop.Youllbeabletochangetheoptionsandwillseetheresultinthesamepage,orexpandsomepartofthereportassomelineswillbeclickable(e.g.clickonanaccounttozoomintoit)Wecanimplementfold/unfoldinthereportaswell.

31/55

Theideaistoofferthepossibilitytouserstoplaywiththeoptionuntiltheygettheinformationtheyneed.Then,theyhaveabuttontoprintthecurrentreportdisplayedinapdf.WecanalsoaddfeatureslikeAddaCommentoneveryline/header/footer.(likepostit)Thisway,theaccountantcancommentareportbeforegivingittothemanagers.Simpleexample:PrinttheAgedReceivablereportandputnotesfortheresponsibleofthecreditcollectioneffort.(checkwhythiscustomerdidnotpay,hetoldmeitshouldhavebeendonelastweek)Listoffeaturesonreports:

filters/groupbyonthetopofthesheet Addnoteseverywhere Fold/Unfold(exampleP&L,BS)inJS Drilldown(clickonanaccounttogetitsdetailedjournalitems) optionalgraphsand/orsparklines Weneedextrafieldsliketagsontheaccountthatcanbeusedtogroup. Weshouldbeabletocreategroupsthataremasterdataindependentofthechartof

accountinwhichweputtheaccountswewanttoanalysetogether.Especiallyifthereisnotmuchdoneinanalyticaccounting.Thesegroupsshouldbeusedasaselectioncriteriaandalsoagroupingcriteriainreporting.

Developmentinprogressonhttps://github.com/odoodev/odoo/tree/masterhtmlreportconfiguratorpvyEvenifsomeoptionsofthefiltersarecommon(YoYcomparison,accrual/cashbased),someoptionsshoulddependonthereport,example:

P&LDates:fromto BSdate:At

Reportstoadd:

Executivesummary(ratioliketheBesoinenFonddeRoulement(WorkingCapital),disponibilitdetrsorerie,)

ChartofAccounts/GeneralLedger(note:itlookslikethetermGeneralLedgerisnotthesameinU.S.orinEurope:Insage,thegeneralledgerisaprintofalljournalitemsperaccount.InXero,itsallaccountsandtheirbalance,butyoucanclicktozoomtothejournalitems)

Cashflowstatement TaxSummary(kpitocontrolthetaxreportiscorrect) Partnerstatement(animprovedAgedBalance)

Replaced:

theGeneralledgerwillreplacedbythelistviewofaccount_move_lineinordertobeabletohavemoreflexibility(search,group_by,etc)

32/55

https://www.google.com/url?q=https%3A%2F%2Fgithub.com%2Fodoo-dev%2Fodoo%2Ftree%2Fmaster-html-report-configurator-pvy&sa=D&sntz=1&usg=AFQjCNEmyhwmbnBtyIaMuL5mCkECpEBcOg

Allotherreportshavetobeimproved:agedbalances,p&l,bs,ImplementtheAccrual/CashBasedasanoptiontomostreports.cashflowstatementexample:

Reports Metadata currentlybeingwrittenSomeaccountingreportsshouldbedefinedusingaccountfinancialreport:thesearetheP&L,BS,ChartofAccount(TrialBalance),CashFlowStatement,ExecutiveSummaryandallthecountryspecificreports.Alltheotherreports(taxgeneric,agedpartnerbalance,followup,...)willusecustomcodeandwontbebasedonaccountfinancialreport.Account.financial.reportshouldbebasedonfilters,thatwaywecanspecifyitforanyaccountorotherfinancialreports.ThiscouldbeusedtocreatehierarchiesintheChartofAccount

33/55

report(notanymoreatreeview)ortocreateKPIsintheexecutivesummaryliketheBesoinenFonddeRoulement/WorkingCapital.Wegonnasplitthecurrentaccount.financial.reportin2models:account.financial.reportandaccount.financial.report.line.Thefirstoneistheretodefinedthereportandglobaloptions,suchasnumberofcolumnsinsidethereport(debit+credit+balanceoronlybalance),header,andsoon.Itwillservethesamepurposeasthecurrentwizardwehavewhenopeningareport.Thesecondmodelcorrespondtothecurrentaccount.financial.reportShouldbegenericforallreports:

Targetmoves(allentries,postedentries) date_from date_to

Object:account.financial.report

Boolean:allowcomparison Boolean:allowcashbasismethod Boolean:showdebitcredit Boolean:showbalance ReportTitle

Objet:account.financial.report.line

Domain(tospecifywhichjournaloraccounttoshow)(shoulduseir.filters) groupby Referencefield:Actiontoperformwhenclickingonaline(openaccount,invoice,

other) Type:selection:

Accountstoberemoved,itsmoreflexibletoforceusingtags AccountTypes AccountTags Reportstoberemoved,wecanuseformulaeforthis SumofChildren Formulae

Formulae

e.g:[Income]/[Income,1]*100(incomegrowth) Canbebasedon

[ReportCode] [ReportCode,1,debit]precedingperiodanalysed [ReportCode,1:3,debit]preceding3periodsanalysed [ReportCode,0,debit]currentperiod

{tag}notsureifReportCodeisenoughornot? {tag,1}samethanReportCode

34/55

#DaysNumberofdaysintheanalysedperiod #Days[1,3]Numberofdaysinthelast3periods

#MonthsNumberofmonthsintheanalysedperiod ReportType:

Currency,Percent,SimpleFloat DisplayDetail

SumOnly AllAccounts AllJournalItems

DrillDown: Show.

Style h1,h2,h4,h4,p

Possibilitytohavepythoncode(withasafeeval),thatwaywecandothingslikeiftotal>0thenprintsomethingelseshownothing

ShouldbeabletoprinttaxdeclarationtooTODOfullspecOneveryreport,whenclickingonaline,itshouldopentherightdocument,accordingtotheoriginreferencefieldontheaccount.move.

Followups Review Thefollowupsgonnabeimprovedinthefollowingway:accountmainmodulewillhaveasimplefollowupsystemmadebyinvoicethatshouldbeenoughformostofpeople.Theadvancedfeatureswillbeaddedbythecurrentaccount_followupmodule.

account module: Onthelistviewofinvoice,allowtoeasilyaddanexpectedpaymentdate.Orderthelistofunpaidinvoicebyexpectedpaymentdate(firsttheoneswithoutexpecteddate),highlightinredtheoverpassedones.Onthesameinvoicelist,youcaneasilyloganinternalnoteordotheusualstuff(printtheselectedinvoices,sendthembymail..).Thenewthingisthatyouhavethepossibilitytosentthecustomerstatement.Thatactionmakeyoujumponthelistofpartnershaveareceivableaccount>0andshowingtheirdueamountandlastremindersentdate.Youcanselectonlysomeofthemandeffectivelyprintthecustomerstatementwhichlisttheirinvoicesandpaymentsunderastaticcustomizabletext(tosetonthecompany).ThereportisHTMLmadeandfirstdisplayedonthescreenbeforeyoureactuallyabletoprintit.

35/55

account_followup module: Oncethismoduleisinstalled,userscanusethefullpowerofthecurrentmodule:defineseveralfollowuplevelwiththeirlevelspecifictexttoprintonthecustomerstatementinplaceoftheregulartextandaccordinglytothehighestlevelofthepartnersinvoices.

36/55

New features

kanban journal as a dashboard Menusaretoocomplex.Withacleankanbanview,theuserwillnotevenneedtousemenus.Alotofmenusmayberemovedduetothis.(functionlikeimportBankStatementcanbedonedirectlyfromtheKanbanviewwithabigbuttonontheBankjournal).Thekanbanviewofjournalswillhelptoreducethenumberofmenuitemsbyprovidingsomeinfoinahandywayandshortcutsdedicatedtothetypeofjournal.WhenyouclickontheAccountingmenuitem,youarriveinthedashboard(=kanbanviewofjournal)Eachjournalwillshowvariousactionandinformationaswellasshortcutsfortheuser.Hereisthelistforeachjournaloftheactionsitneedstobeabletoperform:Salejournal:

a2linedchartshowingthecurrentmonthturnoveragainsttheturnoveroflastmonth figuresandshortcutswillbeforthesalejournalANDfortheassociatedsale_refund

journal Howmany(draft,duethismonth,tobesend)invoiceswehave Linktosee/createinvoices paymentfollowupactions

Purchasejournal:

agraphshowingtheestimatedcostovertime.graphshouldstarttodayandvalueshouldgoincreasinglyforthefuture(aswehavedraftandvalidatedpurchasethatwillcome)

figuresandshortcutswillbeforpurchasejournalandassociatedpurchase_refundjournal

showhowmanydraft,due,validatedpurchaseswehave Linktosee/createpurchaseinvoice

Bankandcashjournal:

Linegraphshowingjournalentries TransferMoneyNewwizardtodevelop,tocreateajournalentry SendMoneyPurchaseReceiptwithdefaulttothebankaccount ReceiveMoneySalesReceiptwithdefaulttothebankaccount ReconcileAccount ImportaStatement View/createstatements

37/55

canbetestedon:https://github.com/odoodev/odoo/tree/masterjournaldashboardcsn

Thedesignerswillmakethisdashboardbeautiful.Notethat:

thegraphsshouldonlybevisibleforthemanagersoftheaccountingapplication(todealwithaccessrightsrestrictions)addhegroupinthekanbanview

inthekanbanview,userswillonlyseejournalsforwhichtheyhavebeenaddedasusers(astheywoulddoforprojects)

possibilitytoaddsomejournalsinfavorite(byclickingonasmallstarforexample),thosewillshowontopoftheview.

onlyAdvisorgroupcanseethegraphHereishowitlookslikeinXero:(mainbuttonslikeReconcileonbankstatementjournalorCreateInvoiceonsalesjournalaredirectlyinthisview)

38/55

https://www.google.com/url?q=https%3A%2F%2Fgithub.com%2Fodoo-dev%2Fodoo%2Ftree%2Fmaster-journal-dashboard-csn&sa=D&sntz=1&usg=AFQjCNFwF9lVzDs6ZgoUp4V-hIb-ENEgLg

Noteaboutmoneytransfer:Atraditionalapproachtotransfermoneyfromonebankaccounttoanotheristouseanintermediaryaccount(e.g.inBelgium,58virementsinternes)Butmostaccountingsoftwaredonothaveagreatbankreconciliationfeature:youcanpreregisteratransactionanditsreconciledafterwardswhenreceivingthebankstatement.Butwithagoodbankreconciliationmechanism,itchangeseverything.IjusttestedXeroandtheydoadirecttransferthatkeepsa"unreconciled"status.It'satthesametimemorepowerfulandeasier:

Morepowerful:asyoudirectlygivetherightdestinationaccount,thesystemexpecttogetthistransferinthisspecificaccount.(forecastsarebetter,reconciliationiseasier)

Easier:noneedtoworryaboutintermediaryaccountsandreconcileentriesinthisaccount.It'sfaster,youonlyhaveonetransactiontorecord,thereconciliationisdoneathestatementofthesecondbank.Moreover,intermediaryaccountsareanightmareinmulticurrencies.(howdoyouknowifthedifferenceisduetocurrencyexchangeratesorprofit&losswhenreconcilingafterwards)

So,themoneytransferwizardsshouldonlyhavethefollowingfields:

Date FromAccount ToAccount

39/55

Amount Communication

ItshouldjustcreateaJournalEntry.(directlyfromonebank/cashaccounttoanother)Itcanbeagainstthehabitofsomeaccountantsthatareusedtouseanintermediaryaccount,buttheycanstilldothatduringthebankreconciliationprocess(eveninoneclickusingmodelofentries)

40/55

Banking flow Assaidintheintroduction,oneofourprimaryobjectivewillbetosmooththeprocessesrelatedtothebankingflow.TheimportofCODA,.OFXand.QIFfileshavealreadybeendeveloped.TheSEPAintegrationisalsointhepipe.(directdebit,payments,bankstatementimport).Butwewanttogomuchfurtherthanthat.Wewanttohavebankstatementstobeimportedautomaticallyfromthebankeveryhour.Wewantpaymentordertobesentautomaticallytoyourbank,checkstobeprintedautomatically,Fabienstartednegotiationwithexternalwebservicesinsomecountriestoautomatetheseinterfaceswithbanks.Whatdoeseverymanagerdowhenhearrivesattheoffice?Hewantstocheckthepaymentreceivedontheday/yesterday.WewantOdootoallowthat!Arealtimevisibilityonyourcashandthepaymentofyoursuppliersinoneclick,ThiswillbethereasonwhypeoplewillloveOdooaccounting.Itwillevenbeinournewuseronboardingflow(seebelow)

Reverse entries wizard Yearsago,amodulenamedaccount_reversalwascreatedbythecommunity.Itsgoalistoofferaneasywaytocreatetheexactoppositeaccountingentrythantheselectedone.https://www.odoo.com/apps/7.0/account_reversal/Wearewillingtointegratethemainfeatureofthemoduleaspartofthecorefeaturesoftheaccounting,butwebelieveitneeds

somecodereview codeconversiontonewAPI someofthesatellitefeatures(e.g.checkboxtobereversed+filter)tobedropped

Storno and Anglo-Saxon TheStornomodule(puttingnegativevaluesindebitand/orcreditwhenreversingajournalentry)shouldbeintegratedbydefault.

41/55

https://www.google.com/url?q=https%3A%2F%2Fwww.odoo.com%2Fapps%2F7.0%2Faccount_reversal%2F&sa=D&sntz=1&usg=AFQjCNGFyoeRkp7RnObl4ATwt-lswmFI8w

BothStornoandAngloSaxonshouldbeinseparatedmoduleANDtheymustbeactivatedbycompany.Thiswouldallowtohavemulticompaniesenvironment,somewithstornoaccounting,otherswithout.

Modularity Thefollowingchangesshouldbedoneonmodules:

mergeaccount&account_voucher(andremovealltheunnecessaryfeaturesinvoucher)

putPythonCodefortaxcomputationandRatesinaseparatemodule:account_tax_advanced

officializeaccount_storno

Tests & Demo Data Tests and demo data currently rely on a dedicated test chart of account and taxes, which currently results in creation of duplicated Chart of Accounts, duplicated journals and so on. Those demo data pollute the demo instances and confuse people. The runbot is also hardly usable because of several localization modules installed. In order to clean the databases installed with demo data, and the runbot, we gonna do the following changes: the demo data and the test files will be located in the account module but they will only be instantiated and tested in localization module: they will simply be referred in l10n_*/__openerp__.py by

demo: [../account/demo_file.xml] test: [../account/test/test_file.xml]

When installing a l10n_* module, the system will check if there already exists a CoA for the users company. If not, it will directly generate the CoA from the installed templates, otherwise the template are just installed normally. In order to have the accounting tested using a random localization, the runbot will install only one random localization module (for the main company), skipping the other ones.

42/55

Journal Entries Recording TODO:speconhowtorecordjournalentries.

Send Invoices by Regular Mail Wedevelopedaninterfacewithaservicethatallowstosendinvoices/quotationsbyregularmailinallcountries.(invoicesareprintedinthelocalcountryanddeliveredbythepost.Itcostslessthan$1perlettertosend).WeusetheservicesofDocsawayandhaveanagreementwiththemtoputtheOdoologoonthefrontletter.

TODO:improvethismockup:SettingslikeInk,PaperWeight,currency,balancecanbeintheSettings.(unlessthebalanceisnotenoughthenweshouldhaveamessage)

43/55

So,youdontneedtoprintinvoices,puttheminenvelopandpostthem.Justsendthembypostinoneclick.Thewizardworksonasingleinvoicebutalsoallowtosendabatchofinvoicesatonce.

Add Management Reports

44/55

Improvements of existing features

Access rights Renameaccessrights:Billing,Accountant,Adviser.

Reconciliation

WIP:https://github.com/odoodev/odoo/tree/mastermanualreconciliationama/inthewindowofmanualcounterpart,addageartosaveasatemplateandanothertomanagetemplates.Ifthelistofbuttonistoobig,haveabuttonmoreinsteadofgoinginseverallinesSincebankstatementdonotusetheaccount.voucherobjectanymore,itcanbesimplifiedalot.AccountvouchersareusedforSalesReceiptandpurchaseReceiptonly.

45/55

https://www.google.com/url?q=https%3A%2F%2Fgithub.com%2Fodoo-dev%2Fodoo%2Ftree%2Fmaster-manual-reconciliation-ama%2F&sa=D&sntz=1&usg=AFQjCNE0Wc2X0hLUvXdM-x16SniAslvQnQ

Bank Statement Reconciliation

Tocheck:

DontrememberifwefinishedtheReconcileWithExistingEntriesfeature(iftheguyusedthePayInvoicebutton.Usefulforcheckshandling(orcreditcardpayments).Somecountriesprefertodothatratherthanusinganintermediateaccounts.

Bank Statement Import

46/55

WIP:https://github.com/odoodev/odoo/tree/mastermanualreconciliationama/Todo:

Improvethebinaryfieldwidget(uglyandunusable) ReconcilethefirstsentriesandtherestinthebackgroundstonotlocktheUI inthenotificationwindow:

addlinkstogoonthelistofitems donotclosebyclickingonthenotificationbutonlyifweclickonacross

Forinformation,thestandardflowofreconcilestatementsintheU.S.:Checktheuserflow.Todo:checkthatthedashboard(journalkanban)displaytheseinformation.Currentlysupportedformat:CODA,QIF,OFX.MakeitworkfortheCSVimporttoo.(usingtheCSVimporttoolwithsometweakstocreatejournalentrieswhenimportingjournalitems).basedontheCSVimporttool.

Createjournalentriesandlinkthem AutoassignCoAaccountsandpartnersaccordingtobankaccounts

Todo:addstepbystepscreenshotsonhowtogetyourbankstatementfileaccordingtoyourbank.(likeslides)Weneedthisineverycountry.Callforcontributorswiththecommunity.(createadocumentofwhatwearelookingforweneedtodothefirstsonesforBelgium)

47/55

https://www.google.com/url?q=https%3A%2F%2Fgithub.com%2Fodoo-dev%2Fodoo%2Ftree%2Fmaster-manual-reconciliation-ama%2F&sa=D&sntz=1&usg=AFQjCNE0Wc2X0hLUvXdM-x16SniAslvQnQhttp://www.google.com/url?q=http%3A%2F%2Fwww.vystarcu.org%2Fhome%2FfiFiles%2Fstatic%2Fimages%2Fbalance_chk_accnt.jpg&sa=D&sntz=1&usg=AFQjCNFcEnp1-oFfiLgVwqdsbkXO0AEbrg

IhavetestedaBelgiansmallSaaSBilling/BankInterfacesoftwareafewweeksago.Theydiditright(screenshotsofeverystepstogetyourcodafileineverybank)butIdontfinditanymore.

Menu items Thenumberofmenuitemswilldrasticallybereducedthankstothedashboard.(kanbanviewofjournals)Secondaryfeatureswillbeavailablefromthedashboard.Themenustructureontheright:

Accounting Dashboard JournalEntries

Customers SaleInvoices SaleRefunds SalesReceiptshouldwekeepit? Customers

Suppliers PurchaseInvoices PurchaseRefund PurchaseReceipts Suppliers

Statements PaymentFollowup>CustomerStatements ...

PeriodicalProcessing Reconciliation

Manual Automatic

Reports ProfitAndLoss BalanceSheet AgedReceivable Taxes AllReports(likeinXeroifareportisfavourited,itsaddedinthismenu)

Configuration Accounting

FiscalYearThisformcouldbeusedtocloseaperiod/fiscalyear Accounts Journals

48/55

BankAccountsintechnicalfeatureforimportonly Modelsmodelofentriesshouldbedefinedwhereweuseit.

Taxes TaxesDefinition FiscalPositions

FollowUps PaymentTerms Followuplevels

TheAllreportsmenushowsallreportsandyoucanfavouritesometomakethemappearinthemenu.

TODO:mockupforthisfeature(andhowwehandlecustomreportdefinition)

49/55

Journal form view

Todo:improvethismockup:

CodeShortNameonReports/defaultprefixforsequence ExplaintheTypefield(isthereatooltip?) Explainthelinkbetweenjournalandpaymenttype,itsnotusual.

Account form view

50/55

Assets Theassetcategoryshouldappearconditionallyaccordingtotheproduct.(addamany2oneassetcategoryonproduct.templateobject)Whensettinganassetcategory,theaccountshouldchangeaccordinglyontheinvoice(andwhenusedinthePO).Onanasset,addawaytodisengagetheasset(e.g.yousoldit).

Fiscal position form view addscreenshot

51/55

Invoice Report

Allowtodisplayshippingaddressoninvoices Whenafiscalpositionisset,weshoulddisplayarelatedtextontheinvoice(alaw

requirementinsomecountriesforsomefiscalpositions) Allowtodisplaythesaledate(thatcanbedifferentfromtheinvoicedate)Someone

saiditsmandatoryinFrance,butIamnotsureaboutit.tobevalidated.

Remove All EDI stuff

WeshouldremoveorreviewEDIstuff.(shouldwekeepit?)Isanyoneusingit?

Bank Account form view

TODO:

AddaTypefield:IBAN,SavingsAccount,... Preloadthelistofbanks?

52/55

Usability

User On Boarding Flow Insummary,wehavetwoWOWeffectspossibleinjustafewstep:Scenario1:

1. FreeTrial2. CreateInvoice3. SendbyPost(*)4. (receiveitinyourmailbox3daysafter)

Scenario2:

1. FreeTrial2. SyncWithBank(orImportabankStatement)3. Dataareallfilledandstuffconfigured:

a. bankaccountcreatedb. bankcreatedasacontactc. bankjournalcreatedd. journalitemsavailable

So,afterthefreetrial(orinstallationoftheDB),theuserarrivesinthekanbandashboardwithafewjournalcreated(sales,purchases,bank,cash).Weneedaprimarybuttononthesejournalsanddependingonthebuttonhechoose,hegoestheScenario1orScenario2.(*)Itmaynotbeclearfortheuserwhatsthevalueofsendinginvoicesbypostautomatically.ItwouldbegoodtoaddaTIPforthefirsttime,explainingwhatthewizardwilldoandwhyitsgreat!Inourcompany,theaccountantsendinvoicesonceaweek(becauseshepreferstoprintandpostbybatches).Thismeanswecandeliverinvoices4daysfasteronaverage(3.5duetothebatchand1duetointernationalletterswhenit'sprinted+postedintherightcountrydirectly)Sinceouraveragecustomerpaymenttermis30days,bysendinginvoices4daysearlier,wecanhave13%ofourmonthlyturnoverinourbankaccount.TODO:Weneedtodoanonboardingflowlikethisone:https://fr.slideshare.net/secret/upjRZ9TgRHnSFX

53/55

https://www.google.com/url?q=https%3A%2F%2Ffr.slideshare.net%2Fsecret%2FupjRZ9TgRHnSFX&sa=D&sntz=1&usg=AFQjCNHTR2Kjr117nTg-vL9W4Y1x1_tzYA

Planner TheplanneraimstoguidenewusersthroughtheinitialconfigurationofOdooasadaytodayaccountingsolution.Itsalsoanintroductiontothebasicprinciplesofaccountingforbeginners(asthereisaminimallevelofknowledgerequiredtousethemoduleefficiently)Mockup:http://qf6iua.axshare.com/accounting.html(workinprogress)

54/55

http://www.google.com/url?q=http%3A%2F%2Fqf6iua.axshare.com%2Faccounting.html&sa=D&sntz=1&usg=AFQjCNEqCKAGQ7VmZtzYV440bQcVeAu5Iw

Phase 2: localization

switzerland: needoneextrafieldontheaccount.move.linetostorethebvrreference(orneedawaytocreatejournalentrieswith"invoicebvr+asequence"...chosenonthepaymentterm?)(theydon'twantitonthegeneralledgerforexample...)=>addabooleanonpaymenttermline

US: checkwrinting

55/55