Office Opening And Closing Procedures Prevention of theft and the confidentiality of consumer records are an important concern of this agency. Therefore, it is important that proper security procedures are followed in the opening and closing of each office. What follows is general opening and closing procedures. Should the office where you are based not have a step mentioned, please move on to the next. Opening: The designated site staff is responsible for the daily opening up and closing of the office. 1. Unlock staff entrance at 8:30 a.m. in and turn off alarm. 2. Unlock consumer files. 3. Unlock public entrance 4. Route any messages left on the voice mail or answering machine to the appropriate person. Closing: 1. Lock doors at 5:00 p.m. 2. At the end of the day, lock any locking file cabinets, and make sure all windows are closed. 3. Check that all computers, TDDs, typewriters, copy machine, etc., are turned off, however staff should be responsible for their own equipment. 4. Turn on answering machine or engage voice mail. 5. Set alarm at the 5:00 p.m. closing. Push on each door and retry knobs to make sure that doors are shut tight. Staff should be ready to leave by 5:00 so as not to keep the person closing up after hours.

Office Opening And Closing Procedures: - MASILC · Web viewOffice Opening And Closing Procedures Prevention of theft and the confidentiality of consumer records are an important concern

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Office Opening And Closing Procedures

Prevention of theft and the confidentiality of consumer records are an important concern of this agency. Therefore, it is important that proper security procedures are followed in the opening and closing of each office. What follows is general opening and closing procedures. Should the office where you are based not have a step mentioned, please move on to the next.

Opening:The designated site staff is responsible for the daily opening up and closing of the office.

1. Unlock staff entrance at 8:30 a.m. in and turn off alarm.2. Unlock consumer files.3. Unlock public entrance 4. Route any messages left on the voice mail or answering machine to the appropriate person.

Closing:1. Lock doors at 5:00 p.m.2. At the end of the day, lock any locking file cabinets, and make sure all windows are closed.3. Check that all computers, TDDs, typewriters, copy machine, etc., are turned off, however

staff should be responsible for their own equipment.4. Turn on answering machine or engage voice mail.5. Set alarm at the 5:00 p.m. closing. Push on each door and retry knobs to make sure that

doors are shut tight.

Staff should be ready to leave by 5:00 so as not to keep the person closing up after hours.