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ERP/2.50/User Manual

Contents

1 Preface1.1 About this User Manual1.2 Core Features1.3 Related Documentation

2 Getting Started2.1 Accessing Openbravo2.2 Configuring the Heart Beat and Registering your System2.3 Configuring Autosave2.4 Setting Your Preferences

3 Navigating the Openbravo User Interface4 Using Openbravo

4.1 Application Dictionary4.2 General Setup4.3 Master Data Management4.4 Procurement Management4.5 Warehouse Management4.6 Production Management4.7 Materials Requirement Planning (MRP)4.8 Sales Management4.9 Project & Service Management4.10 Financial Management4.11 Keyboard shortcuts

4.11.1 General Shortcuts4.11.2 Navigation shortcuts4.11.3 Editing shortcuts

Preface

About this User Manual

The Openbravo ERP User Manual 2.50 is intended as a reference for end user of Openbravo ERP and providesguidance on usability and features of Openbravo ERP from functional perspective.

This document explains:

How to operate the user interfaceThe function of each screenHow to execute the main business processes

Readers do not require any programming and software development knowledge.

This document has been designed with the idea of being "open" - any person can add value and share knowledge by

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adding content directly on the Wiki.

Core Features

Openbravo ERP consists of the following functional modules which represent specific ERP functions:

Master Data ManagementProcurement ManagementWarehouse ManagementProduction ManagementMaterials Requirement Planning (MRP)Sales ManagementProject and Service ManagementFinancial Management

Related Documentation

Openbravo ERP Functional DocumentationOpenbravo ERP 2.50 Release NotesOpenbravo ERP Configuration ManualOpenbravo ERP Developer's Guide

Getting Started

Accessing Openbravo

You access Openbravo ERP through a Web browser.

If you are using Adblock Plus add-on, remember to disable it when using Openbravo ERP

To log into the application:

1. Enter your Openbravo ERP URL in the address bar of your browser.

The login window will display.

In case the login page does not display, verify your URL, or contact your systemadministrator.

2. Enter your user name and password.

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The user name and password are assigned by the system administrator. If you don´t knowyour user name and password contact your system administrator.

3. Click login

The Openbravo ERP Home page displays.

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Configuring the Heart Beat and Registering your System

The first time you log into the system, you will be prompted to setup the Heart Beat functionality and register yoursystem.

More

Configuring Autosave

You can set up Openbravo ERP to automatically save changes in a document that has been modified.

More

Setting Your Preferences

Typically, the System Administrator configures the application settings for all the users. Those include roles,passwords, access to windows, tabs, and fields, etc.

However, as a user, you can edit some of the settings such as language, organization, entity, and role you want to workwith by default.

To change the default login settings:

Click on the User Preferences button and check the Set as default option.

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To change your passwords:

Click on the User Preferences button and go to Change password option.

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Navigating the Openbravo User Interface

This chapter explains more in depth the communication interface between the user and the application. It consists of adescription of menu functions (toolbar, commands, tabs and buttons), windows functions and common functions of theapplication. The goal of this chapter is to enable you to work more efficiently with Openbravo ERP.

More

Using Openbravo

Application Dictionary

Use the Application Dictionary Module to customize, modify, and adapt the application to your needs.

More

General Setup

Use General Setup Module to edit basic settings such as languages, currencies, menus, workflows, alerts, clients, roles,users, organizations, banks, and importing data.

More

Master Data Management

Use Master Data Management Module to define and edit information related to business partners, prices, and products.

More

Procurement Management

Use Procurement Management Module to manage requisitions, purchases, goods receipts, invoices, and analyze relatedreports.

More

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Warehouse Management

Use Warehouse Management Module to create and edit warehouses, and manage inventory.

More

Production Management

Use production Management Module to create and edit your production processes, production control, and analyzerelated data.

More

Materials Requirement Planning (MRP)

Use the Materials Requirement Planning Module to edit your production planning, inventory control, and purchasingactivities.

More

Sales Management

Use Sales Management Module to create and edit sales orders, goods shipments, invoices, commissions, and analyzerelated reports.

More

Project & Service Management

Use Project & Service Management Module to create and edit services, projects, analyze related reports, and addemployee expenses.

More

Financial Management

Use Financial Management Module to create and edit accounting, assets, and receivables and payables.

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More

Keyboard shortcuts

You can use the following keyboard shortcuts in Openbravo ERP:

General Shortcuts

Shortcut FunctionCtrl+U Open User Option windowCtrl+Q Log outF8 Open AlertsCtrl+I Open About windowCtr+H Open Help windowCtrl+R Refresh the current windowCtrl+Shift+Backspace Go backCtrl+G Toggle grid view

Navigation shortcuts

Shortcut FunctionF9 Expand / collapse the menuF10 Move cursor focus to the File menuCtrl + M Show / hide the menu.Ctrl+Shift+M Expand or collapse the menu

Editing shortcuts

Shortcut FunctionCtrl+N Create new recordCtrl+S Save recordCtrl+Shift+S Save record and newCtrl+D Delete recordCtrl+Z Undo changesCtrl+A Attach files to transactionCtrl+F SearchCtrl+Home Go to the first record

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Ctrl+End Go to the last recordCtrl+ArrowLeft Go to the previous recordCtrl+ArrowRight Go to the next recordCtrl+L See linked items

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Category: User Documentation ERP

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ERP/2.50/User Manual/HeartBeat

Heartbeat Configuration

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Enable/disable and configure the heartbeat which sends non-commercial system information to Openbravo.

What is the Openbravo Heartbeat?

The Openbravo Heartbeat is a process which sends Openbravo periodic updates regarding your technical systemspecifications (e.g. Operating System, Database, and ERP Version).

When the System Administrator first logs into Openbravo ERP after installing the application, a popup window isdisplayed explaining what the Heartbeat is and giving the user the option of enabling or disabling it, or leaving thedecision to enable/disable until a later date. If Enable is chosen, the user is redirected to the Heartbeat Configurationwindow to configure the Heartbeat. If disabled, the Heartbeat is disabled. If the decision to enable/disable ispostponed, the System Administrator will be prompted with the popup again after 3 days.

During heartbeat processing, the data that is collected is as follows:

System identifierEncrypted Database identifierEncrypted Mac AddressHeartbeat dateActivity and complexity rate (only up to MP22)Number of registered usersOperating System and versionDatabase and versionApplication server and versionWeb server and versionJava versionApache-Ant versionOpenbravo versionOpenbravo install modeSystem external IP addressDate of first login, date of last login, total number of loginsMaximum number of concurrent usersAverage number of concurrent usersRejected logins due to concurrent users limit numberInstalled modulesNumber of http-requests done per installed module (optionally, enabled by default)

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Additionally the Heartbeat server might return several queries to be executed locally to gather more information aboutthe instance. The information gathered through these queries is restricted to the way the Openbravo software is beingused in the instance and will never include any business information such as Business Partners or Products. Consultthe following link for the historic list of Custom Queries . You can monitor the history of all the information gatheredfrom your instance through the HeartBeat in the HeartBeat Log Tab within the Heartbeat Configuration Window.

The heartbeat data is stored in a file controlled by Openbravo S.L.U. It is collected solely to gather and send data aboutyour Openbravo product installation back to a service on Openbravo SLU's infrastructure to assist managing yourOpenbravo product installation. As a benefit to you, with this information, Openbravo SLU can offer you systemconfiguration and component update information, sent automatically to you. Available updates may include, forexample, Operating System updates, Database updates and Openbravo code. This data will be used on an aggregatedand anonymous basis to generate reports identifying where and how the Openbravo product is being utilised.

For further information, please consult the Functional Specification.

Openbravo stores this information and implements security measures in accordance with applicable legislation tomaintain the confidentiality of this data. This data is not used for commercial purposes other than as set out above. It isnot communicated or transferred to any third party

You may deactivate this feature by disabling the “enable heartbeat” box. In addition, you may exercise your right toaccess, rectify, oppose and cancel the data by writing to Openbravo, S.L.U. PO Box 5117, 31010 Pamplona, Navarra,Spain, or by email to privacy@openbravo.com.

By enabling the heartbeat, you consent to the processing of this data and storing of the same as set out above.

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ERP/2.50/User Manual/Autosave - Openbravo wiki

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ERP/2.50/User Manual/Autosave

Contents

1 Autosave Configuration1.1 Overview1.2 Configuring Autosave

1.2.1 Setting the Autosave default1.2.2 Autosave behavior per Client1.2.3 Prompt confirmation default1.2.4 Prompt confirmation per Client/Window/User

Autosave Configuration

Overview

The Autosave enables any change made in a open document to be saved without clicking the Save button. TheAutosave is triggered when the user performs an action (e.g. navigates to another window or clicks a button) aftermodifying a document (e.g. the user has changed the Payment Terms on a Purchase Order).

For example, if you create a new Purchase Order and fill in the required header fields, then click the Create Frombutton, the purchase order header is saved before the pop-up window opens.

Configuring Autosave

You can set up Autosave in Preferences.

Setting the Autosave default

Autosave is enabled by default to change the default setting:

1. Log in with System Administrator role.2. Access General Setup > Application > Preference3. Filter by attribute: Autosave4. The default Autosave value is Y

The default configuration is to automatically save the records, if you want to disable it, change the Autosavepreference to N. Allow to change the Autosave behavior to false, is for backward compatibility reasons. Theapplication will behave like previous releases (2.40 and 2.35).

Autosave behavior per Client

You can override the default behavior defined at System level, by adding the same preference to a specific Client.

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Login with as Administrator (e.g. Openbravo Admin)Go to General Setup > Application > PreferenceClick the NEW buttonSelect the Client that you want to configureSet the attribute: AutosaveSet the value: Y [Y = true, N = false]

Prompt confirmation default

When Autosave is enabled, you can specify if this process should prompt a confirmation window to the user, to avoidunwanted changes.

The confirmation message is similar to this one:

A default preference is defined at System level.

Login with a System Administrator roleGo to General Setup > Application > PreferenceFilter by attribute: ShowConfirmationDefaultYou should get a record with value: Y [Y = true, N = false]

When the ShowConfirmationDefault preference is set to Y, every time the Autosave is triggered a confirmationmessage is shown to the user.

Prompt confirmation per Client/Window/User

You can override the default behavior defined at System level, by adding the preference ShowConfirmation to anycombination of Client, Window, User.

NOTE: The preference is ShowConfirmation not ShowConfirmationDefault

Login with a Administrator (e.g. Openbravo Admin)Go to General Setup > Application > PreferenceClick the NEW buttonSelect the Client that you want to configureSelect the Window that you want to configureSelect the User that you want to configureSet the attribute: ShowConfirmationSet the value: Y [Y = true, N = false]

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ERP/2.50/User Manual/User Interface

Contents

1 Introduction2 Menu

2.1 Modules Organization2.2 Editable User Preferences2.3 Close Application Button2.4 Fold and Unfold Buttons2.5 Navigable Alerts Zone

3 Work Area3.1 View Modes

3.1.1 Edit Mode3.1.2 Grid Mode

3.2 Special Status Modes3.2.1 Menu Loading3.2.2 Popup Loading3.2.3 Window Processing3.2.4 Popup Processing

3.3 Navigation Bar3.4 Toolbar3.5 Tabsbar3.6 Working Area Buttons3.7 User Messages

4 Linked Items

Introduction

In order to understand better the Openbravo User Interface it is important to know what is what in the application.

On the left of the screen the user can see the Menu, which can be hidden using the arrow

The Menu is used for navigation. In the Menu the user will find all the windows, processes, and reportsdepending on the role used.

The Menu contents depends on the user's role. For example, one user can have various roles and see differentthings with each. Users and roles are usually created and maintained by the client's Administrator. See moreabout the Menu

Entering the Menu and clicking on any selected window the following elements will appear on the top of themain frame (also known as the Work Area):

Navigation Bar with breadcrumb and common actions used in all the application windows.

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Toolbar with unique buttons for all the application windows.

The part to the right from the Menu is called a Work Area, where, depending on the view mode the user eitherinputs data, performs transactions, views reports, or browses the records. See more about the Work Area

Menu

Modules Organization

Modules are organized into folders in order to help the user to differentiate setup windows from the windows wherereal transactions are performed, or where data is analyzed.

TransactionsSetupAnalysis Tools

Editable User Preferences

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When you click on User Preferences a pop-up window appears which allows you to:

See the current role information.Change the session options such as role, entity, organization, language you want to work with.Set your default session options .Change your password.

Close Application Button

With just one click of this icon you can close (logout) the application.

Fold and Unfold Buttons

With one click you can unfold the menu and, using the browser's CTRL+F Find feature, you can search for anyelement of the menu without needing to click through the whole menu.

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Navigable Alerts Zone

An alert is a notification that informs or warns its recipients about a critical or very important situation that has arisen.With one click you can see and edit all your active alerts.

More about Alerts

Work Area

In the work area you can view and edit the data of all the selected elements of the application menu.

View Modes

All the application windows can be displayed in two modes - edit mode and grid mode.

Edit Mode

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The edit mode window is used for editing individual records and performing transactions.

If the editing record is an existing one, the icon displayed is

If the editing record is a new one, the icon displayed is

Note: The disabled save buttons in the toolbar become enabled to indicate that some data within the window haschanged. This is a useful reminder that the record needs to be saved before moving on to another one.

Grid Mode

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The grid mode window is used for browsing multiple records.

Keep in Mind:

In grid mode you can sort by multiple columns. If you want to sort just click on the header of the correspondingcolumn heading. For multiple column sorting hold the SHIFT key after selecting the first column while clickingon another one.

Special Status Modes

There are some special status modes

Menu Loading

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The "Menu Loading" screen is shown while the menu contents are being changed.

This could happen when:

The application is being loaded for first timeThere is a change in the user options

Popup Loading

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The "Popup Loading" screen is shown while the popup contents are being loaded.

Window Processing

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The "Window Processing" screen is shown while a process is being executed in the edition window

Popup Processing

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The "Popup Processing" screen is shown while a process is being executed in a popup

Navigation Bar

The Navigation Bar with breadcrumb and common actions used in all the application windows.

Back Go to the previous record.

Reload Refresh the record you are working on.

About View the information about your Openbravo version, licences, and translations.

Help Go to the editable online help.

What is a breadcrumb?

A navigable path allowing the users to keep track of their location in the application.

Toolbar

The Toolbar with unique buttons for all the application windows has the following functions, which depend on theentered window:

New Create a new record

Save and Grid Save the current record and go to the relation view

Save and New Save the record and go to a new record

Save and Next Save the record and go to the next record

Save Save the record and maintain the active record displayed

Erase Erase the record

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Undo Refresh the window and revert changes

Go to First Record Move to the first record in the related group

Go Back One Record Move to the previous record in the related group

Go Forward OneRecord Move to the next record in the related group

Go to Last Record Move to the last record in the related group

Export to Excel Export content to excel. Generate an Excel file with currently displayed items

Export to CSV Export content to csv (comma separated values). file. Generate a CSV file with currentlydisplayed items

Export to PDF Export content to pdf. file. Generate a PDF file with currently displayed items

Order Records Select field order on the tab

Show Filter Show the filter records window

Find Find a Record

Organize the Menu Assign the place for the selected record in the tree structure of the menu

Attach a File Attach a file to the active record

View AttachedDocuments View the documents attached to the selected record

Print Print the selected record. Opens a PDF printout of the currently selected item(s)

Audit Show/Hide audit information

Audit Trail Open Audit Trail popup More

Tabsbar

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The Tabsbar has two parts:

The left side allows navigation of the hierarchy of the current elementThe right side shows:

The window nameIf there is a callout process being executed in the background (while the Openbravo icon is spinning)If the grid data is being loaded (while the Openbravo icon is spinning)

Working Area Buttons

Through different editing windows, users have additional buttons which help in filling in forms, completing reports,etc.

Product

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ProjectAccountAccounting DimensionLocatorAttributeBusiness PartnerOrderOrder LineShipment/ReceiptPaymentAssetsCalendarCalculatorResults OnlineResults in pdf. FormatResults in html. FormatStockTimeURLPasswordInvoiceInvoice LineDetails

User Messages

User Messages are displayed centrally and their function is to inform or warn the user about some occurring situationin the application. There are four different types of user messages.

Error Message

Success Message

Info Message

Warning Message

Linked Items

The linked items icon opens a window allowing users to see all records somehow related to the current record beingviewed.

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ERP/2.50/User Manual/Application Dictionary

Contents

1 Module1.1 Include1.2 Dependency1.3 Translation1.4 Data Package1.5 DB Prefix

2 Tables and Columns2.1 Column2.2 Role Access2.3 Table

3 Windows, Tabs, and Fields3.1 Access3.2 Field3.3 Tab3.4 Tab Class3.5 Tab Mapping3.6 Window

4 Reference4.1 List Reference4.2 Reference4.3 Selector Class4.4 Selector Mapping4.5 Selector Reference4.6 Table Reference

5 Report and Process5.1 Parameter5.2 Process Class5.3 Process Mapping5.4 Report & Process5.5 Role Access

6 Form6.1 Form6.2 Form Class6.3 Form Mapping6.4 Rule Access

7 Message7.1 Message

8 Text Interfaces8.1 Text Interface

9 Synchronize Terminology10 Setup

10.1 Element10.1.1 Element

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10.1.2 Used in Columns10.2 Field Category10.3 Auxiliary Input10.4 Callout

10.4.1 Callout10.4.2 Callout Class10.4.3 Callout Mapping

10.5 Validation Setup10.5.1 Validation

10.6 Month10.7 Dimension

Module

Use the Module window to create and register a new extension module. A module is a content container that allowsyou to group all artifacts that make up your extension, including Application Dictionary meta data, data modelelements, software resources and reference data.

By defining your extensions as modules, you will then be able to extract them, package them and reuse them indifferent environments.

All extensions and configurations of an Openbravo ERP instance should be defined in the context of a module.

Openbravo ERP supports three types of extension modules:

Modules: the basic content container, which defines additional functionality. A module can add artifacts to anOpenbravo ERP installation but cannot modify artifacts that are owned by other modules. This constraints allowsto simplify dependency management. You can define and install as many modules as you wish in your system.Packs: a grouping of modules. You can define and install as many packs as you wish in your system.Template: a module with a specific type of artifact, called configuration script that allows you to modifyattributes of artifact owned by other modules. You can use an industry template to package and redistribute aspecific system configuration. In a system, there can only be one industry template defined.

Please notice that system configurations for a particular instance must be defined in the context of an industrytemplate.

Fields

Client In the case of modules, the client is always SystemOrganization In the case of modules, the organization is always the super-organization, *

Active:

There are two methods of making modules unavailable in the system: One is to delete the record, theother is to de-activate the record. A de-activated record is not available for selection, but available forreporting. There are two reasons for de-activating and not deleting records:

(1) The system requires the record for auditing purposes. (2) The record is referenced by other records.E.g., you cannot delete a Business Partner, if there are existing invoices for it. By de-activating theBusiness Partner you prevent it from being used in future transactions.||

Name The name of the module. It is up to 60 characters in length.

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Version

Modules must have a version, which is then used for dependency tracking. Version numbers mustfollow the pattern XXX.YYY.ZZZ, where XXX, YYY and ZZZ are integers. For example a validversion number is 1.0.4.The last digit group, ZZZ, is ignored for dependency purposes. For example, if you have module A atversion 1.0.0 that depends on module B at version 1.1.0, the publication of version 1.1.1 of B will notbreak the dependency while version 1.2.0 of B will not be compatible with version 1.0.0 of A.

JavaPackage

The name of the Java package, using Java naming standards. This package will contain all the Javaartifacts included in the module.

Type Specify whether the module is a module, a pack or a template

InDevelopment

Select the checkbox if the module is currently in development. Artifacts of a module that is not indevelopment cannot be modified. Conversely, only modules in development can be extracted andpackaged.

Default Select the checkbox to make this module the default.Description A brief description of the moduleHelp Type a more extensive description of the module, explaining its functionality.Translationrequired

Select the checkbox if the module contains user interface elements that need translating into otherlanguages.

IsTranslationModule

Select the checkbox if the module is a translation module that contains the language translation ofanother module.

ModuleLanguage For modules requiring translations, select the base language of the module.

HasReferenceData

Select the checkbox if the module includes reference data. When installing a module with referencedata, the reference data is first applied at system level but it can then be applied in the context of aspecific client or organization.

If selected, the Reference Data Description box appears in which you can type a description of thereference data.||

Has Chart ofAccounts Select the checkbox if the module includes a chart of accounts

License Type Select a license type for the module from the list, for example the Openbravo Public License.License Text Type or paste the license text for the chosen licenseAuthor Type the name of the module´s author or authorsURL If required, type a URL for example to a web page giving more information about the module.Status Displays the current installation status of the module.Updateinformation Use this field to provide a change history for each version.

RegisterModule

Use this button to register the module in the Openbravo Central Repository. Registration ensure thevalidity and uniqueness of the package name, Java package and database prefix, guaranteeing thatdifferent developers do not produce conflicting modules.

If you plan to share your module across instances, it is essential that you register your module.||

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Include

If your module is a pack and includes other modules, use this tab to specify the details here.

Fields

Client The client is always SystemOrganization The organization is always the super-organization, *Active: A flag indicating whether this record is available for use or de-activated.Module This field displays the name of the current parent moduleIncluded Module Select the module to be includedFirst version Specifies the version of the module to be included

Dependency

If the module depends on another module, use this tab to specify the details.

Fields

Client The client is always SystemOrganization The organization is always the super-organization, *Active: A flag indicating whether this record is available for use or de-activated.Module Displays the current moduleDependent Module Select the module upon which the current module is dependent.First version Specify the first version of the module upon which the current module is dependent.Last version Specify the last version of the module upon which the current module is dependent.

Translation

To provide a translation of the Module information type or paste the translated version here.

Fields

Client The client is always SystemOrganization The organization is always the super-organization, *Active: A flag indicating whether this record is available for use or de-activated.Language Type the languageDescription Type or paste a brief description of the moduleHelp / Comment Type or paste a translation of the help text.License Text Type or paste a translation of the license text for the chosen licenseUpdate information If the module is an update, type or paste a translation of the update information.Reference DataDescription

If the module includes refrence data type or paste a translation of the reference datadescription.

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Data Package

The Data Package is a grouping mechanism for tables within a module. Openbravo has a Java business object for eachtable. The Java package of the Java business object is defined in the Data Package. For example: a module for a CRMpackage with the name: org.crm has packages: - org.crm.order - org.crm.customer

The corresponding tables have then the following setting: - Customer, in the org.crm.customer package, resulting inthe java class: org.crm.customer.Customer - SalesOrder, in the org.crm.order package, resulting in the java class:org.crm.order.SalesOrder

Fields

Client The client is always SystemOrganization The organization is always the super-organization, *Name Type the name of the data packageDescription Type a brief description of the data packageActive: A flag indicating whether this record is available for use or de-activated.Java Package Type the name of the Java package, using Java naming standards, for example org.crm

DB Prefix

Database prefixes are short (7 characters) identifiers for objects in database. The purpose of database prefixes is toavoid name collision among database objects (tables, views, PL/SQL functions, etc.) delivered by different modules.You must define at least one DB Prefix if you module includes database objects. Fields

Client The client is always SystemOrganization The organization is always the super-organization, *Name Type the name of DBPrefix

Tables and Columns

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Edit tables and columns so that Openbravo can access the database, as well as control the role access.

Keep in Mind:

Openbravo stores information in an external database, however the database is managed within the system. Themanagement is done using tables and columns, each with corresponding attributes, keys, and other identificationinformation.

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In order to access a table from a selected window it is essential to activate the table beforehand.Before creating tables and columns in the application, create them in the database.

Column

Define columns within a table that Openbravo can access in the database.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.ApplicationElement:

An element that consolidates help, descriptions and terms for a database column and allows for acentral maintenance.

Callout: A series of actions that occur when data is modified.Callout: A series of actions that occur when data is modified.Client: Client for this installation.Column: A link to the database column of the table.DB ColumnName: The name of a column within the database.

Default Value: The first non-null value in a set of values. It is used as a default value for a field when creating arecord.

Description: A space to write additional related information.DevelopmentStatus: Development Status

DisplayEncription: An indication noting if the input box of a field will present full text or just asterisks.

Entity Type: Dictionary Entity Type; Determines ownership and synchronizationHelp/Comment: A comment that adds additional information to help users work with fields.Identifier: This column is part of the record identifierIs desencryptable: Is desencryptableIs secondary key: Is secondary keyIs sessionattribute: Is session attribute

Key column: This column is the key in this tableLength: An indication of the column length as defined in the database.Mandatory: An indication noting that completing in a field is required to proceed.Max. Value: The highest possible value an item can have.Min. Value: The lowest possible value an object can take.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientParent linkcolumn: This column is a link to the parent table (e.g. header from lines) - incl. Association key columns

Process: A series of actions carried out in sequential order.

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Read Only Logic: Logic to determine if field is read only (applies only when field is read-write)Reference: The data type of this field.Reference SearchKey: The exact reference specification for a list or a table.

Selection Column: Is this column used for finding rows in windowsSequence: The order of records in a specified document.SynchronizeColumn: Change database table definition from application dictionary

Table: A dictionary table used for this tab that points to the database table.Translation: An indication that an item is translated.Updatable: An indication that an item can be updated by the user.Validation: A validation rule that defines how an entry is determined to be valid or invalid.Value Format: Value FormatVersion: Version of the table definition

Role Access

Edit role access to a particular table. Active

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Exclude: A selection permitting or denying a role access to specified data.Organization: Organizational entity within clientRead Only: An object which may only be viewed, not edited.Role: The profile of security for the user defining what windows and tabs they can see.Table: A dictionary table used for this tab that points to the database table.

Table

Define tables that Openbravo can access in the database.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Create Columns fromDB: Create Dictionary Columns of Table not existing as a Column but in the Database

Data Access Level: A privilege required to make adjustments to an object.DB Table Name: Name of the table in the databaseDescription: A space to write additional related information.Development Status: Development Status

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Entity Type: Dictionary Entity Type; Determines ownership and synchronizationHelp/Comment: A comment that adds additional information to help users work with fields.High Volume: Use Search instead of Pick listIs default account: Is default accountMaintain Change Log: Maintain a log of changesName: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPO Window: Purchase Order WindowRecords deleteable: Indicates if records can be deleted from the database

Replication Type: A distinct replication characteristic used for processes and sometimes grouped within acategory.

Security enabled: If security is enabled, user access to data can be restricted via RolesSeq. of IntroducedTables: The order of introduced tables.

SQL_Record_Identifier: SQL_Record_IdentifierTable: A dictionary table used for this tab that points to the database table.Validation: A validation rule that defines how an entry is determined to be valid or invalid.View: This is a viewWindow: A work area which can be used to create, view, edit, and process a record.

Windows, Tabs, and Fields

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Create and edit windows, tabs, and fields according to your business preferences.

What is a Window?

Windows are screens used by the application to manage data. On these screens it is possible to insert, update or deletedata. A window is composed of one or many tabs.

What is a Tab?

Tabs organize data in Openbravo hierarchically in a window. A tab is composed of one or many fields. In a window,tabs can be independent or subordinated to other tabs.

What is a Field?

Fields can be a registry, or space used for a particular data category. A field is one or more related characters treatedas a unit constituting part of a record. Fields are where items such as names, dates, etc. are inserted.

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Access

Edit role access to a window.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Editable Field: An indication that this field may be viewed.Organization: Organizational entity within clientRole: The profile of security for the user defining what windows and tabs they can see.Window: A work area which can be used to create, view, edit, and process a record.

Field

Define fields within a tab.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Central Maintenance: A flag indicating that this label is managed in a central repository.Client: Client for this installation.Column: A link to the database column of the table.Description: A space to write additional related information.Display Encription: An indication noting if the input box of a field will present full text or just asterisks.Display Length: The number of characters that made be added to a specified field.Display Logic: A specification of statements which, when evaluated as false, are required to hide the field.Displayed: Determines, if this field is displayedEntity Type: Dictionary Entity Type; Determines ownership and synchronizationField: Any element which can be viewed, edited, or added to a window.Field Category: A classification of similar fields.Field Only: Label is not displayedHeading only: Field without Column - Only label is displayedHelp/Comment: A comment that adds additional information to help users work with fields.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientRead Only: An object which may only be viewed, not edited.Record Sort No.: A means of sorting and ordering records in a window.Same Line: An indication that this field will be displayed on the same line as the previous one.Sequence: The order of records in a specified document.Show in relation: Show in relationTab: An indication that a tab is displayed within a window.

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Is First Focused Field: An indication that if the field is the default focused field when the window loads.

Tab

Define tabs within a window.

Fields:

Accounting Tab: This tab contain accounting informationActive: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Column: A link to the database column of the table.Confirmation Message: A warning or information displayed when saving the record.Copy Tab Fields: Copy Fields from other TabCreate Fields: Create Field from Table, which do not exist in the Tab yetDescription: A space to write additional related information.Edit reference: The form referenced in the edition commandEntity Type: Dictionary Entity Type; Determines ownership and synchronizationFilter clause: Filter clauseHas Tree: Window has Tree GraphHelp/Comment: A comment that adds additional information to help users work with fields.Image: A visual picture used to describe an item.Included Column: Column determining if a Table Column is included in OrderingIncluded Tab: Included Tab in this Tab (Master Dateail)Name: A identifier for a document which can be used as a search tool.Order Column: Column determining the orderOrder Tab: The Tab determines the OrderOrganization: Organizational entity within clientProcess: A series of actions carried out in sequential order.Read Only: An object which may only be viewed, not edited.Sequence: The order of records in a specified document.Single Row Layout: Default for toggle between Single- and Multi-Row (Grid) LayoutSQL Order by Clause: A specification of the SQL ORDER BY clause used for a displayed default sort of records.SQL Where Clause: A specification of the SQL WHERE clause used for permanently filtering displayed data.Tab: An indication that a tab is displayed within a window.Tab Level: Hierarchical Tab Level (0 = top)Table: A dictionary table used for this tab that points to the database table.TranslationTab: This tab contains translation informationWindow: A work area which can be used to create, view, edit, and process a record.

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Tab Class

View the Java class that implements the tab.

Fields:

Action: A drop down list box indicating the next step to take.Active: A flag indicating whether this record is available for use or de-activated.Callout: A series of actions that occur when data is modified.Client: Client for this installation.Default: A value that is shown whenever a record is created.Java Class Name: Java ClassnameModel Object: An identification of an object in the dictionary.Organization: Organizational entity within clientOS Task: The name of an operating task.Process: A series of actions carried out in sequential order.Reference: The data type of this field.Special Form: The name of the form being edited.Tab: An indication that a tab is displayed within a window.Workbench: Collection of windows, reportsWorkflow: A set of procedures used to show the path to complete a specified task.

Tab Mapping

View the Java class mapping that enables it to be accessible through a browser..

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Default: A value that is shown whenever a record is created.Mapping Name: A direction or guide used to call this object through a browser.Model Object: An identification of an object in the dictionary.Organization: Organizational entity within client

Window

Define automatically generated windows of the application.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Color: Color for backgrounds or indicators

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Copy Window Tabs: Copy all Tabs and Fields from other WindowDefault: A value that is shown whenever a record is created.Description: A space to write additional related information.Entity Type: Dictionary Entity Type; Determines ownership and synchronizationHelp/Comment: A comment that adds additional information to help users work with fields.Image: A visual picture used to describe an item.Name: Alphanumeric identifier of the entityOrganization: Organizational entity within clientSales Transaction: An indication that a transfer of goods and money between business partners is occurring.Window: A work area which can be used to create, view, edit, and process a record.Window Type: Type or classification of a Window

Reference

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Edit standard data types such as strings, integers, lists as well as custom data types.

What is a Reference?

References define data types. This is for the purpose of inputs, processing, outputs, or storage by the applicationregarding fields and their parameters. In the configuration of a column, it specifies the data type that it contains.Reference examples include the following: string, date, integer, list, and search.

List Reference

Define the list elements for a list validation type.

What is the List Reference?

Defines the possible values for a list type reference. This type of reference is used only when there is a unique set ofpossibilities that are not significantly different from one another. A good example of such a list are days of the week.This list can only be modified by the System Administrator.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Entity Type: Dictionary Entity Type; Determines ownership and synchronization

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Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientReference: The data type of this field.Reference List: Reference List based on TableSearch Key: A fast method for finding a particular record.Valid from Date: A parameter stating the starting time of a specified request.Valid until Date: A parameter stating the ending time of a specified request.

Reference

Define basic reference name, description and type.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Entity Type: Dictionary Entity Type; Determines ownership and synchronizationHelp/Comment: A comment that adds additional information to help users work with fields.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientReference: The data type of this field.Validation type: Different method of validating dataValue Format: Value Format

Selector Class

Define the Java classes that implement the selector reference.

Fields:

Action: A drop down list box indicating the next step to take.Active: A flag indicating whether this record is available for use or de-activated.Callout: A series of actions that occur when data is modified.Client: Client for this installation.Default: A value that is shown whenever a record is created.Java Class Name: Java ClassnameModel Object: An identification of an object in the dictionary.Organization: Organizational entity within clientOS Task: The name of an operating task.Process: A series of actions carried out in sequential order.Reference: The data type of this field.

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Special Form: The name of the form being edited.Tab: An indication that a tab is displayed within a window.Workbench: Collection of windows, reportsWorkflow: A set of procedures used to show the path to complete a specified task.

Selector Mapping

Add mappings used to call the selector reference through a browser.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Default: A value that is shown whenever a record is created.Mapping Name: A direction or guide used to call this object through a browser.Model Object: An identification of an object in the dictionary.Organization: Organizational entity within client

Selector Reference

Define the selector reference with corresponding table and column.

What is a Selector Reference?

In some cases the user can use a pop-up window to fill in a selected field. The pop-up facilitates the selection from thelist with a possibility of using different filters. These fields are created with the search type reference.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Column: A link to the database column of the table.Organization: Organizational entity within clientReference: The data type of this field.Search:Table: A dictionary table used for this tab that points to the database table.Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Column Type:DB Column Name: The name of a column within the database.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientSearch:

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Suffix: One or many characters which are added at the end of a statement or number.

Table Reference

Define the table reference.

What is the Table Reference?

Allows the user to choose a table and a column that are related to the table type reference. This reference is used whena selected column does not meet the rule "table name"+_ID. In this case the TableDir reference cannot be used and itis essential to create a table type reference indicating the Table and Column that the user wants to make a reference to.For example, the user can find the M_LocatorTo_ID column in the M_MovementLine table. To be TableDir it isM_Locator_ID with a table type reference Locator.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Display column: Column that will displayDisplay Value: Displays Value column with the Display columnEntity Type: Dictionary Entity Type; Determines ownership and synchronizationKey column: Unique identifier of a recordOrganization: Organizational entity within clientReference: The data type of this field.SQL Order by Clause: A specification of the SQL ORDER BY clause used for a displayed default sort of records.SQL Where Clause: A specification of the SQL WHERE clause used for permanently filtering displayed data.Table: A dictionary table used for this tab that points to the database table.

Report and Process

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Define and edit reports and processes (database or Java).

Parameter

Define parameters for a process.

Fields:

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Active: A flag indicating whether this record is available for use or de-activated.ApplicationElement:

An element that consolidates help, descriptions and terms for a database column and allows for acentral maintenance.

CentralMaintenance: A flag indicating that this label is managed in a central repository.

Client: Client for this installation.DB ColumnName: The name of a column within the database.

Default Logic 2: Default value hierarchy, separated by ;

Default Value: The first non-null value in a set of values. It is used as a default value for a field when creating arecord.

Description: A space to write additional related information.Entity Type: Dictionary Entity Type; Determines ownership and synchronizationHelp/Comment: A comment that adds additional information to help users work with fields.Length: An indication of the column length as defined in the database.Mandatory: An indication noting that completing in a field is required to proceed.Max. Value: The highest possible value an item can have.Min. Value: The lowest possible value an object can take.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientProcess: A series of actions carried out in sequential order.ProcessParameter: Process Parameter

Range: The parameter is a range of valuesReference: The data type of this field.Reference SearchKey: The exact reference specification for a list or a table.

Sequence: The order of records in a specified document.Validation: A validation rule that defines how an entry is determined to be valid or invalid.Value Format: Value Format

Process Class

Define the Java classes for the process that implement it.

Fields:

Action: A drop down list box indicating the next step to take.Active: A flag indicating whether this record is available for use or de-activated.Callout: A series of actions that occur when data is modified.Client: Client for this installation.Default: A value that is shown whenever a record is created.

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Java Class Name: Java ClassnameModel Object: An identification of an object in the dictionary.Organization: Organizational entity within clientOS Task: The name of an operating task.Process: A series of actions carried out in sequential order.Reference: The data type of this field.Special Form: The name of the form being edited.Tab: An indication that a tab is displayed within a window.Workbench: Collection of windows, reportsWorkflow: A set of procedures used to show the path to complete a specified task.

Process Mapping

Create mappings for a process used to call the it through a browser.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Default: A value that is shown whenever a record is created.Mapping Name: A direction or guide used to call this object through a browser.Model Object: An identification of an object in the dictionary.Organization: Organizational entity within client

Report & Process

Define and edit reports and database or Java processes.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Data Access Level: A privilege required to make adjustments to an object.Description: A space to write additional related information.Direct print: Print without dialogEntity Type: Dictionary Entity Type; Determines ownership and synchronizationHelp/Comment: A comment that adds additional information to help users work with fields.Is background: Is background processIs Jasper Report:Java Class Name: Java ClassnameJR Template name:Name: A identifier for a document which can be used as a search tool.

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Organization: Organizational entity within clientPrint Format: The structure in which a document will be printed.Procedure: Name of the Database ProcedureProcess: A series of actions carried out in sequential order.Report: An indication whether something is a document, or a report which summarizes information.Report View: View used to generate this reportSearch Key: A fast method for finding a particular record.Statistic Count: Internal statistics how often the entity was usedStatistic Seconds: Internal statistics how many seconds a process tookUser can start process: Determines a process can be initiated by the user

Role Access

Edit role access to a particular report or process.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Editable Field: An indication that this field may be viewed.Organization: Organizational entity within clientProcess: A series of actions carried out in sequential order.Role: The profile of security for the user defining what windows and tabs they can see.

Form

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Create and edit forms (manual windows) to be used in the application.

What is a Form?

A manually generated window where data is introduced, modified, or deleted. Unlike standard windows, forms permitmore complex data entry and allow the user to input data to be used in more than one location.

Form

Define forms (manual windows) of the application.

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Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Data Access Level: A privilege required to make adjustments to an object.Description: A space to write additional related information.Entity Type: Dictionary Entity Type; Determines ownership and synchronizationHelp/Comment: A comment that adds additional information to help users work with fields.Java Class Name: Java ClassnameName: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientSpecial Form: The name of the form being edited.

Form Class

Define the Java classes that implement the form.

Fields:

Action: A drop down list box indicating the next step to take.Active: A flag indicating whether this record is available for use or de-activated.Callout: A series of actions that occur when data is modified.Client: Client for this installation.Default: A value that is shown whenever a record is created.Java Class Name: Java ClassnameModel Object: An identification of an object in the dictionary.Organization: Organizational entity within clientOS Task: The name of an operating task.Process: A series of actions carried out in sequential order.Reference: The data type of this field.Special Form: The name of the form being edited.Tab: An indication that a tab is displayed within a window.Workbench: Collection of windows, reportsWorkflow: A set of procedures used to show the path to complete a specified task.

Form Mapping

Add mappings used to call the form through a browser.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.AD_Model_Object_Mapping_ID:

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Client: Client for this installation.Default: A value that is shown whenever a record is created.Mapping Name: A direction or guide used to call this object through a browser.Model Object: An identification of an object in the dictionary.Organization: Organizational entity within client

Rule Access

Edit role access to a particular form.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Editable Field: An indication that this field may be viewed.Organization: Organizational entity within clientRole: The profile of security for the user defining what windows and tabs they can see.Special Form: The name of the form being edited.

Message

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Create and edit application initiated information and error messages.

Message

Define application initiated information and error messages.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Entity Type: Dictionary Entity Type; Determines ownership and synchronizationHint: A help or advice provided regarding the application initiated message.Message: The name of the application initiated message.Message Text: The text/content of the spplication initiated message.Message Type: Type of message (Informational, Menu or Error)Organization: Organizational entity within client

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Search Key: A fast method for finding a particular record.

Text Interfaces

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Edit translations of forms and reports.

Text Interface

Edit labels of forms and reports.

What is the Text Interface?

Text interfaces determine what content language/information the user sees in each window, tab, and field.

Keep in mind:

In this window, the user configures the translation of manual windows and generated documents. They can indicate atext to be translated and the folder where it is located. If the folder's name is empty the translation is applied to all fileswhere the selected text appears and to the files that do not have any specific translation.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Filename:Interface Text: Text interfaces IdentifierOrganization: Organizational entity within clientText: A place to add observations related to a specified check point.

Synchronize Terminology

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Edit fields, columns, parameters etc., by synchronizing them with the data contained in the associated applicationelement.

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Setup

Element

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Edit the central repository of application elements to update field name descriptions and help/comments.

Element

Create and edit application elements and their texts.

Keep in Mind:

All columns with the same database name have by default, centralized help, description and terminology. Forexample, the name error has the abstract name of ad_error_id. Thus, if a company wants to change the elementfrom error to mistakes, this is completed and managed here in one step.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.

Application Element: An element that consolidates help, descriptions and terms for a database column and allowsfor a central maintenance.

Client: Client for this installation.DB Column Name: The name of a column within the database.Description: A space to write additional related information.Entity Type: Dictionary Entity Type; Determines ownership and synchronizationHelp/Comment: A comment that adds additional information to help users work with fields.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPrint Name on PurchaseOrder: A option to print the name given in the purchase order document.

Print Text: The displayed text of an element.Purchase OrderDescription: A space to write additional related information for a purchase order.

Purchase Order Help: A comment that adds additional information to help users work with fields within apurchase order.

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Purchase Order Name: A identifier for a document which can be used as a search tool for a purchase order.

Used in Columns

View tables and columns that a particular application element applies to.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.ApplicationElement:

An element that consolidates help, descriptions and terms for a database column and allows for acentral maintenance.

Callout: A series of actions that occur when data is modified.Client: Client for this installation.Column: A link to the database column of the table.DB ColumnName: The name of a column within the database.

Default Value: The first non-null value in a set of values. It is used as a default value for a field when creating arecord.

Description: A space to write additional related information.DisplayEncription: An indication noting if the input box of a field will present full text or just asterisks.

Entity Type: Dictionary Entity Type; Determines ownership and synchronizationHelp/Comment: A comment that adds additional information to help users work with fields.Identifier: This column is part of the record identifierKey column: This column is the key in this tableLength: An indication of the column length as defined in the database.Mandatory: An indication noting that completing in a field is required to proceed.Max. Value: The highest possible value an item can have.Min. Value: The lowest possible value an object can take.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientParent linkcolumn: This column is a link to the parent table (e.g. header from lines) - incl. Association key columns

Process: A series of actions carried out in sequential order.Read Only Logic: Logic to determine if field is read only (applies only when field is read-write)Reference: The data type of this field.Reference SearchKey: The exact reference specification for a list or a table.

Selection Column: Is this column used for finding rows in windowsSequence: The order of records in a specified document.SynchronizeColumn: Change database table definition from application dictionary

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Table: A dictionary table used for this tab that points to the database table.Translation: An indication that an item is translated.Updatable: An indication that an item can be updated by the user.Validation: A validation rule that defines how an entry is determined to be valid or invalid.Value Format: Value FormatVersion: Version of the table definition

Field Category

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Edit the subsections of fields within of tabs.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Field Category: A classification of similar fields.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within client

Auxiliary Input

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Define new inputs for tabs in order to change their behaviour.

Keep in Mind:

This is an supplementary field associated to a tab. It allows the user access to data not defined in the tab and todata that does not have session variable. They are used in an analogous form to tab fields.For example, selectinga form of payment can require that all payments be made in cash. Although other options exist, the user isforced to follow the rule.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.

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Client: Client for this installation.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientTab: An indication that a tab is displayed within a window.Validation Code: The code that will be executed to determine the setup procedure.

Callout

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Define callouts of the application, their classes, and their mapping plan.

What is a Callout?

A callout (sometimes known as a trigger) is an automatic action that occurs when a user makes changes to a givenwindow. An example of a callout is adding or subtracting visible fields, or filling up an order based on informationinputted into the system. The user can activate all previously developed issues that are being used in the application.

Callout

Define and edit callouts of the application.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Callout: A series of actions that occur when data is modified.Client: Client for this installation.Description: A space to write additional related information.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within client

Callout Class

Define Java classes that implement the callout.

Fields:

Action: A drop down list box indicating the next step to take.Active: A flag indicating whether this record is available for use or de-activated.

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Callout: A series of actions that occur when data is modified.Client: Client for this installation.Default: A value that is shown whenever a record is created.Java Class Name: Java ClassnameModel Object: An identification of an object in the dictionary.Organization: Organizational entity within clientOS Task: The name of an operating task.Process: A series of actions carried out in sequential order.Reference: The data type of this field.Special Form: The name of the form being edited.Tab: An indication that a tab is displayed within a window.Workbench: Collection of windows, reportsWorkflow: A set of procedures used to show the path to complete a specified task.

Callout Mapping

Introduce mappings used to call the callout through a browser.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Default: A value that is shown whenever a record is created.Mapping Name: A direction or guide used to call this object through a browser.Model Object: An identification of an object in the dictionary.Organization: Organizational entity within client

Validation Setup

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Create and edit the validation setup to be used for columns of tables.

Validation

Edit the validation setup used for columns of tables.

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Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Entity Type: Dictionary Entity Type; Determines ownership and synchronizationName: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientType: A distinct item characteristic used for processes and sometimes grouped within a category.Validation: A validation rule that defines how an entry is determined to be valid or invalid.Validation Code: The code that will be executed to determine the setup procedure.

Month

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Define month names and the part of the year they belong to.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.AD_Month_ID: A month of the yearClient: Client for this installation.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientQuarter: Quarter of the yearSearch Key: A fast method for finding a particular record.

Dimension

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Define parameters to be used in making reports.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.

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AD_Dimension_ID: Dimension IDClient: Client for this installation.DB Column Name: The name of a column within the database.DB Table Name: Name of the table in the databaseDescription: A space to write additional related information.Join Group 1:Join Group 2:Line No: Unique line for this documentOrganization: Organizational entity within clientProcess: A series of actions carried out in sequential order.

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ERP/2.50/User Manual/General Setup

Contents

1 Application1.1 Module Management1.2 Currency

1.2.1 Conversion Rates1.2.2 Currency

1.3 Language1.4 Import/Export Translations1.5 Application Translation Check

1.5.1 Element Translation1.5.2 Field Category Translation1.5.3 Field Translation1.5.4 Form Translation1.5.5 Menu Translation1.5.6 Message Translation1.5.7 Process Translation1.5.8 Reference List Translation1.5.9 Language1.5.10 Tab Translation1.5.11 Task Translation1.5.12 Window Translation1.5.13 Workflow Node Translation1.5.14 Workflow Translation

1.6 Conversion Rates1.7 Country Region and City

1.7.1 City1.7.2 Country1.7.3 Region

1.8 Location1.9 Preference

1.9.1 Preference1.10 Session Info1.11 Menu1.12 Workflow

1.12.1 Access1.12.2 Next Step1.12.3 Node1.12.4 Workflow

1.13 Tree and Node Image1.13.1 Tree

1.14 Task1.14.1 Access1.14.2 Task

1.15 Data File Type

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1.15.1 Data types1.16 Create Help1.17 Alert

1.17.1 Alert1.17.2 Alert Recipient1.17.3 Alert Rule

1.18 Alert Management1.19 Heartbeat and Register

2 Client2.1 Initial Client Setup2.2 Delete Client2.3 Copy Client2.4 Import Client2.5 Client

2.5.1 Client2.5.2 Information2.5.3 Poc Configuration

3 Security3.1 User

3.1.1 User3.1.2 User Roles

3.2 Role3.2.1 Form Access3.2.2 Org Access3.2.3 Process Access3.2.4 Role3.2.5 Task Access3.2.6 User Assignment3.2.7 Window Access3.2.8 Workflow Access

3.3 Role Access3.3.1 Column Access3.3.2 Record Access3.3.3 Role3.3.4 Table Access

3.4 Session3.4.1 Session3.4.2 Change Log

4 Enterprise4.1 Initial Organization Setup4.2 Enterprise Module Management4.3 Organization Type4.4 Organization

4.4.1 Organization4.4.2 Information4.4.3 Org Schema4.4.4 Year

5 Process Scheduling

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5.1 Process Request6 Process Monitor

Application

Module Management

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Install, update and uninstall extension modules.

Currency

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Define currencies and conversion rates to be used in the application.

Keep in Mind:

The user can define the number of decimals that are used in calculations. It is also possible to introduce theconversion rates for a specific period of time.

Conversion Rates

Create conversion rates for a selected currency.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Conversion Rate: The amount or quantity at which one unit of measure is changed to another.Conversion Rate Type: A distinct conversion rate characteristic used for processes.Currency: An accepted medium of monetary exchange that may vary across countries.Currency To: Target currencyDivide Rate by: The rate by which the base unit will be divided by to create the converted unit.Multiple Rate by: The rate by which the base unit will be mutiplied by to create the converted unit.

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Organization: Organizational entity within clientValid from Date: A parameter stating the starting time of a specified request.Valid until Date: A parameter stating the ending time of a specified request.

Currency

Define currencies to be used in the application.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Costing Precision: Rounding used costing calculationsCurrency symbol at the right: Indicates if the currency symbol is at the right side of the amount.Description: A space to write additional related information.ISO Code: A coding standard for currencies.Organization: Organizational entity within clientPrice Precision: Price precisionStandard Precision: Rule for rounding calculated amountsSymbol: An abbreviated description used to define a unit of measure or currency.

Language

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Define multiple languages to be used in the application.

Keep in Mind:

It is possible for users to access the application and use the same information and interfaces (windows, tabs andfields) in different languages.If a language is a system terminology, the field translation is allowed.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Base Language: The system information is maintained in this languageClient: Client for this installation.

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ISO Country Code: The geographic country code for a country based on the ISO standard.ISO Language Code: Lower-case two-letter ISO-3166 code - http://www.ics.uci.edu/pub/ietf/http/related/iso639.txtLanguage: A method of communication being used.Language ID:Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPixelsize:System Language: The screens, etc. are maintained in this LanguageTranslated By: Translated byIs RTL: Identifies the language as written from right to left.Verify Languages: Verify existence of language translation in system (required after creating a new language)

Import/Export Translations

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Import or export localizations.

Application Translation Check

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Create and edit translations for a selected application language.

Element Translation

Add and edit translations of a selected element.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.

Application Element: An element that consolidates help, descriptions and terms for a database column and allowsfor a central maintenance.

Client: Client for this installation.

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Description: A space to write additional related information.Help/Comment: A comment that adds additional information to help users work with fields.Language: A method of communication being used.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPrint Name on PurchaseOrder: A option to print the name given in the purchase order document.

Print Text: The displayed text of an element.Purchase OrderDescription: A space to write additional related information for a purchase order.

Purchase Order Help: A comment that adds additional information to help users work with fields within apurchase order.

Purchase Order Name: A identifier for a document which can be used as a search tool for a purchase order.Translation: An indication that an item is translated.

Field Category Translation

Add and edit translations of a selected field category.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Field Category: A classification of similar fields.Language: A method of communication being used.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientTranslation: An indication that an item is translated.

Field Translation

Add and edit translations of a selected field.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Field: Any element which can be viewed, edited, or added to a window.Help/Comment: A comment that adds additional information to help users work with fields.Language: A method of communication being used.Name: A identifier for a document which can be used as a search tool.

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Organization: Organizational entity within clientTranslation: An indication that an item is translated.

Form Translation

Add and edit translations of a selected form.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Help/Comment: A comment that adds additional information to help users work with fields.Language: A method of communication being used.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientSpecial Form: The name of the form being edited.Translation: An indication that an item is translated.

Menu Translation

Add and edit translations of a selected menu element.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Language: A method of communication being used.Menu: Identifies a MenuName: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientTranslation: An indication that an item is translated.

Message Translation

Add and edit translations of a specified message.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.

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Hint: A help or advice provided regarding the application initiated message.Language: A method of communication being used.Message: The name of the application initiated message.Message Text: The text/content of the spplication initiated message.Organization: Organizational entity within clientTranslation: An indication that an item is translated.

Process Translation

Add and edit translations of a specified process.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Help/Comment: A comment that adds additional information to help users work with fields.Language: A method of communication being used.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientProcess: A series of actions carried out in sequential order.Translation: An indication that an item is translated.

Reference List Translation

Add and edit translations of a specified reference list.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Language: A method of communication being used.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientReference List: Reference List based on TableTranslation: An indication that an item is translated.

Language

Edit an application language translation by selecting it.

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Fields:

Active: A flag indicating whether this record is available for use or de-activated.Base Language: The system information is maintained in this languageClient: Client for this installation.ISO Country Code: The geographic country code for a country based on the ISO standard.ISO Language Code: Lower-case two-letter ISO-3166 code - http://www.ics.uci.edu/pub/ietf/http/related/iso639.txtLanguage: A method of communication being used.Language ID:Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientSystem Language: The screens, etc. are maintained in this LanguageVerify Languages: Verify existence of language translation in system (required after creating a new language)

Tab Translation

Add and edit translations of a selected tab.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Confirmation Message: A warning or information displayed when saving the record.Description: A space to write additional related information.Help/Comment: A comment that adds additional information to help users work with fields.Language: A method of communication being used.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientTab: An indication that a tab is displayed within a window.Translation: An indication that an item is translated.

Task Translation

Add and edit translations of a selected task.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Help/Comment: A comment that adds additional information to help users work with fields.Language: A method of communication being used.

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Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientOS Task: The name of an operating task.Translation: An indication that an item is translated.

Window Translation

Add and edit translations of a selected window.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Help/Comment: A comment that adds additional information to help users work with fields.Language: A method of communication being used.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientTranslation: An indication that an item is translated.Window: A work area which can be used to create, view, edit, and process a record.

Workflow Node Translation

Add and edit translations of a selected workflow node.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Help/Comment: A comment that adds additional information to help users work with fields.Language: A method of communication being used.Name: A identifier for a document which can be used as a search tool.Node: The connecting points in a workflow.Organization: Organizational entity within clientTranslation: An indication that an item is translated.

Workflow Translation

Add and edit translations of a selected workflow.

Fields:

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Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Help/Comment: A comment that adds additional information to help users work with fields.Language: A method of communication being used.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientTranslation: An indication that an item is translated.Workflow: A set of procedures used to show the path to complete a specified task.

Conversion Rates

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Define conversion rates to be used for currencies defined in the application.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Conversion Rate: The amount or quantity at which one unit of measure is changed to another.Conversion Rate Type: A distinct conversion rate characteristic used for processes.Currency: An accepted medium of monetary exchange that may vary across countries.Currency To: Target currencyDivide Rate by: The rate by which the base unit will be divided by to create the converted unit.Multiple Rate by: The rate by which the base unit will be mutiplied by to create the converted unit.Organization: Organizational entity within clientValid from Date: A parameter stating the starting time of a specified request.Valid until Date: A parameter stating the ending time of a specified request.

Country Region and City

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Define countries with regions and cities to be used in the application.

City

Define cities to be used in the application.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Area Code: Phone Area CodeCity: A populated defined area located within a larger area such as a state, province, or country.Client: Client for this installation.Coordinates: Location coordinateCountry: A state or a nation.Initials: Location code - UN/LOCODEName: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPostal Code: A identification code used to help get items to a specific location.Region: An area of a specific country.

Country

Define countries to be used in the application.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Additional Postal code: Has Additional Postal CodeAdditional Postal Format: Additional Postal FormatAddress Print Format: Format for printing this AddressClient: Client for this installation.Country: A state or a nation.Country has Region: Country contains RegionsCurrency: An accepted medium of monetary exchange that may vary across countries.Default: A value that is shown whenever a record is created.

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Description: A space to write additional related information.ISO Country Code: The geographic country code for a country based on the ISO standard.Language: A method of communication being used.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPhone Format: Phone FormatPostal code Format: Postal code FormatRegion Name: The name of an area in a specific country.

Region

Define regions to be used in the application.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.C_Nation_ID:Country: A state or a nation.Default: A value that is shown whenever a record is created.Description: A space to write additional related information.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientRegion: An area of a specific country.Search Key: A fast method for finding a particular record.

Location

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Define addresses or service points of your organizations.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Address Line 1: A space to write the location of a business partner.Address Line 2: A space to write the location of a business partner.City: A populated defined area located within a larger area such as a state, province, or country.

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Client: Client for this installation.Country: A state or a nation.Location / Address: A specific place or residence.Organization: Organizational entity within clientPostal Code: A identification code used to help get items to a specific location.Region: An area of a specific country.Region Name: The name of an area in a specific country.

Preference

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Create and edit extremely restrictive values for a specified user, window, or for the entire application.

Preference

Create a preference. If this preference is in conflict with any other default in the application, this preference will takepriority.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Attribute: A defined characteristic of a specific product.Client: Client for this installation.Organization: Organizational entity within clientPreference: Personal PreferenceSearch Key: A fast method for finding a particular record.User/Contact: An acquaintance to reach for information related to the business partner.Window: A work area which can be used to create, view, edit, and process a record.

Session Info

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View session information and variables and set certain system settings.

Menu

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Edit the application menu tree structure according to your business requirements.

Creation Process:

1. Create a new record by clicking on the New button. 2. Fill in the record following the instructions of the description of every field.

3. Assign the created element to a determined place in the tree structure.

Keep in Mind:

Menus available to the user are dependent on the configuration of the Roles.Every act of entering to the menu that would not be the summary level, is related with an element of theapplication. With the Action field we select the element type.This window is only accessible to the System Administrator.

Fields:

Action: A drop down list box indicating the next step to take.Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Entity Type: Dictionary Entity Type; Determines ownership and synchronizationMenu: Identifies a MenuName: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientOS Task: The name of an operating task.Process: A series of actions carried out in sequential order.Read Only: An object which may only be viewed, not edited.

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Sales Transaction: An indication that a transfer of goods and money between business partners is occurring.Special Form: The name of the form being edited.Summary Level: A means of grouping fields in order to view or hide additional information.URL: An address which can be accessed via internet.Window: A work area which can be used to create, view, edit, and process a record.Workbench: Collection of windows, reportsWorkflow: A set of procedures used to show the path to complete a specified task.

Workflow

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Define workflows that guide users through steps required to complete a specified task.

What is a Workflow?

Workflow is a visualization of all the steps that are to be taken in order to create a new Business Partner, Product, etc.in the application. In this window the user can configure all application workflows.

Keep in Mind:

New workflows created in the application are generated automatically.A Node represents one step of a desired action in the workflow.As means of defining the order of the nodes, when creating a node it is necessary to indicate the following node.For that reason nodes are commonly not created from the last to first.

Access

Edit access to a selected workflow for a role.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Editable Field: An indication that this field may be viewed.Organization: Organizational entity within clientRole: The profile of security for the user defining what windows and tabs they can see.Workflow: A set of procedures used to show the path to complete a specified task.

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Next Step

Define node structures to be shown in the workflow.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Condition: Condition required for workflow to proceedNext Node: Next Node in workflowNode: The connecting points in a workflow.Organization: Organizational entity within client

Node

Create nodes for a selected workflow.

Fields:

Action: A drop down list box indicating the next step to take.Active: A flag indicating whether this record is available for use or de-activated.Central Maintenance: A flag indicating that this label is managed in a central repository.Client: Client for this installation.Description: A space to write additional related information.Entity Type: Dictionary Entity Type; Determines ownership and synchronizationHelp/Comment: A comment that adds additional information to help users work with fields.Name: A identifier for a document which can be used as a search tool.Node: The connecting points in a workflow.Organization: Organizational entity within clientOS Task: The name of an operating task.Process: A series of actions carried out in sequential order.Special Form: The name of the form being edited.Window: A work area which can be used to create, view, edit, and process a record.Workflow: A set of procedures used to show the path to complete a specified task.Workflow: A set of procedures used to show the path to complete a specified task.X Position: Absolute X (horizontal) position in 1/72 of an inchY Position: Absolute Y (vertical) position in 1/72 of an inch

Workflow

Create workflows to be used in the application menu.

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Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Data Access Level: A privilege required to make adjustments to an object.Description: A space to write additional related information.Entity Type: Dictionary Entity Type; Determines ownership and synchronizationHelp/Comment: A comment that adds additional information to help users work with fields.Name: A identifier for a document which can be used as a search tool.Node: The connecting points in a workflow.Organization: Organizational entity within clientWorkflow: A set of procedures used to show the path to complete a specified task.

Tree and Node Image

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Defines the descriptions and images that will be used when a tree is displayed.

Tree

Define structural trees to be used in the application.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.All Nodes: All Nodes are includedClient: Client for this installation.Description: A space to write additional related information.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientTree: Identifies a TreeType Area: Element this tree is built on (i.e Product, Business Partner)

Task

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Define tasks to be used in the application for selected roles.

Access

Add roles that will have access to a specified task.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Editable Field: An indication that this field may be viewed.Organization: Organizational entity within clientOS Task: The name of an operating task.Role: The profile of security for the user defining what windows and tabs they can see.

Task

Create tasks that will be performed in the application.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Data Access Level: A privilege required to make adjustments to an object.Description: A space to write additional related information.Entity Type: Dictionary Entity Type; Determines ownership and synchronizationHelp/Comment: A comment that adds additional information to help users work with fields.Java Class Name: Java ClassnameName: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientOS Command: Operating System CommandOS Task: The name of an operating task.

Data File Type

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Create and edit formats for attached files (.pdf, .html)

Data types

Create and edit format for the attach files (.pdf, .html)

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Data type: Data typeFormat: FormatName: A identifier for a document which can be used as a search tool.Organization: Organizational entity within client

Create Help

Create an html file with the content of the online help.

Alert

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Create and edit alerts that will inform you about any critical or important situation in the application.

What is an alert?

An alert is a notification that informs or warns its recipients about a critical or very important situation that has arisen.

What is the alerts usage?

Alerts can be used to prevent delays in the processing of critical situations. Alerts are defined so that whenever thesystem recognizes the situation the alert is sent.

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What are the types of alerts?

In Openbravo the user has the possibility to define three types of alerts:

Structural (Allow the user to maintain the application dictionary and are closely related to the data base.)Functional (Might be used for any operations realized in the application for example, negative stock or incorrectGL posting.)Custom Code (Can be any other alerts that might allow the user to prevent critical situation or remind aboutsomething.)

Alert

Create alerts that will inform you about any critical or important situation in the application.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Alert: AlertAlert Rule: Definition of the alert elementClient: Client for this installation.Comments: A space to write additional related information.Description: A space to write additional related information.Fixed: Is fixedOrganization: Organizational entity within clientRecord ID: An record identifier in the dictionary.Reference Search Key: The exact reference specification for a list or a table.Role: The profile of security for the user defining what windows and tabs they can see.User/Contact: An acquaintance to reach for information related to the business partner.Warehouse / Service Point: The location where products arrive to or are sent from.

Alert Recipient

Add recipients for a selected alert.

Fields:

Alert Rule: Definition of the alert elementClient: Client for this installation.Organization: Organizational entity within clientRole: The profile of security for the user defining what windows and tabs they can see.Send EMail: Enable sending Document EMailUser/Contact: An acquaintance to reach for information related to the business partner.

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Alert Rule

Define the alert rule in the SQL format.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Alert Rule: Definition of the alert elementClient: Client for this installation.Filter clause: Filter clauseName: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientSql: SQL clauseTab: An indication that a tab is displayed within a window.

Alert Management

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Edit predefined alerts made by the user.

Heartbeat and Register

The first time you log into the system, you will be prompted to setup the Heart Beat functionality and register yoursystem.

At any time, you can user the Heartbeat and Register windows to the configuration of these functionality.

More

Client

Initial Client Setup

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Create a new empty client from scratch.

Keep in Mind:

Please realize that starting from MP19, core itself will appear as a module to be applied to the new client. Bychoosing it, the standard configuration for sequences and document types will be created.

Once you have created a new Client it is necessary to import accounts from a csv. file.

Delete Client

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Delete a selected client and all its corresponding data. NOTE: The process is irreversible!

Copy Client

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Create a new client by copying all the data from a chosen existing client.

Import Client

Import Client data into an existing client.

Realize that value setting in field "Name" will be used to compose Entity, Role, Warehouse and Organization name.

Client

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Define client characteristics, additional information, and defaults.

Keep in Mind:

Openbravo is a multi-company application.The management of each Client is independent from others in the application. *Each Client can be comprised ofone or many organizations.New Clients are usually not created from this window. The new Client creation process requires severalverifications and processes which are made in the Initial Client Setup Process.

Client

Add client's detailed information.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Document Directory: Directory for documents from the application serverLanguage: A method of communication being used.Mail Host: Hostname of Mail Server for SMTP and IMAPMulti LingualDocuments: Documents are Multi Lingual

Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within client

Request EMail: EMail address to send automated mails from or receive mails for automated processing (fullyqualified)

Request Folder: EMail folder to process incoming emails; if empty INBOX is usedRequest User: User Name (ID) of the email ownerRequest UserPassword: Password of the user name (ID) for mail processing

Search Key: A fast method for finding a particular record.SMTP Authentification: Your mail server requires AuthentificationWeb Directory: Web InterfaceWeb Order EMail: EMail address to receive notifications when web orders were processed

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Information

Add client's advanced settings to be used in the application.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Allow negative stock: Allow negative stockCalendar: A table showing the days of the week for each month of the year.

Check Order Organization: The checkorderorg identifies the order organization and the business partnerorganization

Check Shipment Organization: The Checkinoutorg identifies the shipment organization and the business partnerorganization.

Client: Client for this installation.Discount calculated from LineAmounts: Payment Discount calculation does not include Taxes and Charges

Goal: The aim or objective for a person or task.Group Invoice Lines inAccounting: Group Accounting Invoice Lines

Organization: Organizational entity within clientPrice List: A catalog of selected items with prices defined generally or for a specific partner.Primary Accounting Schema: Primary rules for accountingPrimary Tree BPartner: Business Partner TreePrimary Tree Menu: Tree MenuPrimary Tree Organization: Organization TreePrimary Tree Product: Product TreePrimary Tree Project: Project TreePrimary Tree Sales Region:Product for Freight:Second Accounting Schema: Secondary rules for accountingSecond Accounting Schema: For parallel reporting using different accounting currency or field selectionTemplate B.Partner: Business Partner used for creating new Business Partners on the flyThird Accounting Schema: For parallel reporting using different accounting currency or field selectionThird Accounting Schema: Terceary rules for accountingUOM for Length: Standard Unit of Measure for LengthUOM for Time: Standard Unit of Measure for TimeUOM for Volume: Standard Unit of Measure for VolumeUOM for Weight: Standard Unit of Measure for Weight

Poc Configuration

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Configuration tab for the Point of Contact features.

Fields:

Client: Client for this installation.Organization: Organizational entity within clientActive: A flag indicating whether this record is available for use or de-activated.Smtp Server: The smtp server which the openbravo server can use to send emailsSmtp Authentication: Check to be activated when the smtp server requires authenticationSmtp Server Account: The account used to login to the smtp server.Smtp Server Password: The password used to login to the smtp server

Security

User

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Create users and manage user roles to give access permissions.

Keep in Mind:

After accessing the application, depending on defined roles, users are able to see determined functionalities.Regardless of what functionalities are available, each of them must have a defined user name and password inorder to access the application.Before assigning roles to users, it is necessary to create roles in the Roles window.

User

Create users of the application.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Alternative Phone No.: A second contact telephone number for a business partner.Birthday: An anniversary of birth for a business partner.Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Client: Client for this installation.Comments: A space to write additional related information.Default Client: Default Session Client

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Default Language: Default LanguageDefault Organization: Default OrganizationDefault Role: Defautl RoleDefault Warehouse: Default WarehouseDescription: A space to write additional related information.Email: An email address for a specified business partner.Email User ID: User Name (ID) in the Mail SystemEmail User Password: Password of your email user idFax: A fax number for a specified business partner.First name: Name of the contactGoal: The aim or objective for a person or task.Last Contact: Date this individual was last contactedLast Contact Result: A statement related to the result of the last interaction with a business partner.Last name: Last name of the contactName: Alphanumeric identifier of the entityOrganization: Organizational entity within clientPartner Address: The location of the selected business partner.Password: A secret code used to allow access to a specified window or tab.Personal Goal: Goal hierarchy only visible to userPhone: A telephone number for a specified business partner.Position: A defined job, title, or ranking within a company.Process Now: A request to process the respective document or task.Supervisor: Supervisor for this user - used for escalationTitle: A description, often abbreviated, of how to address a business partner.Trx Organization: The organization which performs or initiates the transaction.User Name: User NameUser/Contact: An acquaintance to reach for information related to the business partner.

User Roles

Edit roles for the selected user.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Organization: Organizational entity within clientRole: The profile of security for the user defining what windows and tabs they can see.User/Contact: An acquaintance to reach for information related to the business partner.

Role

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Create roles with assigned users, and edit roles access to organizations, windows, processes, etc.

Keep in Mind:

The process of entity creation automatically creates the roles of Organization Administrator and User of the entity.Additional roles can be added to control access to the different functionalities or data. Afterwards, roles can beassigned to each corresponding user.

Form Access

Edit the selected role's access to specified application forms.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Editable Field: An indication that this field may be viewed.Organization: Organizational entity within clientRole: The profile of security for the user defining what windows and tabs they can see.Special Form: The name of the form being edited.

Org Access

Edit the selected role's access to the specified organizations.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Organization: Organizational entity within clientRole: The profile of security for the user defining what windows and tabs they can see.

Process Access

Edit the selected role's access to the specified application processes.

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Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Editable Field: An indication that this field may be viewed.Organization: Organizational entity within clientProcess: A series of actions carried out in sequential order.Role: The profile of security for the user defining what windows and tabs they can see.

Role

Create roles to give the user the complete or partial access to the application's elements.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Approval Amount: The approval amount limit for this roleClient: Client for this installation.Client List: Clients this Role can accessCurrency: An accepted medium of monetary exchange that may vary across countries.Description: A space to write additional related information.Grant Access: Grants access to module and window, process, task, workflow and forms.Manual: A task or process completed directly by the user, not automatically by the application.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientOrganization List: List of Organizations this Role can accessPrimary Tree Menu: Tree MenuRole: The profile of security for the user defining what windows and tabs they can see.User Level: System Client Organization

Task Access

Edit the selected role's access to specified application tasks.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Editable Field: An indication that this field may be viewed.Organization: Organizational entity within clientOS Task: The name of an operating task.Role: The profile of security for the user defining what windows and tabs they can see.

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User Assignment

Add users to be assigned to the specified role.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Organization: Organizational entity within clientRole: The profile of security for the user defining what windows and tabs they can see.User/Contact: An acquaintance to reach for information related to the business partner.

Window Access

Edit the selected role's access to specified application windows.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Editable Field: An indication that this field may be viewed.Organization: Organizational entity within clientRole: The profile of security for the user defining what windows and tabs they can see.Window: A work area which can be used to create, view, edit, and process a record.

Workflow Access

Edit the selected role's access to specified application workflows.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Editable Field: An indication that this field may be viewed.Organization: Organizational entity within clientRole: The profile of security for the user defining what windows and tabs they can see.Workflow: A set of procedures used to show the path to complete a specified task.

Role Access

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Define access to DB tables and columns for selected roles.

Column Access

Create or edit access to DB columns for a selected role.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Column: A link to the database column of the table.Exclude: A selection permitting or denying a role access to specified data.Organization: Organizational entity within clientRead Only: An object which may only be viewed, not edited.Role: The profile of security for the user defining what windows and tabs they can see.Table: A dictionary table used for this tab that points to the database table.

Record Access

Maintain Record Access

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Exclude: A selection permitting or denying a role access to specified data.Organization: Organizational entity within clientRead Only: An object which may only be viewed, not edited.Record ID: Direct internal record IDRole: The profile of security for the user defining what windows and tabs they can see.Table: A dictionary table used for this tab that points to the database table.

Role

Edit a role for which you want to give or withhold tables and columns tables.

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Fields:

Active: A flag indicating whether this record is available for use or de-activated.Approval Amount: The approval amount limit for this roleClient: Client for this installation.Client List: Clients this Role can accessCurrency: An accepted medium of monetary exchange that may vary across countries.Description: A space to write additional related information.Manual: A task or process completed directly by the user, not automatically by the application.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientOrganization List: List of Organizations this Role can accessPrimary Tree Menu: Tree MenuRole: The profile of security for the user defining what windows and tabs they can see.User Level: System Client Organization

Table Access

Create or edit access to DB tables for a selected role.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Exclude: A selection permitting or denying a role access to specified data.Organization: Organizational entity within clientRead Only: An object which may only be viewed, not edited.Role: The profile of security for the user defining what windows and tabs they can see.Table: A dictionary table used for this tab that points to the database table.

Session

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View all logins made in the application.

Session

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Show all changes that have been made in the application.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Creation Date: The date that this record is completed.Organization: Organizational entity within clientProcessed: A confirmation that the associated documents or requests are processed.Remote Addr: Remote AddressRemote Host: Remote HostSession: User Session Online or WebWeb Session: Web Session ID

Change Log

Data Changes

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Change Log: Log of data changesClient: Client for this installation.Column: A link to the database column of the table.Creation Date: The date that this record is completed.New Value: New field valueOld Value: The old file dataOrganization: Organizational entity within clientRecord ID: Direct internal record IDSession: User Session Online or WebTable: A dictionary table used for this tab that points to the database table.

Enterprise

Create organizations and manage the organizational structure of your business.

What is an Organization?

Organization is a business unit. Each entity can have more than one business unit defined. Organizations can bedescribed as departments, divisions, etc. and can be located in different regions or countries. Each organization canhave its own accounting schema.

Keep in Mind:

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Every organization is managed independently, however it is possible to share information between them.Organizations can be setup using a tree structure so that an organization can have access to specific documents.

Openbravo manages organization hierarchies. The hierarchy can be build using the Tree button. Each record on the database is related to an organization.The reports can be filtered by organization. If you select a higher level. organization, the report will show all theinformation included in lower levels.

Initial Organization Setup

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Set up the basic information about an organization.Fields

Organization The name of the organization.Organization Type Select an organization type from the list.Organization Username Edit the name of the organization's default user account.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientParent Organization: Select the parent organization.Include Accounting: Include Accounting: Select the checkbox to enable an account schema for the organization.Accounting file: Click Browse to select an accounting schema file.Reference data: If you have installed any additional modules you can select them.Accounting dimensions: Select the accounting dimensions that will apply to the organization.

Enterprise Module Management

Install reference data modules at organization level.

Organization Type

Create organization types that you can then apply to organizations within the client.

Client Organization types are specified at System level.Active Select the checkbox to make the organization type active.Name Give the organization type a name.Description Type a brief description of the organization type if required.Legal Entity Select the checkbox if the organization type is a legal entity.Business Unit Select the checkbox if the organization type is a business unit.Transactions Allowed Select the checkbox if the organization type is able to carry out transactions on the system.

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Organization

Create organizations to manage your company's organizational structure.

Organization

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientSearch Key: A fast method for finding a particular record.Summary Level: A means of grouping fields in order to view or hide additional information.Organization Type: Select the organization type from the list.Calendar: Select the financial calendar used by the organization.

Information

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Add complementary information for a selected organization.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Client: Client for this installation.D-U-N-S: Dun & Bradstreet NumberGoal: The aim or objective for a person or task.Location / Address: A specific place or residence.Logo:Organization: Organizational entity within clientReference Order: Uses Order document number as inout numberTax ID: The government defined unique number for assigning and paying taxes.Tax Not Deductible: purchase VAT must be posted as an expense for chosen organization.Sales Tax Exempt Selected exempted Sales Tax is used while posting sales invoices for “Tax Not Deductible”

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Rate: Organizations.

Org Schema

Specify the accounting schemas associated with the organization.

Fields

Client: Client for this installation.Organization: Organizational entity within clientActive: Select the checkbox to make the schema activeAccounting Schema Select the accounting schema.

Year

Displays information about the financial year if the organization has a calendar associated with it.Fields

Client: Client for this installation.Organization: Organizational entity within clientFiscal Year The financial year of the calendarDescription A brief description of the yearActive: Select the checkbox to make the year active

Process Scheduling

Schedule and monitor system processes.

Process Request

Fields

Client Client for this installationProcess Select the process to be scheduled.Timing Select whether to run the process immediately, later or at a scheduled time.Organization Select the organizationActive Select the checkbox to make the process activeSecurity Basedon Role

Select the checkbox to enable the process to be viewed and edited by other users with the same useras scheduled the process.

Start date Specify the date that a later or scheduled process will startStart time Specify the time that a later or scheduled process will startFrequency Specify how frequently the scheduled process will take placeInterval / Specify further details of your chosen frequency. For example for daily frequency, specify the days

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Option of the week on which the process will take place.Repetitions Specify how often the process will repeat per intervalFinishes Select the checkbox if the process finishes. Clear the checkbox to let the process run indefinitelyFinish time If the process is scheduled to finish, specify the finish time

Process Monitor

Check the progress of scheduled processes.

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ERP/2.50/User Manual/Master Data Management

Contents

1 Business Partner1.1 Bank Account1.2 Business Partner1.3 Contact1.4 Customer1.5 Discount1.6 Employee/Sales Rep1.7 Interest Area1.8 Location/Address1.9 Product Template1.10 Salary category1.11 Shipment Route1.12 Vendor/Creditor1.13 Volume Discount1.14 Volume Discount Settlement1.15 Withholding

2 Product2.1 Bill of Materials2.2 Costing2.3 Org Specific2.4 Price2.5 Product2.6 Product Customer2.7 Purchasing2.8 Replenish2.9 Substitute2.10 Transactions2.11 UOM

3 Send Email4 Pricing5 Import Data

Business Partner

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Create and edit business partner information, templates, and bank accounts.

What is a Business Partner?

All clients, suppliers, creditors, employees, and anyone else with whom the company interacts.

Keep in Mind:

Each business partner may be assigned to a business partner group. This option permits the user to apply certaincharacteristics to all business partners of a selected group.The correct management of data in Business Partner Setup is essential for guaranteeing coherence and accuracywhen using the application.

Bank Account

Define bank accounts to be used for monetary transactions with this business partner.

Fields:

Account City: City or the Credit Card or Account HolderAccountCountry: Country

AccountEMail: Email Address

AccountName: Name for the Bank Account

Account No: Account Number (Mandatory only for previous bank account encoding).AccountState: State of the Credit Card or Account holder

AccountStreet: Street address of the Credit Card or Account holder

AccountZip/Postal: Zip Code of the Credit Card or Account Holder

Active: A flag indicating whether this record is available for use or de-activated.BusinessPartner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.

Client: Client for this installation.DisplayedAccount: Aspect that this bank account will have when showed anywhere in the application.

Driver'sLicense No: Payment Identification - Driver License

IBAN: International Bank Account Number. If filled in, bank country must be indicated in the country combobox.

Name: An identifier for a document which can be used as a search tool.Organization: Organizational entity within client

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ShowGeneric:

A flag indicating that this bank account will be shown in an Generic format, using the bank accountcode contained in the Generic Account textbox.

Show IBAN: A flag indicating that this bank account will be shown in an IBAN format, using the bank accountcode contained in the IBAN textbox, and checking that honors the IBAN control check..

SocialSecurity No: Payment Identification - Social Security No

User/Contact: An acquaintance to reach for information related to the business partner.Zip verified: The Zip Code has been verified

Business Partner

Create a business partner to be used in the application.

Fields:

Acquisition Cost: The cost of gaining the prospect as a customerActive: A flag indicating whether this record is available for use or de-activated.Active Prospect/Customer: Indicates a Prospect or CustomerActual Life Time Value: Actual Life Time Revenue

Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee,etc.

Business PartnerCategory: A classification of business partners based on defined similarities.

Client: Client for this installation.Consumption Days: Consumption DaysCredit Status: Sales Credit StatusCredit Used: Current open balanceCustomer: A business partner who will be making purchases.Description: A space to write additional related information.D-U-N-S: Dun & Bradstreet NumberEmployees: Number of employeesFirst Sale: Date of First SaleForced org:Language: Language for this applicationNAICS/SIC: Standard Industry Code or its successor NAIC - http://www.osha.gov/oshstats/sicser.htmlName: Alphanumeric identifier of the entityName 2: Additional NameOne time transaction:Organization: Organizational entity within clientPotential Life Time Value: Total Revenue expectedReference No.: The number for a specific reference.Sales Volume: Total Volume of Sales

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Search Key: A fast method for finding a particular record.Share: Share of Customer's business as a percentageSummary Level: A means of grouping fields in order to view or hide additional information.Tax Exempt: A condition stating that for a specific case, taxes must not be applied.Tax ID: The government defined unique number for assigning and paying taxes.Title: A description, often abbreviated, of how to address a business partner.UPC/EAN: A bar code with a number to identify a product.URL: An address which can be accessed via internet.Valuation: An estimation or appraisal with the goal of defining a value.Vendor: A business partner who sells products or services.Warehouse Calendar:

Contact

Define contacts for dealing with a selected business partner.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Alternative Phone No.: A second contact telephone number for a business partner.Birthday: An anniversary of birth for a business partner.Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Client: Client for this installation.Comments: A space to write additional related information.Description: A space to write additional related information.Email: An email address for a specified business partner.Email User ID: User Name (ID) in the Mail SystemEmail User Password: Password of your email user idFax: A fax number for a specified business partner.First name: Name of the contactGoal: The aim or objective for a person or task.Last Contact: Date this individual was last contactedLast Contact Result: A statement related to the result of the last interaction with a business partner.Last name: Last name of the contactOrganization: Organizational entity within clientPartner Address: The location of the selected business partner.Password: A secret code used to allow access to a specified window or tab.Personal Goal: Goal hierarchy only visible to userPhone: A telephone number for a specified business partner.Position: A defined job, title, or ranking within a company.Process Now: A request to process the respective document or task.

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Supervisor: Supervisor for this user - used for escalationTitle: A description, often abbreviated, of how to address a business partner.Trx Organization: The organization which performs or initiates the transaction.User: Alphanumeric identifier of the entityUser Name: User NameUser/Contact: An acquaintance to reach for information related to the business partner.

Customer

Define customer properties of a business partner that will purchase items from you.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Client: Client for this installation.Credit Limit: Total outstanding invoice amounts allowedCredit Used: Current open balanceCustomer: A business partner who will be making purchases.Customer Bankaccount: Default Customer BankaccountDelivery Method: The desired means of getting requested goods to a business partner.Delivery Terms: A definition stating when a specific delivery will occur.Dunning: Dunning Rules for overdue invoicesForm of Payment: The method used to pay the request.Freight Cost Rule: The calculation method used when charging freight.Invoice grouping:Invoice Print Format: Print Format for printing InvoicesInvoice Rule: Frequency and method of invoicingInvoice Schedule: Schedule for generating InvoicesManagers:Maturity Date 1: The day of the month that invoices are due. 3 maturity dates can be defined.Maturity Date 2: The day of the month that invoices are due. 3 maturity dates can be defined.Maturity Date 3: The day of the month that invoices are due. 3 maturity dates can be defined.Name: A identifier for a document which can be used as a search tool.Number of Copies: The number of copies of each document that will be printed.Order Description: Description to be used on ordersOrder Reference: A reference or document order number as listed in business partner application.Organization: Organizational entity within clientPayment Terms: The setup and timing defined to complete a specified payment.Price List: A catalog of selected items with prices defined generally or for a specific partner.Price List Adjustment: A set of guidelines applied to current Price List in order to create a price list.

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Print Discount: An option to have any discount printed on the invoice.Sales Representative: The person in charge of carry out an order.Search Key: A fast method for finding a particular record.SO BP Tax Category: SO BP Tax Category

Additional Information:

Invoice Rule: Defines how to invoice a client. There are various options for invoicing:

After Delivery: Invoice all shipments after they have been received.Immediately: All requested materials should be invoiced, without waiting for materials to be deliveredDo not invoice: Requests associated with this invoice should not be invoicedAfter order delivery: Completed and delivered orders are then invoiced. If a partial order has been delievered, aninvoice is sent after the entire order is delivered.Schedule after delivery: Invoice will be done according to an invoice calendar keeping in mind requestedshipments. The invoice calender will establish the invoice dates.

Discount

Add discounts which may be made available to this business partner.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.

Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee,etc.

Cascade: Any additional discount built upon the remaining total after applying previous discounts.C_Bpartner_Discount_ID:Client: Client for this installation.Customer: A business partner who will be making purchases.Discount: The percentage price reduction based on the list price.Line No.: A line stating the position of this request in the document.Organization: Organizational entity within clientVendor: A business partner who sells products or services.

Employee/Sales Rep

Define employee properties of a business partner.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Client: Client for this installation.Current Salary Current salary category for the employee, representing a classification of salaries based on

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Category: similar characteristics or attributes.Employee: A business partner who will be working for an organization.Ismanager:Isworker:Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientOperator: A business partner who will be used for production processes.SalesRepresentative: The person in charge of carry out an order.

Search Key: A fast method for finding a particular record.

Interest Area

Create an interest area for the business partner to note special needs or requests.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Interest Area: Interest Area or TopicOpt-out Date: Date the contact opted outOrganization: Organizational entity within clientSubscribe Date: Date the contact actively subscribedUser/Contact: An acquaintance to reach for information related to the business partner.

Location/Address

Define locations or addresses for the business partner.

Keep in Mind:

The following types of addresses exist:

Ship-to-Address: Address to use when shipping orders to this Business PartnerBill-to-Address: Address to use when sending an invoicePay-from-Address: Address the Business Partner pays from and where dunning letters will be sentRemit-to-Address: Address to which the user should send payments to this Business Partner

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Alternative PhoneNo.: A second contact telephone number for a business partner.

Bill-To Address: Indicates that this address is the Bill to Address

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Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Client: Client for this installation.Fax: A fax number for a specified business partner.ISDN: ISDN or modem lineLocation / Address: A specific place or residence.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPartner Address: The location of the selected business partner.Pay-From address: Business Partner pays from that address and we'll send dunning letters therePhone: A telephone number for a specified business partner.Remit-To address: Address we send payments toSales Region: A defined section of the world where sales efforts will be focused.Ship-to address: Business Partner address to ship goods to

Tax Location: This field indicates that this location is a fiscal address. Fiscal addresses are shown in alldocuments.

UPC/EAN: A bar code with a number to identify a product.

Product Template

Create a product template to be used to carry out simple sales order transactions with this business partner.

Keep in Mind:

The user can define a request template, avoiding the need to constantly input certain lines. With templates, astandard request may still be customized. Once defined, the business partner template can be used for sales andrequests.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Client: Client for this installation.Organization: Organizational entity within clientProduct: An item produced by a process.Quantity: The number of a certain item.Template Type: Type of the template

Salary category

Capability to store the different salary categories that one employee has had during his/her career.

Fields:

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Active: A flag indicating whether this record is available for use or de-activated.Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Client: Client for this installation.Organization: Organizational entity within clientSalary Category: A classification of salaries based on similar characteristics or attributes.Starting date: Date since the selected salary category is applied to the Business Partner.

Shipment Route

Create a delivery position for this business partner on a defined shipment route.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.

Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee,etc.

Client: Client for this installation.Organization: Organizational entity within clientSequence: The order of records in a specified document.Warehouse / ServicePoint: The location where products arrive to or are sent from.

Vendor/Creditor

Define a business partner as a vendor who will sell items.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Client: Client for this installation.Fix month day 2: Day of the month of the due dateFix month day 3: Day of the month of the due dateForm of Payment: The method used to pay the request.Maturity Date 1: The day of the month that invoices are due. 3 maturity dates can be defined.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPayment Terms: The setup and timing defined to complete a specified payment.PO BP Tax Category: Bussines Partner Tax Category as a VendorPO Discount Schema: Schema to calculate the purchase trade discount percentagePurchase Price List: A catalog of selected products which can be purchased, each with a specified price.Search Key: A fast method for finding a particular record.

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Vendor: A business partner who sells products or services.Vendor Bank Account: Default Vendor Bank Account

Volume Discount

Add volume discounts which may be made available to this business partner.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Business partner rappel:Client: Client for this installation.Create Invoice: Create invoiceOrganization: Organizational entity within clientSales Transaction: An indication that a transfer of goods and money between business partners is occurring.Sequence: The order of records in a specified document.Valid from Date: A parameter stating the starting time of a specified request.Valid until Date: A parameter stating the ending time of a specified request.Volume Discount: A promotion given at a specific time of year based on purchase amounts.

Volume Discount Settlement

View invoices for volume discounts accepted and used by this business partner.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Business partner rappel:Client: Client for this installation.Invoice: A document listing products, quantities and prices, payment terms, etc.Organization: Organizational entity within clientSequence: The order of records in a specified document.

Withholding

Define Withholding. The withholding is a fee that a holder of VAT retains from the paid parcel to a professional, butnot against a private person. The company becomes a substitute for the tax, and the company must pay the withholdingto the Treasury instead of professional.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.

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Client: Client for this installation.Organization: Organizational entity within clientName: An identifier for a document which can be used as a search tool.Description: Space to write additional related information.Rate: The percentage to be multiplied by the source to arrive at the tax or exchange amount.

Product

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Create products and manage the related costing, purchasing, and pricing setup.

Keep in Mind:

Products are one of the three crucial aspects of data management in Openbravo.Products can be purchased, sold, in production, or stored.In order to properly define any product it is necessary to go first to the Product Setup.

Bill of Materials

Edit the bill of materials components the selected product consists of.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.BOM Line:BOM Product: Bill of Material ProductBOM Quantity: Bill of Materials QuantityBOM Type: Type of BOMClient: Client for this installation.Description: A space to write additional related information.Line No.: A line stating the position of this request in the document.Organization: Organizational entity within clientProduct: An item produced by a process.

Costing

Define cost information for this specific product.

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Fields:

Client: Client for this installation.Cost: A charge related to conducting business.Cost Type: A distinct cost characteristic used for processes.Costing:Ending Date: A parameter stating the ending time range related for a specified request, query, etc.Invoice Line: A statement displaying one item or charge in an invoice.Manual: A task or process completed directly by the user, not automatically by the application.Organization: Organizational entity within clientPermanent:Price: The cost or value of a good or service.Product: An item produced by a process.Production: An indication that an item is being used in production.Production Line: A statement displaying one item or action in the application.Quantity: The number of a certain item.Shipment/Receipt Line: A statement displaying one item, charge, or movement in a shipment/receipt.Starting Date: A parameter stating the starting time range related to a specified request.Total Movement Quantity: The final quantity to be moved based on the related business process.

Org Specific

Define specific characteristics which allow this product to be used in an organization.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Capacity: CapacityClient: Client for this installation.

Minimum LeadTime:

Minimum lead time in days to complete the proposal. For example, if this value is 10 and aproduct is needed for October 30th, MRP suggests initiating purchasing or production onOctober 20th.Please notice that the label is a misnomor as this parameter is not expressed in minutes. Abetter label would have been Minimum Delay or Minimum Lead Time

Max Qty.: Maximun QuantityMin Qty.: Minumun Quantity.M_Product_Org_ID: Details for a product in different organizations.Organization: Organizational entity within clientPlanner: The person in charge of making an MRP plan.Planning Method:Product: An item produced by a process.Qty. Std: Quantity StandardQty. Type: Quantity Type

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Safety Stock:Storage Bin: A set of coordinates (x, y, z) which help locate an item in a warehouse.

Price

Define prices which will be used to buy or sell this product. There are three price types:

List Price: The starting price of a product before any discount is applied. This is the price usually published inthe catalog.Standard Price: Indicated the final product price.Limit Price: Indicates a lowest possible price that could be applied for the established product .

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.List Price: The starting price of a product before any discount is applied.Organization: Organizational entity within clientPrice Limit: The lowest price a specified item may be sold for.Price List Version: A price list with a specified validity range.Product: An item produced by a process.Standard Price: The regular or normal price of a product in the respective price list.

Product

Create a product.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Attribute Set: A group of attributes which are assigned to a selected product.Attribute Set Value: An attribute associated with a product as part of an attribute set.Bill of Materials: Defines if the Product is a Bill of MaterialsBundle Uom:Business Partner : Identifies a Business PartnerClassification: Classification for groupingClient: Client for this installation.Comments: A space to write additional related information.Company Agent: Purchase or Company AgentCost Standar:Cost Type: A distinct cost characteristic used for processes.Description: A space to write additional related information.Description URL: An address for the product description which can be accessed via internet.

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Discontinued: A statement mentioning that this product will no longer be available on the market.Discontinued by: The name of the person who discontinues an item.Download URL: URL of the Download filesEnforce attribute: For differing the stock of a product by the attributeExpense Type: Expense report typeFreight Category: A classification used to help calculate shipping company freight amounts.Greenpoint Uom:Guarantee Days: Number of days the product is guaranteed or availableHelp/Comment: A comment that adds additional information to help users work with fields.Image: A visual picture used to describe an item.Image URL: An address for the product image which can be accessed via internet.Ispriceprinted: Defines if the pricestd is going to be printed or not in the documentMail Template: A template used to organize and send mail using a standard format.Name: A identifier for a document which can be used as a search tool.Name 2: Additional space to write the name of a business partner.Organization: Organizational entity within clientPrint detail records oninvoice : Print detail BOM elements on the invoice

Print detail records on picklist: Print detail BOM elements on the pick list

Process Plan: A guide stating how a certain item must move through the transformation process.Product: An item produced by a process.Product Category: A classification of items based on similar characteristics or attributes.

Product Type: An important classification used to determine the accounting and management of aproduct.

Production: An indication that an item is being used in production.Purchase: An indication that an item may be purchased by a business partner.Resource: ResourceRevenue Recognition: Method for recording revenueSale: An indication that an item may be sold by a business partner.Search Key: A fast method for finding a particular record.Shelf Depth: Shelf depth requiredShelf Height: Shelf height requiredShelf Width: Shelf width requiredSKU: A "stock keeping unit" used to track items sold to business partners.Stock minimum: Minimum stock of a productStocked: Organization stocks this productStorage Bin: A set of coordinates (x, y, z) which help locate an item in a warehouse.Summary Level: A means of grouping fields in order to view or hide additional information.Tax Category: A classification of tax options based on similar characteristics or attributes.Units Per Pallet: Units Per Pallet

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UOM: A non monetary unit of measure.UPC/EAN: A bar code with a number to identify a product.Upc2:Verified: The BOM configuration has been verifiedVerify BOM: Verify BOM StructureVersion No: Version NumberVolume: Volume of a productWeight: Weight of a product

Product Customer

Assigns products to customers

Fields:

Active: A flag indicating whether this record is available for use or de-activated.

Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee,etc.

Client: Client for this installation.Description: A space to write additional related information.M_Product_Customer_ID: Product assignation to customerName: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientProduct: An item produced by a process.UPC/EAN: A bar code with a number to identify a product.

Purchasing

Define information necessary to purchase this product from a specific vendor.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Actual DeliveryTime: Actual days between order and delivery

Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Capacity: CapacityClient: Client for this installation.Currency: An accepted medium of monetary exchange that may vary across countries.Current vendor: Use this Vendor for pricing and stock replenishmentDiscontinued: A statement mentioning that this product will no longer be available on the market.Discontinued by: The name of the person who discontinues an item.

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Fixed Cost perOrder: The additional added fixed cost for a purchased product.

Last Invoice Price: The last price paid for this product, as noted in a completed invoice.Last Purchase Price: The last price pad for this product, as noted in a completed purchase order.List Price: The official price of a product in a specified currency.Manufacturer: The business partner that makes a specific product.Minimum OrderQty.: The minimum number of an item that must be purchased at one time from a vendor.

Organization: Organizational entity within clientPrice Applicablefrom: The time from which a price is valid.

Product: An item produced by a process.Purchase OrderPrice: The price charged to purchase a specific item.

Qty. Std: Quantity StandardQty. Type: Quantity TypeQuality Rating: Method for rating vendorsQuantity perPackage: The number of a specific item that comes in one package.

Royalty Amount: (Included) Amount for copyright, etc.Purchasing LeadTime:

Indicates the number of days between placing an order and the actual delivery as promised bythe vendor.

UOM: A non monetary unit of measure.UPC/EAN: A bar code with a number to identify a product.Vendor Category: A classification of vendors based on similar characteristics or attributes.

Vendor Product No.: The identifier used by a vendor to indentify a product being purchased by their businesspartners.

Replenish

Define Replenishment

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Maximum Level: Maximum Inventory level for this productMinimum Level: Minimum Inventory level for this productOrganization: Organizational entity within clientProduct: An item produced by a process.Replenish Type: Method for re-ordering a productWarehouse / Service Point: The location where products arrive to or are sent from.

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Substitute

Define substitute products to be used if this product becomes unavailable.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientProduct: An item produced by a process.Substitute: Product which can be used in place of another product

Transactions

View all transactions related to this product.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Attribute Set Value: An attribute associated with a product as part of an attribute set.Client: Client for this installation.Inventory Transaction:Movement Date: The date that a certain item is moved from one location to another.Movement Line: An often automatically generated identifier for a movement line.Movement Quantity: The number of items being moved from one location to another.Movement Type: The type of a certain item being moved from one location to another.Organization: Organizational entity within clientPhysical Inventory Line: A statement displaying one item in the physical inventory list.Product: An item produced by a process.Production Line: A statement displaying one item or action in the application.Project Issue: Project Issues (Material, Labor)Shipment/Receipt Line: A statement displaying one item, charge, or movement in a shipment/receipt.Storage Bin: A set of coordinates (x, y, z) which help locate an item in a warehouse.

UOM

Add a unit of measurement to this product.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.

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Order UOM: The unit of measure being used for the request.Organization: Organizational entity within clientProduct: An item produced by a process.UOM: A non monetary unit of measure.

Send Email

Create a predefined email to send to a group of business partners, or one specific contact.

Pricing

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Import Data

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ERP/2.50/User Manual/Procurement Management

Contents

1 Transactions1.1 Requisition

1.1.1 Header1.1.2 Lines1.1.3 Matched PO Lines

1.2 Manage Requisitions1.2.1 Header1.2.2 Lines1.2.3 Matched PO Lines

1.3 Requisition To Order1.4 Purchase Order

1.4.1 Header1.4.2 Lines1.4.3 Line Tax1.4.4 Payment1.4.5 Price Adjustments1.4.6 Tax

1.5 Goods Receipt1.5.1 Header1.5.2 Lines

1.6 Purchase Invoice1.6.1 Accounting dimension1.6.2 Header1.6.3 Lines1.6.4 Line Tax1.6.5 Payment1.6.6 Price Adjustment1.6.7 Tax

1.7 Vendor Expense Invoice1.7.1 Expense Invoice

1.8 Vendor Expense Invoice (Alpha)1.8.1 Included Lines1.8.2 Invoice

1.9 Matched Purchase Orders1.10 Matched Invoices1.11 Create Invoices1.12 Pending Goods Receipt

2 Analysis Tools2.1 Purchase Order Dimensional Report2.2 Goods Receipts Dimensional Report2.3 Purchase Invoice Dimensional Report2.4 Purchase Order Report2.5 Vendor Invoice Report

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2.6 Purchase Order Report with JR

Transactions

Requisition

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Users create Requisitions in this window. Each requisition can have a preferred vendor and/or Price List. Therequisitions are owned by an user of the ERP and have different statuses, each of them allowing different actions.

Header

Any ERP user can enter its requisitions. Requisitions are created in Draft status and have to be Completed to confirmthem.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Business Partner: Anyone who takes part in daily business operations by acting as a customer, employee, etc.Client: Client for this installation.Currency: An accepted medium of monetary exchange that may vary across countries.Description: A space to write additional related information.Document No.: An often automatically generated identifier for all documents.Document Status: Actual Status of the RequisitionOrganization: Organizational entity within client.Post Requisition: Button to change the status of the requisitionPrice List: A catalog of selected items with prices defined generally or for a specific partner.Requester: User of the ERP that owns the Requisition

Lines

Each line is a product demand for a specific date. It is also possible to define a preferred vendor, price list and thecorrespondent prices.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.

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Attribute SetValue: Identifies a unique value of an Attribute Set

BusinessPartner: Anyone who takes part in daily business operations by acting as a customer, employee, etc.

Client: Client for this installation.Currency: Indicates the currency to be used when processing this document.Discount %: The Discount indicates the discount applied or taken as a percentage.InternalNotes: Notes that can be set with the aim to be seen only by users with access to the record.

Matched POQuantity Indicates the already ordered quantity to fulfill the demand.

Need by date: The date when a specified request must be carried out by.Line NetAmount: The final amount of a specified line, based only on quantities and prices.

Line No.: Indicates the unique line for a document. It will also control the display order of the lines within adocument.

List Price: The official price of a product in a specified currency.Locked by: Indicates the user that is locking the record.

Lock cause:

Indicate the reason to be locked the requisition line. The demands are locked when are being used inprocesses that will generate Purchase Orders to fulfill the demand. The lock is removed when thoseprocesses finish or if the lock is 3 days old.

The causes are The Requisition to Order window or the inclusion of the demand in a MRP process.||

Lock date: Indicates the date when the record was locked. Id the lock it is more than 3 days old it is considered asunlocked.

Lock qty: Quantity set to be used when the record is processed.Lock price: Price set to be used when the record is processed.OrderQuantity: Product quantity in the order uom.

Order UOM: Alternative order uom for the product.Organization: Organizational entity within client.Price List: Price Lists are used to determine the pricing, margin and cost of items purchased or sold.Product: An item produced by a process.Quantity: The number of a certain item.Requisition: Identifies a unique Requisition

Requisitionline status:

Each product demand has its own status different than the status of the requisition. The statuses of thedemands are:

Open: The demand hasn't been yet fulfilled. Closed: Has been ordered enough products. Cancelled:The demand has been closed without ordering any product. Planned: The demand has been included ina Purchase Plan of the MRP module.||

Unit Price: The Actual or Unit Price indicates the Price for a product in source currency.UOM: The UOM defines a unique non monetary Unit of Measure

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Matched PO Lines

Purchase Order lines created to fulfill the product demand.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Organization: Organizational entity within client.Requisition Line: Identifies each product demand of a requisition.Purchase Order Line: A unique identifier and a reference to a purchase order line (product).Quantity: The Quantity indicates the number of a specific product or item for this document.

Manage Requisitions

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The Purchase Manager manages the completed requisitions in this window. It is possible to create the purchase ordersautomatically or assign the Purchase Order Lines to the correspondent product demand manually.

Header

By default appears all the completed requisitions. It is possible to create Purchase Orders automatically and close themwhen all the demand has been fulfilled.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.BusinessPartner: Anyone who takes part in daily business operations by acting as a customer, employee, etc.

Client: Client for this installation.

CreatePurchaseOrder:

This process will create several Purchase Orders to complete all the requisition lines. One order line iscreated for each requisition line with the necessary quantity to fulfill the requested quantity. Theprocess closes the requisition when it finishes successfully.

The Order Date is used for the necessary dates of the Purchase Orders. The Business Partner is thepreferred vendor for the Purchase Orders, if it is leaved blank is used the Partner defined in therequisition line or in the requisition. If those are also not defined is used the current vendor set for theproduct. The Price List is the preferred price list for the Purchase Orders, if it is leaved blank it is used

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the Price List defined in the requisition line or in the requisition. The Organization is the Organizationused for the Purchase Orders. The Service Point is the Warehouse needed in the Purchase Orderheaders.||

Currency: An accepted medium of monetary exchange that may vary across countries.Description: A space to write additional related information.DocumentNo.: An often automatically generated identifier for all documents.

DocumentStatus: Actual Status of the Requisition

Organization: Organizational entity within client.PostRequisition: Button to change the status of the requisition

Price List: A catalog of selected items with prices defined generally or for a specific partner.Requester: User of the ERP that owns the Requisition

Lines

Each line is a product demand for a specific date. It is also possible to define a preferred vendor, price list and thecorrespondent prices. If the line is locked it is possible to view in this tab the user and the cause of the lock.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Attribute SetValue: Identifies a unique value of an Attribute Set

BusinessPartner: Anyone who takes part in daily business operations by acting as a customer, employee, etc.

ChangeStatus:

This process changes the status of the requisition. If it is open an has purchase order lines assigned it isset to closed, in case it hasn't any purchase order it is set as canceled. When the requisition is closed orcanceled the process set it as open.

Client: Client for this installation.Currency: Indicates the currency to be used when processing this document.Description: A description is limited to 255 characters.Discount %: The Discount indicates the discount applied or taken as a percentage.InternalNotes: Notes that can be set with the aim to be seen only by users with access to the record.

Matched POQuantity Indicates the already ordered quantity to fulfill the demand.

Need by date: The date when a specified request must be carried out by.Notes forsupplier: Notes set to include in the Purchase Orders with indications to the vendor.

Line NetAmount: The final amount of a specified line, based only on quantities and prices.

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Line No.: Indicates the unique line for a document. It will also control the display order of the lines within adocument.

List Price: The official price of a product in a specified currency.Locked by: Indicates the user that is locking the record.

Lock cause:

Indicate the reason to be locked the requisition line. The demands are locked when are being used inprocesses that will generate Purchase Orders to fulfill the demand. The lock is removed when thoseprocesses finish or if the lock is 3 days old.

The causes are The Requisition to Order window or the inclusion of the demand in a MRP process.||

Lock date: Indicates the date when the record was locked. Id the lock it is more than 3 days old it is considered asunlocked.

Lock qty: Quantity set to be used when the record is processed.Lock price: Price set to be used when the record is processed.OrderQuantity: Product quantity in the order uom.

Order UOM: Alternative order uom for the product.Organization: Organizational entity within client.Price List: Price Lists are used to determine the pricing, margin and cost of items purchased or sold.Product: An item produced by a process.Quantity: The number of a certain item.Requisition: Identifies a unique Requisition

Requisitionline status:

Each product demand has its own status different than the status of the requisition. The statuses of thedemands are:

Open: The demand hasn't been yet fulfilled. Closed: Has been ordered enough products. Cancelled:The demand has been closed without ordering any product. Planned: The demand has been included ina Purchase Plan of the MRP module.||

Unit Price: The Actual or Unit Price indicates the Price for a product in source currency.UOM: The UOM defines a unique non monetary Unit of Measure

Matched PO Lines

Purchase Order lines created to fulfill the product demand. They can be inserted manually or automatically with theprocess to generate the purchase orders.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Organization: Organizational entity within client.Requisition Line: Identifies each product demand of a requisition.Purchase Order Line: A unique identifier and a reference to a purchase order line (product).Quantity: The Quantity indicates the number of a specific product or item for this document.

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Requisition To Order

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In the Requisition to Order window it is possible to create Purchase Order from the desired Requisition lines.

The window is structured in two different areas. The upper one to search open requisitions. And the second one forlocked requisitions.

To search the Requisition lines there are available several filtering options. The "Add lines without vendor" checkboxis used when a Vendor has been selected to include or not Requisition lines that do not have a vendor.

The relation of found Requisition lines shows the Open requisitions lines of completed requisitions and that are notlocked.

The Requisition lines that are intended to use to create the Purchase Order have to be selected from this relation andadded to the lock area.

In the lock area there are all the Requisition Lines locked by the user, even those that do not fulfill the filters of thesearch area. Requisition Lines that have been locked for more than 3 days are considered as not locked.

Each time that is pressed the Create button is opened a popup to create a unique Purchase Order with as many lines asnecessary. In the lock area it is possible to change the quantity that is desired to order for each requisition line and it ispossible to set the price actual.

Purchase Order

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Create and edit orders to buy products from suppliers.

What is a Purchase Order?

A document that specifies products ordered from a specific vendor, as well as the price, terms, and conditions of thatorder. Purchase orders are created from requests that have been made by various departments.

Keep in Mind:

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Depending on the state of the document, Processed, Posted, ... Some fields of the document will appear as readonly in order to prevent the user to modify the values. At the database level there is a trigger that prevents themodification of some fields depending on document's state.

Header

Create a purchase order and process it when ready.

Fields:

AccountingDate:

The date this transaction isrecorded in the general ledger.

Active:A flag indicating whether thisrecord is available for use orde-activated.

Activity:A distinct activity defined andused in activity basedmanagement.

Approved: Indicates if this documentrequires approval

BusinessPartner :

Anyone who takes part indaily business operations byacting as a customer,employee, etc.

Charge: A cost or expense incurredduring business activity.

Chargeamount:

The amount of a cost orexpense incurred duringbusiness activity.

Client: Client for this installation.CompanyAgent: Purchase or Company Agent

Copy fromOrder: Copy From Order

Copy Lines: Copy Lines from other OrderCreditApproved: Credit has been approved

Currency:An accepted medium ofmonetary exchange that mayvary across countries.

Date printed: Date the document wasprinted.

Delivered:

Delivery The specific place or address

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Location: an order will be shipped to orcarried out from.

DeliveryMethod:

The desired means of gettingrequested goods to a businesspartner.

Deliverynotes:DeliveryRule:

A definition stating when aspecific delivery will occur.

Description: A space to write additionalrelated information.

DocumentNo.:

An often automaticallygenerated identifier for alldocuments.

DocumentStatus:

A specified position resultingfrom processes whichhave/have not been executed.

DocumentType:

A value defining whatsequence and process setupare used to handle thisdocument.

Drop ShipContact:

Business Partner Contact forDrop Shipment

Drop ShipLocation:

Business Partner ShipmentLocation for Drop Shipment

Drop ShipPartner:

Business Partner for DropShipment

Form ofPayment:

The method used to pay therequest.

FreightAmount:

The charge amount for aspecified shipment.

Freight CostRule:

The calculation method usedwhen charging freight.

Grand TotalAmount:

The final monetary amount(including taxes) charge listedin a document.

Incoterms: The applicable internationalcommercial terms.

INCOTERMSdescription:

The geographical location thatbelongs to the appliedIncoterm.

InvoiceFrom: Bill From Address

Invoice Rule: Frequency and method ofinvoicing

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Order Date: The time listed on the order.

OrderReference:

A reference or documentorder number as listed inbusiness partner application.

Organization: Organizational entity withinclient

PartnerAddress:

Identifies the (ship from)address for this BusinessPartner

PaymentTerms:

The setup and timing definedto complete a specifiedpayment.

Posted:An accounting status noting ifa specified transaction wasadded to the general ledger.

To see that button in 2.34 version you need two things: - Make sure thatthe option 'Show accounting tabs' in 'General Setup > Application >Session Information is checked. - The status of the purchase ordershould be 'Completed'

Priceincludes Tax: Tax is included in the price

Price List:A catalog of selected itemswith prices defined generallyor for a specific partner.

Print:

A reference stating whether ornot the document has beenprinted at any time in thepast.

PrintDiscount:

An option to have anydiscount printed on theinvoice.

Priority: A defined level of importanceor precedence.

ProcessOrder:ProcessOrder:

Processed:A confirmation that theassociated documents orrequests are processed.

Project: A defined task or undertakingPurchaseOrder: Purchase Order

Re-invoice:An indication that atransaction may be invoicedto a business partner.

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SalesCampaign:

An advertising effort aimed atincreasing sales.

SalesTransaction:

An indication that a transferof goods and money betweenbusiness partners is occurring.

ScheduledDeliveryDate:

The date that a task, process,or action is to be completedor delivered by.

Selected:

Self-Service:This is a Self-Service entry orthis entry can be changed viaSelf-Service

Send EMail: Enable sending DocumentEMail

ShippingCompany:

The name of the companymaking the shipment.

Summed LineAmount:

The final sum of all line totalsmade to a specified documentor transaction (not includingtaxes).

TransactionDocumentType:

The specific document typewhich should be used for aspecified transaction.

Transferred: Transferred to General Ledger(i.e. accounted)

TrxOrganization:

The organization whichperforms or initiates thetransaction.

User/Contact:An acquaintance to reach forinformation related to thebusiness partner.

Warehouse /Service Point:

The location where productsarrive to or are sent from.

1stDimension:

A display of optionalelements that are previouslydefined for this accountcombination.

2ndDimension:

A display of optionalelements that are previouslydefined for this accountcombination.

Lines

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Add products to be included in your purchase order. Each product is added by creating a line.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Attribute Set Value: An attribute associated with a product as part of an attribute set.Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Charge: A cost or expense incurred during business activity.Charge amount: The amount of a cost or expense incurred during business activity.Client: Client for this installation.Currency: An accepted medium of monetary exchange that may vary across countries.Date Delivered: Date when the product was deliveredDelivered Quantity: Delivered QuantityDescription: A space to write additional related information.Description Only: if true, the line is just description and no transactionDirect shipment: Ship direct from Vendor to Customer

Discount %: The proportional discount given to an item, without respect to any previously defineddiscounts.

Freight Amount: The charge amount for a specified shipment.Invoice Date: The time listed on the invoice.Invoice Quantity: The total number of a product included in an invoice to a business partner.Last price so:Line Net Amount : The final amount of a specified line, based only on quantities and prices.Line No.: A line stating the position of this request in the document.List Price: The official price of a product in a specified currency.Lot: A group of identical or similar items organized and placed into inventory under one number.Order Date: The time listed on the order.

Order Quantity: The number of a certain item involved in the transaction, shown in units which differ fromthe standard UOM.

Order UOM: The unit of measure being used for the request.Organization: Organizational entity within clientPartner Address: Identifies the (ship from) address for this Business PartnerPrice Adjustment: The ability to raise or lower prices.Price Limit: The lowest price a specified item may be sold for.Product: An item produced by a process.Purchase Order: Purchase OrderPurchase Order Line: Purchase Order Line

Quantity: The number of an item involved in a transaction, given in standard units. It is used todetermine price per unit.

Reserved Quantity: Reserved QuantityResource Assignment: Resource AssignmentScheduled Delivery The date that a task, process, or action is to be completed or delivered by.

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Date:Serial No.: An attribute used as a unique identifier for a product.Shipping Company: The name of the company making the shipment.SO/PO Reference: Reference to corresponding Sales/Purchase OrderStandard Price: The regular or normal price of a product in the respective price list.

Tax: The percentage of money requested by the government for this specified product ortransaction.

Unit Price: The price that will be paid for a specified item.UOM: A non monetary unit of measure.Warehouse / ServicePoint: The location where products arrive to or are sent from.

Line Tax

View taxes applied to your order line.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Line No.: A line stating the position of this request in the document.Organization: Organizational entity within clientPurchase Order Line: A unique identifier and a reference to a purchase order line (product).Tax: The Tax indicates the type of tax for this document line.Tax Amount: The total sum of money requested by the government of the specified transaction line.Taxable Amount: The Tax Base Amount indicates the base amount used for calculating the tax amount.

Payment

Create an obligation for accounting to pay for all or part of your purchase order amount in advance.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Amount: A monetary total.Bank Account: A monetary account of funds held in a recognized banking institution.Bank statement line: A statement displaying one transaction in the bank statement.

Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee,etc.

Cancel processed: Cancel processedCancelled Settlement No.: The settlement used to cancel the corresponding payment.Cash Book: A document used to manage all cash transactions.

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Cash Journal Line: A statement displaying one transaction in the cash journal.Change Debt Payment: Take this Debt/Payment out of the settlementClient: Client for this installation.C_Settlement_Generate_ID: Settlement generateCurrency: An accepted medium of monetary exchange that may vary across countries.Description: A space to write additional related information.Due Date: The date when a specified request must be carried out by.Form of Payment: The method used to pay the request.Generate_Processed: Generate ProcessedInvoice: A document listing products, quantities and prices, payment terms, etc.Is Automatic Generated: It is automatically generatedManual: A task or process completed directly by the user, not automatically by the application.Organization: Organizational entity within clientPayment: A obligation to pay or a right to collect for a specified item or service.

Payment Complete: A confirmation stating whether the request has been closed through a monetarytransaction.

Project: A defined task or undertakingPurchase Order: Purchase Order

Receipt: A confirmation stating whether the request has been closed through receipt of amonetary transaction.

Status: A defined state or position of a payment.Valid: A confirmation that something is correct.Write-off Amount: A monetary sum that can be deducted from tax obligations.

Price Adjustments

View applied price adjustments for each order line.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Adjusted Price: The price to be offered after discounts or price increases.Client: Client for this installation.Line No.: A line stating the position of this request in the document.Organization: Organizational entity within clientPrice Adjustment: The ability to raise or lower prices.Price Adjustment Amt.: The amount by which this price is raised or lowered.Purchase Order Line: Purchase Order Line

Tax

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Edit taxes applied to your order.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Line No.: A line stating the position of this request in the document.Organization: Organizational entity within clientPurchase Order: Purchase OrderTax: The percentage of money requested by the government for this specified product or transaction.Tax Amount: The total sum of money requested by the government of the specified transaction.Taxable Amount: The total sum on which taxes are added.

Goods Receipt

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Create and edit goods receipts from your vendors and create invoices from these receipts.

What is a Goods Receipt?

A shipment document stating what has been received from a specific supplier. This receipt may be generated manuallyor created from a Purchase Order or Vendor Invoice. Without this document, the system does not know that newmaterials are on hand.

Creation Process:

There are two possibilities when creating a goods receipt.

Copying lines from an order and including them in the desired goods receipt.Creating it manually from the beginning. This is useful when creating a goods receipt without a specific order.In this case it is necessary to manually define lines or products in the Lines tab.Using the Pending Goods Receipt window to automatically create the goods receipt from the purchase orders.

Keep in Mind:

Depending on the state of the document, Processed, Posted, ... Some fields of the document will appear as readonly in order to prevent the user to modify the values. At the database level there is a trigger that prevents themodification of some fields depending on document's state.

Header

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Create and process a goods receipt.

Fields:

Accounting Date: The date this transaction is recorded in the general ledger.Active: A flag indicating whether this record is available for use or de-activated.Activity: A distinct activity defined and used in activity based management.

Business Partner : Anyone who takes part in daily business operations by acting as a customer,employee, etc.

Calculate Freight Amount:Charge: A cost or expense incurred during business activity.Charge amount: The amount of a cost or expense incurred during business activity.Client: Client for this installation.Company Agent: Purchase or Company AgentCreate From Multiple:Create Lines from: An addition of statements from pre-existing documents.Date printed: Date the document was printed.Delivery Location: The specific place or address an order will be shipped to or carried out from.Delivery Method: The desired means of getting requested goods to a business partner.Delivery Rule: A definition stating when a specific delivery will occur.Description: A space to write additional related information.Document No.: An often automatically generated identifier for all documents.Document Status: A specified position resulting from processes which have/have not been executed.Document Type: A value defining what sequence and process setup are used to handle this document.Freight Amount: The charge amount for a specified shipment.Freight Category: A classification used to help calculate shipping company freight amounts.Freight Cost Rule: The calculation method used when charging freight.

Generate Invoice from Receipt: Create and process Invoice from this receipt. The receipt should be correct andcompleted.

Invoice: A document listing products, quantities and prices, payment terms, etc.Logistic:Movement Date: The date that a certain item is moved from one location to another.Movement Type: The type of a certain item being moved from one location to another.Number of Packages: The number of packages being shipped.Order Date: The time listed on the order.Order Reference: A reference or document order number as listed in business partner application.Organization: Organizational entity within clientPartner Address: Identifies the (ship from) address for this Business PartnerPick Date: Date/Time when picked for Shipment

Posted: An accounting status noting if a specified transaction was added to the generalledger.

Print: A reference stating whether or not the document has been printed at any time in the

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past.Priority: A defined level of importance or precedence.Process Shipment : Process Shipment (Update Inventory)Process Shipment : Process Shipment (Update Inventory)Processed: A confirmation that the associated documents or requests are processed.Project: A defined task or undertakingPurchase Order: Purchase OrderSales Campaign: An advertising effort aimed at increasing sales.

Sales Transaction: An indication that a transfer of goods and money between business partners isoccurring.

Send EMail: Enable sending Document EMailShip Date: Shipment Date/TimeShipment/Receipt: The document number for identifying an act of sending or receiving goods.Shipping Company: The name of the company making the shipment.Tracking No: Number to track the shipmentTrx Organization: The organization which performs or initiates the transaction.Update Attributes fromShipment: Update attributes from shipment

User/Contact: An acquaintance to reach for information related to the business partner.Warehouse / Service Point: The location where products arrive to or are sent from.

1st Dimension: A display of optional elements that are previously defined for this accountcombination.

2nd Dimension: A display of optional elements that are previously defined for this accountcombination.

Lines

Add products which are included in your goods receipt. Each product is shown on its own line.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Attribute Set Value: An attribute associated with a product as part of an attribute set.Client: Client for this installation.Description: A space to write additional related information.Description Only: if true, the line is just description and no transactionLine No.: A line stating the position of this request in the document.Lot: A group of identical or similar items organized and placed into inventory under one number.MovementQuantity: The number of items being moved from one location to another.

Order Quantity: The number of a certain item involved in the transaction, shown in units which differ from thestandard UOM.

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Order UOM: The unit of measure being used for the request.Organization: Organizational entity within clientProduct: An item produced by a process.Purchase OrderLine: Purchase Order Line

Re-invoice: An indication that a transaction may be invoiced to a business partner.Serial No.: An attribute used as a unique identifier for a product.Shipment/Receipt: The document number for identifying an act of sending or receiving goods.Shipment/ReceiptLine: A statement displaying one item, charge, or movement in a shipment/receipt.

Storage Bin: A set of coordinates (x, y, z) which help locate an item in a warehouse.UOM: A non monetary unit of measure.

Purchase Invoice

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Create and edit invoices received from your vendors and generate related goods receipts.

What is a Purchase Invoice?

An invoice is a written statement which marks goods sent to a buyer by a supplier. It also indicates the quantity andprice of each product or service included in the order.

Keep in Mind:

Invoices can be created manually without any relation to the order or goods receipt. They can also be copiedfrom a purchase order or a goods receipt.When completing the invoice a payment is generated that appears in the Payment tab.Taxes are assigned automatically when introducing products in the Lines tab.Depending on the state of the document, Processed, Posted, ... Some fields of the document will appear as readonly in order to prevent the user to modify the values. At the database level there is a trigger that prevents themodification of some fields depending on document's state.

Accounting dimension

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Amount: A monetary sum of two or more quantities.

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Client: Client for this installation.Invoice Line: A statement displaying one item or charge in an invoice.Organization: Organizational entity within clientProject: A defined task or undertakingSales Campaign: An advertising effort aimed at increasing sales.1st Dimension: A display of optional elements that are previously defined for this account combination.2nd Dimension: A display of optional elements that are previously defined for this account combination.

Header

Create and edit a sales invoice.

Fields:

Accounting Date: The date this transaction is recorded in the general ledger.Active: A flag indicating whether this record is available for use or de-activated.Activity: A distinct activity defined and used in activity based management.Approved: Indicates if this document requires approvalBusiness Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Charge: A cost or expense incurred during business activity.Charge amount: The amount of a cost or expense incurred during business activity.Client: Client for this installation.Company Agent: Purchase or Company AgentCopy Lines: Copy Lines from other InvoiceCreate Lines from: An addition of statements from pre-existing documents.Currency: An accepted medium of monetary exchange that may vary across countries.Days till due: Number of days left for the next due date.Date printed: Date the document was printed.Description: A space to write additional related information.Document No.: An often automatically generated identifier for all documents.Document Status: A specified position resulting from processes which have/have not been executed.Document Type: A value defining what sequence and process setup are used to handle this document.Due amount: Total amount due.Form of Payment: The method used to pay the request.Generate Receiptfrom Invoice:

Create and process delivery Receipt from this invoice. The invoice should be correct andcompleted.

Grand TotalAmount: The final monetary amount (including taxes) charge listed in a document.

Invoice: A document listing products, quantities and prices, payment terms, etc.Invoice Date: The time listed on the invoice.Last Calculated On Last Calculated On Date for payment monitor.

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Date:Order Date: The time listed on the order.Order Reference: A reference or document order number as listed in business partner application.Organization: Organizational entity within clientOutstandingAmount: Amount pending to be paid.

Partner Address: Identifies the (ship from) address for this Business PartnerPayment Complete: A confirmation stating whether the request has been closed through a monetary transaction.Payment Terms: The setup and timing defined to complete a specified payment.Posted: An accounting status noting if a specified transaction was added to the general ledger.Price includes Tax: Tax is included in the pricePrice List: A catalog of selected items with prices defined generally or for a specific partner.Print: A reference stating whether or not the document has been printed at any time in the past.Print Discount: An option to have any discount printed on the invoice.Process Invoice:Process Invoice:Processed: A confirmation that the associated documents or requests are processed.Project: A defined task or undertakingPurchase Order: Purchase OrderSales Campaign: An advertising effort aimed at increasing sales.Sales Transaction: An indication that a transfer of goods and money between business partners is occurring.Self-Service: This is a Self-Service entry or this entry can be changed via Self-ServiceSend EMail: Enable sending Document EMailSummed LineAmount: The final sum of all line totals made to a specified document or transaction (not including taxes).

Total paid: Total amount paid.TransactionDocument Type: The specific document type which should be used for a specified transaction.

Transferred: Transferred to General Ledger (i.e. accounted)Trx Organization: The organization which performs or initiates the transaction.Update paymentmonitor:

Updates payment monitor information. Total paid, Outstanding Amount, Days till due, Dueamount, Payment Complete and Last Calculated On Date fields.

User/Contact: An acquaintance to reach for information related to the business partner.1st Dimension: A display of optional elements that are previously defined for this account combination.2nd Dimension: A display of optional elements that are previously defined for this account combination.

Lines

Add products to be included in your invoice. Each product is added by creating a line.

Fields:

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Active: A flag indicating whether this record is available for use or de-activated.Asset: An item which is owned and exchangeable for cash.Attribute SetValue: An attribute associated with a product as part of an attribute set.

Charge: A cost or expense incurred during business activity.Charge amount: The amount of a cost or expense incurred during business activity.Client: Client for this installation.Description: A space to write additional related information.DescriptionOnly: if true, the line is just description and no transaction

Invoice: A document listing products, quantities and prices, payment terms, etc.Invoice discount:Invoice Line: A statement displaying one item or charge in an invoice.InvoiceQuantity: The total number of a product included in an invoice to a business partner.

Line NetAmount : The final amount of a specified line, based only on quantities and prices.

Line No.: A line stating the position of this request in the document.FinancialInvoice Line

A check for the end-user to enter a "Financial" invoice instead of a "Product" related invoice,which implies that "Product" field is removed and a new one named "Account" is shown.

Account A G/L item setup as "Enable in Financial Invoices" which allows end-user to enter "non-product"related invoices but "financial" invoices related to accounts/GL items

List Price: The official price of a product in a specified currency.

Order Quantity: The number of a certain item involved in the transaction, shown in units which differ from thestandard UOM.

Order UOM: The unit of measure being used for the request.Organization: Organizational entity within clientPriceAdjustment: The ability to raise or lower prices.

Price Limit: The lowest price a specified item may be sold for.Product: An item produced by a process.Project Line: Task or step in a projectPurchase OrderLine: Purchase Order Line

ResourceAssignment: Resource Assignment

Shipment/ReceiptLine: A statement displaying one item, charge, or movement in a shipment/receipt.

Standard Price: The regular or normal price of a product in the respective price list.Tax: The percentage of money requested by the government for this specified product or transaction.Tax Amount: The total sum of money requested by the government of the specified transaction.Unit Price: The price that will be paid for a specified item.

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UOM: A non monetary unit of measure.

Line Tax

View taxes applied to your invoice line.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Line No.: A line stating the position of this request in the document.Organization: Organizational entity within clientInvoice Line: The Invoice Line uniquely identifies a single line of an Invoice.Tax: The Tax indicates the type of tax for this document line.Tax Amount: The total sum of money requested by the government of the specified transaction line.Taxable Amount: The Tax Base Amount indicates the base amount used for calculating the tax amount.

Payment

Create an obligation for accounting to pay for all or part of your invoice amount.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Amount: A monetary total.Bank Account: A monetary account of funds held in a recognized banking institution.Bank statement line: A statement displaying one transaction in the bank statement.

Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee,etc.

Cancel processed: Cancel processedCancelled Settlement No.: The settlement used to cancel the corresponding payment.Cash Book: A document used to manage all cash transactions.Cash Journal Line: A statement displaying one transaction in the cash journal.Change Debt Payment: Take this Debt/Payment out of the settlementClient: Client for this installation.C_Settlement_Generate_ID: Settlement generateCurrency: An accepted medium of monetary exchange that may vary across countries.Description: A space to write additional related information.Due Date: The date when a specified request must be carried out by.Form of Payment: The method used to pay the request.Generate_Processed: Generate ProcessedInvoice: A document listing products, quantities and prices, payment terms, etc.

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Is Automatic Generated: It is automatically generatedManual: A task or process completed directly by the user, not automatically by the application.Organization: Organizational entity within clientPayment: A obligation to pay or a right to collect for a specified item or service.

Payment Complete: A confirmation stating whether the request has been closed through a monetarytransaction.

Project: A defined task or undertaking

Receipt: A confirmation stating whether the request has been closed through receipt of amonetary transaction.

Status: A defined state or position of a payment.Valid: A confirmation that something is correct.Write-off Amount: A monetary sum that can be deducted from tax obligations.

Price Adjustment

View applied price adjustments for each order line.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Adjusted Price: The price to be offered after discounts or price increases.Client: Client for this installation.Invoice Line: A statement displaying one item or charge in an invoice.Invoice Line Offer: Offers applied to the invoice line.Line No.: A line stating the position of this request in the document.Organization: Organizational entity within clientPrice Adjustment: The ability to raise or lower prices.Price Adjustment Amt.: The amount by which this price is raised or lowered.

Tax

View or edit taxes applied to your invoice.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Invoice: A document listing products, quantities and prices, payment terms, etc.Line No.: A line stating the position of this request in the document.Organization: Organizational entity within clientRecalculate: Recalculate taxTax: The percentage of money requested by the government for this specified product or transaction.

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Tax Amount: The total sum of money requested by the government of the specified transaction.Taxable Amount: The total sum on which taxes are added.

Vendor Expense InvoiceImage:VendorExpenseInv240.jpgView larger

Edit expenses by breaking and then allocating them across multiple organizations, projects, etc.

Expense Invoice

Split up an exisiting invoice among your organizations or departments.

Fields:

Accounting Date: The date this transaction is recorded in the general ledger.Active: A flag indicating whether this record is available for use or de-activated.Activity: A distinct activity defined and used in activity based management.Approved: Indicates if this document requires approval

Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee,etc.

Charge: A cost or expense incurred during business activity.Charge amount: The amount of a cost or expense incurred during business activity.Client: Client for this installation.Copy Lines: Copy Lines from other InvoiceCreate Lines from: An addition of statements from pre-existing documents.Currency: An accepted medium of monetary exchange that may vary across countries.Date printed: Date the document was printed.Description: A space to write additional related information.Document No.: An often automatically generated identifier for all documents.Document Status: A specified position resulting from processes which have/have not been executed.Document Type: A value defining what sequence and process setup are used to handle this document.Form of Payment: The method used to pay the request.Generate Receipt fromInvoice:

Create and process delivery Receipt from this invoice. The invoice should be correct andcompleted.

Grand Total Amount: The final monetary amount (including taxes) charge listed in a document.Invoice: A document listing products, quantities and prices, payment terms, etc.Invoice Date: The time listed on the invoice.Order Date: The time listed on the order.Order Reference: A reference or document order number as listed in business partner application.Organization: Organizational entity within clientPartner Address: The location of the selected business partner.

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Payment Complete: A confirmation stating whether the request has been closed through a monetarytransaction.

Payment Terms: The setup and timing defined to complete a specified payment.Posted: An accounting status noting if a specified transaction was added to the general ledger.Price includes Tax: Tax is included in the pricePrice List: A catalog of selected items with prices defined generally or for a specific partner.Print: A reference stating whether or not the document has been printed at any time in the past.Print Discount: An option to have any discount printed on the invoice.Process Invoice:Process Invoice:Processed: A confirmation that the associated documents or requests are processed.Project: A defined task or undertakingSales Campaign: An advertising effort aimed at increasing sales.Sales Order: A unique and often automatically generated identifier for a sales order.Sales Representative: The person in charge of carry out an order.Sales Transaction: An indication that a transfer of goods and money between business partners is occurring.Self-Service: This is a Self-Service entry or this entry can be changed via Self-ServiceSend EMail: Enable sending Document EMail

Summed Line Amount: The final sum of all line totals made to a specified document or transaction (notincluding taxes).

Transaction DocumentType: The specific document type which should be used for a specified transaction.

Transferred: Transferred to General Ledger (i.e. accounted)Trx Organization: The organization which performs or initiates the transaction.User/Contact: An acquaintance to reach for information related to the business partner.1st Dimensinon: A display of optional elements that are previously defined for this account combination.2nd Dimension: A display of optional elements that are previously defined for this account combination.

Vendor Expense Invoice (Alpha)

Edit expenses by breaking and then allocating them across multiple organizations, projects, etc.

Included Lines

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Asset: An item which is owned and exchangeable for cash.Attribute Set Value: An attribute associated with a product as part of an attribute set.Charge: A cost or expense incurred during business activity.Charge amount: The amount of a cost or expense incurred during business activity.

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Client: Client for this installation.Description: A space to write additional related information.Description Only: if true, the line is just description and no transactionInvoice: A document listing products, quantities and prices, payment terms, etc.Invoice discount:Invoice Line: A statement displaying one item or charge in an invoice.Invoice Quantity: The total number of a product included in an invoice to a business partner.Line Net Amount : The final amount of a specified line, based only on quantities and prices.Line No.: A line stating the position of this request in the document.List Price: The official price of a product in a specified currency.

Order Quantity: The number of a certain item involved in the transaction, shown in units which differ from thestandard UOM.

Order UOM: The unit of measure being used for the request.Organization: Organizational entity within clientPrice Adjustment: The ability to raise or lower prices.Price Limit: The lowest price a specified item may be sold for.Product: An item produced by a process.Project Line: Task or step in a projectPurchase OrderLine: Purchase Order Line

ResourceAssignment: Resource Assignment

Shipment/ReceiptLine: A statement displaying one item, charge, or movement in a shipment/receipt.

Standard Price: The regular or normal price of a product in the respective price list.Tax: The percentage of money requested by the government for this specified product or transaction.Tax Amount: The total sum of money requested by the government of the specified transaction.Unit Price: The price that will be paid for a specified item.UOM: A non monetary unit of measure.

Invoice

Fields:

Accounting Date: The date this transaction is recorded in the general ledger.Active: A flag indicating whether this record is available for use or de-activated.Activity: A distinct activity defined and used in activity based management.Approved: Indicates if this document requires approval

Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee,etc.

Charge: A cost or expense incurred during business activity.

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Charge amount: The amount of a cost or expense incurred during business activity.Client: Client for this installation.Company Agent: Purchase or Company AgentCopy Lines: Copy Lines from other InvoiceCreate Lines from: An addition of statements from pre-existing documents.Currency: An accepted medium of monetary exchange that may vary across countries.Date printed: Date the document was printed.Description: A space to write additional related information.Document No.: An often automatically generated identifier for all documents.Document Status: A specified position resulting from processes which have/have not been executed.Document Type: A value defining what sequence and process setup are used to handle this document.Form of Payment: The method used to pay the request.Generate Receipt fromInvoice:

Create and process delivery Receipt from this invoice. The invoice should be correct andcompleted.

Grand Total Amount: The final monetary amount (including taxes) charge listed in a document.Invoice: A document listing products, quantities and prices, payment terms, etc.Invoice Date: The time listed on the invoice.Order Date: The time listed on the order.Order Reference: A reference or document order number as listed in business partner application.Organization: Organizational entity within clientPartner Address: Identifies the (ship from) address for this Business Partner

Payment Complete: A confirmation stating whether the request has been closed through a monetarytransaction.

Payment Terms: The setup and timing defined to complete a specified payment.Posted: An accounting status noting if a specified transaction was added to the general ledger.Price includes Tax: Tax is included in the pricePrice List: A catalog of selected items with prices defined generally or for a specific partner.Print: A reference stating whether or not the document has been printed at any time in the past.Print Discount: An option to have any discount printed on the invoice.Process Invoice:Process Invoice:Processed: A confirmation that the associated documents or requests are processed.Project: A defined task or undertakingPurchase Order: Purchase OrderSales Campaign: An advertising effort aimed at increasing sales.Sales Transaction: An indication that a transfer of goods and money between business partners is occurring.Self-Service: This is a Self-Service entry or this entry can be changed via Self-ServiceSend EMail: Enable sending Document EMail

Summed Line Amount: The final sum of all line totals made to a specified document or transaction (notincluding taxes).

Transaction Document

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Type: The specific document type which should be used for a specified transaction.

Transferred: Transferred to General Ledger (i.e. accounted)Trx Organization: The organization which performs or initiates the transaction.User/Contact: An acquaintance to reach for information related to the business partner.1st Dimensinon: A display of optional elements that are previously defined for this account combination.2nd Dimension: A display of optional elements that are previously defined for this account combination.

Matched Purchase Orders

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Edit and process invoices by assigning them to a corresponding shipment/receipt, invoice, or both.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Invoice Line: A statement displaying one item or charge in an invoice.Match PO: Match Purchase Order to Shipment/ReceiptOrganization: Organizational entity within clientPosted: An accounting status noting if a specified transaction was added to the general ledger.Process Now: A request to process the respective document or task.Processed: A confirmation that the associated documents or requests are processed.Product: An item produced by a process.Purchase Order Line: Purchase Order LineQuantity: The number of a certain item.Shipment/Receipt Line: A statement displaying one item, charge, or movement in a shipment/receipt.Transaction Date: The date that a specified transaction is entered into the application.

Matched Invoices

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Edit and process purchase orders by assigning them to a corresponding shipment/receipt, invoice, or both.

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Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Invoice Line: A statement displaying one item or charge in an invoice.Match Invoice: Match Shipment/Receipt to InvoiceOrganization: Organizational entity within clientPosted: An accounting status noting if a specified transaction was added to the general ledger.Process Now: A request to process the respective document or task.Processed: A confirmation that the associated documents or requests are processed.Product: An item produced by a process.Quantity: The number of a certain item.Shipment/Receipt Line: A statement displaying one item, charge, or movement in a shipment/receipt.Transaction Date: The date that a specified transaction is entered into the application.

Create Invoices

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Create invoices for all processed sales orders/goods shipments that have not been invoiced.

Pending Goods Receipt

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View all pending orders which do not have a corresponding goods receipt. This means orders have not been received.You can create the correspondent goods receipts by selecting the desired order lines and setting the reception date,quantity and warehouse. It is possible to filter the purchase orders by its Document Number.

Analysis Tools

Purchase Order Dimensional Report

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Create purchase order reports for a defined time period. Add dimensions and filters to view, order, and compareinformation according to your analysis needs.

Goods Receipts Dimensional Report

Create goods receipts reports for a defined time period. Add dimensions and filters to view, order, and compareinformation according to your analysis needs.

Purchase Invoice Dimensional Report

Create purchase invoice reports for a specified time period. Add dimensions and filters to view, order, and compareinformation according to your analysis needs.

Purchase Order Report

Create a report showing purchase orders registered in the application.

Vendor Invoice Report

Create a report showing all issued vendor invoices.

Purchase Order Report with JR

Create purchase order reports using JasperReports.

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ERP/2.50/User Manual/Warehouse Management

Contents

1 Transactions1.1 Physical Inventory

1.1.1 Header1.1.2 Lines

1.2 Goods Movements1.2.1 Header1.2.2 Lines

1.3 Bill of Materials Production1.3.1 BOM Production1.3.2 Production Plan1.3.3 I/O Products

1.4 Incoming Shipment1.4.1 Header1.4.2 Lines

1.5 Create Average Costs1.6 Goods Transaction1.7 Incoterm

2 Setup2.1 Warehouse and Storage Bins

2.1.1 Bin Contents2.1.2 Product Transactions2.1.3 Shipment Routing2.1.4 Storage Bin2.1.5 Warehouse

2.2 Storage Bin Type2.3 Shipping Company

2.3.1 Freight2.3.2 Shipping Company

2.4 Freight Category2.5 Print Labels

3 Analysis Tools3.1 Price Adjustments Report3.2 Shipping Company Report3.3 Traceability Report3.4 Warehouse Movements Report3.5 Warehouse Control Report3.6 Customer Stock Report3.7 Stock Valuation Report3.8 Product Movements Report3.9 Stock Report3.10 Warehouse Detailed Inventory3.11 Production Report3.12 Report Pareto Product

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Transactions

Physical Inventory

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Create and edit inventory counts and update your stock quantities.

What is a Physical Inventory?

Physical Inventory is defined as the process of manually counting stock at a specific date and time. Companies mayconduct physical inventory to get a count, test the condition of materials, and confirm data as given by statistics onhand.

Keep in Mind:

The user defines and maintain various inventory counts. In each count, the user has to indicate the specificwarehouse involved as well as the date.Once the inventory lists are generated, it is possible to add or delete products.Once the inventory count is processed, it is not possible to modify content.Depending on the state of the document, Processed, Posted, ... Some fields of the document will appear as readonly in order to prevent the user to modify the values. At the database level there is a trigger that prevents themodification of some fields depending on document's state.

Header

Create an inventory count to update your stock quantities.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Activity: A distinct activity defined and used in activity based management.Client: Client for this installation.Create Inventory CountList : Create Inventory Count List

Description: A space to write additional related information.Movement Date: Date a product was moved in or out of inventoryName: A identifier for a document which can be used as a search tool.Organization: Organizational entity within client

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Perpetual Inventory: Rules for generating physical inventoryPhys.Inventory: Parameters for a Physical InventoryPosted: An accounting status noting if a specified transaction was added to the general ledger.Process Inventory Count : Process Inventory count and update InventoryProcessed: A confirmation that the associated documents or requests are processed.Project: A defined task or undertakingSales Campaign: An advertising effort aimed at increasing sales.Trx Organization: The organization which performs or initiates the transaction.Update Quantity: The Book Quantity is updated with current book quantityWarehouse / Service Point: The location where products arrive to or are sent from.

1st Dimensinon: A display of optional elements that are previously defined for this accountcombination.

2nd Dimension: A display of optional elements that are previously defined for this accountcombination.

Lines

Add or edit individual products to be included in the inventory count.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Attribute Set Value: An attribute associated with a product as part of an attribute set.Client: Client for this installation.Description: A space to write additional related information.Line No.: A line stating the position of this request in the document.

Order Quantity: The number of a certain item involved in the transaction, shown in units which differ from thestandard UOM.

Order UOM: The unit of measure being used for the request.Organization: Organizational entity within clientPhysical InventoryLine: A statement displaying one item in the physical inventory list.

Phys.Inventory: Parameters for a Physical InventoryProduct: An item produced by a process.Quantity book: Book QuantityQuantity count: Counted QuantityQuantity order book: Quantity order bookStorage Bin: A set of coordinates (x, y, z) which help locate an item in a warehouse.UOM: A non monetary unit of measure.

Goods Movements

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View larger

Create and edit internal inventory movements among warehouses and storage bins.

Keep in Mind:

Depending on the state of the document, Processed, Posted, ... Some fields of the document will appear as readonly in order to prevent the user to modify the values. At the database level there is a trigger that prevents themodification of some fields depending on document's state.

Header

Create and edit inventory internal movements.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Activity: A distinct activity defined and used in activity based management.Client: Client for this installation.Description: A space to write additional related information.Document No.: An often automatically generated identifier for all documents.Move a Storage Bin:Movement: Movement of InventoryMovement Date: The date that a certain item is moved from one location to another.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPosted: An accounting status noting if a specified transaction was added to the general ledger.Process Movements: Process Inventory MovementsProcessed: A confirmation that the associated documents or requests are processed.Project: A defined task or undertakingSales Campaign: An advertising effort aimed at increasing sales.Trx Organization: The organization which performs or initiates the transaction.1st Dimension: A display of optional elements that are previously defined for this account combination.2nd Dimension: A display of optional elements that are previously defined for this account combination.

Lines

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Add products and quantities for a specific goods movement. Each line represents one particular product.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Attribute SetValue: An attribute associated with a product as part of an attribute set.

Client: Client for this installation.Description: A space to write additional related information.Line No.: A line stating the position of this request in the document.Locator To: Location inventory is moved toMovement: Movement of InventoryMovement Line: An often automatically generated identifier for a movement line.MovementQuantity: The number of items being moved from one location to another.

Order Quantity: The number of a certain item involved in the transaction, shown in units which differ from thestandard UOM.

Order UOM: The unit of measure being used for the request.Organization: Organizational entity within clientProduct: An item produced by a process.Storage Bin: A set of coordinates (x, y, z) which help locate an item in a warehouse.UOM: A non monetary unit of measure.

Bill of Materials Production

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Create and run production processes using the previously defined bills of materials.

BOM Production

Create production processes to run using the previously defined bills of materials.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Activity: A distinct activity defined and used in activity based management.Client: Client for this installation.Create/Post Production: Create production lines, if not created - otherwise process the production

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Description: A space to write additional related information.Movement Date: The date that a certain item is moved from one location to another.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPosted: An accounting status noting if a specified transaction was added to the general ledger.Processed: A confirmation that the associated documents or requests are processed.Production: An indication that an item is being used in production.Project: A defined task or undertakingRecords created:Sales Campaign: An advertising effort aimed at increasing sales.Sales Transaction: An indication that a transfer of goods and money between business partners is occurring.Trx Organization: The organization which performs or initiates the transaction.1st Dimension: A display of optional elements that are previously defined for this account combination.2nd Dimension: A display of optional elements that are previously defined for this account combination.

Production Plan

Add bills of materials to be produced in a specified production plan.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Line No.: A line stating the position of this request in the document.Organization: Organizational entity within clientProduct: An item produced by a process.Production: An indication that an item is being used in production.Production Plan: The proposal for a how production will be carried out.Production Quantity: Quantity of products to produceStorage Bin: A set of coordinates (x, y, z) which help locate an item in a warehouse.

I/O Products

Create and edit the products that are going to be used in the production

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Attribute SetValue: An attribute associated with a product as part of an attribute set.

Client: Client for this installation.

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Description: A space to write additional related information.Line No.: A line stating the position of this request in the document.MovementQuantity: The number of items being moved from one location to another.

Order Quantity: The number of a certain item involved in the transaction, shown in units which differ from thestandard UOM.

Order UOM: The unit of measure being used for the request.Organization: Organizational entity within clientPrint Labels:Product: An item produced by a process.Production Line: A statement displaying one item or action in the application.Production Plan: The proposal for a how production will be carried out.Storage Bin: A set of coordinates (x, y, z) which help locate an item in a warehouse.UOM: A non monetary unit of measure.

Incoming Shipment

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Create and manage goods shipments from our vendors

Header

Enter Receipts and Vendor Returns where islogistic='Y'

Fields:

Accounting Date: The date this transaction is recorded in the general ledger.Active: A flag indicating whether this record is available for use or de-activated.Activity: A distinct activity defined and used in activity based management.

Business Partner : Anyone who takes part in daily business operations by acting as a customer,employee, etc.

Calculate Freight Amount:Charge: A cost or expense incurred during business activity.Charge amount: The amount of a cost or expense incurred during business activity.Client: Client for this installation.Company Agent: Purchase or Company AgentCreate From Multiple:

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Create Lines from: An addition of statements from pre-existing documents.Date printed: Date the document was printed.Delivery Location: The specific place or address an order will be shipped to or carried out from.Delivery Method: The desired means of getting requested goods to a business partner.Delivery Rule: A definition stating when a specific delivery will occur.Description: A space to write additional related information.Document No.: An often automatically generated identifier for all documents.Document Status: A specified position resulting from processes which have/have not been executed.Document Type: A value defining what sequence and process setup are used to handle this document.Freight Amount: The charge amount for a specified shipment.Freight Category: A classification used to help calculate shipping company freight amounts.Freight Cost Rule: The calculation method used when charging freight.

Generate Invoice from Receipt: Create and process Invoice from this receipt. The receipt should be correct andcompleted.

Invoice: A document listing products, quantities and prices, payment terms, etc.Logistic:Movement Date: The date that a certain item is moved from one location to another.Movement Type: The type of a certain item being moved from one location to another.Number of Packages: The number of packages being shipped.Order Date: The time listed on the order.Order Reference: A reference or document order number as listed in business partner application.Organization: Organizational entity within clientPartner Address: Identifies the (ship from) address for this Business PartnerPick Date: Date/Time when picked for Shipment

Posted: An accounting status noting if a specified transaction was added to the generalledger.

Print: A reference stating whether or not the document has been printed at any time in thepast.

Priority: A defined level of importance or precedence.Process Shipment : Process Shipment (Update Inventory)Process Shipment : Process Shipment (Update Inventory)Processed: A confirmation that the associated documents or requests are processed.Project: A defined task or undertakingPurchase Order: Purchase OrderSales Campaign: An advertising effort aimed at increasing sales.

Sales Transaction: An indication that a transfer of goods and money between business partners isoccurring.

Send EMail: Enable sending Document EMailShip Date: Shipment Date/TimeShipment/Receipt: The document number for identifying an act of sending or receiving goods.Shipping Company: The name of the company making the shipment.

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Tracking No: Number to track the shipmentTrx Organization: The organization which performs or initiates the transaction.Update Attributes fromShipment: Update attributes from shipment

User/Contact: An acquaintance to reach for information related to the business partner.Warehouse / Service Point: The location where products arrive to or are sent from.

1st Dimensinon: A display of optional elements that are previously defined for this accountcombination.

2nd Dimension: A display of optional elements that are previously defined for this accountcombination.

Lines

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Attribute Set Value: An attribute associated with a product as part of an attribute set.Client: Client for this installation.Description: A space to write additional related information.Description Only: if true, the line is just description and no transactionLine No.: A line stating the position of this request in the document.Lot: A group of identical or similar items organized and placed into inventory under one number.MovementQuantity: The number of items being moved from one location to another.

Order Quantity: The number of a certain item involved in the transaction, shown in units which differ from thestandard UOM.

Order UOM: The unit of measure being used for the request.Organization: Organizational entity within clientProduct: An item produced by a process.Purchase OrderLine: Purchase Order Line

Re-invoice: An indication that a transaction may be invoiced to a business partner.Serial No.: An attribute used as a unique identifier for a product.Shipment/Receipt: The document number for identifying an act of sending or receiving goods.Shipment/ReceiptLine: A statement displaying one item, charge, or movement in a shipment/receipt.

Storage Bin: A set of coordinates (x, y, z) which help locate an item in a warehouse.UOM: A non monetary unit of measure.

Create Average Costs

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Using the previous raw material receipts, calculates its medium cost.

The product price of each receipt is calculated based on the on the product price in the purchase invoice. If the invoicedoes not exist the price of the purchase order is used, if the order neither exists the price list of the provider is used. Ifnone of these criterias exist, a warning is generated and the previous cost is used.

Goods Transaction

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View all goods transactions carried out in the application.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Attribute Set Value: An attribute associated with a product as part of an attribute set.Client: Client for this installation.InventoryTransaction:Movement Date: The date that a certain item is moved from one location to another.Movement Line: An often automatically generated identifier for a movement line.Movement Quantity: The number of items being moved from one location to another.Movement Type: The type of a certain item being moved from one location to another.

Order Quantity: The number of a certain item involved in the transaction, shown in units which differ from thestandard UOM.

Order UOM: The unit of measure being used for the request.Organization: Organizational entity within client.Physical InventoryLine: A statement displaying one item in the physical inventory list.

Product: An item produced by a process.Production Line: A statement displaying one item or action in the application.Project Issue: Project Issues (Material, Labor)Shipment/Receipt

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Line: A statement displaying one item, charge, or movement in a shipment/receipt.

Storage Bin: A set of coordinates (x, y, z) which help locate an item in a warehouse.UOM: A non monetary unit of measure.

Incoterm

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Create international commercial terms (Incoterms) to be used in sales transactions.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Description Required:For Delivery:Incoterms:Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within client

Setup

Warehouse and Storage Bins

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Create warehouses and organize them using storage bins.

Bin Contents

View the stored products of a selected storage bin.

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Product Transactions

View all products transactions related to the selected warehouse.

Shipment Routing

Create shipment routes for the selected warehouse.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.

Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee,etc.

Client: Client for this installation.Organization: Organizational entity within clientSequence: The order of records in a specified document.Warehouse / ServicePoint: The location where products arrive to or are sent from.

Storage Bin

Create storage bins for a selected warehouse.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Aisle (X): X dimension, e.g., AisleBin (Y): Y dimension, e.g., BinClient: Client for this installation.Default: A value that is shown whenever a record is created.Invoicing type:Level (Z): Z dimension, e.g., LevelOrganization: Organizational entity within clientRelative Priority: Where inventory should be picked from firstSearch Key: A fast method for finding a particular record.Size multiplier:Storage Bin: A set of coordinates (x, y, z) which help locate an item in a warehouse.Warehouse / Service Point: The location where products arrive to or are sent from.

Warehouse

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Create warehouses for your organizations.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Element Separator: Element SeparatorFrom DocumentNo: From DocumentNoIs Shipper: Is ShipperLocation / Address: A specific place or residence.Locator units per pallet:Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientSearch Key: A fast method for finding a particular record.Shipper code: Shipper codeTo DocumentNo: To DocumentNoWarehouse / Service Point: The location where products arrive to or are sent from.Warehouse_Size:

Storage Bin Type

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Define storage bin types to better organize your warehouse and inventory.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientSize multiplier:

Shipping Company

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Create shipping companies and define freight costs to be used in products logistics.

Freight

Define freights to be used for a specified shipper.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Country: A state or a nation.Currency: An accepted medium of monetary exchange that may vary across countries.Destination Country: The country receiving a shipmentDestination State/Province: The state/province inside of a country receiving the shipment.Freight: Freight RateFreight Amount: The charge amount for a specified shipment.Freight Category: A classification used to help calculate shipping company freight amounts.Freight Unit: Freight UnitLine round: Line roundOrganization: Organizational entity within clientPrice: The cost or value of a good or service.Qty from: Qty fromRegion: An area of a specific country.Shipping Company: The name of the company making the shipment.To Quantity: A parameter stating the highest possible quantity of a specified request.Total Round: Total RoundValid from Date: A parameter stating the starting time of a specified request.

Shipping Company

Create shippers to be used in other application transactions.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.

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Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Client: Client for this installation.Description: A space to write additional related information.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientShipping Company: The name of the company making the shipment.Tracking URL: URL of the shipper to track shipments

Freight Category

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Define freight categories to be used by shippers.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Freight Category: A classification used to help calculate shipping company freight amounts.Freight Unit: Freight UnitHelp/Comment: A comment that adds additional information to help users work with fields.Line round: Line roundName: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientSearch Key: A fast method for finding a particular record.Total Round: Total Round

Print Labels

Print labels according to your needs.

Analysis Tools

Price Adjustments Report

Create a report showing price adjustments that are valid for a specified time period.

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Shipping Company Report

View the relationship between shipments and shipping companies making those shipments.

Traceability Report

Create a report showing the lifecycle of a selected product.

Warehouse Movements Report

Create a report showing warehouse movements of goods for a specified time period.

Warehouse Control Report

Create a report showing the products movements from different application transactions.

Customer Stock Report

Create a report showing the actual stock of selected products, grouped by product category.

Stock Valuation Report

Create a report showing the value of stocked products.

Product Movements Report

Create a report showing product movement details for a specified time period.

Stock Report

Create a stock report for a concrete date.

Warehouse Detailed Inventory

Create a report showing the in-out movements related to a product and business partner.

Production Report

Create a report showing what has been produced.

Report Pareto Product

This report has two different purposes:

First of them is to developing a report that classifies the products into three classes (A, B or C) depending on a

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concrete conditions selected by the user (Average Cost in this case) following the rationale for a Pareto report.

The second one is to update one property in the product following the same criteria so it could be used as filteringcondition in the Create Inventory Count List process.

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ERP/2.50/User Manual/Production Management

Contents

1 Transactions1.1 Process Plan

1.1.1 Employee1.1.2 Indirect Cost1.1.3 I/O Products1.1.4 Machine1.1.5 Operation1.1.6 Process Plan1.1.7 Version

1.2 Work Requirement1.2.1 Header1.2.2 Operation1.2.3 Product

1.3 Work Effort1.3.1 Employee1.3.2 Global Use1.3.3 Incidence1.3.4 Indirect Cost1.3.5 Machine1.3.6 Outsourced1.3.7 Product1.3.8 Production Run1.3.9 Salary Category1.3.10 Toolset1.3.11 Work Effort

1.4 Quality Control Report1.4.1 Check Point Set1.4.2 Date and Shift1.4.3 Time1.4.4 Values

1.5 Periodic Quality Control Data Collection1.5.1 Result1.5.2 Test

1.6 Internal Consumption1.6.1 Header1.6.2 Lines

1.7 Maintenance Order1.7.1 Header1.7.2 Task1.7.3 Worker

1.8 Schedule Maintenance1.9 Maintenance Plan

1.9.1 Maintenance

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1.10 Calculate Planned Raw Material Costs1.11 Calculate Production Costs

2 Analysis Tools2.1 Pending Production2.2 Daily Work Requirement Order Packing2.3 Daily Work Requirements Report2.4 Standard Costs Report2.5 Production Run Status Report2.6 Pending Work Requirement2.7 Production Cost

3 Setup3.1 Section3.2 Work Center

3.2.1 Machine Station3.2.2 Process3.2.3 Toolset Process3.2.4 Work Center

3.3 Activity3.3.1 Activity3.3.2 Toolset Process

3.4 Toolset3.4.1 Toolset3.4.2 Toolset Type

3.5 Machine Category3.5.1 Category3.5.2 Maintenance3.5.3 Periodicity

3.6 Machine3.6.1 Cost3.6.2 Machine3.6.3 Maintenance3.6.4 Periodicity

3.7 Cost Center3.7.1 Cost Center3.7.2 Employee3.7.3 Indirect Cost3.7.4 Machine3.7.5 Version

3.8 Periodic Quality Control3.8.1 Check Point3.8.2 Test

3.9 Quality Control Point3.9.1 Check Point3.9.2 Check Point Set3.9.3 Shift

3.10 Work Incidence3.11 Maintenance Task3.12 Indirect Cost

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3.12.1 Indirect Cost3.12.2 Value

Transactions

Process Plan

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Define the steps and processes to be completed for an intermediate or finished good, taking in account availableresources.

What is a Process Plan?

A sequence of events which map and organize the manufacturing of one or many products. The same product can beproduced using a variety of production plans, however normally each product has one process plan.

Employee

Define the employees that can perform a specified process.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Estimated Cost: A theoretically calculated cost associated with this specific tab.Organization: Organizational entity within client.Salary Category: A classification of salaries based on similar characteristics or attributes.Sequence: The order of records in a specified document.

Indirect Cost

Define indirect costs related to a specified process.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Estimated Cost: A theoretically calculated cost associated with this specific tab.

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Indirect Cost: Any charge of doing business which cannot be directly allocated to production.Organization: Organizational entity within client.Sequence: The order of records in a specified document.

I/O Products

Define input and output products taking part in a specified process.

I/O Products Tab

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Component Cost:Cost: A charge related to conducting business.Decrease:Organization: Organizational entity within client.Product: An item produced by a process.Production Type: A classification stating whether something has been created or used in the sequence.Quantity: The number of a certain item.Rejected:Sequence: The order of records in a specified document.UOM: A non monetary unit of measure.

Machine

Define machines that are used for a specific process.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Estimated Cost: A theoretically calculated cost associated with this specific tab.Machine: A tool use to aid in or fully complete a task.Organization: Organizational entity within client.Sequence: The order of records in a specified document.

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Operation

Add processes to be performed for a specified process plan.

Keep in Mind:

The user can introduce all the input and output products included in the chosen sequence. The products can beraw materials, work-in-progress, or finished goods. Additionally, it is necessary to introduce the quantity of eachinput and output product.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Calculated:Client: Client for this installation.Cost Center Use Time: The amount of time a process takes to complete.Description: A space to write additional related information.Global Use:Multiplier:Name: A identifier for a document which can be used as a search tool.No Qty:Organization: Organizational entity within clientOutsourced: A decision to have a task or phase completed by an external business partner.Outsourcing cost:Preparation time:Process: A series of actions carried out in sequential order.Process Plan Version:Search Key: A fast method for finding a particular record.Sequence: The order of records in a specified document.Sequence: The order of records in a specified document.

Process Plan

Create production process models.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Conversion Rate: The amount or quantity at which one unit of measure is changed to another.Description: A space to write additional related information.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within client

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Process Plan: A guide stating how a certain item must move through the transformation process.Process Unit: The number of process units obtained by executing a process plan one time.Search Key: A fast method for finding a particular record.

Process Buttons:

Explode Phases:Copy Version: Process to copy the structure of the selected version.

Version

Create process plans valid for a specified time period.

What is a Process Plan Version?

Versions are process plans created for a specific period of time. When a work requirement is created, data from acurrently active process plan version is used.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Document No.: An often automatically generated identifier for all documents.Ending Date: A parameter stating the ending time range related for a specified request, query, etc.Organization: Organizational entity within clientProcess Plan: A guide stating how a certain item must move through the transformation process.Process Plan Version:Starting Date: A parameter stating the starting time range related to a specified request.

Work Requirement

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Create an order to execute the selected process plan.

What is a Work Requirement?

Defined documents that execute a selected fabrication of a product based on the map a previously defined process plan.Every work requirement that is launched is to done so in order to produce a certain product quantity. However it ispossible that the result could be multiple products.

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Header

Create production orders by choosing dates and the previously defined work requirement model.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Closed:Conversion Rate: The amount or quantity at which one unit of measure is changed to another.Document No.: An often automatically generated identifier for all documents.Ending Date: A parameter stating when a specified request will end.Explode Phases:Launch Date:Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientProcess Plan: A guide stating how a certain item must move through the transformation process.Process Unit: The number of process units obtained by executing a process plan one time.Processed: The document has been processedQuantity:Secondary Qty: Secondary QuantityStart Date: A parameter stating when a specified request will begin.Work Requirement: An order authorizing the production of a specific product and product quantity.Work Requiremente Process:WR Type:

Operation

Add or edit operations and activities to be performed for the related work requirement.

Keep in Mind:

Although, the work requirement operations are generated based on a chosen process plan, it is possible to modifyany parameter of a desired operation and included products. In each operation the user can see the quantity to beproduced, quantity completed. Additionally using the “Close Phase” button it is to close the work requirementphase. If all the phases are closed the work requirement will also be closed.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.

Close Phase: With this process it will be closed the work requirement phase. If all the phases are closed the workrequirement will also be closed.

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Cost Center UseTime: The amount of time a process takes to complete.

Description: A space to write additional related information.Global Use:Name: A identifier for a document which can be used as a search tool.No Qty:Organization: Organizational entity within clientOutsourced: A decision to have a task or phase completed by an external business partner.Preparationtime:Process: A series of actions carried out in sequential order.Quantity:QuantityCompleted:Sequence: The order of records in a specified document.Sequence: The order of records in a specified document.WorkRequirement: An order authorizing the production of a specific product and product quantity.

WR Phase:

Product

Add or edit I/O products to be used for the selected operation of the work requirement.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Decrease Indicator:MA_Wrphaseproduct_ID:Movement Quantity: The number of items being moved from one location to another.

Order Quantity: The number of a certain item involved in the transaction, shown in units which differ fromthe standard UOM.

Order UOM: The unit of measure being used for the request.Organization: Organizational entity within clientProduct: An item produced by a process.Production Type: A classification stating whether something has been created or used in the sequence.UOM: A non monetary unit of measure.WR Phase:

Work Effort

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Edit precisely what has been produced from a selected product order.

What is a Work Effort?

Documents filled in by employees as they complete specific aspects of the work requirements phases. Thesedocuments reflect what has already been done in order to calculate the real cost of production comparing it to theoriginally planned cost.

Employee

Add employees that took part in the completion of a related work requirement.

Keep in Mind:

The employees that appear in this tab must be previously defined as business partners, and marked as employeesand workers.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Client: Client for this installation.Organization: Organizational entity within clientProduction: An indication that an item is being used in production.

Global Use

Add global use of products used for completion of a related work requirement.

Keep in Mind:

A product to be introduced in this tab, must be marked as a global use in the production run tab in the workrequirement window. Once a production run is processed, the global use products will be proportionally dividedthrough all production runs.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Attribute Set An attribute associated with a product as part of an attribute set.

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Value:Client: Client for this installation.MovementQuantity: The number of items being moved from one location to another.

Order Quantity: The number of a certain item involved in the transaction, shown in units which differ from thestandard UOM.

Order UOM: The unit of measure being used for the request.Organization: Organizational entity within clientProduct: An item produced by a process.Production: An indication that an item is being used in production.Storage Bin: A set of coordinates (x, y, z) which help locate an item in a warehouse.UOM: A non monetary unit of measure.

Incidence

Add work incidences that might have occurred during the completion of a related work requirement.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Endtime:Incidence: IncidenceOrganization: Organizational entity within clientProduction: An indication that an item is being used in production.Starttime:

Indirect Cost

Add and edit indirect costs related to a specified completed part of a work requirement.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Indirect Cost: Any charge of doing business which cannot be directly allocated to production.Organization: Organizational entity within clientProduction Plan: The proposal for a how production will be carried out.

Machine

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Add and edit resources used to complete a specified part of a work requirement.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Machine: A tool use to aid in or fully complete a task.Organization: Organizational entity within clientProduction Plan: The proposal for a how production will be carried out.Use:

Outsourced

Add invoices corresponding to the outsourced part of a completed work requirement.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Cost: A charge related to conducting business.Invoice Line: A statement displaying one item or charge in an invoice.Organization: Organizational entity within clientProduction Plan: The proposal for a how production will be carried out.

Product

Add and edit I/O products related to a completed part of a work requirement.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Attribute SetValue: An attribute associated with a product as part of an attribute set.

Calculated:Client: Client for this installation.Description: A space to write additional related information.Line No.: A line stating the position of this request in the document.

Order Quantity: The number of a certain item involved in the transaction, shown in units which differ from thestandard UOM.

Order UOM: The unit of measure being used for the request.Organization: Organizational entity within clientPrint Labels:Product: An item produced by a process.

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Production Line: A statement displaying one item or action in the application.Production Plan: The proposal for a how production will be carried out.Production Type: A classification stating whether something has been created or used in the sequence.Quantity:Rejected Qty: Rejected QuantitySecquality:Storage Bin: A set of coordinates (x, y, z) which help locate an item in a warehouse.UOM: A non monetary unit of measure.

Production Run

Add progress details of the specified work requirements.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.CC Use: Cost Center UseClient: Client for this installation.ConversionRate: The amount or quantity at which one unit of measure is changed to another.

Cost CenterVersion: The cost center being used during a specified time period.

CreateStandards:

Process to insert the products of the Production Run. If the phase is of GroupUse used productos willgo to "Global Use" tab. Else if is of noqty all the quantities will be zero.

Description: A space to write additional related information.Donequantity:Line No.: A line stating the position of this request in the document.NeededQuantity:Organization: Organizational entity within clientOutsourced: A decision to have a task or phase completed by an external business partner.Process Unit: The number of process units obtained by executing a process plan one time.Processed: A confirmation that the associated documents or requests are processed.Product: An item produced by a process.Production: An indication that an item is being used in production.ProductionPlan: The proposal for a how production will be carried out.

Real Cost: Real CostRejected Qty: Rejected QuantitySecondaryQty: Secondary Quantity

Storage Bin: A set of coordinates (x, y, z) which help locate an item in a warehouse.

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WR Phase:

Salary Category

Add or edit salary category workers that took part in a work requirement.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Cost UOM: The unit of measure associated with the cost located adjacent to this field.MA_Pl_Employee_ID:Organization: Organizational entity within clientProduction Plan: The proposal for a how production will be carried out.Quantity: The number of a certain item.Salary Category: A classification of salaries based on similar characteristics or attributes.

Toolset

Add or edit toolsets used to complete a specified part of a work requirement.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Organization: Organizational entity within clientProduction Plan: The proposal for a how production will be carried out.Toolset: ToolsetUsed:Used toolset:

Work Effort

Create a report for the completed work requirement for a desired date and time.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Document No.: An often automatically generated identifier for all documents.End Time:Movement Date: The date that a certain item is moved from one location to another.

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Organization: Organizational entity within clientProcessed: A confirmation that the associated documents or requests are processed.Production: An indication that an item is being used in production.Sales Transaction: An indication that a transfer of goods and money between business partners is occurring.Start Time:Validate Work Effort: Process to validate and actualize stocks of all production runs.

Quality Control Report

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Create and edit measurements and report findings at predefined checkpoints. The goal is to ensure output qualityduring production.

Check Point Set

Create and edit checkpoints for the related measurement.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Measure Group:Measure Shift:Organization: Organizational entity within clientProduct: An item produced by a process.Quality Control Point Set: A collection of points to be checked at a specified time period.Secondary product:Sequence: The order of records in a specified document.

Date and Shift

Create measurements and insert gathered values or a specifc date and shift.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.

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Comments: A space to write additional related information.Create CCP: Create the CCP for the date and shift selectedEdit CCP MeasuredValues:

Lot: A group of identical or similar items organized and placed into inventory under onenumber.

Measure Shift:Measurement Date:Organization: Organizational entity within clientProduct: An item produced by a process.Sellbydate:Shift: A partition of the workday into intervals.User/Contact: An acquaintance to reach for information related to the business partner.

Time

Create and edit times for related check points.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Input TimeMeasurement:

With this process are inserted all the Control Points of the selected group to fill with takenmeasurements.

Measure Group:Measure hour:Measure Time:Organization: Organizational entity within clientProcessed: A confirmation that the associated documents or requests are processed.

Values

Create and edit values for a related measurement.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Check:Client: Client for this installation.Critical Control Point:Measure Time:Measure Values:

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Organization: Organizational entity within clientSequence: The order of records in a specified document.Text: A place to add observations related to a specified check point.Value: A statement of worth or importance given in many forms.Value type:

Periodic Quality Control Data Collection

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Create and edit data collection and measurements related to quality control. This is done at predefined checkpoints fora produced product.

Result

Create and edit quality tests for a specified checkpoint, and add test results of the performed tests.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Organization: Organizational entity within clientPeriodic Control Case:Periodic Control Test:Periodic Control Value:Test Date:Test Result:

Test

Create measurements at a predefined checkpoint for produced product.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Attribute Set Value: An attribute associated with a product as part of an attribute set.Client: Client for this installation.Ending Date: A parameter stating when a specified request will end.

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Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPeriodic Control:Periodic Control Case:Product: An item produced by a process.Run Periodic Control: With this process are planed all the gatherings of the periodic control selected.Start Date: A parameter stating when a specified request will begin.

Internal Consumption

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Define products which are only to be used inside the enterprise.

Header

Create products which are to be used inside the organization, and not sold to customers.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Internal Consumption: An indication that an item will not be sold, but rather used internally.Movement Date: The date that a certain item is moved from one location to another.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPosted: An accounting status noting if a specified transaction was added to the general ledger.Process Internal Consumption:Processed: A confirmation that the associated documents or requests are processed.

Lines

Add internal consumption lines. Each line corresponds to one product.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.

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Attribute Set Value: An attribute associated with a product as part of an attribute set.Client: Client for this installation.Description: A space to write additional related information.InternalConsumption: An indication that an item will not be sold, but rather used internally.

Line No.: A line stating the position of this request in the document.MovementQuantity: The number of items being moved from one location to another.

Order Quantity: The number of a certain item involved in the transaction, shown in units which differ from thestandard UOM.

Order UOM: The unit of measure being used for the request.Organization: Organizational entity within clientProduct: An item produced by a process.Storage Bin: A set of coordinates (x, y, z) which help locate an item in a warehouse.UOM: A non monetary unit of measure.

Maintenance Order

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Create and edit the results of a scheduled maintenance order.

Header

Add previously scheduled maintenances for a specific date and report observations.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Document No.: An often automatically generated identifier for all documents.InsertMaintenances: Process which will insert scheduled maintenances on the part.

Maintenance Order: A distinct characteristic of a machine used for processes and sometimes grouped within acategory.

Organization: Organizational entity within clientPart Date:Shift: A partition of the workday into intervals.

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Task

Edit maintenance tasks of a specified order.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Comments: A space to write additional related information.Confirmation: An indication that an action is accepted and will be completed as planned.Description: A space to write additional related information.Internal Consumption: An indication that an item will not be sold, but rather used internally.Machine: A tool use to aid in or fully complete a task.Machine Type: A distinct machine characteristic used for processes.Maintenance: The act of ensuring the proper working order for a specified item.

Maintenance Order: A distinct characteristic of a machine used for processes and sometimes grouped within acategory.

MaintenanceScheduled:Maintenance Task: A description to help explain a specified maintenance task.Maintenance Type: A set of maintenances which can be performed on a machine.Organization: Organizational entity within clientResult: Result of the action takenScheduled Date:Shift: A partition of the workday into intervals.Used Time:

Worker

Add or edit workers that took part in a specified maintenance part.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Client: Client for this installation.

Maintenance Order: A distinct characteristic of a machine used for processes and sometimes grouped within acategory.

MaintenanceWorker:Organization: Organizational entity within client

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Schedule Maintenance

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Create and edit a schedule for all scheduled maintenances which have been confirmed to be completed.

Maintenance Plan

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Add and edit predefined maintenance plans.

Maintenance

Create and edit maintenance tasks for a specific date.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Comments: A space to write additional related information.Confirmation: An indication that an action is accepted and will be completed as planned.Description: A space to write additional related information.Internal Consumption: An indication that an item will not be sold, but rather used internally.Machine: A tool use to aid in or fully complete a task.Machine Type: A distinct machine characteristic used for processes.Maintenance: The act of ensuring the proper working order for a specified item.

Maintenance Order: A distinct characteristic of a machine used for processes and sometimes grouped within acategory.

MaintenanceScheduled:Maintenance Task: A description to help explain a specified maintenance task.Maintenance Type: A set of maintenances which can be performed on a machine.Organization: Organizational entity within client

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Result: Result of the action takenScheduled Date:Shift: A partition of the workday into intervals.Used Time:

Calculate Planned Raw Material Costs

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Edit the potential costs of raw materials for a selected process plan.

Calculate Production Costs

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Edit real production costs of all outputs to view results in the product window and the production cost report.

Analysis Tools

Pending Production

Create a report showing all products that are pending production and need to be sold.

Daily Work Requirement Order Packing

Create a report showing the raw materials requirements for production.

Daily Work Requirements Report

Create a report showing the raw materials requirements for production.

Standard Costs Report

Create a report showing standard product costs.

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Production Run Status Report

Create a report showing the production orders status.

Pending Work Requirement

Create a report showing all the phases that are pending production for a selected work requirement.

Production Cost

Create a report showing production costs for a selected product.

Setup

Section

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Create a production plant section to assign work centers to it.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientSection: Section

Work Center

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Create and add machines to be used in a work center.

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Machine Station

Add machines to be used in a selected work center.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Machine: A tool use to aid in or fully complete a task.Machine Station: Machine StationOrganization: Organizational entity within clientWork Center: A defined production area made up of resources such as machines and human labor.

Process

View the process related to a selected work center.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientProcess: A series of actions carried out in sequential order.Search Key: A fast method for finding a particular record.Work Center: A defined production area made up of resources such as machines and human labor.

Toolset Process

View the toolsets of a selected process.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Organization: Organizational entity within clientProcess: A series of actions carried out in sequential order.Toolset Process: Toolset ProcessToolset Type: A distinct toolset item characteristic used for processes.Use Coefficient:

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Work Center

Create work centers.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientSearch Key: A fast method for finding a particular record.Section: SectionWork Center: A defined production area made up of resources such as machines and human labor.

Activity

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Create activities to be used in the production process.

Activity

Create activities to be used in the production process and their characteristics.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Cost Center:Description: A space to write additional related information.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientProcess: A series of actions carried out in sequential order.Search Key: A fast method for finding a particular record.Work Center: A defined production area made up of resources such as machines and human labor.

Toolset Process

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Add toolsets to be used for completion of a specified process.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Organization: Organizational entity within clientProcess: A series of actions carried out in sequential order.Toolset Type: A distinct toolset item characteristic used for processes.Use Coefficient:

Toolset

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Define tools and groups of tools to be used in the production process.

Toolset

Define tools to be used in the production process.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Discarded:Number uses:Organization: Organizational entity within clientSearch Key: A fast method for finding a particular record.Storage Bin: A set of coordinates (x, y, z) which help locate an item in a warehouse.Toolset: ToolsetToolset Type: A distinct toolset item characteristic used for processes.

Toolset Type

Create toolset types to group toolsets with similar characteristics.

Fields:

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Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientToolset Type: A distinct toolset item characteristic used for processes.Usecycle:

Machine Category

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Create machine categories based on your desired characteristics.

Category

Define machine category to group machines with similar characteristics.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Machine Type: A distinct machine characteristic used for processes.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within client

Maintenance

Define maintenance types needed for a specified machine category.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Explode in machines:Machine: A tool use to aid in or fully complete a task.

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Machine Type: A distinct machine characteristic used for processes.Maintenance: The act of ensuring the proper working order for a specified item.Maintenance Task: A description to help explain a specified maintenance task.Maintenance Type: A set of maintenances which can be performed on a machine.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPlanned Time:

Periodicity

Add interval timings to schedule and complete a specified maintenance.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Exclude weekend:Initial date:Maintenance: The act of ensuring the proper working order for a specified item.Maintenance Periodicity:Month day:Organization: Organizational entity within clientPeriodicity Type:Shift: A partition of the workday into intervals.Weekday: Any day of the week excluding Saturday and Sunday.

Machine

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Create machines to be used in production.

Cost

Set the full cost of a related machine.

Fields:

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Active: A flag indicating whether this record is available for use or de-activated.Amortization: The depreciation or reduction of a product value over time.Client: Client for this installation.Consume:Cost: A charge related to conducting business.Cost UOM: The unit of measure associated with the cost located adjacent to this field.Cost UOM year:Day hours:Days year:Improductive hours year:Machine: A tool use to aid in or fully complete a task.Organization: Organizational entity within clientPurchase Amount:Toolset amount:Valid from Date: A parameter stating the starting time of a specified request.Year value:

Machine

Add machines to be used in production processes.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Cost Center:Machine: A tool use to aid in or fully complete a task.Machine Type: A distinct machine characteristic used for processes.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPurchase year:Search Key: A fast method for finding a particular record.Use cycle:

Maintenance

Define maintenance types needed for a specific machine.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.

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Description: A space to write additional related information.Explode in machines:Machine: A tool use to aid in or fully complete a task.Machine Type: A distinct machine characteristic used for processes.Maintenance: The act of ensuring the proper working order for a specified item.Maintenance Task: A description to help explain a specified maintenance task.Maintenance Type: A set of maintenances which can be performed on a machine.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPlanned Time:

Periodicity

Add timing intervals to schedule and complete a specified maintenance.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Exclude weekend:Initial date:Maintenance: The act of ensuring the proper working order for a specified item.Maintenance Periodicity:Month day:Organization: Organizational entity within clientPeriodicity Type:Shift: A partition of the workday into intervals.Weekday: Any day of the week excluding Saturday and Sunday.

Cost Center

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Create and edit cost centers related to production to sum up charges associated with a specific transaction.

Cost Center

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Create cost centers to be used in production processes.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.By default:Calculated:Client: Client for this installation.Cost: A charge related to conducting business.Cost Center:Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientSearch Key: A fast method for finding a particular record.

Employee

Add employees to a specific cost center version.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Cost Center Employee:Cost Center Version: The cost center being used during a specified time period.Cost UOM: The unit of measure associated with the cost located adjacent to this field.Organization: Organizational entity within clientQuantity: The number of a certain item.Salary Category: A classification of salaries based on similar characteristics or attributes.

Indirect Cost

Add indirect costs to specific cost center version.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Cost Center Version: The cost center being used during a specified time period.Indirect Cost: Any charge of doing business which cannot be directly allocated to production.Organization: Organizational entity within client

Machine

ERP/2.50/User Manual/Production Management - Openbravo wiki

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Add resources to a specific cost center version.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Cost Center Machine:Cost Center Version: The cost center being used during a specified time period.Machine: A tool use to aid in or fully complete a task.Organization: Organizational entity within clientUse:

Version

Create cost center versions to be used with specified time periods.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Cost: A charge related to conducting business.Cost Center:Cost Center Version: The cost center being used during a specified time period.Cost UOM: The unit of measure associated with the cost located adjacent to this field.Document No.: An often automatically generated identifier for all documents.Organization: Organizational entity within clientValid from Date: A parameter stating the starting time of a specified request.

Periodic Quality Control

View larger

Define checkpoints to be used for quality control of a produced product.

Check Point

Add quality tests to be taken for a specified checkpoint.

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Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Days:Description: A space to write additional related information.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPeriodic Control:Periodic Control Test:

Test

Create checkpoints to be used for quality control of produced products.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPeriodic Control:

Quality Control Point

View larger

Define quality control check points to be used for testing the product quality at any point in the production process.

Check Point

Create check points for a related set.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Critical:

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Critical Control Point:Description: A space to write additional related information.Name: A identifier for a document which can be used as a search tool.Number of measures:Organization: Organizational entity within clientQuality Control Point Set: A collection of points to be checked at a specified time period.Sequence: The order of records in a specified document.Value type:

Check Point Set

Create check point sets and define tests frequencies.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Frequency: The number of times something occurs during a time period.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientQuality Control Point Set: A collection of points to be checked at a specified time period.Secondary product:Sequence: The order of records in a specified document.

Shift

Define shifts when the tests for a related group will be performed.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.CCP Shift:Client: Client for this installation.End Time:Organization: Organizational entity within clientQuality Control Point Set: A collection of points to be checked at a specified time period.Shift: A partition of the workday into intervals.Start Time:

Work Incidence

ERP/2.50/User Manual/Production Management - Openbravo wiki

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View larger

Define types of work incidences that may occur during production.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Incidence: IncidenceName: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientStart time:

Maintenance Task

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Define a scheduled maintenance task to be completed during the production process.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Maintenance Task: A description to help explain a specified maintenance task.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within client

Indirect Cost

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View larger

Create and edit indirect costs to be used in production.

Indirect Cost

Create a new indirect cost.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Cost Type: A distinct cost characteristic used for processes.Description: A space to write additional related information.Indirect Cost: Any charge of doing business which cannot be directly allocated to production.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within client

Value

Create and edit values for this indirect cost.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Calculate Indirect Cost: Calculates the unitary indirect cost for the given period time.Calculated:Client: Client for this installation.Cost: A charge related to conducting business.Cost UOM: The unit of measure associated with the cost located adjacent to this field.Ending Date: A parameter stating the ending time range related for a specified request, query, etc.Indirect Cost: Any charge of doing business which cannot be directly allocated to production.MA_Indirect_Cost_Value_ID:Organization: Organizational entity within clientStarting Date: A parameter stating the starting time range related to a specified request.Total:

ERP/2.50/User Manual/Production Management - Openbravo wiki

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ERP/2.50/User Manual/Materials Requirement Planning (MRP) - Openbravo wiki

file:///C|/...ings/Yuen%20Yee/Desktop/Guide%20book/Guide%20book/Materials%20Requirement%20Planning%20(MRP).htm[22-Nov-10 4:09:31 PM]

ERP/2.50/User Manual/Materials Requirement Planning (MRP)

Contents

1 Transactions1.1 Manufacturing Plan

1.1.1 Header1.1.2 Lines

1.2 Purchasing Plan1.2.1 Header1.2.2 Line

1.3 Sales Forecast1.3.1 Header1.3.2 Lines

2 Setup2.1 Planner2.2 Planning Method

2.2.1 Header2.2.2 Lines

Transactions

Manufacturing Plan

View larger

Create a comprehensive work requirement in order to request materials over a specified time period.

Header

Create and edit a manufacturing plan.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.BusinessPartner: Anyone who takes part in daily business operations by acting as a customer, employee, etc.

BusinessPartner A classification of business partners based on defined similarities.

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Category:Client: Client for this installation.Description: A space to write additional related information.DocumentDate: The time listed on the document.

Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPlanner: The person in charge of making an MRP plan.Product: An item produced by a process.ProductCategory: A classification of items based on similar characteristics or attributes.

Safety LeadTime:

Safety margin in days for the production of ordered goods and availability of raw materials. Forexample, if there is a sales order for product A to be delivered on date X, MRP will plan to have theproduct A produced by date X minus the Lead Time number of days. In a similar way, MRP will makesure that the raw materials required for making product X will be available Lead Time number of daysbefore the production must commence.

Time horizon: The number of days of the production process.

Process Buttons:

Create Materials Requirement:Create Work Requirement:Process Manufacturing Plan:

Lines

Add products to be included in your plan. Each product is shown on its own line.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.

Fixed: A means of locking the header tab so it will not be affected if a specified process is runagain.

ManufacturingPlanification:Needed qty.:Organization: Organizational entity within client.Planned Date: The date when a transaction will occur.Planned Date Order: The date when an order will be carried out.Process Plan: A guide stating how a certain item must move through the transformation process.Product: An item produced by a process.Quantity: The number of a certain item.

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Report Set: A means of grouping reports in order to view and print summary and individualinformation.

Requisition Line:Sales Forecast Line:Sales Order Line: A unique and often automatically generated identifier for a sales order line.Total Movement Quantity: The final quantity to be moved based on the related business process.Transaction Type: A distinct set of characteristics or processes.Work Requirement: An order authorizing the production of a specific product and product quantity.

Process Buttons:

Recalculate Dates/Quantities:

Purchasing Plan

View larger

Create a comprehensive and organized plan to request purchases over a specified time period.

Header

Create and edit a purchase plan.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.BusinessPartner: Anyone who takes part in daily business operations by acting as a customer, employee, etc.

BusinessPartnerCategory:

A classification of business partners based on defined similarities.

Client: Client for this installation.Description: A space to write additional related information.DocumentDate: The time listed on the document.

Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPlanner: The person in charge of making an MRP plan.

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Product: An item produced by a process.ProductCategory: A classification of items based on similar characteristics or attributes.

PurchasePlanification:

Safety LeadTime:

Safety margin in days for the production of ordered goods and availability of raw materials. Forexample, if there is a sales order for product A to be delivered on date X, MRP will plan to have theproduct A produced by date X minus the Lead Time number of days. In a similar way, MRP will makesure that the raw materials required for making product X will be available Lead Time number of daysbefore the production must commence.

TimeHorizon:Vendor: A business partner who sells products or services.

Process Buttons:

Create Purchase Orders:Recalculate stock:Process Purchase Plan:

Line

Add products to be included in your plan. Each product is shown on its own line.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.

Business Partner: Anyone who takes part in daily business operations by acting as a customer, employee,etc.

Client: Client for this installation.Completed:

Fixed: A means of locking the header tab so it will not be affected if a specified process is runagain.

Needed qty.:Organization: Organizational entity within client.Planned Date: The date when a transaction will occur.Planned Date Order:Product: An item produced by a process.Purchase Planification:Purchase PlanificationLine:Quantity: The number of a certain item.Requisition line:Sales Forecast Line:

ERP/2.50/User Manual/Materials Requirement Planning (MRP) - Openbravo wiki

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Sales Order Line:A unique and often automatically generated identifier

for a sales order line.

Total Movement Quantity: The final quantity to be moved based on the related business process.Transaction Type: A distinct set of characteristics or processes.Work Requirement: An order authorizing the production of a specific product and product quantity.

Sales Forecast

View larger

Create and edit sales forecasts over a specified time period in order to help plan necessary purchases.

Header

Create a sales forecast.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Business Partner: Anyone who takes part in daily business operations by acting as a customer, employee, etc.Client: Client for this installation.Description: A space to write additional related information.Document Date: The time listed on the document.Organization: Organizational entity within clientSales Forecast:

Lines

Add products to be included in your sales forecast. Each product is added by creating a line.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Organization: Organizational entity within client.Planned Date: The expected or provisional date when a transaction will occur.Product: An item produced by a process.

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Quantity: The number of a certain item.Sales Forecast:Sales Forecast Line:

Setup

Planner

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Define the entity in charge of managing the purchase or production of specific products.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within client.Planner: The person in charge of making an MRP plan.Production: An indication that an item is being used in production.

Planning Method

View larger

Define how transaction types will be dealt with in the application.

Header

Create a planning method.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.

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Client: Client for this installation.Description: A space to write additional related information.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPlanning Method:

Lines

Add transactions to be included in your plan. Each transaction is shown on its own line.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Days from:Days to:Line No.: A line stating the position of this request in the document.Organization: Organizational entity within clientPlanning Method:Planning Method Line:Transaction Type: A distinct set of characteristics or processes.Weighting:

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ERP/2.50/User Manual/Sales Management - Openbravo wiki

file:///C|/Documents%20and%20Settings/Yuen%20Yee/Desktop/Guide%20book/Guide%20book/Sales%20Management.htm[22-Nov-10 4:09:33 PM]

ERP/2.50/User Manual/Sales Management

Contents

1 Transactions1.1 Sales Order

1.1.1 Header1.1.2 Lines1.1.3 Line Tax1.1.4 Payment1.1.5 Price Adjustments1.1.6 Tax

1.2 Simple Sales Order1.2.1 Header1.2.2 Lines1.2.3 Tax

1.3 Update Price List from Orders1.4 Goods Shipment

1.4.1 Header1.4.2 Lines

1.5 Create Shipments from Orders1.6 Mass Shipment Creation1.7 Sales Invoice

1.7.1 Header1.7.2 Lines1.7.3 Line Tax1.7.4 Payment1.7.5 Price Adjustments1.7.6 Tax

1.8 Create Invoices from Orders1.9 Mass Invoice Creation1.10 Print Invoices1.11 Commission Payment

1.11.1 Commission Amount1.11.2 Commission Details1.11.3 Commission Payment

1.12 Move Sales Orders among Organizations2 Analysis Tools

2.1 Sales Dimensional Report2.2 Shipments Dimensional Report2.3 Sales Invoice Dimensional Report2.4 Applied Invoice Discounts2.5 Order Returns Dimensional Report2.6 Sales Order Report2.7 Invoiced Sales Orders Report2.8 Non-Invoiced Orders Report2.9 Delivered Sales Order Report

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2.10 Shipments Report2.11 Customer Invoice Report2.12 Invoice Details

3 Setup3.1 Sales Region3.2 Commission

3.2.1 Header3.2.2 Lines

3.3 Sales Channel3.4 Sales Campaign3.5 External Point of Sales

3.5.1 External Point of Sales3.5.2 Product Categories3.5.3 Products

Transactions

Sales Order

Create orders tracking product sales to customers.

View larger

What is a Sales Order?

A document use to approve, track, and process customer requests. Sales orders are usually taken by salesrepresentatives; however each company may run a different formula.

What are the types of sales orders?

Standard Order:An order which automatically reserves materials to be sent out. In this case, the shipment andinvoice can be generated separately.POS Order:Materials are picked up with an invoice and can be paid in a variety of manners. In this case, theshipment and invoice are generated automatically; and depending on the payment terms, a payment.Quotation: An offer or potential sales order which automatically reserves materials. A quotation can beconverted into an order, or remain a quotation that never becomes an order. The second case occurs if the orderwas never accepted by the customer.Proposal:An offer or potential sales order which can be adapted manually to other sales documents. It can alsobe deleted later on.Prepay Order: The invoice is paid before line items are sent out for shipment. The payment can be attached toother shipments or sent in directly. After the payment is made, the invoice and shipment documents areautomatically generated.

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On Credit Order: Materials are picked up using an invoice. In this case, the shipment and invoice are generatedautomatically. Payment is entered manually after goods have been paid for.

Keep in Mind:

Depending on the state of the document, Processed, Posted, ... Some fields of the document will appear as readonly in order to prevent the user to modify the values. At the database level there is a trigger that prevents themodification of some fields depending on document's state.

Header

Create a sales order and process it when ready.

Fields:

Accounting Date: The date this transaction is recorded in the general ledger.Active: A flag indicating whether this record is available for use or de-activated.Activity: A distinct activity defined and used in activity based management.Approved: Indicates if this document requires approval

Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee,etc.

Charge: A cost or expense incurred during business activity.Charge amount: The amount of a cost or expense incurred during business activity.Client: Client for this installation.Copy from Order: Copy From OrderCopy Lines: Copy Lines from other OrderCopy Product Template: Copy products from the business partner's template of that sales order.Credit Approved: Credit has been approvedCurrency: An accepted medium of monetary exchange that may vary across countries.Date printed: Date the document was printed.Delivered:Delivery Location: The specific place or address an order will be shipped to or carried out from.Delivery Method: The desired means of getting requested goods to a business partner.Delivery notes:Delivery Rule: A definition stating when a specific delivery will occur.Description: A space to write additional related information.Document No.: An often automatically generated identifier for all documents.Document Status: A specified position resulting from processes which have/have not been executed.Document Type: A value defining what sequence and process setup are used to handle this document.Drop Ship Contact: Business Partner Contact for Drop ShipmentDrop Ship Location: Business Partner Shipment Location for Drop ShipmentDrop Ship Partner: Business Partner for Drop ShipmentForm of Payment: The method used to pay the request.

ERP/2.50/User Manual/Sales Management - Openbravo wiki

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Freight Amount: The charge amount for a specified shipment.Freight Cost Rule: The calculation method used when charging freight.Grand Total Amount: The final monetary amount (including taxes) charge listed in a document.Incoterms:INCOTERMS description:Invoice Rule: Frequency and method of invoicingInvoice to Address: The location where the invoice payment request will be sent.Order Date: The time listed on the order.Order Reference: A reference or document order number as listed in business partner application.Organization: Organizational entity within clientPartner Address: The location of the selected business partner.Payment Terms: The setup and timing defined to complete a specified payment.Posted: An accounting status noting if a specified transaction was added to the general ledger.Price includes Tax: Tax is included in the pricePrice List: A catalog of selected items with prices defined generally or for a specific partner.Print: A reference stating whether or not the document has been printed at any time in the past.Print Discount: An option to have any discount printed on the invoice.Priority: A defined level of importance or precedence.Process Order:Process Order:Processed: A confirmation that the associated documents or requests are processed.Project: A defined task or undertakingRe-invoice: An indication that a transaction may be invoiced to a business partner.Sales Campaign: An advertising effort aimed at increasing sales.Sales Order: A unique and often automatically generated identifier for a sales order.Sales Representative: The person in charge of carry out an order.Sales Transaction: An indication that a transfer of goods and money between business partners is occurring.Scheduled Delivery Date: The date that a task, process, or action is to be completed or delivered by.Selected:Self-Service: This is a Self-Service entry or this entry can be changed via Self-ServiceSend EMail: Enable sending Document EMailShipping Company: The name of the company making the shipment.

Summed Line Amount: The final sum of all line totals made to a specified document or transaction (not includingtaxes).

Transaction DocumentType: The specific document type which should be used for a specified transaction.

Transferred: Transferred to General Ledger (i.e. accounted)Trx Organization: The organization which performs or initiates the transaction.User/Contact: An acquaintance to reach for information related to the business partner.Warehouse / ServicePoint: The location where products arrive to or are sent from.

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1st Dimensinon: A display of optional elements that are previously defined for this account combination.2nd Dimension: A display of optional elements that are previously defined for this account combination.

Lines

Add products to be included in your sales order. Each product is added by creating a line.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Attribute Set Value: An attribute associated with a product as part of an attribute set.Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Cancel PriceAdjustment: Used to activate or deactive the price adjustment for each line.

Charge: A cost or expense incurred during business activity.Charge amount: The amount of a cost or expense incurred during business activity.Client: Client for this installation.Currency: An accepted medium of monetary exchange that may vary across countries.Date Delivered: Date when the product was deliveredDelivered Quantity: Delivered QuantityDescription: A space to write additional related information.Description Only: if true, the line is just description and no transactionDirect shipment: Ship direct from Vendor to CustomerDiscount: Discount in percentFreight Amount: The charge amount for a specified shipment.Invoice Date: The time listed on the invoice.Invoice Quantity: The total number of a product included in an invoice to a business partner.Last price so:Line Net Amount : The final amount of a specified line, based only on quantities and prices.Line No.: A line stating the position of this request in the document.List Price: The official price of a product in a specified currency.Lot: A group of identical or similar items organized and placed into inventory under one number.Order Date: The time listed on the order.

Order Quantity: The number of a certain item involved in the transaction, shown in units which differ fromthe standard UOM.

Order UOM: The unit of measure being used for the request.Ordered Quantity: Indicates the quantity of a product that was ordered.Organization: Organizational entity within clientPartner Address: The location of the selected business partner.Price Adjustment: The ability to raise or lower prices.Price Limit: The lowest price a specified item may be sold for.

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Product: An item produced by a process.

Quantity: The number of an item involved in a transaction, given in standard units. It is used todetermine price per unit.

Reserved Quantity: Reserved QuantityResource Assignment: Resource AssignmentSales Order: A unique and often automatically generated identifier for a sales order.Sales Order Line: A unique and often automatically generated identifier for a sales order line.Scheduled DeliveryDate: The date that a task, process, or action is to be completed or delivered by.

Serial No.: An attribute used as a unique identifier for a product.Shipping Company: The name of the company making the shipment.SO/PO Reference: Reference to corresponding Sales/Purchase OrderStandard Price: The regular or normal price of a product in the respective price list.

Tax: The percentage of money requested by the government for this specified product ortransaction.

Unit Price: The price that will be paid for a specified item.UOM: A non monetary unit of measure.Warehouse / ServicePoint: The location where products arrive to or are sent from.

Line Tax

View taxes applied to your order line.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Line No.: A line stating the position of this request in the document.Organization: Organizational entity within clientSales Order Line: A unique identifier and a reference to a sales order line (product).Tax: The Tax indicates the type of tax for this document line.Tax Amount: The total sum of money requested by the government of the specified transaction line.Taxable Amount: The Tax Base Amount indicates the base amount used for calculating the tax amount.

Payment

Create an obligation for accounting to expect to receive all or part of your sales order amount in advance.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.

ERP/2.50/User Manual/Sales Management - Openbravo wiki

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Amount: A monetary total.Bank Account: A monetary account of funds held in a recognized banking institution.Bank statement line: A statement displaying one transaction in the bank statement.

Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee,etc.

Cancel processed: Cancel processedCancelled Settlement No.: The settlement used to cancel the corresponding payment.Cash Book: A document used to manage all cash transactions.Cash Journal Line: A statement displaying one transaction in the cash journal.Change Debt Payment: Take this Debt/Payment out of the settlementClient: Client for this installation.C_Settlement_Generate_ID: Settlement generateCurrency: An accepted medium of monetary exchange that may vary across countries.Description: A space to write additional related information.Due Date: The date when a specified request must be carried out by.Form of Payment: The method used to pay the request.Generate_Processed: Generate ProcessedInvoice: A document listing products, quantities and prices, payment terms, etc.Is Automatic Generated: It is automatically generatedManual: A task or process completed directly by the user, not automatically by the application.Organization: Organizational entity within clientPayment: A obligation to pay or a right to collect for a specified item or service.

Payment Complete: A confirmation stating whether the request has been closed through a monetarytransaction.

Project: A defined task or undertaking

Receipt: A confirmation stating whether the request has been closed through receipt of amonetary transaction.

Sales Order: A unique and often automatically generated identifier for a sales order.Status: A defined state or position of a payment.Valid: A confirmation that something is correct.Write-off Amount: A monetary sum that can be deducted from tax obligations.

Price Adjustments

View applied price adjustments for each order line.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Adjusted Price: The price to be offered after discounts or price increases.Client: Client for this installation.

ERP/2.50/User Manual/Sales Management - Openbravo wiki

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Line No.: A line stating the position of this request in the document.Organization: Organizational entity within clientPrice Adjustment: The ability to raise or lower prices.Price Adjustment Amt.: The amount by which this price is raised or lowered.Sales Order Line: A unique and often automatically generated identifier for a sales order line.

Tax

Edit taxes applied to your order.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Line No.: A line stating the position of this request in the document.Organization: Organizational entity within clientSales Order: A unique and often automatically generated identifier for a sales order.Tax: The percentage of money requested by the government for this specified product or transaction.Tax Amount: The total sum of money requested by the government of the specified transaction.Taxable Amount: The total sum on which taxes are added.

Simple Sales Order

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Create sales orders quickly using predefined product templates.

Keep in Mind:

Copy Template: If a business partner has a predefined template, the user is able to generate order lines from thedefined products in the template. Lines are still be able to be modified later on.

Header

Create and process a simple sales order based on a business partner's product template.

Fields:

Accounting Date: The date this transaction is recorded in the general ledger.

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Active: A flag indicating whether this record is available for use or de-activated.Activity: A distinct activity defined and used in activity based management.Approved: Indicates if this document requires approval

Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee,etc.

Charge: A cost or expense incurred during business activity.Charge amount: The amount of a cost or expense incurred during business activity.Client: Client for this installation.Copy Lines: Copy Lines from other OrderCopy Product Template: Copy products from the business partner's template of that sales order.Credit Approved: Credit has been approvedCurrency: An accepted medium of monetary exchange that may vary across countries.Date printed: Date the document was printed.Delivered:Delivery Method: The desired means of getting requested goods to a business partner.Delivery Rule: A definition stating when a specific delivery will occur.Description: A space to write additional related information.Document No.: An often automatically generated identifier for all documents.Document Status: A specified position resulting from processes which have/have not been executed.Document Type: A value defining what sequence and process setup are used to handle this document.Drop Ship Contact: Business Partner Contact for Drop ShipmentDrop Ship Location: Business Partner Shipment Location for Drop ShipmentDrop Ship Partner: Business Partner for Drop ShipmentForm of Payment: The method used to pay the request.Freight Amount: The charge amount for a specified shipment.Freight Cost Rule: The calculation method used when charging freight.Grand Total Amount: The final monetary amount (including taxes) charge listed in a document.Invoice Rule: Frequency and method of invoicingInvoice to Address: The location where the invoice payment request will be sent.Order Date: The time listed on the order.Order Reference: A reference or document order number as listed in business partner application.Organization: Organizational entity within clientPartner Address: The location of the selected business partner.Payment Terms: The setup and timing defined to complete a specified payment.Posted: An accounting status noting if a specified transaction was added to the general ledger.Price includes Tax: Tax is included in the pricePrice List: A catalog of selected items with prices defined generally or for a specific partner.Print: A reference stating whether or not the document has been printed at any time in the past.Print Discount: An option to have any discount printed on the invoice.Priority: A defined level of importance or precedence.Process Order:

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Process Order:Processed: A confirmation that the associated documents or requests are processed.Project: A defined task or undertakingRe-invoice: An indication that a transaction may be invoiced to a business partner.Sales Campaign: An advertising effort aimed at increasing sales.Sales Order: A unique and often automatically generated identifier for a sales order.Sales Representative: The person in charge of carry out an order.Sales Transaction: An indication that a transfer of goods and money between business partners is occurring.Scheduled Delivery Date: The date that a task, process, or action is to be completed or delivered by.Selected:Self-Service: This is a Self-Service entry or this entry can be changed via Self-ServiceSend EMail: Enable sending Document EMailShipping Company: The name of the company making the shipment.

Summed Line Amount: The final sum of all line totals made to a specified document or transaction (not includingtaxes).

Transaction DocumentType: The specific document type which should be used for a specified transaction.

Transferred: Transferred to General Ledger (i.e. accounted)Trx Organization: The organization which performs or initiates the transaction.User/Contact: An acquaintance to reach for information related to the business partner.Warehouse / ServicePoint: The location where products arrive to or are sent from.

1st Dimensinon: A display of optional elements that are previously defined for this account combination.2nd Dimension: A display of optional elements that are previously defined for this account combination.

Lines

Add products to be included in your simple sales order. Each product is added by creating a line.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Attribute Set Value: An attribute associated with a product as part of an attribute set.Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Charge: A cost or expense incurred during business activity.Charge amount: The amount of a cost or expense incurred during business activity.Client: Client for this installation.Currency: An accepted medium of monetary exchange that may vary across countries.Date Delivered: Date when the product was deliveredDelivered Quantity: Delivered QuantityDescription: A space to write additional related information.

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Description Only: if true, the line is just description and no transactionDirect shipment: Ship direct from Vendor to CustomerDiscount: Discount in percentFreight Amount: The charge amount for a specified shipment.Invoice Date: The time listed on the invoice.Invoice Quantity: The total number of a product included in an invoice to a business partner.Last price so:Line Net Amount : The final amount of a specified line, based only on quantities and prices.Line No.: A line stating the position of this request in the document.List Price: The official price of a product in a specified currency.Lot: A group of identical or similar items organized and placed into inventory under one number.Order Date: The time listed on the order.

Order Quantity: The number of a certain item involved in the transaction, shown in units which differ fromthe standard UOM.

Order UOM: The unit of measure being used for the request.Organization: Organizational entity within clientPartner Address: The location of the selected business partner.Price Adjustment: The ability to raise or lower prices.Price Limit: The lowest price a specified item may be sold for.Product: An item produced by a process.

Quantity: The number of an item involved in a transaction, given in standard units. It is used todetermine price per unit.

Reserved Quantity: Reserved QuantityResource Assignment: Resource AssignmentSales Order: A unique and often automatically generated identifier for a sales order.Sales Order Line: A unique and often automatically generated identifier for a sales order line.Scheduled DeliveryDate: The date that a task, process, or action is to be completed or delivered by.

Serial No.: An attribute used as a unique identifier for a product.Shipping Company: The name of the company making the shipment.SO/PO Reference: Reference to corresponding Sales/Purchase OrderStandard Price: The regular or normal price of a product in the respective price list.

Tax: The percentage of money requested by the government for this specified product ortransaction.

Unit Price: The price that will be paid for a specified item.UOM: A non monetary unit of measure.Warehouse / ServicePoint: The location where products arrive to or are sent from.

Tax

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View or edit taxes applied to your order.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Line No.: A line stating the position of this request in the document.Organization: Organizational entity within clientSales Order: A unique and often automatically generated identifier for a sales order.Tax: The percentage of money requested by the government for this specified product or transaction.Tax Amount: The total sum of money requested by the government of the specified transaction.Taxable Amount: The total sum on which taxes are added.

Update Price List from Orders

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Edit price lists based on your price changes made in sales orders.

Goods Shipment

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Create and edit goods shipments to your customers.

What is a Goods Shipment?

The process of sending products from the warehouse to the desired external location.

Keep in Mind:

Depending on the state of the document, Processed, Posted, ... Some fields of the document will appear as readonly in order to prevent the user to modify the values. At the database level there is a trigger that prevents themodification of some fields depending on document's state.

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Header

Create and process a shipment.

Fields:

Accounting Date: The date this transaction is recorded in the general ledger.Active: A flag indicating whether this record is available for use or de-activated.Activity: A distinct activity defined and used in activity based management.

Business Partner : Anyone who takes part in daily business operations by acting as a customer,employee, etc.

Calculate Freight Amount:Charge: A cost or expense incurred during business activity.Charge amount: The amount of a cost or expense incurred during business activity.Client: Client for this installation.Create From Multiple:Create Lines from: An addition of statements from pre-existing documents.Date printed: Date the document was printed.Delivery Location: The specific place or address an order will be shipped to or carried out from.Delivery Method: The desired means of getting requested goods to a business partner.Delivery Rule: A definition stating when a specific delivery will occur.Description: A space to write additional related information.Document No.: An often automatically generated identifier for all documents.Document Status: A specified position resulting from processes which have/have not been executed.Document Type: A value defining what sequence and process setup are used to handle this document.Freight Amount: The charge amount for a specified shipment.Freight Category: A classification used to help calculate shipping company freight amounts.Freight Cost Rule: The calculation method used when charging freight.

Generate Invoice from Receipt: Create and process Invoice from this receipt. The receipt should be correct andcompleted.

Invoice: A document listing products, quantities and prices, payment terms, etc.Logistic:Movement Date: The date that a certain item is moved from one location to another.Movement Type: The type of a certain item being moved from one location to another.Number of Packages: The number of packages being shipped.Order Date: The time listed on the order.Order Reference: A reference or document order number as listed in business partner application.Organization: Organizational entity within clientPartner Address: The location of the selected business partner.Pick Date: Date/Time when picked for Shipment

Posted: An accounting status noting if a specified transaction was added to the generalledger.

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Print: A reference stating whether or not the document has been printed at any time in thepast.

Priority: A defined level of importance or precedence.Process Shipment : Process Shipment (Update Inventory)Process Shipment : Process Shipment (Update Inventory)Processed: A confirmation that the associated documents or requests are processed.Project: A defined task or undertakingSales Campaign: An advertising effort aimed at increasing sales.Sales Order: A unique and often automatically generated identifier for a sales order.Sales Representative: The person in charge of carry out an order.

Sales Transaction: An indication that a transfer of goods and money between business partners isoccurring.

Send EMail: Enable sending Document EMailShip Date: Shipment Date/TimeShipment/Receipt: The document number for identifying an act of sending or receiving goods.Shipping Company: The name of the company making the shipment.Tracking No: Number to track the shipmentTrx Organization: The organization which performs or initiates the transaction.Update Attributes fromShipment: Update attributes from shipment

User/Contact: An acquaintance to reach for information related to the business partner.Warehouse / Service Point: The location where products arrive to or are sent from.

1st Dimensinon: A display of optional elements that are previously defined for this accountcombination.

2nd Dimension: A display of optional elements that are previously defined for this accountcombination.

Lines

Add or see products which are included in your shipment. Each product is shown on its own line.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Attribute Set Value: An attribute associated with a product as part of an attribute set.Client: Client for this installation.Description: A space to write additional related information.Description Only: if true, the line is just description and no transactionLine No.: A line stating the position of this request in the document.Lot: A group of identical or similar items organized and placed into inventory under one number.MovementQuantity: The number of items being moved from one location to another.

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Order Quantity: The number of a certain item involved in the transaction, shown in units which differ from thestandard UOM.

Order UOM: The unit of measure being used for the request.Organization: Organizational entity within clientProduct: An item produced by a process.Re-invoice: An indication that a transaction may be invoiced to a business partner.Sales Order Line: A unique and often automatically generated identifier for a sales order line.Serial No.: An attribute used as a unique identifier for a product.Shipment/Receipt: The document number for identifying an act of sending or receiving goods.Shipment/ReceiptLine: A statement displaying one item, charge, or movement in a shipment/receipt.

Storage Bin: A set of coordinates (x, y, z) which help locate an item in a warehouse.UOM: A non monetary unit of measure.

Create Shipments from Orders

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Create shipments for all processed sales orders that fit the criteria and the parameters specified.

Mass Shipment Creation

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Create shipments for all processed sales orders that fit the criteria for a shipment.

Sales Invoice

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Create and edit sales invoices for your customers.

What is a Sales Invoice?

An itemized statements or written accounts of goods sold. They indicate the quantity and price of each piece ofmerchandise shipped. It is the process of checking the expected invoice versus the one received by the supplier. Somecompanies have a process where the provider automatically invoices the customer.

Keep in Mind:

Depending on the state of the document, Processed, Posted, ... Some fields of the document will appear as readonly in order to prevent the user to modify the values. At the database level there is a trigger that prevents themodification of some fields depending on document's state.

Header

Create and edit customer invoices.

Fields:

Accounting Date: The date this transaction is recorded in the general ledger.Active: A flag indicating whether this record is available for use or de-activated.Activity: A distinct activity defined and used in activity based management.Approved: Indicates if this document requires approvalBusiness Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Charge: A cost or expense incurred during business activity.Charge amount: The amount of a cost or expense incurred during business activity.Client: Client for this installation.Copy Lines: Copy Lines from other InvoiceCreate Lines from: An addition of statements from pre-existing documents.Currency: An accepted medium of monetary exchange that may vary across countries.Date printed: Date the document was printed.Days till due: Number of days left for the next due date.Description: A space to write additional related information.Document No.: An often automatically generated identifier for all documents.Document Status: A specified position resulting from processes which have/have not been executed.Document Type: A value defining what sequence and process setup are used to handle this document.Due amount: Total amount due.Form of Payment: The method used to pay the request.Generate Receiptfrom Invoice:

Create and process delivery Receipt from this invoice. The invoice should be correct andcompleted.

Grand TotalAmount: The final monetary amount (including taxes) charge listed in a document.

Invoice: A document listing products, quantities and prices, payment terms, etc.

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Invoice Date: The time listed on the invoice.Last Calculated onDate: Last Calculated On Date for payment monitor.

Order Date: The time listed on the order.Order Reference: A reference or document order number as listed in business partner application.Organization: Organizational entity within clientOutstandingamount: Amount pending to be paid.

Partner Address: The location of the selected business partner.Payment Complete: A confirmation stating whether the request has been closed through a monetary transaction.Payment Terms: The setup and timing defined to complete a specified payment.Posted: An accounting status noting if a specified transaction was added to the general ledger.Price includes Tax: Tax is included in the pricePrice List: A catalog of selected items with prices defined generally or for a specific partner.Print: A reference stating whether or not the document has been printed at any time in the past.Print Discount: An option to have any discount printed on the invoice.Process Invoice:Process Invoice:Processed: A confirmation that the associated documents or requests are processed.Project: A defined task or undertakingSales Campaign: An advertising effort aimed at increasing sales.Sales Order: A unique and often automatically generated identifier for a sales order.SalesRepresentative: The person in charge of carry out an order.

Sales Transaction: An indication that a transfer of goods and money between business partners is occurring.Self-Service: This is a Self-Service entry or this entry can be changed via Self-ServiceSend EMail: Enable sending Document EMailSummed LineAmount: The final sum of all line totals made to a specified document or transaction (not including taxes).

Total paid: Total amount paid.TransactionDocument Type: The specific document type which should be used for a specified transaction.

Transferred: Transferred to General Ledger (i.e. accounted)Trx Organization: The organization which performs or initiates the transaction.Update paymentmonitor:

Updates payment monitor information. Total paid, Outstanding Amount, Days till due, Dueamount, Payment Complete and Last Calculated On Date fields.

User/Contact: An acquaintance to reach for information related to the business partner.1st Dimensinon: A display of optional elements that are previously defined for this account combination.2nd Dimension: A display of optional elements that are previously defined for this account combination.

Lines

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Add products to be included in your invoice. Each product is added by creating a line.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Asset: An item which is owned and exchangeable for cash.Attribute SetValue: An attribute associated with a product as part of an attribute set.

Charge: A cost or expense incurred during business activity.Charge amount: The amount of a cost or expense incurred during business activity.Client: Client for this installation.Description: A space to write additional related information.DescriptionOnly: if true, the line is just description and no transaction

Invoice: A document listing products, quantities and prices, payment terms, etc.Invoice discount:Invoice Line: A statement displaying one item or charge in an invoice.InvoiceQuantity:

The total number of a product included in an invoice to a businesspartner.

Line NetAmount : The final amount of a specified line, based only on quantities and prices.

Line No.: A line stating the position of this request in the document.

FinancialInvoice Line

A check for the end-user to enter a "Financial" invoice instead of a"Product" related invoice, which implies that "Product" field is removedand a new one named "Account" is shown.

AccountA G/L item setup as "Enable in Financial Invoices" which allows end-user to enter "non-product" related invoices but "financial" invoicesrelated to accounts/GL items

ListPrice:

The official priceof a product in aspecified currency.

Order Quantity: The number of a certain item involved in the transaction, shown in unitswhich differ from the standard UOM.

Order UOM: The unit of measure being used for the request.Organization: Organizational entity within clientPriceAdjustment: The ability to raise or lower prices.

Price Limit: The lowest price a specified item may be sold for.Product: An item produced by a process.Project Line: Task or step in a projectResourceAssignment: Resource Assignment

Sales OrderLine:

A unique and often automatically generated identifier for a sales orderline.

Shipment/ReceiptLine:

A statement displaying one item, charge, or movement in ashipment/receipt.

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Standard Price: The regular or normal price of a product in the respective price list.

Tax: The percentage of money requested by the government for this specifiedproduct or transaction.

Tax Amount: The total sum of money requested by the government of the specifiedtransaction.

Unit Price: The price that will be paid for a specified item.UOM: A non monetary unit of measure.

Line Tax

View taxes applied to your invoice line.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Line No.: A line stating the position of this request in the document.Organization: Organizational entity within clientInvoice Line: The Invoice Line uniquely identifies a single line of an Invoice.Tax: The Tax indicates the type of tax for this document line.Tax Amount: The total sum of money requested by the government of the specified transaction line.Taxable Amount: The Tax Base Amount indicates the base amount used for calculating the tax amount.

Payment

Create an obligation for accounting to expect to receive all or part of your Invoice amount in advance.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Amount: A monetary total.Bank Account: A monetary account of funds held in a recognized banking institution.Bank statement line: A statement displaying one transaction in the bank statement.

Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee,etc.

Cancel processed: Cancel processedCancelled Settlement No.: The settlement used to cancel the corresponding payment.Cash Book: A document used to manage all cash transactions.Cash Journal Line: A statement displaying one transaction in the cash journal.Change Debt Payment: Take this Debt/Payment out of the settlementClient: Client for this installation.C_Settlement_Generate_ID: Settlement generate

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Currency: An accepted medium of monetary exchange that may vary across countries.Description: A space to write additional related information.Due Date: The date when a specified request must be carried out by.Form of Payment: The method used to pay the request.Generate_Processed: Generate ProcessedInvoice: A document listing products, quantities and prices, payment terms, etc.Is Automatic Generated: It is automatically generatedManual: A task or process completed directly by the user, not automatically by the application.Organization: Organizational entity within clientPayment: A obligation to pay or a right to collect for a specified item or service.

Payment Complete: A confirmation stating whether the request has been closed through a monetarytransaction.

Project: A defined task or undertaking

Receipt: A confirmation stating whether the request has been closed through receipt of amonetary transaction.

Status: A defined state or position of a payment.Valid: A confirmation that something is correct.Write-off Amount: A monetary sum that can be deducted from tax obligations.

Price Adjustments

View applied price adjustments for each order line.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Adjusted Price: The price to be offered after discounts or price increases.Client: Client for this installation.Invoice Line: A statement displaying one item or charge in an invoice.Invoice Line Offer: Offers applied to the invoice line.Line No.: A line stating the position of this request in the document.Organization: Organizational entity within clientPrice Adjustment: The ability to raise or lower prices.Price Adjustment Amt.: The amount by which this price is raised or lowered.

Tax

Edit taxes applied to your invoice.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.

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C_InvoiceTax_ID:Client: Client for this installation.Invoice: A document listing products, quantities and prices, payment terms, etc.Line No.: A line stating the position of this request in the document.Organization: Organizational entity within clientRecalculate: Recalculate taxTax: The percentage of money requested by the government for this specified product or transaction.Tax Amount: The total sum of money requested by the government of the specified transaction.Taxable Amount: The total sum on which taxes are added.

Create Invoices from Orders

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Create invoices for all processed sales orders/goods shipments that have not been invoiced.

Mass Invoice Creation

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Create invoices for all processed sales orders/goods shipments that have not still been invoiced.criteria.

Print InvoicesImage:PrintInvoices240.jpgView larger

Create a PDF file and print the invoices based on defined parameters.

Commission Payment

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Create commissions and create corresponding invoices.

Commission Amount

Edit individual sales order lines that yielded a selected commission.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Actual Quantity: The actual quantityClient: Client for this installation.Commission Amount: Generated Commission AmountCommission Amount: Commission AmountCommission Line: Commission LineCommission Run: Commission Run or ProcessConverted Amount: The monetary sum at which one unit of measure is changed to another.Organization: Organizational entity within client

Commission Details

Create and edit the calculation and invoicing of sales commission.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Actual Amount: The actual amountActual Quantity: The actual quantityClient: Client for this installation.Comments: A space to write additional related information.Commission Amount: Generated Commission AmountCommission Detail: Supporting information for Commission AmountsConverted Amount: The monetary sum at which one unit of measure is changed to another.Currency: An accepted medium of monetary exchange that may vary across countries.Invoice Line: A statement displaying one item or charge in an invoice.Organization: Organizational entity within client

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Reference: The data type of this field.Sales Order Line: A unique and often automatically generated identifier for a sales order line.

Commission Payment

Create and edit a new commission payment.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Commission: Commission IdentifierCommission Run: Commission Run or ProcessCreate Invoice: Create Invoice from Commission CalculationDescription: A space to write additional related information.Document No.: An often automatically generated identifier for all documents.Grand Total Amount: The final monetary amount (including taxes) charge listed in a document.Invoice: A document listing products, quantities and prices, payment terms, etc.Organization: Organizational entity within clientProcessed: A confirmation that the associated documents or requests are processed.Start Date: A parameter stating when a specified request will begin.

Move Sales Orders among Organizations

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Create sales orders movements among your predefined organizations.

Analysis Tools

Sales Dimensional Report

Create sales reports for a defined time period. Add dimensions and filters to view, order, and compare informationaccording to your analysis needs.

Shipments Dimensional Report

Create shipment reports for a defined time period. Add dimensions and filters to view, order, and compare information

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according to your analysis needs.

Sales Invoice Dimensional Report

Create sales invoice reports for a defined time period. Add dimensions and filters to view, order, and compareinformation according to your analysis needs.

Applied Invoice Discounts

Create a report showing discounts applied to selected business partners during a specified time period.

Order Returns Dimensional Report

Create reports related to order returns for a defined time period. Add dimensions and filters to view, order, andcompare information according to your analysis needs.

Sales Order Report

Create report showing purchase orders from a specified time period.

Invoiced Sales Orders Report

Create a report showing sales orders that have been invoiced.

Non-Invoiced Orders Report

Create a report showing all sales orders that have not been invoiced.

Delivered Sales Order Report

Create a report showing the sales orders that have been delivered.

Shipments Report

Create a report showing goods shipments registered in the application.

Customer Invoice Report

Create a report showing sales invoices for a specified time period.

Invoice Details

Create a report showing sales invoices with all details for a specified time period.

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Setup

Sales Region

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Create sales regions to be used in sales operations.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Default: A value that is shown whenever a record is created.Description: A space to write additional related information.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientSales Region: A defined section of the world where sales efforts will be focused.Sales Representative: The person in charge of carry out an order.Search Key: A fast method for finding a particular record.Summary Level: A means of grouping fields in order to view or hide additional information.

Commission

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Define how and when you want commissions to be calculated and to whom they are to be paid.

Keep in Mind:

The commissions can be applied to a business partner, a business partner group, a product, and/or group ofproducts. Also a sales region or organization can have a designed or associated commission level.

Header

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Define a sales commission to be used in the sales process.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Business Partner / Sales Rep: Identifies a Business Partner (Sales Rep) receiving the CommissionCalculation Basis: Basis for the calculation the commissionClient: Client for this installation.Commission: Commission IdentifierCopy Lines: Copy Commission Lines from other CommissionCurrency: An accepted medium of monetary exchange that may vary across countries.Description: A space to write additional related information.Frequency Type: Frequency of eventGenerate Commission: Generate CommissionInvoice Product: Product, Service, ItemLast Run Date: The last specific time the process or task was run.List Details: List document detailsName: A identifier for a document which can be used as a search tool.Organization: Organizational entity within client

Lines

Edit the selected commission amount.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.

Business Partner : Anyone who takes part in daily business operations by acting as a customer,employee, etc.

Business Partner Category: A classification of business partners based on defined similarities.Client: Client for this installation.Commission: Commission IdentifierCommission Line: Commission LineCommission only specifiedOrders: Commission only Orders or Invoices, where this Sales Rep is entered

Description: A space to write additional related information.Line No.: A line stating the position of this request in the document.Multiplier Amount: Multiplier Amount for generating commissionsMultiplier Quantity: Value to multiply quantities by for generating commissions.Organization: Organizational entity within clientOrganization: Organizational entity within clientPositive only: Do not generate negative commissions

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Product: An item produced by a process.Product Category: A classification of items based on similar characteristics or attributes.Sales Region: A defined section of the world where sales efforts will be focused.Subtract Amount: Subtract Amount for generating commissionsSubtract Quantity: Quantity to subtract when generating commissions

Sales Channel

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Create specific sales channels to be used in sales operations.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Channel: Sales ChannelClient: Client for this installation.Description: A space to write additional related information.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within client

Sales Campaign

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Create specific sales campaigns to be used in sales operations.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Channel: Sales ChannelClient: Client for this installation.Costs: Costs in accounting currencyDescription: A space to write additional related information.Ending Date: A parameter stating when a specified request will end.

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Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientSales Campaign: An advertising effort aimed at increasing sales.Search Key: A fast method for finding a particular record.Start Date: A parameter stating when a specified request will begin.

External Point of Sales

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Define and synchonize Openbravo to your points of sales and their respective attributes.

External Point of Sales

Define points of sales and their associated attributes.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.

Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee,etc.

Client: Client for this installation.Description: A space to write additional related information.Document Type: A value defining what sequence and process setup are used to handle this document.External POS: External Point of SalesInclude Product: Include productInclude Product Category: Include Product CategoryName: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPrice List: A catalog of selected items with prices defined generally or for a specific partner.Sales Representative: The person in charge of carry out an order.Search Key: A fast method for finding a particular record.Shipping Company: The name of the company making the shipment.Warehouse / ServicePoint: The location where products arrive to or are sent from.

Product Categories

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Add product categories to be transferred to the point of sales.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.C_Externalpos_Category_ID:Client: Client for this installation.External POS: External Point of SalesOrganization: Organizational entity within clientProduct Category: A classification of items based on similar characteristics or attributes.

Products

Add products to be transferred to the point of sales.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.C_Externalpos_Product_ID:Client: Client for this installation.External POS: External Point of SalesOrganization: Organizational entity within clientProduct: An item produced by a process.

Retrieved from "http://wiki.openbravo.com/wiki/ERP/2.50/User_Manual/Sales_Management"

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ERP/2.50/User Manual/Project and Service Management - Openbravo wiki

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ERP/2.50/User Manual/Project and Service Management

Contents

1 Transactions1.1 Multiphase Project

1.1.1 Multiphase Project1.1.2 Project Phase1.1.3 Project Task

1.2 Service Project1.2.1 Service Project1.2.2 Project Line1.2.3 Supplier1.2.4 Proposal1.2.5 Proposal Line1.2.6 Followup

1.3 Expense Sheet1.3.1 Header1.3.2 Lines

1.4 Invoiceable Expenses1.4.1 Customer1.4.2 Lines

1.5 Create Sales Orders from Expenses1.6 Employee Expenses

1.6.1 Employee1.6.2 Lines

1.7 Create AP Expense Invoices2 Setup

2.1 Project Type2.1.1 Project Type2.1.2 Standard Phase2.1.3 Standard Task

3 Analysis Tools3.1 Project Progress3.2 Project Profitability3.3 Service Project Report3.4 Project Proposal Tracker3.5 Expense Report

Transactions

Multiphase Project

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Create and edit projects with phases and tasks potentially requiring sales invoicing.

Multiphase Project

Create and plan a project with multiple phases and tasks.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Business Partner: Anyone who takes part in daily business operations by acting as a customer, employee, etc.Change ProjectStatus:

Changes the status of the project from Open to Order to be able to create orders and from Orderto Order closed to close the project.

Client: Client for this installation.Comments: A comment that adds additional information to help users to follow the project.Contract Amount: The maximum legal monetary price a project may be billed for.Contract Date: Date promised by contract.Contract Quantity: The maximum legal quantity for a project.Copy Details: Button to copy phases and tasks from other multiphase projects.Currency: An accepted medium of monetary exchange that may vary across countries.Current Phase: A means to track the current phase of the project.Description: A space to write additional related information.Ending Date: The date that the project is to be completed or delivered by.ExpensesMargin %: Margin for the expenses.

Form of Payment: The method used to pay the request.Invoice Amount: The monetary sum that is invoiced for a specified item or service.Invoice Quantity: The total number of a product included in an invoice to a business partner.Legally BindingContract: A means to know if the contract is legally binding.

Name: Name of the multiphase project.Order Reference: A reference or document order number as listed in business partner application.Organization: Organizational entity within clientPartner Address: The location of the selected business partner.Payment Terms: The setup and timing defined to complete a specified payment.Person in Charge: The person in charge of leading the project.

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Planned Amount: The monetary sum expected to be involved in this project.Planned Expenses: Planned expenses for this project.Planned Margin: The expected or provisional margin to be earned due to this transaction.Planned Quantity: The expected or provisional quantity to be involved for a transaction line.

Price Ceiling: An indication that the highest possible contract amount and quantity are being charged (maydepend on government regulations.

Price List: A catalog of selected items with prices defined generally or for a specific partner.Project Balance: Total Project BalanceProject Status: Current status of the project (Open, Order or Order closed)Project Type: Type of the current multiphase project, if any, defined using Set project Type button.ReinvoicedExpenses: Amount of the reinvoiced expenses.

SalesRepresentative: The person in charge of selling the project.

Search Key: A fast method for finding a particular record.Service Cost: Project cost.Service Margin %: Margin of the project.Service Revenue: Revenue of the project.Set Project Type: Sets a project type to the project, filling automatically phases and tasks.Starting Date: Starting date of the project.Summary Level: A means of grouping fields in order to view or hide additional information.User/Contact: An acquaintance to reach for information related to the business partner.Warehouse: The location where products arrive to or are sent from.

Project Phase

Register new phases for the current project, edit standard ones and generate sales orders for the current phase

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Contract Amount: The maximum legal monetary price the product may be billed for.Contract Date: Date promised by contract.Description: A space to write additional related information.Ending Date: Ending date of the phase.Create Sales Order fromProject Phase: Button to create a sales order from the current phase.

Help/Comment: A comment that adds additional information to help users to follow the project phase.Name: Name of the project phase.Organization: Organizational entity within clientPhase Complete: A means to know if the phase has been completed.

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Price Ceiling: An indication that the highest possible contract amount and quantity are being charged(may depend on government regulations.

Product: Product required for this phase.Project: A defined task or undertakingQuantity: Quantity of product required for this phase.Sales Order: Reference of the Sales Order created for this project.Sequence: The order of this phase inside the project.Standard Phase: Standard phase corresponding to the current phase, if any.Starting Date: Starting date of the phase.Unit Price: Unitary price of the product.

Project Task

Register new tasks for the current phase or edit standard ones.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.ContractAmount: The maximum legal monetary price the product may be billed for.

Contract Date: Date promised by contract.Description: A space to write additional related information.Ending Date: Ending date of the task.Help/Comment: A comment that adds additional information to help users to follow the project task.Name: Name of the project task.Organization: Organizational entity within client

Price Ceiling: An indication that the highest possible contract amount and quantity are being charged (may dependon government regulations.

Product: Product required for this task, if any.Project Phase: Current project phase.Quantity: Quantity of product required for this task.Sequence: The order of this task inside the phase.Standard Task: Standard task corresponding to the current task, if any.Starting Date: Starting date of the task.Task Complete: A means to know if the task has been completed.Unit Price: Unitary price of the product.

Service Project

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Create and edit projects that do not follow phases nor tasks but only require a list of materials. These projects can beassociated to biddings of your business partners. Manage proposals and create both sales and purchase orders.

What is a Service Project?

Helps companies to manage the profitability of their services and offerings. It can be thought of as a cost centerallowing managers to track expenses, employee hours and efforts, purchases, etc. Companies will be in a betterposition to manage and correctly invoice clients.

Service Project

Create and edit projects potentially requiring purchase and sales invoicing as well as bids and proposals.

Fields:

Account No: Account NumberActive: A flag indicating whether this record is available for use or de-activated.BusinessPartner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.

Change ProjectStatus:

Changes the status of the project from Open to Order to be able to create orders and from Order toOrder closed to close the project.

Client: Client for this installation.Comments: A comment that adds additional information to help users to follow the project.ContractAmount: The maximum legal monetary price a project may be billed for.

Contract Date: Date promised by contract.ContractQuantity: The maximum legal quantity for a project.

Copy Details: Copy Lines from other service projects.Create SalesOrder fromProject:

Button to create a Sales Order from the project.

CreateTemporaryPrice List:

A flag that indicates if a temporary price list needs to be created for the current service project. Thisprice list is created while changing project status to Order and takes prices defined in lines for eachproduct.

Currency: An accepted medium of monetary exchange that may vary across countries.Description: A space to write additional related information.

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Ending Date: The date that the project is to be completed or delivered by.ExpensesMargin %: Margin for the expenses.

Form ofPayment: The method used to pay the request.

Initiative Type: A means to know which type of initiative launched the project (Public or Private).InvoiceAmount: The monetary sum that is invoiced for a specified item or service.

InvoiceQuantity: The total number of a product included in an invoice to a business partner.

Invoice toProject:Legally BindingContract: A means to know if the contract is legally binding.

Location /Address: A specific place or residence where the project takes place.

Name: Name of the service project.Number ofCopies: The number of copies of each document that will be printed.

OrderReference: A reference or document order number as listed in business partner application.

Organization: Organizational entity within clientPartnerAddress: The location of the selected business partner.

PaymentTerms: The setup and timing defined to complete a specified payment.

Person inCharge: The person in charge of leading the project.

Phase: A means to know in which phase the project is (Awarded a contract to, Project or Tender).PlannedAmount: The monetary sum expected to be involved in this project.

PlannedExpenses: Planned expenses for this project.

PlannedMargin: The expected or provisional margin to be earned due to this transaction.

PlannedQuantity: The expected or provisional quantity to be involved for a transaction line.

Price Ceiling: An indication that the highest possible contract amount and quantity are being charged (may dependon government regulations.

Price List: A catalog of selected items with prices defined generally or for a specific partner.ProjectBalance: Total project balance.

Project Status: Current status of the project (Open, Order or Order closed)

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ReinvoicedExpenses: Amount of the reinvoiced expenses.

SalesRepresentative: The person in charge of selling the project.

Search Key: A fast method for finding a particular record.Service Cost: Project cost.ServiceMargin %: Margin of the project.

ServiceRevenue: Revenue of the project.

StandardPhase: One section or part of a project.

Starting Date: Starting date of the project.SummaryLevel: A means of grouping fields in order to view or hide additional information.

User/Contact: An acquaintance to reach for information related to the business partner.Warehouse: The location where products arrive to or are sent from.Work Type: A means to know which is the project work type (Reinforcement, Road or Wall).

Project Line

Lines of products that will be used in the service project.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Line No.: The order of this line inside the project.Organization: Organizational entity within clientPlanned Amount: Planned amount paid (planned price x planned quantity).Planned Margin: Planned margin for the transaction.Planned Price: Planned sales price for the product.Planned PurchasePrice: Planned purchase price for the product.

Planned Quantity: Planned quantity of product.Product: Product of this line.Product Description: Description of the product.Product Identifier: An identifier for the product.Product Name: An name for the product.Project: Current project.

Tax: The percentage of money requested by the government for this specified product or

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transaction.

Supplier

Add suppliers from whom you will buy products if necessary.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Business Partner : Business partner that will supply the products needed for the project.Client: Client for this installation.Comments: A comment that adds additional information to help users to follow the purchase.Create Purchase Orderfrom Project:

Button that generates a Purchase Order for the current supplier with the list of all thematerials needed for this project.

INCOTERM description: Description of international commercial terms.Incoterms: Select international commercial terms, if any.Organization: Organizational entity within clientPrice List: A catalog of selected items with prices defined generally or for a specific partner.Project: Current project.

Proposal

Create a proposal for a business partner trying to win the bid for the current project.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Client: Client for this installation.Copy Lines FromProject: Button that copies the lines of the project to proposal lines.

Date Sent: Date of sending of the proposal to the business partner.Footer: Lines written in the footer of the proposal sheet.Form of Payment: The method used to pay the request.Header Note: Lines written in the header of the proposal sheet.Organization: Organizational entity within clientPartner Address: The location of the selected business partner.Payment Terms: The setup and timing defined to complete a specified payment.Process a WinningBid:

Button to process a winning bid and declare the current business partner as winner in theheader of the project.

Project: Current project.Sales Transaction: A flag indication that a transfer of goods and money between business partners is occurring.

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User/Contact: An acquaintance to reach for information related to the business partner.

Proposal Line

Add products to be included in your proposal for this business partner. Each product is added on its own line.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Line No.: The order of this line inside the project proposal.Organization: Organizational entity within clientPrice: Sales price for the product.Product: Product of this line.Product Description: Description of the product.Product Identifier: An identifier for the product.Product Name: An name for the product.Project Proposal: Current project proposal.Quantity: Quantity of product.

Followup

Register and track significant events or thoughts of each one of the proposals.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Comments: A comment that adds additional information to help users to follow the project proposal.Organization: Organizational entity within clientProject proposal: Current project proposal.User/Contact: Person making the followup.

Expense Sheet

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Register time and products spent on projects, both reimbursable expenses to employees and billable charges tocustomers.

The following table summarizes all the possibilities of expenses.

NO re-invoiced expense Re-invoiced expense

NOtimeexpense

A

This expense associates a physical productwith its quantity and price to a particularproject.

This expense permits:

To generate a purchase invoice tothe employee.To report project profitability.

B

This expense associates a physical product with its quantity andprice to a particular project. This expense will be billable tocustomers.

This expense permits:

To generate a purchase invoice to the employee.To report project profitability.To generate a billable sales order to the customer.

Timeexpense

C

This expense associates products in hoursto a particular project.

This expense permits:

To report project profitability.

D

This expense associates products in hours to a particularproject. This expense will be billable to customers.

This expense permits:

To report project profitability.To generate a billable sales order to the customer.

After processing the expense sheet:

A and B expenses will lead to purchase invoices to the employee.B and D expenses will lead to billable sales orders to the customer.A, B, C and D expenses are included in project profitability report.

Header

Create and process an expense sheet.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Document No.: Number of the expense sheet.Employee: Employee of the current expense sheet.Organization: Organizational entity within clientProcess Button to process the current expense sheet in order to generate invoiceable expenses and employee

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Expenses: expenses.Report Date: Date of data entering.

Lines

Add time and regular expense lines to your expense sheet. Each expense is added to an individual line and may or maynot be invoiced to your customers.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.BusinessPartner: Business Partner the expense sheet will be billed to.

Client: Client for this installation.Comments: A comment that adds additional information to help users track the expense line.ConvertedAmount: The monetary sum at which one unit of measure is changed to another.

Currency: Currency of the transaction.Description: A space to write additional related information.ExpenseAmount: Amount of the expense line (Quantity x Invoice Price).

Expense Date: Date of the expense.ExpenseSheet: Current expense sheet.

Invoice Price: The price at which something may be invoiced, shown in the currency of the invoiced businesspartner.

Line No.: The order of this line inside the expense sheet.Organization: Organizational entity within clientProduct: Product of this expense line.Project: Project the expense line is associated to.ProjectPhase: Project phase the expense line is associated to.

Project Task: Project task the expense line is associated to.Quantity: Quantity of product.Reinvoicing: A means to bill the current expense sheet line to a customer.

Time Sheet: A means to associate expenses in hours to a particular project. Since that charge is due to time, it isnot typically justifiable by receipt.

UOM: A non monetary unit of measure.

Invoiceable Expenses

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Track billable expenses before invoicing them to customers.

Customer

Select the customer who will be receiving the sales invoice.

Fields:

Customer: A means to know if the business partner is a customer.Name: A identifier for a document which can be used as a search tool.Name 2: Additional space to write the name of a business partner.Payment Terms: The setup and timing defined to complete a specified payment.Price List: Prices defined for the business partner.Search Key: A fast method for finding a particular record.

Lines

View each expense line to be included in the sales invoice.

Fields:

BusinessPartner: Business Partner the expense sheet will be billed to.

Client: Client for this installation.Comments: A comment that adds additional information to help users track the expense line.ConvertedAmount: The monetary sum at which one unit of measure is changed to another.

Currency: Currency of the transaction.Description: A space to write additional related information.ExpenseAmount: Amount of the expense line (Quantity x Invoice Price).

Expense Date: Date of the expense.ExpenseSheet: Corresponding expense sheet.

Invoice Price: The price at which something may be invoiced, shown in the currency of the invoiced businesspartner.

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Line No.: The order of this line inside the expense sheet.Organization: Organizational entity within clientProduct: Product of this expense line.Project: Project the expense line is associated to.ProjectPhase: Project phase the expense line is associated to.

Project Task: Project task the expense line is associated to.Quantity: Quantity of product.Reinvoicing: A means to bill the current expense sheet line to a customer.

Time Sheet: A means to associate expenses in hours to a particular project. Since that charge is due to time, it isnot typically justifiable by receipt.

UOM: A non monetary unit of measure.

Create Sales Orders from Expenses

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Create sales orders from billable charges to customers. This process also allows to complete and process automaticallythe sales orders created.

Employee Expenses

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Track reimbursable expenses to employees before processing them.

Employee

Select the employee who is submitting the expenses.

Fields:

Employee: A means to know if the business partner is an employee.Name: Name of the employee.

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Name 2: Additional space to write the name of a business partner.Payment Terms: The setup and timing defined to complete a specified payment.Purchase Pricelist: Prices defined for the employee.Search Key: A fast method for finding a particular record.

Lines

View each expense line for the employee to be included in the purchase invoice.

Fields:

BusinessPartner: Business Partner the expense sheet will be billed to.

Client: Client for this installation.Comments: A comment that adds additional information to help users track the expense line.ConvertedAmount: The monetary sum at which one unit of measure is changed to another.

Currency: Currency of the transaction.Description: A space to write additional related information.ExpenseAmount: Amount of the expense line (Quantity x Invoice Price).

Expense Date: Date of the expense.ExpenseSheet: Corresponding expense sheet.

Invoice Price: The price at which something may be invoiced, shown in the currency of the invoiced businesspartner.

Line No.: The order of this line inside the expense sheet.Organization: Organizational entity within clientProduct: Product of this expense line.Project: Project the expense line is associated to.ProjectPhase: Project phase the expense line is associated to.

Project Task: Project task the expense line is associated to.Quantity: Quantity of product.Reinvoicing: A means to bill the current expense sheet line to a customer.

Time Sheet: A means to associate expenses in hours to a particular project. Since that charge is due to time, it isnot typically justifiable by receipt.

UOM: A non monetary unit of measure.

Create AP Expense Invoices

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Create purchase invoices from reimbursable expenses to employees.

Setup

Project Type

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Define project types with typical phases and tasks to be used in multiphase projects.

Project Type

Define a project type.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Help/Comment: A comment that adds additional information to help users work with fields.Name: Name of the project type.Organization: Organizational entity within clientProject Category: Project Category of the current project type. Default value is Multiphase Project.

Standard Phase

Define standard phases for the current project type.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.

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Description: A space to write additional related information.Help/Comment: A comment that adds additional information to help users work with fields.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientProduct: Product used during the current standard phase, if any.Project Type: Current project type.Sequence: The order of records in a specified document.Standard Duration in Days: Standard Duration in Days of a Standard Phase or a Standard Task.Standard Quantity: Usual quantity of product used in the current standard phase.

Standard Task

Define standard tasks for the current project phase.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Help/Comment: A comment that adds additional information to help users work with fields.Name: Name of the standard task.Organization: Organizational entity within client.Product: Product used during the current standard task, if any.Sequence: The order of records in a specified document.Standard Duration in Days: Standard Duration in Days of a Standard Phase or a Standard Task.Standard Phase: Current standard phase.Standard Quantity: Usual quantity of product used in the current standard task.

Analysis Tools

Project Progress

Report the progress of selected projects.

Project Profitability

Report the profitability of selected projects.

Service Project Report

Report incomes of service projects.

ERP/2.50/User Manual/Project and Service Management - Openbravo wiki

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Project Proposal Tracker

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Track all project proposals in a single view.

Fields:

Business Partner : Business Partner involved in the proposal.Client: Client for this installation.Date sent: Date of sending of the proposal to the business partner.Organization: Organizational entity within clientPartner Address: The location of the selected business partner.Project: Project associated to the proposal.Sales Transaction: An indication that a transfer of goods and money between business partners is occurring.User/Contact: Contact person of the business partner.

Expense Report

Report a list of expenses of selected projects and employees.

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ERP/2.50/User Manual/Financial Management

Contents

1 Receivables & Payables1.1 Transactions

1.1.1 Bank Statement1.1.1.1 Header1.1.1.2 Lines

1.1.2 Tax Payment1.1.2.1 Header1.1.2.2 Tax Register Header1.1.2.3 Lines

1.1.3 Cash Journal1.1.3.1 Header1.1.3.2 Lines

1.1.4 Funds Transfer1.1.5 Remittance

1.1.5.1 Header1.1.5.2 Lines

1.1.6 Payment Status Management1.1.6.1 Header1.1.6.2 Lines

1.1.7 Manual Settlement1.1.7.1 Manual Settlement1.1.7.2 Created Payment1.1.7.3 Balance Payment1.1.7.4 Balance Payment Replacement

1.1.8 Settlement1.1.8.1 Cancelled Payments1.1.8.2 Created Payments1.1.8.3 Settlement

1.1.9 Remittance Cancellation/Return1.1.10 Change Payment Status

1.2 Setup1.2.1 Bank

1.2.1.1 Bank1.2.1.2 Account

1.2.2 Cashbook1.2.3 Remittance Type

1.2.3.1 Remittance Type1.2.3.2 Parameter

1.2.4 Tax Register Type1.2.4.1 Tax Register Type1.2.4.2 Lines

1.2.5 Promissory Note Format1.3 Analysis Tools

1.3.1 Bank Operations1.3.2 Cash Operations1.3.3 Cashflow Forecast1.3.4 Payment Report1.3.5 Invoice Tax Report1.3.6 Payment Tracker

2 Accounting

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2.1 Transactions2.1.1 G/L Journal

2.1.1.1 Batch2.1.1.2 Journal2.1.1.3 Lines

2.1.2 GL Posting by DB Tables2.1.3 Reset Accounting2.1.4 Budget

2.1.4.1 Header2.1.4.2 Lines

2.1.5 Create Budget Report in Excel2.2 Open / Close Period Control2.3 Setup

2.3.1 Fiscal Calendar2.3.1.1 Calendar2.3.1.2 Non Business Day2.3.1.3 Period2.3.1.4 Period Control2.3.1.5 Year

2.3.2 Account Tree2.3.2.1 Customized Elements2.3.2.2 Element2.3.2.3 Element Value

2.3.3 Accounting Dimension2.3.3.1 Activity Dimension2.3.3.2 Business Partner Dimension2.3.3.3 Campaign Dimension2.3.3.4 Organization Dimension2.3.3.5 Product Dimension2.3.3.6 Project Dimension2.3.3.7 Sales Region Dimension

2.3.4 Accounting Schema2.3.4.1 Account Schema Element2.3.4.2 Account Schema Tables2.3.4.3 Accounting Schema2.3.4.4 Defaults2.3.4.5 General Ledger

2.3.5 G/L Item2.3.6 Account Combination2.3.7 G/L Category2.3.8 Document Type2.3.9 Document Sequence2.3.10 Report Templates2.3.11 Email Definitions2.3.12 Tax Category2.3.13 Tax Rate

2.3.13.1 Tax2.3.13.2 Tax Zone

2.3.14 Bussines Partner Tax Category2.3.15 ABC Activity

2.4 Analysis Tools2.4.1 Balance sheet and P&L structure2.4.2 Trial Balance Report2.4.3 General Ledger Report2.4.4 General Ledger Journal

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2.4.5 Not Posted Transaction Report2.4.6 User Defined Accounting Report2.4.7 Tax Report2.4.8 Withholding Report2.4.9 Cash Flow Statement2.4.10 Balance sheet and P&L structure Setup

2.4.10.1 Setup2.4.10.2 Grouping category2.4.10.3 Node

2.4.11 User Defined Accounting Report Setup2.4.12 Tax Report Setup2.4.13 Generate Cash Flow Statement2.4.14 Accounting Transaction Details

3 Assets3.1 Assets

3.1.1 Assets3.1.2 Asset Amortization

3.2 Asset Category3.3 Amortization

3.3.1 Header3.3.2 Lines

4 Overview4.1 Purpose4.2 Scope4.3 References

5 Design Considerations5.1 Dependencies

6 Glossary7 Functional Requirements

7.1 User roles & profiles7.2 Business process definition7.3 User stories7.4 Functional requirements based on business processes7.5 User Interface Mockups

8 Technical Requirements9 Non-Functional Requirements10 Open Discussion Items11 Closed Discussion Items

Receivables & Payables

Transactions

Bank Statement

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View your bank statements against transactions created and edited in the application.

Keep in Mind:

Depending on the state of the document, Processed, Posted, ... Some fields of the document will appear as read only in order toprevent the user to modify the values. At the database level there is a trigger that prevents the modification of some fieldsdepending on document's state.

Header

Add received bank statements to compare the completed financial transaction with application transactions.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Bank Account: A monetary account of funds held in a recognized banking institution.Bank Statement: Bank Statement of accountBeginning Balance: Balance prior to any transactionsClient: Client for this installation.Create Lines from: An addition of statements from pre-existing documents.Description: A space to write additional related information.Ending balance: Ending or closing balanceManual: A task or process completed directly by the user, not automatically by the application.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPosted: An accounting status noting if a specified transaction was added to the general ledger.Process Statement:Process Statement:Statement difference: Difference between statement ending balance and actual ending balanceTransaction Date: The date the transaction is carried out and registered in the cash journal.

Lines

Add bank statement lines. Each line represents a particular transaction included in the received bank statement.

Fields:

Accounting Date: The date this transaction is recorded in the general ledger.Active: A flag indicating whether this record is available for use or de-activated.Bank Statement: Bank Statement of accountBank statement line: A statement displaying one transaction in the bank statement.Charge: A cost or expense incurred during business activity.Charge amount: The amount of a cost or expense incurred during business activity.Client: Client for this installation.Convert Charge amount: Convert Charge amountCreate Payment:Currency: An accepted medium of monetary exchange that may vary across countries.Description: A space to write additional related information.DP Management: Debt Payment Management

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Effective date: Date when money is availableLine No.: A line stating the position of this request in the document.Memo: Memo TextOrganization: Organizational entity within clientPayment: A obligation to pay or a right to collect for a specified item or service.Reference No.: The number for a specific reference.Reversal: This is a reversing transactionStatement amount: Statement AmountTransaction Amount: Amount of a transaction

Tax Payment

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Tax Payment where put the payment of tax and in where tax register is recorded.

Header

Add cash transactions performed by the company.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Accounting schema: An Accounting Schema defines the rules used in accounting such as costing method, currency and calendar.Business Partner: Refers to whom tax register is paid, normally governmentClient: Client for this installation.Create Vat Registers: Process that creates registers and register lines from invoices.Ending Date: The Date To indicates the end date of a rangeGenerate Payment: The Generate Payment flag indicates whether a payment for this registers will be generated or not.Journal Entry: The General Ledger Journal identifies a group of journal lines which represent invoice tax entries cancellation.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientStarting Date: The Date From indicates the starting date of a range.Settlement: Document containing the payment for this tax paymentTaxPayment Post: Post the TaxPayment.

Tax Register Header

Each line represents one particular register type.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.

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Client: Client for this installation.Last Register Amount: Amount of last register.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPage No.: Starting page number for the report.Tax Payment: Tax payment.Tax Register Type: Tax Register Type.Tax Total Amount: Total amount of the lines.

Lines

Each line represents one invoice tax line contained in this register type.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Document No.: Invoice document No.Exempt Amount.: No taxable amount.Invoice Tax: Origin invoice tax.Invoice Date: Origin invoice dateName: A more descriptive identifier.No VAT Amount: No VAT Amount.Name: A more descriptive identifier.Name: A more descriptive identifier.Organization: Organizational entity within clientTax: The Tax indicates the type of tax for this line.Taxable Amount: The Tax Base Amount indicates the base amount used for calculating the tax amount.Tax Amount: The Tax Amount displays the total tax amount for a document.Tax Payment: Tax payment.Tax Register: Tax Register.Total Amount: The Total Amount indicates the total document amount.Undeductable Amount: Tax Undeductable Amount.

Cash Journal

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Add individual cash transactions to be managed and viewed in the cashbook.

What are the types of cash operations?

ChargeDebt/Payment

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DifferenceGeneral ExpenseGeneral Receipt

Keep in Mind:

Depending on the state of the document, Processed, Posted, ... Some fields of the document will appear as read only in order toprevent the user to modify the values. At the database level there is a trigger that prevents the modification of some fieldsdepending on document's state.

Header

Add cash transactions performed by the company.

Fields:

Accounting Date: The date this transaction is recorded in the general ledger.Active: A flag indicating whether this record is available for use or de-activated.Activity: A distinct activity defined and used in activity based management.Beginning Balance: Balance prior to any transactionsCash Book: A document used to manage all cash transactions.Cash Journal: Cash JournalClient: Client for this installation.Description: A space to write additional related information.Ending balance: Ending or closing balanceName: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPosted: An accounting status noting if a specified transaction was added to the general ledger.Process Cash:Process Now: A request to process the respective document or task.Project: A defined task or undertakingSales Campaign: An advertising effort aimed at increasing sales.Statement difference: Difference between statement ending balance and actual ending balanceTransaction Date: The date the transaction is carried out and registered in the cash journal.Trx Organization: The organization which performs or initiates the transaction.1st Dimensinon: A display of optional elements that are previously defined for this account combination.2nd Dimension: A display of optional elements that are previously defined for this account combination.

Lines

Add cash journal lines. Each line represents one particular cash transaction.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Amount: A monetary total.Cash Journal: Cash JournalCash Journal Line: A statement displaying one transaction in the cash journal.Cash Type: Source of Cash

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Charge: A cost or expense incurred during business activity.Client: Client for this installation.Currency: An accepted medium of monetary exchange that may vary across countries.Description: A space to write additional related information.Discount Amount: Calculated amount of discountGenerated: This Line is generatedLine No.: A line stating the position of this request in the document.Organization: Organizational entity within clientPayment: A obligation to pay or a right to collect for a specified item or service.Sales Order: A unique and often automatically generated identifier for a sales order.Write-off Amount: A monetary sum that can be deducted from tax obligations.

Funds Transfer

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Add funds transfers to move money between your Bank Accounts and/or your Cash Journal.

Remittance

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Edit payments by using remittances to cancel or return them.

What is a Remittance?

A set of payment obligations to be sent to the bank. In this way the bank manages the selected debt/payment obligations. A paymentobligation can be invoices, expenses, and any type of manual settlement.

Keep in Mind:

If the created remittance is marked as consolidated the settlement is automatically created whenever the user processes this type ofremittance.If payments with withholding amount are included in a remittance, then not only one but two settlements are created. The secondone will post the withholding amounts of those payments with withholding.Depending on the state of the document, Processed, Posted, ... Some fields of the document will appear as read only in order toprevent the user to modify the values. At the database level there is a trigger that prevents the modification of some fieldsdepending on document's state.

Header

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Create remittances by including specified payments.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Bank Account: A monetary account of funds held in a recognized banking institution.Client: Client for this installation.Create File:Create Lines from: An addition of statements from pre-existing documents.C_Remittance_ID: RemittanceDocument No.: An often automatically generated identifier for all documents.DP Management: Debt Payment ManagementDue Date: The date when a specified request must be carried out by.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientProcess:Remittance Type: Remittance TypeSettlement: The process of exchanging or carrying out a payment once a transaction is made.Transaction Date: The date that a specified transaction is entered into the application.

Lines

Edit remittance lines. Each line corresponds to one payment.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.C_Remittance_ID: RemittanceC_Remittanceline_ID: Remittance line.Debt Payment Cancelled: Debt Payment CancelledLine No.: A line stating the position of this request in the document.Organization: Organizational entity within clientPayment: A obligation to pay or a right to collect for a specified item or service.Returned:

Payment Status Management

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Edit the status of payments for the accounting purposes.

Keep in Mind:

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Depending on the state of the document, Processed, Posted, ... Some fields of the document will appear as read only in order toprevent the user to modify the values. At the database level there is a trigger that prevents the modification of some fieldsdepending on document's state.

Header

Create and edit payments.

Fields:

Accounting Date: The date this transaction is recorded in the general ledger.Active: A flag indicating whether this record is available for use or de-activated.Activity: A distinct activity defined and used in activity based management.Client: Client for this installation.Create Lines from: An addition of statements from pre-existing documents.Currency: An accepted medium of monetary exchange that may vary across countries.Description: A space to write additional related information.Document No.: An often automatically generated identifier for all documents.Document Type: A value defining what sequence and process setup are used to handle this document.DP Management: Debt Payment ManagementOrganization: Organizational entity within clientPost Payment Management:Posted: An accounting status noting if a specified transaction was added to the general ledger.Process Now: A request to process the respective document or task.Project: A defined task or undertakingSales Campaign: An advertising effort aimed at increasing sales.Transaction Date: The date that a specified transaction is entered into the application.1st Dimensinon: A display of optional elements that are previously defined for this account combination.2nd Dimension: A display of optional elements that are previously defined for this account combination.

Lines

Create and edit payment lines by changing payments status.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.C_Dp_Managementline_ID: Debt/payment management line.Client: Client for this installation.DP Management: Debt Payment ManagementLine No.: A line stating the position of this request in the document.Organization: Organizational entity within clientPayment: A obligation to pay or a right to collect for a specified item or service.Status From: Status FromStatus To: Status to

Manual Settlement

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Create and edit payments with no corresponding document/transaction in the application.

What is a Manual Settlement?

Manual Settlement enables the user to create settlements that have not been previously generated based on any customer or vendorinvoices. In its simplest terms, a manual settlement is used when there no previously created invoice exists.

Keep in Mind:

Depending on the state of the document, Processed, Posted, ... Some fields of the document will appear as read only in order toprevent the user to modify the values. At the database level there is a trigger that prevents the modification of some fieldsdepending on document's state.

If all created payments have direct posting equals to N, then this document will not be posted. If user or background process postsit, it will turn into "Document Disabled for Posting" status.

Manual Settlement

Create and edit manual settlements for payments with no corresponding document/transaction in the application.

Fields:

Accounting Date: The date this transaction is recorded in the general ledger.Active: A flag indicating whether this record is available for use or de-activated.Activity: A distinct activity defined and used in activity based management.Canceled not charge: Canceled not charge amountCharged amount: Charged amountClient: Client for this installation.Copy from Settlement: Generates a manual settlementCreate File:Create Lines from: An addition of statements from pre-existing documents.Currency: An accepted medium of monetary exchange that may vary across countries.Description: A space to write additional related information.Document No.: An often automatically generated identifier for all documents.Document Type: A value defining what sequence and process setup are used to handle this document.Organization: Organizational entity within clientPost Settlement:Posted: An accounting status noting if a specified transaction was added to the general ledger.Process Now: A request to process the respective document or task.Project: A defined task or undertakingSales Campaign: An advertising effort aimed at increasing sales.Settlement: The process of exchanging or carrying out a payment once a transaction is made.Settlement amount:

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Settlement Open:Settlement Type: Settlement TypeTemplate: Is TemplateTransaction Date: The date that a specified transaction is entered into the application.1st Dimensinon: A display of optional elements that are previously defined for this account combination.2nd Dimension: A display of optional elements that are previously defined for this account combination.

Created Payment

Create manual settlement lines. Each line represents one payment.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Amount: A monetary total.Ballancing amount:Bank Account: A monetary account of funds held in a recognized banking institution.Bank statement line: A statement displaying one transaction in the bank statement.Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Cancelled Settlement No.: The settlement used to cancel the corresponding payment.Cash Book: A document used to manage all cash transactions.Cash Journal Line: A statement displaying one transaction in the cash journal.Client: Client for this installation.Currency: An accepted medium of monetary exchange that may vary across countries.Description: A space to write additional related information.Direct Posting: Direct PostingDue Date: The date when a specified request must be carried out by.Form of Payment: The method used to pay the request.Generate_Processed: Generate ProcessedG/L Item: An alias for the Account Combination which can be commonly used in daily operations.Invoice: A document listing products, quantities and prices, payment terms, etc.Manual: A task or process completed directly by the user, not automatically by the application.Organization: Organizational entity within clientPayment: A obligation to pay or a right to collect for a specified item or service.Payment Complete: A confirmation stating whether the request has been closed through a monetary transaction.Project: A defined task or undertakingReceipt: A confirmation stating whether the request has been closed through receipt of a monetary transaction.Settlement: The process of exchanging or carrying out a payment once a transaction is made.Status: A defined state or position of a payment.Valid: A confirmation that something is correct.Write-off Amount: A monetary sum that can be deducted from tax obligations.

Balance Payment

Define the G/L items that are going to be used.

Fields:

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Active: A flag indicating whether this record is available for use or de-activated.Amount credit: Credit amountAmount debit: Debit amountC_Debt_Payment_Balancing_ID: Debt/Payment BalancingClient: Client for this installation.G/L Item: An alias for the Account Combination which can be commonly used in daily operations.Organization: Organizational entity within clientPayment: A obligation to pay or a right to collect for a specified item or service.

Balance Payment Replacement

Define a G/L items which can be used to replace G/L items defined in the header tab.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Amount credit: Credit amountAmount debit: Debit amountClient: Client for this installation.G/L Item: An alias for the Account Combination which can be commonly used in daily operations.Organization: Organizational entity within clientPayment: A obligation to pay or a right to collect for a specified item or service.Replace Balances:

Settlement

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Edit payments by summing one or many into one or by dividing one into many. Here you manage payments that come from invoicesgenerated in the application.

What is a Settlement?

Documents formed based on payment obligations from customers or vendors invoices. When an invoice is created, a need to pay/receivemoney is created. A settlement allows the user to break up a debt/payment obligation into smaller installations or sum up more than oneobligation into few bigger ones.

Keep in Mind:

Depending on the state of the document, Processed, Posted, ... Some fields of the document will appear as read only in order toprevent the user to modify the values. At the database level there is a trigger that prevents the modification of some fieldsdepending on document's state.

Cancelled Payments

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View cancelled payments.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Amount: Amount in a defined currencyBank Account: A monetary account of funds held in a recognized banking institution.Bank statement line: A statement displaying one transaction in the bank statement.Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Cancel processed: Cancel processedCash Book: A document used to manage all cash transactions.Cash Journal Line: A statement displaying one transaction in the cash journal.Change Debt Payment: Take this Debt/Payment out of the settlementClient: Client for this installation.Currency: An accepted medium of monetary exchange that may vary across countries.Description: A space to write additional related information.Due Date: The date when a specified request must be carried out by.Form of Payment: The method used to pay the request.Invoice: A document listing products, quantities and prices, payment terms, etc.Manual: A task or process completed directly by the user, not automatically by the application.Organization: Organizational entity within clientPayment: A obligation to pay or a right to collect for a specified item or service.Payment Complete: A confirmation stating whether the request has been closed through a monetary transaction.Receipt: A confirmation stating whether the request has been closed through receipt of a monetary transaction.Settlement: The process of exchanging or carrying out a payment once a transaction is made.Status: A defined state or position of a payment.Valid: A confirmation that something is correct.Write-off Amount: A monetary sum that can be deducted from tax obligations.

Created Payments

Create payments. The amount of all the payments created must be equal to the amount of all the payments cancelled.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Amount: A monetary total.Ballancing amount:Bank Account: A monetary account of funds held in a recognized banking institution.Bank statement line: A statement displaying one transaction in the bank statement.Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Cancelled Settlement No.: The settlement used to cancel the corresponding payment.Cash Book: A document used to manage all cash transactions.Cash Journal Line: A statement displaying one transaction in the cash journal.Client: Client for this installation.Currency: An accepted medium of monetary exchange that may vary across countries.Description: A space to write additional related information.

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Direct Posting: Direct PostingDue Date: The date when a specified request must be carried out by.Form of Payment: The method used to pay the request.Generate_Processed: Generate ProcessedG/L Item: An alias for the Account Combination which can be commonly used in daily operations.Invoice: A document listing products, quantities and prices, payment terms, etc.Manual: A task or process completed directly by the user, not automatically by the application.Organization: Organizational entity within clientPayment: A obligation to pay or a right to collect for a specified item or service.Payment Complete: A confirmation stating whether the request has been closed through a monetary transaction.Project: A defined task or undertakingReceipt: A confirmation stating whether the request has been closed through receipt of a monetary transaction.Settlement: The process of exchanging or carrying out a payment once a transaction is made.Status: A defined state or position of a payment.Valid: A confirmation that something is correct.Write-off Amount: A monetary sum that can be deducted from tax obligations.

Settlement

Create settlements for selected payments.

Fields:

Accounting Date: The date this transaction is recorded in the general ledger.Active: A flag indicating whether this record is available for use or de-activated.Activity: A distinct activity defined and used in activity based management.Canceled not charge: Canceled not charge amountCharged amount: Charged amountClient: Client for this installation.Create File:Create lines from: Process which will generate a new document lines based on an existing documentCurrency: An accepted medium of monetary exchange that may vary across countries.Description: A space to write additional related information.Document No.: An often automatically generated identifier for all documents.Document Type: A value defining what sequence and process setup are used to handle this document.Generated amount: Generated amountOrganization: Organizational entity within clientPost Settlement:Posted: An accounting status noting if a specified transaction was added to the general ledger.Process Now: A request to process the respective document or task.Project: A defined task or undertakingSales Campaign: An advertising effort aimed at increasing sales.Settlement: The process of exchanging or carrying out a payment once a transaction is made.Settlement Open:Settlement Type: Settlement TypeTransaction Date: The date that a specified transaction is entered into the application.1st Dimensinon: A display of optional elements that are previously defined for this account combination.

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2nd Dimension: A display of optional elements that are previously defined for this account combination.

Remittance Cancellation/Return

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Edit pending remittances by cancelling or returning them.

Change Payment Status

Edit a previously completed payment changing the status from paid to unpaid.

Setup

Bank

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Define banks and the related accounts.

Bank

Create your banks to be used in application transactions.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Bank Code: Code of the bank (Mandatory only for previous bank account encoding).

BIC code: Bank International Code. Also known as Swift Code (Society of Worldwide Interbank FinancialTelecommunications)

Branch Code: Code of the branch (Mandatory only for previous bank account encoding).Business Partner : Each bank can have a business partner in the system, with more information about the bank.Client: Client for this installation.Control Digit: Digit control (Mandatory only for previous bank account encoding).Country: If the bank specifies an international bank account number (IBAN), the country of the bank must be specified.INE Number: INE Number.Location /Address: Address where bank is located.

Name: Name of the Bank

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Organization: Organizational entity within client

Account

Create and edit bank accounts for a selected bank.

Fields:

AccountType: Whether the bank account is a checkings or a savings account.

Active: A flag indicating whether this record is available for use or de-activated.Bank: Bank to which this bank account belongs to.Client: Client for this installation.ControlDigit:

Control Digit (Mandatory only for previous bank account encoding). If filled in, bank code, branch code and controldigit must be indicated in the Bank tab.

Credit limit: Amount of Credit allowedCurrency: An accepted medium of monetary exchange that may vary across countries.Currentbalance: Current Balance

Default: A value that is shown whenever a record is created.DisplayedAccount: Aspect that this bank account will have when showed anywhere in the application.

GenericAccount: Account code in a free format.

IBAN: International Bank Account Number. If filled in, bank country must be indicated in the Bank tab.Organization: Organizational entity within clientPartialAccount No:

Partial Account Number (Mandatory only for previous bank account encoding). If filled in, bank code, branch code andcontrol digit must be indicated in the Bank tab.

ShowGeneric:

A flag indicating that this bank account will be shown in an Generic format, using the bank account code contained inthe Generic Account textbox.

Show IBAN: A flag indicating that this bank account will be shown in an IBAN format, using the bank account code contained in theIBAN textbox, and checking that honors the IBAN control check.

ShowSpanish:

A flag indicating that this bank account will be shown in an Spanish format, using the bank account code contained inthe Partial Account No. textbox, and checking that Control Digits are ok.

Cashbook

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Define cashbooks to be used for the company's cash transactions.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Cash Book: A document used to manage all cash transactions.

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Client: Client for this installation.Currency: An accepted medium of monetary exchange that may vary across countries.Default: A value that is shown whenever a record is created.Description: A space to write additional related information.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within client

Remittance Type

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Create and edit remittance types with corresponding parameters according to your business needs.

Remittance Type

Create and edit remittance types.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Consolidate: ConsolidateName: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPayment Rule Consolidated: Payment Rule ConsolidatedRemittance Type: Remittance TypeReturned Status: Returned StatusStatus To: Status to

Parameter

Add parameters for a selected remittance type according to your business needs.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Content: ContentC_Remittance_Parameter_ID: ParameterName: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientRemittance Type: Remittance Type

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Tax Register Type

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Create and edit tax register types with corresponding lines according to your business needs.

Tax Register Type

Create and edit tax register types.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientDescription: A description is limited to 255 characters.Sales Transaction: The Sales Transaction checkbox indicates if this item refers to Sales Transactions.Help / Comment: The Help field contains a hint, comment or help about the use of this item.G/L Item: General ledger item relate to this register type.

Lines

Add lines to this tax register type to indicate tax rates and document types included.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Organization: Organizational entity within clientTax Register Type: Type of Tax RegisterTax: The Tax indicates the tax rate for this register type.Document Type: Invoice document type in which system will look for taxes.

Promissory Note Format

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Using the promissory note window to create and edit the structure of printed promissory notes or checks.

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Understanding promissory note or check like:

Although all the banks use the same promissory note structure, they are not exactly the same. There are millimeter differences. That isway this window was created. So the user can adjust the promissory printing in its own.

The promissory note is structured with four lines. And each line has different blanks. All together, there are nine blanks. Setting up therelative spaces between lines, we will be able to setup a promissory template for each bank. This way, a proper promissory note will beprinted.

So, what are the parameters for?

Line 1 Left: Left margin for line 1

Line 2 Left: Left margin for line 2

Line 3 Left: Left margin for line 3

Line 4 Left: Left margin for line 4

Line 1 Top: First line's top margin.

Line 2 Top: The space between the first and the second line.

Line 3 Top: The space between the second and the third line.

Line 4 Top: The space between the third and the fourth line.

Param11: The space between the first blank and the second one, in line 1.

Param12: The space between the second blank and the third one, in line 1.

Param13: The space between the third blank and the fourth one, in line 1.

Param31: The space between the first blank and the second one, in line 3.

Param32: The space between the second blank and the third one, in line 3.

Param41: The space between the first blank and the second one, in line 4.

Param42: The space between the second blank and the third one, in line 4.

Param43: The space between the third blank and the forth one, in line 4.

All the source fields are just to set up the font size for each filled blank.

"Print bank location" flag is to configure whether we want to write the bank location or not, depending if the bank location is alreadydefined on the promissory note.

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So, using all this configuration, it is possible to have different banks and print different promissory notes for each bank.

Analysis Tools

Bank Operations

Create a report showing all the operations performed using selected bank accounts during a specified time period.

Cash Operations

Create a report showing all the operations performed using selected cashbooks during a specified time period.

Cashflow Forecast

Create cash flow forecasts for your bank accounts.

Payment Report

Create a report showing your receivables and payables.

Invoice Tax Report

Create a report showing the tax amounts applied to completed invoices.

Payment Tracker

Create a report showing the payments lifecycle.

Accounting

Transactions

G/L Journal

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Create and edit manual G/L journal entries.

Keep in Mind:

Depending on the state of the document, Processed, Posted, ... Some fields of the document will appear as read only in order toprevent the user to modify the values. At the database level there is a trigger that prevents the modification of some fields

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depending on document's state.

Batch

Create G/L Journal batches in order to group journals of similar characteristics. Each batch may have many journals.

Fields:

Accounting Date: The date this transaction is recorded in the general ledger.Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Control Amount: If not zero, the Debit amount of the document must be equal this amount.Currency: An accepted medium of monetary exchange that may vary across countries.Description: A space to write additional related information.Document Date: The time listed on the document.Document No.: An often automatically generated identifier for all documents.G/L Category: A classification used to group lines in the general ledger.Journal Batch: General Ledger Journal Batch.Organization: Organizational entity within client.Period: A specified time period.Posting Type: A distinct posting amount characteristic used for processes and sometimes grouped within a category.Processed: A confirmation that the associated documents or requests are processed.Template: Is TemplateTotal Credit: Total Credit in document currency.Total Debit: Total debit in document currency.

Process Buttons:

Copy Details: Copy Journal/Lines from other Journal BatchProcess Batch:

Journal

Create G/L Journals for specified fiscal periods.

Fields:

Accounting Date: he structure used in accounting including costing methods, currencies, and the calendar.Accounting Schema: A flag indicating whether this record is available for use or de-activated.Active: A flag indicating whether this record is available for use or de-activated.

Approved:Indicates if this document requires approval

Budget A group of planned expenses for a task.||

Client: Client for this installation.Control Amount: If not zero, the Debit amount of the document must be equal this amount.Currency: An accepted medium of monetary exchange that may vary across countries.Currency Rate Type: A distinct currency rate characteristic used for processes.

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Description: A space to write additional related information.Document Date: The time listed on the document.Document No.: An often automatically generated identifier for all documents.Document Status: A specified position resulting from processes which have/have not been executed.Document Type: A value defining what sequence and process setup are used to handle this document.G/L Category: A classification used to group lines in the general ledger.Journal Batch: xJournal Entry: One transaction with a debit and credit and entered into the general ledger.Organization: Organizational entity within client.Period: A specified time period.Posted: An accounting status noting if a specified transaction was added to the general ledger.Posting Type: A distinct posting amount characteristic used for processes and sometimes grouped within a category.Print: A reference stating whether or not the document has been printed at any time in the past.Processed: A confirmation that the associated documents or requests are processed.Rate: The percentage to be multiplied by the source to arrive at the tax or exchange amount.Total Credit: Total Credit in document currency.Total Debit: Total debit in document currency.

Process Buttons:

Process Journal:

Lines

Add G/L Journal lines. Each line corresponds to one G/L Journal entry.

Fields:

AccountingCombination:

An identification code comprised of an individual account number and additional dimensions such organization,product, and business partner.

Accounting Date: The date this transaction is recorded in the general ledger.Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Credit: The amount credited to an account, converted to the organization default currency.Currency: An accepted medium of monetary exchange that may vary across countries.Currency RateType: A distinct currency rate characteristic used for processes.

Debit: The amount debited to an account, converted to the organization default currency.Description: A space to write additional related information.Foreign CurrencyCredit: The amount credited from the account, given in provider currency.

Foreign CurrencyDebit: The amount debited from the account, given in provider currency.

Generated: This Line is generated.Journal Entry: One transaction with a debit and credit and entered into the general ledger.Journal Line: General Ledger Journal Line.Line No.: A line stating the position of this request in the document.Organization: Organizational entity within client.

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Quantity: The number of a certain item.Rate: The percentage to be multiplied by the source to arrive at the tax or exchange amount.UOM: A non monetary unit of measure.

GL Posting by DB Tables

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Recreate accounting information and add transactions for the General Ledger, grouped by defined database tables.

Reset Accounting

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Delete all accounting records/information and set the status of all documents to "not-processed." They can then be re-created by runningthe accounting processes again.

Budget

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Create budgets for a selected year to be used for informative purposes.

Header

Create budgets for a selected year to be used for informative purposes.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Budget: A group of planned expenses for a task.Budget Type: xClient: Client for this installation.Description: A space to write additional related information.Name: An identifier for a document which can be used as a search tool.

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Organization: Organizational entity within client.Year: Calendar Year.Export Actual Data: A flag indicating whether the actual data should be also exported.

Process Buttons:

Copy Budget:'Create a new budget, copying data of the selected one.'Export Budget to Excel:'Export Budget data to a spreadsheet.'

Lines

Add budget lines. Each line may refer to a specified period, business partner, product, etc.

Fields:

AccountingCombination:

An identification code comprised of an individual account number and additional dimensions such organization,product, and business partner.

Active: A flag indicating whether this record is available for use or de-activated.Activity: A distinct activity defined and used in activity based management.Amount: A monetary total.Budget: A group of planned expenses for a task.Budget line:Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Business PartnerCategory: A classification of business partners based on defined similarities.

Client: Client for this installation.Currency: An accepted medium of monetary exchange that may vary across countries.Description: A space to write additional related information.Organization: Organizational entity within clientPeriod: A specified time period.Price: The cost or value of a good or service.Product: An item produced by a process.Product Category: A classification of items based on similar characteristics or attributes.Project: A defined task or undertakingQuantity: The number of a certain item.Sales Campaign: An advertising effort aimed at increasing sales.Sales Region: A defined section of the world where sales efforts will be focused.Sequence: The order of records in a specified document.Trx Organization: The organization which performs or initiates the transaction.UOM: A non monetary unit of measure.1st Dimensinon: A display of optional elements that are previously defined for this account combination.2nd Dimension: A display of optional elements that are previously defined for this account combination.

Create Budget Report in Excel

Create a structured excel file to import your budgets to the application.

Open / Close Period Control

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Create an opening / closure event for an organization's specified accounting period. Fields

Organization

Select theorganizationfor whichyou want toopen or closethis period.

Open also all child organizations

Select thecheck box toopen or closethe periodfor all childorganizationsof theselectedorganization.

Calendar

The financialcalendar ofthe selectedorganizationwill bedisplayed.

YearSelect thefinancialyear.

Until Period No.

Specify thefinal periodthat will beopened orclosed. Forexample, ifyou selectperiod 4 forclosure,periods 1,2,3and 4 will allbe closed.

Document Category

Select thedocumentcategory (forexamplesalesinvoices) forwhich youwant to openor close theperiod. If nodocumentcategory isselected, itwill open orclose for allthe

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documentcategories

Period Action

Specify theaction youwant toperform onthe selectedperiod. Youcan chooseto open,close orpermanentlyclose theselectedperiod.

Description - type a description of the opening / closure event if required.

Setup

Fiscal Calendar

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Create multiple fiscal calendars and periods for accounting purposes.

Calendar

Create multiple fiscal calendars to be used by one or all your organizations.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Calendar: A table showing the days of the week for each month of the year.Client: Client for this installation.Description: A space to write additional related information.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within client

Non Business Day

Define non business days for a selected fiscal calendar.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Calendar: A table showing the days of the week for each month of the year.

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Client: Client for this installation.Date: Date when business is not conductedName: A identifier for a document which can be used as a search tool.Non Business Day: Day on which business is not transactedOrganization: Organizational entity within client

Period

Create and edit fiscal periods according to your needs, as well as open/close selected periods.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Ending Date: A parameter stating when a specified request will end.Name: A identifier for a document which can be used as a search tool.Open/Close All: Open/Close all Base Document Types for this PeriodOrganization: Organizational entity within clientPeriod: A specified time period.Period No: Unique Period NumberPeriod Type: Period TypeStart Date: A parameter stating when a specified request will begin.Year: Calendar Year

Period Control

Add and edit document types to be included in the accounting process during the selected fiscal period.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Document Category: A classification of document types that are shown and processed in the same window.Open/Close:Organization: Organizational entity within clientPeriod: A specified time period.Period Action: Action taken for this periodPeriod Control: Period ControlPeriod Status: Current state of this period

Year

Create fiscal years with the possibility of automatically adding fiscal periods.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Calendar: A table showing the days of the week for each month of the year.

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Client: Client for this installation.Create Periods : Create 12 standard calendar periods (Jan-Dec)Create Reg Fact Acct:Description: A space to write additional related information.Drop Reg Fact Acct:Fiscal Year: Calendar YearOrganization: Organizational entity within clientYear: Calendar Year

Account Tree

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Create and edit account elements and add them to your defined chart of accounts or account trees.

Customized Elements

Edit elements and add or subtract them according to your needs.

Fields:

Account: The identification code used for accounting.Account Element: A identification code for an account type.Active: A flag indicating whether this record is available for use or de-activated.C_Elementvalue_Operand_ID: Element value operandClient: Client for this installation.Organization: Organizational entity within clientSequence: The order of records in a specified document.Sign: Sign

Element

Create account elements structures to be used in the accounting schema.

Fields:

Accounting Element: A unique identifier for an account type.Active: A flag indicating whether this record is available for use or de-activated.Additional Tree (1): For parallel ReportingAdditional Tree (2): For parallel ReportingBalancing: All transactions within an element value must balance (e.g. cost centers)Client: Client for this installation.Description: A space to write additional related information.

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Name: A identifier for a document which can be used as a search tool.Natural Account: The primary natural accountOrganization: Organizational entity within clientTree: Identifies a TreeType: A distinct item characteristic used for processes and sometimes grouped within a category.Value Format: Value Format

Element Value

Add and edit elements and edit elements tree structures.

Fields:

Account Element: A identification code for an account type.Account Sign: Indicates the Natural Sign of the Account as a Debit or CreditAccount Type: Indicates the type of accountAccounting Element: A unique identifier for an account type.Active: A flag indicating whether this record is available for use or de-activated.Bank Account: A monetary account of funds held in a recognized banking institution.Bank Account: A monetary account of funds held in a recognized banking institution.Client: Client for this installation.Currency: An accepted medium of monetary exchange that may vary across countries.Description: A space to write additional related information.Document Controlled: Control account - If an account is controlled by a document, you cannot post manually to itElement Level: Element LevelForeign Currency Account: Balances in foreign currency accounts are held in the nominated currencyName: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPost Actual: Actual Values can be postedPost Budget: Budget values can be postedPost Encumbrance: Post commitments to this accountPost Statistical: Post statistical quantities to this account?Search Key: A fast method for finding a particular record.Show element: Show elementShow Value Condition: Show Value ConditionSummary Level: A means of grouping fields in order to view or hide additional information.Valid from Date: A parameter stating the starting time of a specified request.Valid until Date: A parameter stating the ending time of a specified request.

Accounting Dimension

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Create and edit accounting dimensions to be used in dimensional reports.

Activity Dimension

Maintain Acitivity Accounting Dimension Tree

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Activity: A distinct activity defined and used in activity based management.Client: Client for this installation.Description: A space to write additional related information.Help/Comment: A comment that adds additional information to help users work with fields.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientSearch Key: A fast method for finding a particular record.Summary Level: A means of grouping fields in order to view or hide additional information.

Business Partner Dimension

Create and edit business partner dimensions to be used in the dimensional reports.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Client: Client for this installation.Description: A space to write additional related information.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientSearch Key: A fast method for finding a particular record.Summary Level: A means of grouping fields in order to view or hide additional information.

Campaign Dimension

Maintain Marketing Campaign Accounting Dimension Tree

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Channel: Sales ChannelClient: Client for this installation.Costs: Costs in accounting currencyDescription: A space to write additional related information.Ending Date: A parameter stating when a specified request will end.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientSales Campaign: An advertising effort aimed at increasing sales.

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Search Key: A fast method for finding a particular record.Start Date: A parameter stating when a specified request will begin.

Organization Dimension

Create and edit organizational dimensions to be used in the dimensional reports.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientSearch Key: A fast method for finding a particular record.Summary Level: A means of grouping fields in order to view or hide additional information.

Product Dimension

Create and edit products dimensions to be used in the dimensional reports.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Attribute Set: A group of attributes which are assigned to a selected product.Attribute Set Value: An attribute associated with a product as part of an attribute set.Bill of Materials: Bill of MaterialsClassification: Classification for groupingClient: Client for this installation.Comments: A space to write additional related information.Description: A space to write additional related information.Description URL: An address for the product description which can be accessed via internet.Discontinued: A statement mentioning that this product will no longer be available on the market.Discontinued by: The name of the person who discontinues an item.Download URL: URL of the Download filesExpense Type: Expense report typeFreight Category: A classification used to help calculate shipping company freight amounts.Guarantee Days: Number of days the product is guaranteed or availableHelp/Comment: A comment that adds additional information to help users work with fields.Image URL: An address for the product image which can be accessed via internet.Mail Template: A template used to organize and send mail using a standard format.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPrint detail records oninvoice : Print detail BOM elements on the invoice

Print detail records on picklist: Print detail BOM elements on the pick list

Product: An item produced by a process.

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Product Category: A classification of items based on similar characteristics or attributes.

Product Type: An important classification used to determine the accounting and management of aproduct.

Purchase: An indication that an item may be purchased by a business partner.Resource: ResourceRevenue Recognition: Method for recording revenueSale: An indication that an item may be sold by a business partner.Sales Representative: The person in charge of carry out an order.Search Key: A fast method for finding a particular record.Shelf Depth: Shelf depth requiredShelf Height: Shelf height requiredShelf Width: Shelf width requiredSKU: A "stock keeping unit" used to track items sold to business partners.Stocked: Organization stocks this productStorage Bin: A set of coordinates (x, y, z) which help locate an item in a warehouse.Summary Level: A means of grouping fields in order to view or hide additional information.Tax Category: A classification of tax options based on similar characteristics or attributes.Units Per Pallet: Units Per PalletUOM: A non monetary unit of measure.UPC/EAN: A bar code with a number to identify a product.Verified: The BOM configuration has been verifiedVerify BOM: Verify BOM StructureVersion No: Version NumberVolume: Volume of a productWeight: Weight of a product

Project Dimension

Create and edit projects dimensions to be used in the dimensional reports.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Client: Client for this installation.Close Project:Comments: A space to write additional related information.Commitment: Is this document a (legal) commitment?Contract Amount: The maximum legal monetary price a project may be billed for.Contract Date: The date a contract is registered into the application.Contract Quantity: The maximum legal quantity for a project.Copy Details: Copy Lines/Phases/Tasks from other ProjectCurrency: An accepted medium of monetary exchange that may vary across countries.Description: A space to write additional related information.Finish Date: The date that a task, process, or action is to be completed or delivered by.Generate Order: Generate Order from ProjectInvoice Amount: The monetary sum that is invoiced for a specified item or service.

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Invoice Quantity: The total number of a product included in an invoice to a business partner.Name: A identifier for a document which can be used as a search tool.Order Reference: A reference or document order number as listed in business partner application.Organization: Organizational entity within clientPartner Address: The location of the selected business partner.Payment Terms: The setup and timing defined to complete a specified payment.Planned Amount: The monetary sum expected to be involved for a transaction line.Planned Margin: The expected or provisional margin to be earned due to this transaction.Planned Quantity: The expected or provisional quantity to be involved for a transaction line.

Price Ceiling: An indication that the highest possible contract amount and quantity are being charged (may dependon government regulations.

Price List Version: A price list with a specified validity range.Processed: A confirmation that the associated documents or requests are processed.Project: A defined task or undertakingProject Balance: Total Project BalanceProject Category: Project CategoryProject Type: A distinct project characteristic used for processes and sometimes grouped within a category.Sales Campaign: An advertising effort aimed at increasing sales.SalesRepresentative: The person in charge of carry out an order.

Search Key: A fast method for finding a particular record.Standard Phase: One section or part of a project which is potentially made up of one or many tasks.Summary Level: A means of grouping fields in order to view or hide additional information.User/Contact: An acquaintance to reach for information related to the business partner.Warehouse / ServicePoint: The location where products arrive to or are sent from.

Sales Region Dimension

Create and edit sales regions dimensions to be used in the dimensional reports.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Default: A value that is shown whenever a record is created.Description: A space to write additional related information.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientSales Region: A defined section of the world where sales efforts will be focused.Sales Representative: The person in charge of carry out an order.Search Key: A fast method for finding a particular record.Summary Level: A means of grouping fields in order to view or hide additional information.

Accounting Schema

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Create and edit multiple accounting schemas and assign them account elements; define DB tables to be included in theaccounting processes, and define the GL accounts to be used by default.

Account Schema Element

Add and edit account elements to be used for a specified accounting schema.

Fields:

Account Element: A identification code for an account type.Accounting Element: A unique identifier for an account type.Accounting Schema: The structure used in accounting including costing methods, currencies, and the calendar.Active: A flag indicating whether this record is available for use or de-activated.Activity: A distinct activity defined and used in activity based management.Balanced: BalancedBusiness Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Client: Client for this installation.Location / Address: A specific place or residence.Mandatory: An indication noting that completing in a field is required to proceed.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientProduct: An item produced by a process.Project: A defined task or undertakingSales Campaign: An advertising effort aimed at increasing sales.Sales Region: A defined section of the world where sales efforts will be focused.Sequence: The order of records in a specified document.Type: A distinct item characteristic used for processes and sometimes grouped within a category.

Account Schema Tables

Add and edit DB tables to be included in accounting processes.

Fields:

Accounting Schema: The structure used in accounting including costing methods, currencies, and the calendar.Acct description: Acct descriptionActive: A flag indicating whether this record is available for use or de-activated.Disable for Background: Disables the selected table for accounting in background process.Client: Client for this installation.Organization: Organizational entity within clientTable: A dictionary table used for this tab that points to the database table.

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Accounting Schema

Create multiple accounting schemas.

Fields:

Accounting Schema: The structure used in accounting including costing methods, currencies, and thecalendar.

Accrual: Indicates if Accrual or Cash Based accounting will be usedActive: A flag indicating whether this record is available for use or de-activated.Automatic Period Control: If selected, the periods are automatically opened and closedClient: Client for this installation.Correct tax forDiscounts/Charges: Correct the tax for payment discount and charges

Costing Method: Indicates how Costs will be calculatedCurrency: An accepted medium of monetary exchange that may vary across countries.Description: A space to write additional related information.Element Separator: Element SeparatorFuture Days: Number of days to be able to post to a future date (based on system date)GAAP: Generally Accepted Accounting PrinciplesHistory Days: Number of days to be able to post in the past (based on system date)Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPeriod: A specified time period.Post Trade Discount: Generate postings for trade discountsUse Account Alias: Ability to select (partial) account combinations by an AliasUse Account CombinationControl: Combination of account elements are checked

Defaults

Add and edit detailed G/L accounts to be used by default in the application.

General Ledger

Add and edit G/L accounts to be used by default in the application.

G/L Item

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Create and edit accounting items to be used in manual settlements.

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Fields:

Client: Client for this installation.Organization: Organizational entity within clientActive: A flag indicating whether this record is available for use or de-activated.Name: A identifier for a document which can be used as a search tool.Description: A space to write additional related information.Enable inFinancialInvoices:

A check to setup a G/L item as "enabled" for "finacial invoices" which means non-product relatedinvoices but G/L account related invoices

Tax Category A field which allow the end-user to setup the tax category related to the G/L item which will be usingwhile entering "financial invoices" in either procuremente or sales management

G/L Item: An alias for the Account Combination which can be commonly used in daily operations.

Account Combination

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Create accounting combinations to be used in Openbravo's accounting process.

Fields:

Account: The identification code used for accounting.AccountingCombination:

An identification code comprised of an individual account number and additional dimensions suchorganization, product, and business partner.

AccountingSchema: The structure used in accounting including costing methods, currencies, and the calendar.

Active: A flag indicating whether this record is available for use or de-activated.Activity: A distinct activity defined and used in activity based management.Alias: Defines an alternate method of indicating an account combination.BusinessPartner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.

Client: Client for this installation.Combination: Unique combination of account elementsDescription: A space to write additional related information.Fully Qualified: This account is fully qualifiedLocation fromAddress: The location where items are sent from.

Location toAddress: The location where items are sent to.

Organization: Organizational entity within clientProduct: An item produced by a process.Project: A defined task or undertakingSales Campaign: An advertising effort aimed at increasing sales.Sales Region: A defined section of the world where sales efforts will be focused.

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Trx Organization: The organization which performs or initiates the transaction.1st Dimensinon: A display of optional elements that are previously defined for this account combination.2nd Dimension: A display of optional elements that are previously defined for this account combination.

G/L Category

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Define G/L Categories to be used in the General Ledger.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Category Type: Source of the Journal with this categoryClient: Client for this installation.Default: A value that is shown whenever a record is created.Description: A space to write additional related information.Document Category: A classification of document types that are shown and processed in the same window.G/L Category: A classification used to group lines in the general ledger.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within client

Document Type

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Create and edit document types that can be created by the application.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Approval: Type of ApprovalApproved: Indicates if this document requires approvalBatch is Number Controlled: Batch has a document sequenceBatch Sequence: Document Sequence for BatchCharges: Charges can be added to the documentClient: Client for this installation.Comments: A space to write additional related information.Create Pick List:Default: A value that is shown whenever a record is created.

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Description: A space to write additional related information.Document Cancelled:Document Category: A classification of document types that are shown and processed in the same window.Document is NumberControlled: The document has a document sequence

Document Sequence: Document sequence determines the numbering of documentsDocument Type: A value defining what sequence and process setup are used to handle this document.Document Type for Invoice: Document type used for invoices generated from this sales documentDocument Type for ProForma: Document type used for pro forma invoices generated from this sales documentDocument Type for Shipment: Document type used for shipments generated from this sales documentEnforce Batch Control: Enforce control total and it's entry

Filter by Organization: Filters by organization. This is used to calculate the document number by documenttype.

G/L Category: A classification used to group lines in the general ledger.Has Batch: The document is part of a batch

Ismaxtable: Calculates the highest document number for documents associated with this documenttype.

Name: A identifier for a document which can be used as a search tool.Number of Copies: The number of copies of each document that will be printed.Organization: Organizational entity within clientPrint: A reference stating whether or not the document has been printed at any time in the past.Print Format: The structure in which a document will be printed.Print Text: The displayed text of an element.Pro forma Invoice: Indicates if Pro Forma Invoices can be generated from this documentSales Transaction: An indication that a transfer of goods and money between business partners is occurring.SO Sub Type: Sales Order Sub TypeTable: A dictionary table used for this tab that points to the database table.Transferred: Transferred to General Ledger (i.e. accounted)

Document Sequence

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Create an auto numbering system to uniquely identify document types.

Fields:

Activate Audit: Activate Audit Trail of what numbers are generatedActive: A flag indicating whether this record is available for use or de-activated.Auto numbering: Automatically assign the next numberClient: Client for this installation.Current Next (System): Next sequence for system useDescription: A space to write additional related information.Increase by: An addition to a starting number by a specified value.

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Name: A identifier for a document which can be used as a search tool.Next Assigned Number: The next number that will be assigned to an item.Organization: Organizational entity within clientPrefix: Characters which are added at the beginning of a statement or number.Restart sequence every Year: Restart the sequence with Start on every 1/1Sequence: The order of records in a specified document.Start No.: The first number that will be used in a standard or control sequence.Suffix: One or many characters which are added at the end of a statement or number.Used for Record ID: The document number will be used as the record keyValue Format: Value Format

Report Templates

Separate Document templates can be defined for different organizations.

Fields:

Client: Client for this installation.Organization: Organizational entity within clientActive: A flag indicating whether this record is available for use or de-activated.TemplateLocation:

The location where the document template can be found. The Template Location can have thefollowing tags:

@basedesign@ => The location of the 'design' folder (normally: src-loc/design)@baseattach@ => The location of the 'attachment' folder

TemplateFilename:

The filename of the jasper reports file. The Report Filename can use the following tags that will bereplaced with the proper values when a document is send:

@cus_ref@ => The reference of the document which the customer specified@our_ref@ => The reference of the document within openbravo

Report Filename: The name of the resulting report

Email Definitions

Each Report template can have email definitions which are used as a default message when sending the report to thecustomer. These templates can be defined per language.

Fields:

Client: Client for this installation.Organization: Organizational entity within clientActive: A flag indicating whether this record is available for use or de-activated.

Default: A flag indicating which email template would be used when there is not a record for the business partner'slanguage.

Subject: The template subject that will be provided to the emailBody: The template body that will be provided to the emailLanguage: The language used in the Subject and Body, to match the language used by the business partner

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Tax Category

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Create tax categories to manage tax rates with similar characteristics or attributes.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Commodity Code: Commodity code used for tax calculationDefault: A value that is shown whenever a record is created.Description: A space to write additional related information.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientTax Category: A classification of tax options based on similar characteristics or attributes.

Tax Rate

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Create tax rates to be used in application transactions.

Tax

Create and edit tax rates to be used in the application transactions.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.

Base Amount: Base Amount to be used as base for the calculation. Line net amount or alternate line net amountcan be selected as base for the tax calculation.

BP Tax Category: Bussines Partner Tax Category as a VendorCascade: Any additional discount built upon the remaining total after applying previous discounts.Client: Client for this installation.Country: A state or a nation.Default: A value that is shown whenever a record is created.Description: A space to write additional related information.Destination Country: The country receiving a shipmentDestination The state/province inside of a country receiving the shipment.

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State/Province:Document Level: Tax is calculated on document level (rather than line by line)Document TaxAmount Calculation: Criteria used for the calculation of tax base at document level.

Isprinttax: Print taxes on the documentLine No.: A line stating the position of this request in the document.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientParent Tax: Parent Tax indicates a tax that is made up of multiple taxesRate: The percentage to be multiplied by the source to arrive at the tax or exchange amount.Region: An area of a specific country.Requires TaxCertificate: This tax rate requires the Business Partner to be tax exempt

SO/PO Type: Sales Tax applies to sales situations, Purchase Tax to purchase situationsSummary Level: A means of grouping fields in order to view or hide additional information.Tax: The percentage of money requested by the government for this specified product or transaction.Tax Base: The amount of the tax selected here will be used as tax base amount for the tax calculation.Tax Category: A classification of tax options based on similar characteristics or attributes.Tax Exempt: A condition stating that for a specific case, taxes must not be applied.Tax Search Key: A fast method for finding a a specific tax.Valid from Date: A parameter stating the starting time of a specified request.

Tax Not Deductible: If this flag is checked, Purchase VAT will be posted as an expense in the Product Expense account,overriding Tax Not Deductible value in Client-Information tab.

Tax Deductible: The end-user to setup deductible purchase VAT for Tax Not Deductible Organizations in case it isrequired.

Deductible Rate: Deductible rate will be posted in VAT account and rest will be posted in product expense account.

Tax Zone

Create tax zones to which the selected tax zone will be applied.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Country: A state or a nation.C_Tax_Zone_ID: Tax zone identifierDestination Country: The country receiving a shipmentDestinationState/Province: The state/province inside of a country receiving the shipment.

Organization: Organizational entity within clientRegion: An area of a specific country.

Tax: The percentage of money requested by the government for this specified product ortransaction.

Bussines Partner Tax Category

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Create tax categories to be applied to one or a group of business partners.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.BP Tax Category: Bussines Partner Tax Category as a VendorClient: Client for this installation.Description: A space to write additional related information.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within client

ABC Activity

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Define activities for which you are interested in managing costs.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Activity: A distinct activity defined and used in activity based management.Client: Client for this installation.Description: A space to write additional related information.Help/Comment: A comment that adds additional information to help users work with fields.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientSearch Key: A fast method for finding a particular record.Summary Level: A means of grouping fields in order to view or hide additional information.

Analysis Tools

Balance sheet and P&L structure

Create your balance sheet and P&L structure report choosing one of the predefined balance sheet and P&L structurereports.

Trial Balance Report

Create your trial balance for a specified time period. You can modify the analysis according to your needs.

General Ledger Report

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Create a report showing all general ledger entries grouped by account for a specified time period. It is possible to group theresults by the Business Partner, Product or Project accounting dimensions. It is also possible to filter the results by a rangeof amounts, organization, range of accounts and a selection of Business Partners, Products and Projects accounting.Additionally it is possible to hide the matched Debt/Payments.

There are 3 ways available to get the results, the Search button and the pdf and Excel exports.

The Search button shows the result in the same window using pagination, so you might need to move to Next and Previouspages if the result has too many entries.

The result is grouped by the selected accounting dimension (if there is one selected) and by the account. The displayedentries are ordered by accounting date. The Previous amount is the sum of the amounts of that account based on theselected dates with accounting date prior the selected date range. If entries of one account does not fit on one page thesubtotal shows the sum of the amounts that are present on the page plus the previous balance, in this case the next page thewill include in the previous amounts will be the subtotal of the previous page.

The pdf export generates a pdf file that can be printed or stored in the computer for later reviews. It has the same groupingrules as the search button. In this case the subtotal amounts are the sum of the amounts not including the initial balanceamounts.

General Ledger Journal

Create a report showing all general ledger entries for a specified time period.

Not Posted Transaction Report

Create a report showing application documents that are not posted to the G/L.

User Defined Accounting Report

Create your personal accounting report using predefined analysis specifications.

Tax Report

Create your personal tax report using predefined analysis specifications.

Withholding Report

TBD

Cash Flow Statement

TBD

Balance sheet and P&L structure Setup

Create a report showing profits and losses as well as the balance sheet.

Setup

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Create a new accounting report.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.GeneralAccountingReport:

General Accounting Report

Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within client

Report Type:

Indicates whether the report is a "Point in Time" or a "Periodic" report.A Point in Time report is obtained as of a given date, taking into account the whole historical financialmovements; an example of point in time report is the Balance Sheet.A periodic report is executed for a date range and it does not carry forward the balance of accountingmovements previous to the range; an example of periodic report is the Income Statement.

Grouping category

Define desired categories to group nodes.

Fields:

Acct Rpt Group: Acct Rpt GroupActive: A flag indicating whether this record is available for use or de-activated.Accounting Schema: The structure used in accounting including costing methods, currencies, and the calendar.Client: Client for this installation.Description: A space to write additional related information.General Accounting Report: General Accounting ReportLine No.: A line stating the position of this request in the document.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within client

Node

Create the node which determines the information that is shown in a report.

Fields:

Account Element: A identification code for an account type.Acct Rpt Group: Acct Rpt GroupActive: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Line No.: A line stating the position of this request in the document.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within client

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User Defined Accounting Report Setup

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Define parameters and methods of showing reports.

Fields:

Account: The identification code used for accounting.

Accounting Schema: The structure used in accounting including costing methods, currencies, and thecalendar.

Active: A flag indicating whether this record is available for use or de-activated.AD_Accountingrpt_Element_ID: Accounting report elementClient: Client for this installation.Description: A space to write additional related information.Filtered by Organization:Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within client

Report: An indication whether something is a document, or a report which summarizesinformation.

Report Type: Report TypeShown: Shown.Summary Level: A means of grouping fields in order to view or hide additional information.Temporary Filter Type:

Tax Report Setup

Define parameters and methods of showing reports.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Client: Client for this installation.Description: A space to write additional related information.Name: A identifier for a document which can be used as a search tool.Negative:Organization: Organizational entity within clientReport: An indication whether something is a document, or a report which summarizes information.Sales Transaction: An indication that a transfer of goods and money between business partners is occurring.Shown: Shown.Summary Level: A means of grouping fields in order to view or hide additional information.Tax: The percentage of money requested by the government for this specified product or transaction.Tax Report:

Generate Cash Flow Statement

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TBD

Accounting Transaction Details

View detailed general ledger entries for a specified time period.

Assets

Assets

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Define assets owned by your company their amortization characteristics.

Assets

Define assets owned by your company and create an amortization for them.

Fields:

Acctvalueamt: Accounting value amountActive: A flag indicating whether this record is available for use or de-activated.Amortize: Asset scheduleAsset: An item which is owned and exchangeable for cash.Asset Category: A classification of assets based on similar characteristics.Asset Depreciation Date: Date of last depreciationAsset Disposal Date: Asset disposal dateAsset value: Asset valueAttribute Set Value: An attribute associated with a product as part of an attribute set.Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.Calculate type: Calculate typeCause:Client: Client for this installation.Create Amortization:Currency: An accepted medium of monetary exchange that may vary across countries.Date Cancelled: Cancellation dateDate Purchased: Purchase dateDepreciate: The asset will be depreciatedDepreciated plan: Depreciated planDepreciated Previous Amt:Depreciated value: Depreciated valueDepreciation Amt: Depreciation AmountDepreciation annual %: Depreciation annual %

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Depreciation end date: Depreciation end dateDepreciation Start Date: Depreciation Start DateDepreciation Type: Depreciation TypeDescription: A space to write additional related information.Disposed: The asset is disposedDocument No.: An often automatically generated identifier for all documents.Expiration Date: The date upon which an item is guaranteed to be of good quality.Fully depreciated: The asset is fully depreciatedHelp/Comment: A comment that adds additional information to help users work with fields.In Possession: The asset is in the possession of the organizationIn Service Date: Date when Asset was put into serviceLife use: Units of use until the asset is not usable anymoreLocation / Address: A specific place or residence.Location comment: Additional comments or remarks concerning the locationLot: A group of identical or similar items organized and placed into inventory under one number.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientOwned: The asset is owned by the organizationPartner Address: The location of the selected business partner.Product: An item produced by a process.Profit:Quantity: The number of a certain item.Residual Asset Value: Residual asset value amountSearch Key: A fast method for finding a particular record.Serial No.: An attribute used as a unique identifier for a product.Storage Bin: A set of coordinates (x, y, z) which help locate an item in a warehouse.Usable Life - Months: Months of the usable life of the assetUsable Life - Years: Years of the usable life of the assetUse units: Currently used units of the assetsUser/Contact: An acquaintance to reach for information related to the business partner.Version No: Version Number

Asset Amortization

Add asset amortizations for a selected asset.

Fields:

A_Amortizationline_ID: Amortization lineActive: A flag indicating whether this record is available for use or de-activated.Amortization: The depreciation or reduction of a product value over time.Amortization Amt: Amortization AmountAmortization Percentage: Amortization PercentageAsset: An item which is owned and exchangeable for cash.Client: Client for this installation.Currency: An accepted medium of monetary exchange that may vary across countries.Line No.: A line stating the position of this request in the document.

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Organization: Organizational entity within client

Asset Category

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Create and edit categories to group assets with similar characteristics together.

Fields:

Active: A flag indicating whether this record is available for use or de-activated.Asset Category: A classification of assets based on similar characteristics.Client: Client for this installation.Depreciate: The asset will be depreciatedDescription: A space to write additional related information.Help/Comment: A comment that adds additional information to help users work with fields.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientOwned: The asset is owned by the organization

Amortization

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Create and edit amortization for a selected year.

Keep in Mind:

Depending on the state of the document, Processed, Posted, ... Some fields of the document will appear as read onlyin order to prevent the user to modify the values. At the database level there is a trigger that prevents themodification of some fields depending on document's state.

Header

Create amortizations for particular periods.

Fields:

Accounting Date: The date this transaction is recorded in the general ledger.Active: A flag indicating whether this record is available for use or de-activated.Activity: A distinct activity defined and used in activity based management.Amortization: The depreciation or reduction of a product value over time.

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Client: Client for this installation.Currency: An accepted medium of monetary exchange that may vary across countries.Description: A space to write additional related information.Ending Date: A parameter stating when a specified request will end.Name: A identifier for a document which can be used as a search tool.Organization: Organizational entity within clientPost Amortization:Posted: An accounting status noting if a specified transaction was added to the general ledger.Process Now:Project: A defined task or undertakingSales Campaign: An advertising effort aimed at increasing sales.Start Date: A parameter stating when a specified request will begin.Total Amortization: Total Amortization1st Dimensinon: A display of optional elements that are previously defined for this account combination.2nd Dimension: A display of optional elements that are previously defined for this account combination.

Lines

Add amortized assets and details of amortization.

Fields:

A_Amortizationline_ID: Amortization lineActive: A flag indicating whether this record is available for use or de-activated.Amortization: The depreciation or reduction of a product value over time.Amortization Amt: Amortization AmountAmortization Percentage: Amortization PercentageAsset: An item which is owned and exchangeable for cash.Client: Client for this installation.Currency: An accepted medium of monetary exchange that may vary across countries.Line No.: A line stating the position of this request in the document.Organization: Organizational entity within client

Overview

Purpose

User Data Synchronisation project aims to add a project to synchronise data from Openbravo using the Funambolsynchronisation server. And then write documentation on how to synchronise the data (email, tasks, contacts, etc...) fromone user with his communication devices or his accounts.

Scope

This project will require to add the client funambol library. It needs the development of various functions to get the emails,tasks, events, notes and contacts descriptions from the current user, generate the funambol objects (vcard and sift objects)and send them to the funambol server. It needs also various functions to get the emails, tasks, events, notes and contactsdescriptions from the funambol server, and register them in the openbravo ERP server.

It will require to create a new tab in User options window with three fields, five check buttons and one button.

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one field for username, one field for password on the funambol server and one field to now the periodicity of thesynchronisationfive check buttons to activate each synchronisation type (email, task, event, note, contact)one field to start the synchronisation with the funambol server

No existing functionality of Openbravo ERP will be modified.

References

Funambol Documentation

Design Considerations

Dependencies

This project depends on the Funambol project

Glossary

In this document I call a device, whatever type of object with which we can do a synchronisation of data (Laptop, iphone,outloock, gmail, google calendar, mozilla thunderbird, etc...)

Functional Requirements

User roles & profiles

Today user have an intense use of devices to register their contacts, events, email. They are wasting a lot of time to get alltheir devices data synchronised. The use of a synchronisation server like funambol allow them to save it.

Business process definition

1. Synchronisation from device to openbravo ERP server2. Synchronisation from openbravo ERP server to device

User stories

1. User synchronise its device with the openbravo server and knows he has a meeting tomorrow with a client.2. Next day user goes to the meeting and learn their is a new business partner on the client side.3. User registers the phone and the mail of this new business partner in his device.4. Back to the office, User synchronise its device with openbravo and all the company knows their is a new business

partner in the relation with the client.

Functional requirements based on business processes

To achieve the desired functionalities the following elements need to be added.

Num Requirement Importance Status

Create a new tab in User options called 'Funambol Sync' with the fields

'Username' text field (Openbravo username by default - mandatory)

ERP/2.50/User Manual/Financial Management - Openbravo wiki

file:///C|/Documents%20and%20Settings/Yuen%20Yee/Desktop/Guide%20book/Guide%20book/Financial%20Management.htm[22-Nov-10 4:09:52 PM]

1.1

'Password' password field (mandatory)'Contacts' check button'Email' check button'Tasks' check button'Events' check button'Notes' check button'Periodicity' input field'Start Synchronisation' button

Must have To bedone

1.2 Functions to use Funambol library and synchronises the different objects betweenOpenbravo and Funambol server. This functions must be a periodic background process Must have To be

done

1.3 Documentation on how to install and use Funambol server. Must have To bedone

User Interface Mockups

Technical Requirements

Application Dictionary elements as well as all type of files involved in Model - View - Controller (MVC) stucture (*.html,*.xml, *.java and *.xsql files) will have to be created. Besides, communication functions using funambol API will also becreated.

Non-Functional Requirements

Creation of documentation to know how to install and use funambol server with other devices

ERP/2.50/User Manual/Financial Management - Openbravo wiki

file:///C|/Documents%20and%20Settings/Yuen%20Yee/Desktop/Guide%20book/Guide%20book/Financial%20Management.htm[22-Nov-10 4:09:52 PM]

Open Discussion Items

IMHO, it would be clearer having a new window to synchronize devices and not use the User Options - SessionOptions window. I would create a new one called "User Data Synchronization" or "Funambol Synch". I agree, Ishould create a new session options window.

The Synchronize button makes both synchronizations (Dev-Ob, Ob-Dev) at the same time or it should need bothbuttons? Yes the synchronise button makes both synchronizations at the same time.

I need to upload a document to specify the mapping between an Openbravo contact, task, notes,... object and thevcard, sift field.

I would like also to have the way to configure this synchronization as a task, and to be able to do it periodicallywithout user interaction. What do you think? This could be done easily as a Periodic background process (like any ofthe existing periodic background processes).

Synchronise (more British) or Synchronize? Take into account that base language for Openbravo ERP's design isen_US.

Closed Discussion Items

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