Oral Presentations & Posters

BME 100March 8, 2011

Overview

• Upcoming Schedule– Important dates to keep in mind

• Posters (Position Papers & Hands-On)– How to prepare for

• Oral Presentations (Literature Surveys)– How to prepare for

• Review of Upcoming Schedule (again!)

Upcoming Schedule

• March 23 & 25: “in-class” project feedback– Replaces structured tutorial activities– Both Wednesday groups meet at same time– Mandatory attendance if this is your regular time slot; optional (but

recommended) if it is not.

• March 30 & April 1: hand in projects (posters, writeups, etc.)– Due on Wednesday for all Wednesday Tutorial students– Due on Friday for all Friday Tutorial students.

• April 6, 8, 13, 15: in-class presentations– Schedule set in mid-March

• April 5: open house

BME 100 Posters:Considerations for BME Open House

What is a Poster?

• An advertisement– For Science– For Engineering

• Goal– Attract attention– Publicize your work– Get audience to ask

you questions

This sure is interesting!This sure is interesting!

Who is making posters?

• Students with the – Position Papers– Hands-on Projects

Requirements

• Approximately 30” x 40”– Give-or-take 10-20%

• Be handed-in on time– Before the Open-House

• Be mounted on light, stiff, hard backing– Foam-core, plastic, etc.– Can’t be rolled-up

• Follows the “Marking Guide” for Posters– Refer to the webpage

Recommendations

• Clear & concise wording– Don’t just copy your paper onto the poster!

• Use the same headings as in your paper– Introduction, analysis & discussion methods, etc.

• Colour & Visually-appealing • Computer-generated

– Unless you are artistic or good with your hands

• Spell-check!

Marking Guide

Include Chart of your Sources• Indicate to the reader what the breakdown of your sources is (new requirement in 2011)• Bar-chart as shown below• Journal, Conference categories are “peer-reviewed”!• Popular media means newspapers, magazines, etc.

Typical Poster LayoutTitle

Author NameFirst Year Engineering; Faculty of Engineering Architecture and Science (FEAS)

Ryerson University

TitleAuthor Name

First Year Engineering; Faculty of Engineering Architecture and Science (FEAS)Ryerson University

Column 1(read here first)

Column 1(read here first)

Column 2 (read here second)

Column 2 (read here second)

Column 3(read here last)

Column 3(read here last)

Acknowledge-ments &

References

Acknowledge-ments &

References

PicturePicture

GraphGraph

Alternative Poster LayoutTitle

Author NameFirst Year Engineering; Faculty of Engineering Architecture and Science (FEAS)

Ryerson University

TitleAuthor Name

First Year Engineering; Faculty of Engineering Architecture and Science (FEAS)Ryerson University

Column 1(read here first)

Column 1(read here first)

Column 2 (read here second)

Column 2 (read here second)

Column 3(read here last)

Column 3(read here last)

Acknowledgements & ReferencesAcknowledgements & References

PicturePicture

GraphGraph

Alternative Poster LayoutTitle

Author NameFirst Year Engineering; Faculty of Engineering Architecture and Science (FEAS)

Ryerson University

TitleAuthor Name

First Year Engineering; Faculty of Engineering Architecture and Science (FEAS)Ryerson University

Column 1(read here

first)

Column 1(read here

first)Column 2 (read here

second)

Column 2 (read here

second)

Column 3(read here

last)

Column 3(read here

last)

Acknowledge-ments

& References

Acknowledge-ments

& References

PicturePicture

GraphGraph

Example Poster

Electronic Tools For Poster Making

• Professional– InDesign, QuarkXpress, LaTeX

• Good Enough– Corel Draw, OmniGraffle

• Free– Inkscape

• Most Popular– MS PowerPoint (90% or more of us use it!)

Poster Info & Resources• http://www.ee.ryerson.ca/~jasmith/courses/bme100/docs/UZH_pos

ter_guideline.pdf

• On-campus printing: – http://www.ryerson.ca/acs/usersguide/print.html

• Off-campus printing:– http://torontoprint.com/wide.htm– Behind ENG Building

• Tools & Settings– Microsoft PowerPoint– Creative, Artitistic interpretation (pro-looking!)– Export to PDF for the printer– 36” wide printer (36” x 48”)

• 1 - 1.5” margins

Printer Locations• InkPort

– 55 Gould St. (on campus)• Sherwood Digital

– 165 Dalhousie St. (on campus)• TPH

– Atrium on Bay (near campus)• Alicas Copy Centre

– 203A College (Near U of T; 15 min walk from Ryerson)• TLAC Toronto Printing

– 233 College (Near U of T; 15 min walk from Ryerson)• Or anywhere else that is convenient for you!

Time is critical!

• Print shop usually asks for– 2+ days to make the poster– 2+ days to mount on foam

• Therefore– Have it ready in PDF– One week before Open House

Acknowledgements

• Posters by BME100 students from 2009 & 2010

• Photos by Luis Fernandes & James Andrew Smith

Questions?

• Do you have any questions about the posters?

Oral Presentations

• Take place during the lab/tutorial sessions• Small group audience• Multimedia presentation @ the podium• Approximately 10 minutes + question time• Must use electronic presentation software

– Powerpoint, Adobe Acrobat PDF

Tip 1

• Tell a story in logical order– Follow your write-up headers

1. Introduction2. Survey of the Literature3. Conclusions, and 4. References

Introduction

• Indicate your motivation– Why is it interesting to you?– Why is this interesting to others?– Why is this important?

• Get their attention by making it as relevant as possible

• Give an overview of what you are about to cover

Introduction

• Who is your audience?– Their background is important– Tailor your presentation to them– Are they experts in your topic?

• Probably not. Define key words & subjects.DefinitionsHydraulic valve deck: a set of electronically-actuated valves which permit fluid flow to hydraulic motors

DefinitionsHydraulic valve deck: a set of electronically-actuated valves which permit fluid flow to hydraulic motors

Survey of the Literature• What are the main themes of your survey?

– Name two or three explicitly– Can you provide a visual link?

– Colour-coding controversy is good

Theme 1Theme 1

Theme 1bTheme 1b

Theme 1aTheme 1a

Survey of the Literature

• This includes the analysis– How do your different themes tie together?– Did you encounter any “dead-ends”?

• Research is effectively done and concluded• Nothing left to be done• Make sure that you were thorough enough before making this

kind of statement!

– Did you encounter “room for improvement”?• Are there still open-ended questions?• Are there mysteries to be solved?• Are issues unresolved?

Conclusions

• Be brief and clear• Don’t introduce new topics or analysis here• Go over the main points & results

– What are the implications of your research?

• Three to five points (in bullet form) are best• This is the lead-in to your questions

– Further details can be discussed then– Can you set up your conclusion to be asked obvious

questions?

Tip 2: 10 slides for 10 minutes

• One minute per slide• Rule of thumb:

– One minute per slide– Speak for 10 minutes– Have 10 slides

• Extra slides: put at the end and use if you are asked a specific question

Tip 3: Practice!

• Practice in Private– Practice in front of your mirror or dog– Get the timing right

• Practice if front of live people– Get their feedback– They’ll point to logical & presentation flaws– Don’t practice on the bus

• People will think that your crazy!

Tip 4: Minimize Equations

• Not a problem in most BME 100 presentations• Keep them to a minimum • Keep them simple• You can’t explain most equations in less than

a minute– Remember one minute per slide

Tip 5: Face the Audience

• Don’t talk with your back to the audience• Either

– Look at them in the eyes• If you’re not shy

– Or look slightly over their heads• If you’re shy or easily distracted

• Speak at your audience– Don’t mumble– Don’t speak too quickly.– Take – Your – Time

Tip 6: Include a “punchline” with the graphs

• Include a once sentence conclusion with each graph.

Profits over time: Profits are starting to go up again

Tip 7: Contrast

• Make sure that the text “contrasts” with the background– Black text on white background– White text on black background

• Minimize distracting backgrounds

Tip 7: Contrast

• Make sure that the text “contrasts” with the background– Black text on white background– White text on black background

• Minimize distracting backgrounds

Tip 7: Contrast

• Make sure that the text “contrasts” with the background– Black text on white background– White text on black background

• Minimize distracting backgrounds

Backups

• Create two copies of your presentation– One PPT (Powerpoint)– One PDF (Adobe Acrobat)

• Have two physical copies– One on USB stick, one on CD/DVD– Or two different USB sticks, etc.

Marking Guide

Fonts

• Don’t use “serif” fonts– Letters end with “cute dongle

things”– Times New Roman– Easy to read up-close– Hard to read at a distance

• Use “sans-serif” fonts– “without serifs”– Arial, Helvetica, etc.– Harder to read up-close– Easy to read at a distance– This font is “Calibri” (on a Mac)

Times New Roman is a “Serif” fonthttp://www.loiterink.com/i-shot-the-serif/362/

Include Chart of your Sources• Indicate to the audience what the breakdown of your sources is

• (new requirement in 2011)• Bar-chart as shown below• Journal, Conference categories are “peer-reviewed”!• Popular media means newspapers, magazines, etc.

Test ahead of time• Try out your presentation on two

different computers– One Mac & one Windows PC– One school computer, one home

computer– Etc.

• Why?– Images sometimes don’t save properly– Fonts change from computer-to-

computer– Video “CODECs” often aren’t

compatible• Missing “DLLs”

• Use MPG1 or MPEG2 only!• mediacoverter.org or zamzar.com

Error!

videoXYZ.dll not found!

Error!

videoXYZ.dll not found!

Sources & Resources

• Ten Secrets to Giving a Good Scientific Talk– http://www.cgd.ucar.edu/cms/agu/

scientific_talk.html

Upcoming Schedule

• March 23 & 25: “in-class” project feedback– Replaces structured tutorial activities– Both Wednesday groups meet at same time– Mandatory attendance if this is your regular time slot; optional (but

recommended) if it is not.

• March 30 & April 1: hand in projects (posters, writeups, etc.)– Due on Wednesday for all Wednesday Tutorial students– Due on Friday for all Friday Tutorial students.

• April 6, 8, 13, 15: in-class presentations– Schedule set in mid-March

• April 5: open house