ORDINARY COUNCIL MEETING OF THE HUME CITY COUNCIL … · Alhamdulillahi Rabbil alemin, Errahmaanirrahim, maaliki yawmiddin, iyyake na’budu wa iyyake nastaiyn, ihdina siraatal mustakiym,

ORDINARY COUNCIL MEETING OF THE HUME CITY COUNCIL

MONDAY, 15 JUNE 2015

UNCONFIRMED MINUTES

It should be noted that these minutes are not in their final form until Council has formally resolved to confirm them.

These minutes will be presented to Council for confirmation on Monday, 13 July 2015.

Hume City Council Page 1

HUME CITY COUNCIL

Minutes of the ORDINARY COUNCIL MEETING OF THE HUME CITY COUNCIL held on Monday, 15 June 2015 at 7.05 PM at the Council Chamber, Hume Global Learning Centre, Broadmeadows

To: a: Council Cr Adem Atmaca

Cr Alan Bolton Cr Chandra Bamunusinghe Cr Casey Nunn Cr Vic Dougall Cr Helen Patsikatheodorou Cr Geoff Porter Cr Drew Jessop Cr Jack Medcraft Cr Jack Ogilvie Cr Ann Potter

Mayor Deputy Mayor Arrived at 7.09 pm Arrived at 7.09 pm

b: Officers

Mr Domenic Isola Mr Daryl Whitfort Ms Margarita Caddick Ms Kylie Ezzy Mr John Monaghan Mr John Davis Mr George Osborne Ms Emanuela Camera Mr Nathan Zwar Mr Gavan O’Keefe Ms Kirsty Pearce

Chief Executive Officer Director City Governance and Information Director City Communities Director Organisation and Community Learning Acting Director City Infrastructure Manager Subdivisions Manager Economic Development Tourism Development Officer Advisor External Communications Manager Corporate Services Senior Governance Officer

Requests to Record Proceedings The Mayor advised Councillors that he had received a request to make an audio recording of the meeting. The Mayor asked Councillors if there were any objections to the granting of consent to the request to record proceedings. No Councillors declared any objection to the request. The approval was granted.

Gallery Behaviour The Mayor reminded the gallery that Council’s Code of Meeting Procedures requires the gallery to be silent at all times, and that members of the gallery must not interject or take part in the debate. Any person who is called to order, may be asked to leave the Chamber. The Mayor advised that notwithstanding this, he will invite members of the gallery to speak, for up to two minutes either in support or against a recommendation.

ORDER OF BUSINESS

1. PRAYER

The Mayor read the following: Hume City’s religious diversity strengthens and enriches community life and supports the well-being of the citizens of Hume City. Hume City Council acknowledges the importance of spiritual life and the leadership offered by the Hume City Inter Faith Leaders Network. In recognition of the religious diversity of residents in Hume City, Council has invited the Inter

15 JUNE 2015 NOTICE OF MEETING ORDINARY COUNCIL


Faith Leaders Network to take responsibility for the opening prayer at Council meetings. This evening’s prayer will be led by Omer A Ergi of the Serenity Islamic Research Centre.

Omer A Ergi read the prayer:

Euzu billahiminesseytaanirraciim Bismillahirrahmenirrahiim.

Alhamdulillahi Rabbil alemin, Errahmaanirrahim, maaliki yawmiddin, iyyake na’budu wa iyyake nastaiyn, ihdina siraatal mustakiym, siraatallezine an amta aleyhim, gayril magdubi aleyhim walad-daaliyn, amin.

Hasbunallahu wa nimal wakil, nimal mawla wa niman-nasiir, gufranake rabbena wa ileykel masiir, Tawakkal tu Alallah, Tawakkal tu Alallah, Tawakkal tu Alallah, Rabbena atina min ledunke rahmeten ve hayyi’lena min emrina rasheden, Allahumme inni es’eluke ilmen naafian wa amelen mutekabbelen ve rızkan tayyibaa, Rabbena atina fiddunya haseneten wa fil ahirati haseneten wa kinaa azaben-naar, Rabbenag firli wa li walidayya wa lil mu’minune yawma yakumul hisaab.

Our Lord! We have put ourselves in your hands, grant us Your mercy and give us guidance in our personal, social and professional affairs. O Lord, we beseech from You beneficial knowledge, good manners and lawful income. O Lord, protect our mothers, fathers, children, relatives and friends with your infinite mercy.

O Lord, give us the strength to be good human beings, protect us and our fellow Australians from all types of calamities, disasters, misfortunes and tragedies.

O Lord, protect us from the ugliness of racism, bigotry, intolerance, religious vilification, social injustice and all forms of radicalism and extremism.

Protect our youth and guide them onto the right path, help them become well educated, contributing citizens who possess good manners and respect for their fellow human beings.

Oh Lord! Bless this assembly and accept their prayers, grant peace, prosperity, joy and happiness to all the members and their families. Amin.

Councillor Jack Ogilvie entered the Chamber, the time being 7:09 pm.

2. APOLOGIES

3. DISCLOSURE OF INTEREST

The Mayor drew Councillors' attention to the provisions of the Local Government Act 1989 in relation to the disclosure of conflicts of interests. Councillors are required to disclose any conflict of interest immediately before consideration or discussion of the relevant item. Councillors are then required to leave the Chamber during discussion and not vote on the relevant item.

4. ASSEMBLIES OF COUNCIL

The Mayor advised that there were no records of assemblies to report on this section of the Agenda.



5. CONFIRMATION OF COUNCIL MINUTES

Minutes of the Ordinary Council Meeting of 11 May 2015 and the Ordinary Council (Town Planning) Meeting of 25 May 2015, including Confidential Minutes.

Moved Cr Vic Dougall, Seconded Cr Helen Patsikatheodorou

THAT the Minutes of the Ordinary Council Meeting of 11 May 2015 and the Ordinary Council (Town Planning) Meeting of 25 May 2015, including Confidential Minutes, be confirmed.

CARRIED

6. RECEIPT OF COUNCIL AND COMMUNITY COMMITTEE MINUTES AND RECOMMENDATIONS TO COUNCIL TO BE ADOPTED

6.1 Minutes from Meeting No.64 of Municipal Emergency Management Planning Committee (MEMPC) held Wednesday, 4th March 2015

Moved Cr Chandra Bamunusinghe, Seconded Cr Helen Patsikatheodorou

THAT Council notes the Minutes from Meeting No.64 of Municipal Emergency Management Planning Committee (MEMPC) held Wednesday, 4th March 2015.

CARRIED

6.2 Minutes of the Hume Municipal Fire Management Planning Committee Meeting No. 4 held on Tuesday, 11th November 2014

Moved Cr Drew Jessop, Seconded Cr Casey Nunn

THAT Council notes the Minutes of the Hume Municipal Fire Management Planning Committee Meeting No. 4 held on Tuesday, 11th November 2014.

CARRIED

7. PRESENTATION OF AWARDS

7.1 Resident of the Month (May) - Mr Peter Rayner

The Mayor read the following citation and presented Mr Rayner with a certificate:

This certificate is presented in recognition of your community dedication and volunteer work. Hume City Council acknowledges your passion for the community and your support for Hume’s male residents through your significant involvement with the Hume Men’s Shed. Your outstanding efforts in the establishment and operation of the Hume Men’s Shed assist in providing opportunities for all men to work on meaningful projects and to experience physical activity and social interaction in a safe environment. Your enthusiasm to help others, and provide friendship and support across Hume is to be admired. You are a valued member of the Hume community and Council congratulates you for your dedication.

7.2 Resident of the Month (June) - Ms Mary McAdam

The Mayor read the following citation and presented Ms McAdam with a certificate:

This certificate is presented in recognition of your community dedication and volunteer work. Hume City Council acknowledges your passion for the community and your success in the management of the Mature Persons Food Group & Food Services for 11 years, providing over 2500 food parcels and meals per year to the local community. By providing food, emergency relief and support programs to people in need, you have delivered outstanding support for isolated or disadvantaged people living in Hume. Your dedication is a wonderful example of kindness and consideration for all members of the community, and your enthusiasm to help others is to be admired. You are a valued member of the Hume community and Council honours and congratulates you for your dedication.



7.3 Sustainable Cities Awards 2015

The Mayor acknowledged Council’s receipt of the Community Action and Leadership Award as part of the Keep Australia Beautiful Victoria Sustainable Cities Awards 2015, held on Friday, 12 June 2015. The Award was presented to the Hume Enviro Champions Program, and the Mayor congratulated all community members and Council officers involved in the program.

8. NOTICES OF MOTION

Nil

9. PUBLIC QUESTION TIME

PQ586

MS JULIE BROWN

Question 1:

When is Council going to change their website to show the correct operating hours for 500 Sunbury Road; a permitted landfill under planning permit 1488? Council’s website shows operating hours Monday to Friday 7.00am to 4.30pm and Saturday 7.00 am to 2.pm; whereas the planning permit issued on the 23rd May 1993 shows operating hours Monday to Friday 7.30am to 4.00pm and Saturday 7.30 am to 1.pm. Councils website was updated on the 12th May 2015?

Response: Chief Executive Officer

The reference to the landfill and hours of operation will be removed from Council’s web page.

PQ587 MS JULIE BROWN

Question 2 :

At the recent VCAT hearing on the 17th to 20th March 2015, the senior member stated that the landfill planning permit 1488 only permitted filling of the quarry hole and a dome of 2.5 metres on top of the quarry hole. This amounted to 1.2 million cubic metres of waste.

When are council going to issue enforcement proceedings as the dome and surrounding area has reached 12 metres on top of the quarry hole: which has been filled, and at least 80% of the site is covered with an additional 1.2 million cubic metres of waste?


This site is not only affected by a planning permit, but also an EPA works approval. Council is aware that the EPA has been working with the site operators to deal with matters associated with the works approval. This includes appropriate capping of the site in accordance with the EPA works approval. In regard to the specific amount of fill and height alleged, this will be followed up with the EPA to confirm contour levels.

PQ588

MR FRANK RIVOLI

Question 1:

The Hume Residents Airport Action Group is seeking support from our councillors and the City of Hume to have the Melbourne Airport third runway development declared a controlled action under the Environmental protection and Biodiversity Conservation Act 1999.

Will the Council on our behalf write to the Premier of Victoria and the State Environment Minister to determine the Victorian Government position and request it make a submission to have this development declared a controlled action?




Council has previously written to the Federal Government with regards to this matter.

Council could, if it decided to, write to the State Government to understand its position on this matter and this will be considered in general business at tonight’s Council meeting.

10. OFFICER’S REPORTS

Reports Identified as Requiring Individual Discussion

Report No. Report Page in Agenda

SU065 Hume City Council Tourism Strategy 2011-2015 - Final Progress Report

5

Moved Cr Geoff Porter, Seconded Cr Helen Patsikatheodorou

That Council notes the content of this report. CARRIED

Report No. Report Page in

Agenda SU066 Cornish Street, Sunbury - Traffic Investigation 13

Moved Cr Ann Potter, Seconded Cr Jack Medcraft

That Council note that:

2.1 the traffic surveys on Cornish Street during school peak hour ‘drop off’ and ‘pick up’ times, recorded 85th percentile speeds of 49.5km/h and 49.3km/h respectively, in the 40km/h school speed zone indicating that traffic calming devices are required in the vicinity of the school crossing.

2.2 kerb outstands and road cushions are proposed to be installed at the Cornish Street school crossing in Council’s 2015/16 Capital Works Program under the Traffic Management allocation at an estimated cost of $20,000.

2.3 That Council writes to Sunbury West Primary School advising them of Council’s decision and timeframes for the installation of traffic calming devices.

CARRIED

11. PETITIONS AND JOINT LETTERS

PJL252 Petition objecting to Council’s request to the developer of Providence Estate, Greenvale requiring the removal of synthetic turf from the naturestrips, and stating residents’ preference to maintain and preserve the appearance of their individual existing synthetic grass, and absolve Council of any future associated costs.

Moved Cr Ann Potter, Seconded Cr Jack Medcraft

That the petition be received, circulated to Councillors, and the first named signatory of the petition be advised that the matter has been referred to the Manager Subdivisions for investigation.

CARRIED



12. DEPUTATIONS

Nil

13. URGENT BUSINESS

Nil

14. DELEGATES REPORTS

Nil

15. GENERAL BUSINESS

POR092 DECLARING THE PROPOSED THIRD RUNWAY AT MELBOURNE AIRPORT A CONTROLLED ACTION

Councillor Geoff Porter

Moved Cr Geoff Porter, Seconded Cr Helen Patsikatheodorou

That Council writes to the Premier of Victoria and the Minister for Environment, Climate Change and Water with regards to the State Government’s position on the proposed third runway at Melbourne Airport being declared a controlled action.

CARRIED

POR093 TIMEFRAME FOR AMBULANCE STATION ON PASCOE VALE ROAD, JACANA


Moved Cr Geoff Porter, Seconded Cr Vic Dougall

That Council write to the State Member for Broadmeadows seeking advice on a likely timeframe for the Ambulance Station on Pascoe Vale Road, Jacana to be built and response ready.

CARRIED

TULLAMARINE SPORTS CLUB DRUG AND ALCOHOL FORUM


Councillor Porter advised Councillors of the community forum on drug and alcohol use, hosted by the Tullamarine Sports Club to be held at the Leo Dineen Reserve Clubrooms, Tullamarine on 6 July 2015.

NIUN028 REVIEW OF BUY LOCAL POLICY

Councillor Casey Nunn

Moved Cr Casey Nunn, Seconded Cr Chandra Bamunusinghe

That Council reviews its Buy Local Policy adopted on 11 August 2003 (and later amended), and include as part of this review, innovative options for the Hume municipality to be the most reformist Council in Australia that champion local jobs for local people.

CARRIED



NUN029 RELOCATION OF CRAIGIEBURN POST OFFICE


Moved Cr Casey Nunn, Seconded Cr Drew Jessop

That the Mayor writes to the CEO of Australia Post, Mr Ahmed Fahour, requesting an urgent meeting with him and local shopkeepers regarding the relocation of the Craigieburn Post Office from the Craigieburn Plaza to Craigieburn Central.

Councillor Jack Ogilvie left the meeting after the motion was moved on item NUN029 – Relocation of Craigieburn Post Office, the time being 7:52 pm.

Councillor Jack Ogilvie returned to the meeting during discussion and prior to the vote on item NUN029 – Relocation of Craigieburn Post Office, the time being 7:54 pm.

CARRIED

NUN030 PRIVATE SERVICE PROVIDERS IN HUME


Moved Cr Casey Nunn, Seconded Cr Jack Medcraft

That Council writes to the Minister for Energy and Resources, the Hon. Lily D’Ambrosio, seeking clarification into the legal timeframes imposed on the private service providers in Hume. This includes repair and restoration of lights by Jemena for the electricity network, and Yarra Valley Water for local waterways.

CARRIED

JES240 OPENING OF AITKEN BOULEVARD

Councillor Drew Jessop

Moved Cr Drew Jessop, Seconded Cr Casey Nunn

That Council:

(a) Develop a communications strategy for informing the community of the development, construction and impending opening of Aitken Boulevard between Craigieburn Road and Somerton Road, Roxburgh Park.

(b) Use the completion of Aitken Boulevard as an opportunity for advocating for the duplication of Somerton Road, Roxburgh Park and Greenvale.

CARRIED

PAT059 LETTER OF CONDOLENCE TO THE FAMILY OF JACK LEMIN

Councillor Helen Patsikatheodorou

Moved Cr Helen Patsikatheodorou, Seconded Cr Vic Dougall

That Council sends a Letter of Condolence to Edith Collins on the passing of her partner Jack Lemin last Tuesday.

CARRIED



PAT060 GLADSTONE PARK COMMUNITY CENTRE COMMITTEE OF MANAGEMENT


Moved Cr Helen Patsikatheodorou, Seconded Cr Geoff Porter

That the Mayor write to the Gladstone Park Community Centre Committee of Management, a Council Section 86 Committee, and thank them for their active involvement in the management of the facility.

CARRIED

PAT061 CRAIGIEBURN GLOBAL LEARNING CENTRE TOILET ROLL HOLDERS


Moved Cr Helen Patsikatheodorou, Seconded Cr Vic Dougall

That a report be provided to a Strategy and Policy Briefing on the cost of repositioning the toilet roll holders at Craigieburn Global Learning Centre toilets.

Councillor Alan Bolton left the meeting after the motion was moved and prior to the vote on item PAT061 – Toilet Roll Holders at Craigieburn Global Learning Centre, the time being 8:13 pm, and did not return for the vote.

CARRIED

POT234 CHANGES TO V/LINE SERVICES IN SUNBURY

Councillor Ann Potter

Moved Cr Ann Potter, Seconded Cr Jack Ogilvie

(a) That an urgent meeting is requested between senior officers of Public Transport Victoria and Council to discuss the changes proposed to V/Line services to and from Sunbury.

(b) That Council write to the Minister for Public Transport outlining the significant concerns with the changes proposed to V/Line services through Sunbury, the lack of consultation on these changes and the impact that such changes will have on the Sunbury community.

Councillor Alan Bolton returned to the meeting after the motion was moved and prior to the vote on item POT234 – Changes to V/Line Services in Sunbury, the time being 8:18 pm.

CARRIED

MED153 GRANT FOR FEASIBILITY STUDY ON GAP ROAD, SUNBURY

Councillor Jack Medcraft

Moved Cr Jack Medcraft, Seconded Cr Jack Ogilvie

That Council write to the Minister for Roads and Road Safety asking for more clarification about the grant of $15,000 allocated for yet another feasibility study on Gap Road, Sunbury.

CARRIED



MED154 SUNBURY SOUTH TRAIN STATION


Moved Cr Jack Medcraft, Seconded Cr Jack Ogilvie

That Council write to the Minister for Public Transport and seek further information on the train services in Sunbury and the option of building the Sunbury South Train Station to ease the traffic burden on Gap Road, Sunbury.

CARRIED

MED155 PRESENTATION OF BROADMEADOWS TRAIN STATION


Moved Cr Jack Medcraft, Seconded Cr Geoff Porter

That Council write to the Member for Broadmeadows and ask him to take up the disgraceful presentation of the Broadmeadows Train Station and its surrounding plantation with the relevant department responsible.

Councillor Ann Potter left the meeting after the motion was moved and prior to the vote on item MED155 – Presentation of Broadmeadows Train Station, the time being 8:34 pm.

Councillor Ann Potter returned to the meeting during discussion and prior to the vote on item MED155 – Presentation of Broadmeadows Train Station, the time being 8:35 pm.

CARRIED

16. CONFIDENTIAL MATTERS

The Meeting may be closed to members of the public to consider confidential matters.

Moved Cr Vic Dougall, Seconded Cr Chandra Bamunusinghe

THAT the Council close the meeting to the public pursuant to Section 89(2) (sub sections as listed), of the Local Government Act 1989 to consider the following items, which are confidential for the reasons indicated:

Report No.

Title Reason for Confidential

COGE26 Assembly of Councillors (h) any other matter which the Council or special committee considers would prejudice the Council or any person

COGE27 Personnel Report (f) matters relating to legal advice

COHE07 Contract for Service Provision (d) contractual matters CARRIED

The meeting was closed to the public at 8.38 pm.



COGE27 Personnel Report Council in considering this report, resolved that:

“Council releases the executive summary of the ‘Safe People’ reports (as attached) from ‘Confidential’ status.” The Executive Summary of the reports are accordingly included within these Minutes below:

































The meeting was reopened to the public at 9.03 pm.

17. CLOSURE OF MEETING

The meeting closed at 9.03 pm.

................................................................. COUNCILLOR ADEM ATMACA MAYOR

Documents

ORDINARY COUNCIL MEETING OF THE HUME CITY COUNCIL … · Alhamdulillahi Rabbil alemin, Errahmaanirrahim, maaliki yawmiddin, iyyake na’budu wa iyyake nastaiyn, ihdina siraatal mustakiym,