[Organisation’s Title] Environmental Management System [Staff Awareness Training]

[Organisation’s Title] Environmental

Management System

[Organisation’s Title] Environmental

Management System

[Staff Awareness Training]

Objectives of this presentation


To provide awareness of:

The agency’s new environmental management system (EMS)

Importance of conformity with environmental policy, procedures & other requirements of EMS

Significant environmental aspects & related impacts associated with people’s work

Environmental benefits of improved environmental performance

New roles & responsibilities

Consequences of potential departure from procedures.

What is an environmental management system (EMS)?

What is an environmental management system (EMS)?

Part of an organisation’s management system used to develop and implement its

environmental policy and manage its environmental aspects.

(AS/NZS ISO 14001:2004 cl. 3.8)

What is AS/NZS ISO 14001:2004?

What is AS/NZS ISO 14001:2004?

An international standard for requirements of an environmental management system.

Produced by the International Organisation for Standardisation.

Ratified jointly by Standards Australia and Standards New Zealand for application in Australia and New Zealand.

Used as basis for third party certification of environmental management systems.

EnvironmentalPolicy

Planning

Implementation & Operation

Checking

ManagementReview

ContinualImprovement

The ISO 14001 model of continual improvement

Why have an EMS?Why have an EMS?

Improve management of environmental impacts

Set targets to reduce energy use, water use & waste to landfill

Initiate and maintain procedures to improve efficiencies including:

Environmentally friendly purchasing procedures

Preferred business travel option

Define key responsibilities for achieving targets

Monitor and measure environmental performance against key indicators

Regularly assess progress towards achieving set objectives

Ensure due diligence and ongoing consideration of legal and other environmental requirements

Why have an EMS? continuedWhy have an EMS? continued

Assist with environmental reporting as required by s.516A of the EPBC Act 1999

Government policy encourages commonwealth agencies to implement an EMS (at least one site)

Contribute to preferred employer status

Achieve cost savings

Show leadership, nationally and/or internationally

Obtain competitive advantage

May be required by clients, customers and/or regulators

Build goodwill from customers and stakeholders

Role of management in establishment & implementation

of EMS

Role of management in establishment & implementation

of EMS Develop & approve environmental policy as a statement of

commitment

Provide resources

Appoint management representative(s) to ensure EMS is established, implemented and maintained, and to report on performance of EMS including recommendations for improvement

Provide support to management representative in establishment phase to overcome barriers

Regularly review the EMS to ensure its continuing suitability, adequacy and effectiveness.

The agency’s environmental policy

The agency’s environmental policy

Planning the EMSPlanning the EMS

Environmental aspects

Legal & other requirements

Objectives, targets & programs

Environmental aspectsEnvironmental aspects

Identification of environmental aspects

Determination of aspects with significant environmental impact

Environmental aspects register

Significant environmental aspects are the focus of the rest of the EMS

The agency’s significant environmental aspects

The agency’s significant environmental aspects

Legal & other requirementsLegal & other requirements

Identification of legal requirements applicable to the agency

Identification of other requirements to which the agency subscribes

Legal & other requirements applied to environmental aspects

Maintenance & incorporation in rest of EMS

The agency’s legal & other requirements

The agency’s legal & other requirements



Objective: overall goal consistent with environmental policy that the agency wants to achieve

Target: detailed performance requirement to achieve objective

Environmental program/action plan: to achieve objectives & targets includes responsibility, means & timeframe

The agency’s objectives, targets & programs

The agency’s objectives, targets & programs

Implementation & OperationImplementation & Operation

Resources, roles, responsibility & authority

Competence, training & awareness

Communication

Documentation

Control of documents

Operational control

Emergency preparedness & response



Management provision of appropriate resources

Documentation of roles, responsibilities & authorities

Appointment of management representative to:

Co-ordinate establishment, implementation & maintenance of EMS

Report to top management on performance of EMS & recommend improvements



Identification of positions & roles associated with significant environmental aspects

Assessment of competence

Identification of training needs

Fulfilment of training needs

Propagation of awareness of the EMS, especially: Importance of conformity with the environmental policy

and other requirements of the EMS Significant environmental aspects and related impacts

associated with work Environmental benefits of improved personal performance Roles and responsibilities relevant to the EMS Potential consequences of departure from specified

procedures.

CommunicationCommunication

Internal communication

Communication from external parties

Decision on proactive communication externally about significant environmental aspects

DocumentationDocumentation

Environmental policy, objectives and targets

Description of the scope of the environmental management system

Description of the main elements of the environmental management system and their interaction, and reference to related documents

Documents and records required by the standard

Documents and records determined by the organisation to be necessary to ensure the effective planning, operation and control of processes that relate to its significant environmental aspects.

Document controlDocument control

Document approval

Document review, update and re-approval

Identification of changes and current revision status

Availability at points of use

Legibility and identification

Identification and distribution of external documents

Management of obsolete documents.

Operational controlOperational control

Control of all operations associated with significant environmental impacts

Operational control must include documented work instructions and operating procedures defining the manner in which control will be maintained, on a risk management basis

Operational control extends to significant environmental aspects of goods & services used by the agency, for communication to suppliers & contractors.



Identification of potential for accidents and emergency situations

Determination of appropriate response to accident and emergency situations to minimise environmental impact

Testing of emergency response

Review of emergency preparedness & response procedure, especially after incidents

CheckingChecking

Monitoring & measurement

Evaluation of compliance

Nonconformity, corrective action & preventive action

Control of records

Internal audit

Monitoring & measurementMonitoring & measurement

Monitoring of activities, functions and processes associated with significant environmental impacts

Monitoring of performance, operational controls, & conformity with environmental objectives & targets

Calibration or verification of monitoring & measurement equipment

Evaluation of complianceEvaluation of compliance

Periodic evaluation of compliance with legal & other requirements

Recording of evaluations.



Identification of actual & potential nonconformities

Action to correct nonconformities and mitigate environmental impact

Investigation of nonconformities & determination of root cause

Corrective action to avoid recurrence

Preventive action to prevent occurrence

Review of effectiveness of action taken.

Control of recordsControl of records

Retention of all environmental records required for the successful development, implementation and maintenance of the EMS.

Internal auditInternal audit

Internal audit program designed to: evaluate conformity with requirements of

EMS & international standard evaluate effectiveness of EMS provide information to top management.

Management ReviewManagement Review

Holistic & strategic evaluation, by top management, of audit findings and the degree to which organisation’s environmental policy, objectives and targets, programs and procedures are functioning to improve environmental performance.

EnvironmentalPolicy

Planning

Implementation & Operation

Checking

ManagementReview

ContinualImprovement

Continual improvement of our EMS



To provide awareness of:

The agency’s new environmental management system (EMS)

Importance of conformity with environmental policy, procedures & other requirements of EMS

Significant environmental aspects & related impacts associated with people’s work

Environmental benefits of improved personal performance

New roles & responsibilities

Consequences of potential departure from procedures.

Questions?Questions?