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P4A WEBINAR REQUEST FORM - pda-lms.org€¦ · P4A Webinar Request Form Page 1 of 2 Last Updated: 01/15/2020 P4A WEBINAR REQUEST FORM Please complete all required form fields below

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  • P4A Webinar Request Form Page 1 of 2 Last Updated: 01/15/2020

    P4A WEBINAR REQUEST FORM

    Please complete all required form fields below. All form fields that contain a drop-down box can only accept one selection. After completing both pages of the form, click the SUBMIT FORM button located in the bottom- left

    corner of page 2. This will prompt your email program to open a new email message with the complted form attached. Simply click the 'Send' button on the email and your form will automatically be delivered to P4A.

    'Requestor' Contact Information: 'Presenter' Contact Information: (Only complete if different than ‘Requestor’ info at left)

    Name: Name(s):

    Job Title:

    Job Title(s):

    Agency: Agency:

    Phone: Phone:

    Email: Email:

    1. Title of WebEx Event: (Include the word(s) ‘Webinar’ or ‘Conference Call’ at the end of event title)

    2. Date of WebEx Event: (include Day of Week)

    3. Start Time | End Time:

    4.

    Type of WebEx Event? CONFERENCE CALL: If your event will be conducted as a

    telephone call/discussion ONLY, then the event will be scheduled as a CONFERENCE CALL and participants will only need to join/access the event via an ‘audio’ connection.

    WEBINAR: If you plan to display visual aids as part of your event, such as a PPT file or handout(s), then the event will be scheduled as a WEBINAR. In addition to joining/accessing the eventvia an ‘audio’ connection, participants will also need to join/access via theircomputer/mobile device, in order to view any visual aids you plan to share.

    5. Location from which you plan to conduct WEBINAR/CALL from:

    6. Event to be Monitored by P4A? (If yes, staff from P4A will monitorwebinar/call for background noise, technical issues, recording purposes, etc.)

    7. If you chose ‘WEBINAR’ for #4 above, do you plan to share/display Visuals? (PPT file or other documents)

    mtroutmanTypewritten TextOnce P4A receives your completed form, we will check our availability to host your webinar on the date/time you specified on the form. You will receive a follow-up email to either confirm availability or to suggest alternate date(s). Once your webinar has been scheduled, we will provide you with additional webinar details and the WebEx connection information to access your webinar, which you may share with the intended webinar invitees.

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    mtroutmanTypewritten TextInstructions to complete this auto-fill / auto-submit form:

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  • P4A Webinar Request Form Page 2 of 2 Last Updated: 01/15/2020

    8. How do you wish to share your Webinar Visuals? (Best choice is ‘P4A PRELOAD TO WEBEX’, unless your PPT contains animations, transitionsor embedded videos, in which case you should select ‘Share my Screen’)

    9. Please indicate the date that you’ll provide your Visuals/PPT to P4A: (Please provide at least 3 days prior to webinar date)

    10. Would you like this Event to be Recorded?

    11. Would you like the recording posted to the LMS training portal?

    12. If you answered ‘Yes’ above, indicate the location within the LMS training portal to house/post the recording:

    13. Would you like to post additional/accompanying materials to the training portal, along with the recording?

    14. If you answered ‘Yes’ above, provide the name & format of each additional file to be posted: (Format = PDF, XLS, WRD, etc)

    15. If posted the LMS training portal, provide an expiration date that the materials can be removed: (Applicable ONLY fordocuments that you anticipate will evenually become outdated/irrelevant)

    16. If known, the number of anticipated webinar invitees/participants:

    17. Participant Audio: (Best choice for a training webinar is ‘MUTE ALL ON ENTRY’  so there will be no disruptive background noise throughout the webinar or on the recording)

    18. Participant Q&A via: (If you do not plan to conduct a Q&A session at the end of webinar select the'NO Q&A SESSION' option)

    19. Post-event, would you like to receive a ‘Participant List’ that contains the names/email address of those individuals who participated in your event?

    20. Post-event, would you like to receive a ‘Chat Transcript’ that contains the names/chat entries from your event? (Applicable ONLY if you chose ‘CHAT Q&A SESSION’ for #18 above)

    21. In the space provided below, please type any ‘Additional Information’ you may want to include, so that P4A can accurately schedule your WebEx event:

     

    mtroutmanTypewritten TextClick the CLEAR FORM button below to clear the form for future use.

    Name: Job Title: Agency: Agency_2: Phone: Phone_2: Email: Email_2: Title of WebEx Event Please include Webinar or Conference Call at the end of title: If you answered Yes above provide the name format of each additional file to be posted format PDF XLS WRD etc: Dropdown1: [WEBINAR]Additional_Information: If posted the LTLTI training portal provide an expiration date that the materials can be removed applicable for files no longer relevant: If known the number of anticipated webinar inviteesparticipants: Dropdown10: [CHAT Q&A SESSION]Dropdown11: [YES]Dropdown12: [YES]Dropdown2: [REMOTELY FROM MY OWN OFFICE]Dropdown3: [YES]Dropdown4: [YES]Dropdown5: [P4A PRELOAD TO WEBEX]Dropdown6: [YES]Dropdown7: [YES]Dropdown8: [YES]Dropdown9: [MUTE ALL ON ENTRY]Names: Job Titles: CLEAR FORM: SUBMIT FORM: Start Time:: End Time:: Date of WebEx Event: Date to Provide PPT/Visual Aid(s) to P4A: LMS Location to House/Post Webinar Recording: