Paperless 201 RN1549

Embed Size (px)

Text of Paperless 201 RN1549

1 Brookings City Council Tuesday, July 24, 2012 5:00 p.m. Work Session 6:00 p.m. Regular Meeting Brookings City & County Government Center Chambers - Room 310 520 Third Street The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management. 5:00 p.m.WORK SESSION Work sessions are open to the public.During the work session the city staff would brief the council on items for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics. 1.Second Penny Sales Tax Cash Flow Discussion. 2.City Council Member Ex-Officio Reports. 3.Joint Powers Board members Report. 4.City Council member introduction of topics for future discussion. * 5.Review of Council Agenda, Invites and Obligations. *Any Council member may request discussion of any issue at a future meeting only.Items cannot be added for action at this meeting.A motion and second is required stating the issue, requested outcome, and time.A majority vote is required. 6:00 p.m. REGULAR MEETING 1.Call to order. 2.Pledge of Allegiance. 3.Record of Council Attendance. 4.Action to approve the following Consent Agenda Items:* a.Action to approve the agenda. b.Action to approve minutes. c.Action on Resolution No. 94-12, a Federal Aid Surface Transportation ProgramResolution for County and Urban Projects. d.Action to approve a Memorandum of Understanding by and between the City ofBrookings and Joe J. and Janet K. Mendel for the development of Dakota Nature Park Watermain Project. 5.Items removed from Consent Agenda. Motion to Approve, Request Public Comment, Roll Call *Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at one time, without discussion, unless a member of the Council or City Manager requests an opportunity to address any given item.Items removed from the Consent Agenda will be discussed at the beginning of the formal items.Approval by the Council of the Consent Agenda items means that the recommendation of the City Manager is approved along with the terms and conditions described in the agenda supporting documentation. City of Brookings July 24, 2012 2 Open Forum/Presentations/Reports 6.Open Forum. 7.SDSU Student Senate Report. First Readings** 8.First Reading on Ordinance No. 20-12:An Ordinance rezoning Blocks 1 and 2, Brown and Kron Addition including Richards Subdivision; Robsons Addition; Blocks 1 and 3, Sioux Heights Addition; Blocks 1, 5, and 15, East Acres Second Addition; Blocks 1, 2, and 3, Legeros Second Addition; Blocks 1 and 2, Legeros and Amidon Addition; Blocks 2 and 3, Gilley Addition, and Mills Addition from a Residence R-2 District to a Residence R-1C District.(Location:3rd Street to the Railroad Tracks and from the corner of 1st Street & 13th Avenue to 17th Avenue.) Public Hearing August 14, 2012 9.First Reading on Ordinance No. 21-12:An Ordinance revising the Zoning Ordinance pertaining to the definition of automobile sales. Public Hearing August 14, 2012 10.First Reading on Ordinance No. 22-12:An Ordinance revising Ordinance Section 82-305 and Pertaining to Speed Zones in the City of Brookings, South Dakota. Public Hearing August 14, 2012 **No vote is taken on the first reading of an Ordinance.The title of the Ordinance is read and the date for the public hearing is announced. Second Readings & Public Hearings 11.Public hearing and Action on Resolution No. 97-12, a Resolution Determining the Necessity of Repairing or Installing Sidewalks in the City of Brookings at the Expense of Abutting Property Owners, 2012-01SWR Sidewalk Repair Project. Action:Motion to Approve, Request Public Comment, Roll Call Other Business 12.Action on Resolution No. 98-12, a Resolution Declaring Intent to Reimburse Expenditures with Proceeds of Bond Issue for Airport Improvements. Action:Motion to Approve, Request Public Comment, Roll Call 13.Adjourn. Brookings City Council Tim Reed, Mayor, Keith Corbett, Deputy Mayor & Council Member Council Members Tom Bezdichek, Jael Thorpe, John Kubal, Mike McClemans, Ope Niemeyer Council Staff Jeffrey W. Weldon, City ManagerSteven Britzman, City AttorneyShari Thornes, City Clerk View the City Council Meeting Live on the City Government Access Channel 9. Rebroadcast Schedule:Wednesday 1:00pm / Thursday 7:00pm/Friday 9:00pm / Saturday 1:00pm The complete City Council agenda packet is available on the city website:www.cityofbrookings.org If you require assistance, alternative formats, and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari Thornes, City ADA Coordinator, at 692-6281 at least three working days prior to the meeting. City of Brookings July 24, 2012 3 5:00 p.m.WORK SESSION Work sessions are open to the public.During the work session the city staff would brief the council on items for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics. 1.Second Penny Sales Tax Cash Flow Discussion TO:Mayor and City Council Members FROM:City Manager Jeff Weldon RE:2013-2017 Second Penny Sales & Use Tax 5-Year Cash flowProjections This document remains a work in progress as staff has gone through the departments which have significant capital budgets, but we are still developing the 2013 budget which includes departments with smaller capital budgets.This process is drawing to near completion as the August 1st deadline to have the budget to Council is only two weeks away. Before we go any further, staff wanted to preview the Capital Improvement Plan in relationship to the second penny revenue stream with the Council. No specific action is needed on the Capital Improvement Plan as it remains in draft form, but Council feedback on the prioritization of expenditures is requested as we discuss the revenue stream projections. 2012 Budget Estimated Actual Description 2013 Requested 2014 Proposed 2015 Proposed 2016 Proposed 2017 Proposed(210,975.70) $ 2,683,520.55 $ Cash on Hand 1,597,433 $(361,354) $ (2,002,938) $(3,531,671) $(3,916,541) $ 3,954,041.00 $ 3,972,073.75 $ Revenue Total 4,074,286 $4,179,207 $ 4,286,909 $ 4,397,464 $ 4,510,950 $2,211,957.00 $ 2,054,892.50 $ Debt Service Costs Total 1,780,493 $1,661,743 $ 1,660,143 $ 1,660,143 $ 1,661,843 $450,000.00 $450,000.00 $Subsidy Expenditure Total 125,000 $ 100,000 $75,000 $50,000 $25,000 $ Capital Expenditure DetailBob Shelden Plaza Overlay 15,000 $HVAC System Activity Center 25,000 $Bob Shelden Restrooms/Lot 200,000 $Larson Ice Arena-W Parking Lot 20,000 $ 120,000 $12,000 $ 11th St frm 16th Ave to 22nd Ave 1,000,000 $ Baseball Field Lighting Upgrade 190,000 $ Bike Trail Repair 100,000 $ Bob Shelden Parking Lot 190,000 $ Fishback Soccer Complex/Approach 7,000 $ Fishback Soccer Complex/Parking Lot 25,000 $ Hillcrest Quick Start Tennis Crts 80,000 $ 7th Ave S 450,000 $ 2,000,000.00 $ - $ W 20th St S,Cumberland to Main 1,000,000 $ 1,000,000 $15th St S/7th Ave S 550,000 $ Sexauer Additional Lighting 15,000 $ Irrigate W Medary Fields 50,000 $ Pioneer Restroom Replace 80,000 $ LIA-NAHL Locker Rm 100,000 $ Replace Elec Sys Arts Council 30,000 $ Sexauer Restroom Replacements 80,000 $ Youth Baseball Fields 250,000 $ Main Ave S Sewer Line 500,000 $ Main Ave 20th St S to 32nd St S 1,500,000 $Youth Baseball Fields 65,000 $ LIA-Dehumidifer Sys Blue Rink 120,000 $ Larson Ice Arena-N Parking Lot 256,477 $ E 20th St S & 22nd Ave to future 1,500,000 $Railroad Crossing Arms - $20,000 $20,000 $20,000 $20,000 $ Street Improvements-Digouts/Overlays 575,000 $ 570,000 $830,000 $560,000 $550,000 $ 2,000,000.00 $ - $ Capital Expenditures Total 1,820,000 $2,752,000 $ 2,557,000 $ 3,040,000 $ 2,511,477 $Transfer for Capital Expenditures650,000.00 $650,000.00 $Transfer out General Fund 2013-17 see above101,500.00 $101,500.00 $Transfer out to Edgebrook Golf CIP 92,000 $ 57,000 $93,000 $158,000 $25,000 $ 338,500.00 $338,500.00 $Transfer out-Swiftel Projects & Equip 235,000 $ 962,500 $942,000 $812,500 $587,500 $ 587,274.00 $- $ Transfer out-Nature Park Project 810,216 $ 218,614 $- $- $- $ 89,950.00 $89,950.00 $Transfer Out to Airport Runway Project 297,665 $ 386,138 $151,350 $5,555 $85,000 $ 132,125.00 $- $ Transfer Out to Gateway Project 450,000 $200,000 $- $ 800,000.00 $800,000.00 $Transfer out SA 25th Ave Project2,699,349.00 $ 1,979,950.00 $ Transfers for CIP Total 1,434,881 $1,624,252 $ 1,636,350 $ 1,176,055 $ 697,500 $ 3,954,041.00 $ 3,972,073.75 $ Revenue Grand Total 4,074,286 $4,179,207 $ 4,286,909 $ 4,397,464 $ 4,510,950 $7,361,306.00 $ 4,484,842.50 $ Expense Grand Total 5,160,374 $6,137,995 $ 5,928,493 $ 5,926,198 $ 4,895,820 $75% of Second Penny Sales & Use Tax Cash Projections 25% of Second Penny Sales & Use Tax Cash Projections$794,346 2011 Ending cash 2012 Budget Estimated Actual Description 2013 Requested 2014 Proposed 2015 Proposed 2016 Proposed 2017 Proposed(205,437) $ Cash on Hand 114,781 $358,418 $73,908 $102,325 $492,706 $ 1,252,500 $ 1,264,712 $ Revenue Total 1,296,015 $ 1,331,700 $ 1,366,791 $ 1,402,813 $ 1,440,277 $Capital Expenditure DetailFD-Structure/USAR Rescue Gear 10,000 $25,000 $10,000 $25,000 $10,000 $ FD-4 Fire Trucks-Lease Pay-2015 158,145 $158,145 $158,145 $- $FD-New Fire Station 150,000 $550,000 $ FD-Garage Doors 6,400 $ FD-Safety House 78,000 $ FD-Training Equipment16,800 $ FD-Breathing Apparatus 320,000 $ FD-Computer 900 $FD-Breathing Air Compressor180,000 $ FD-6F1 Command- 2009 45,000 $ FD-Remodel South Station 45,000 $ FD-6F2 Command- 2011 50,000 $ FD-Truck Replace- Truck 2-1992 775,000 $ FD-Assistant Chief/Laptop 2,400 $ FD-Chief/Laptop 2,400 $ FD-Laptops for Trucks-4 9,600 $ FD-Truck Replace-Engine 1-2001 500,000 $ PD-Pictometry Software 2,356 $2,356 $2,356 $2,296 $2,296 $ PD- Vehicle Equipment (Radio, etc) 6,200 $18,400 $15,100 $11,000