Strategies to Increase Staff Buy-In & InvolvementPCOE PBIS Coaches InstituteJanuary 20, 2015

Kim Wood & Kerri Fulton

Training Components

Key elements of authentic staff engagement

Assessing/Action Planning for engagement with TFI

Training/Re-training staff

Sharing data

Gathering staff input

Staff acknowledgment systems

Use your bucketto collect your pearls

NotesOther Thoughts

Pearls of Wisdom• Something to

remember• Something to try

Systems (and person)Change Requirements

Vision

Skills

IncentivesResources

Action Plan

Human Service Collaborative. (1996). Building local systems of care: Strategically managing complex change. [Adapted from T. Knosler (1991), TASH Presentations]. Washington: DC.

If you run into trouble...

Assessing and Action Planning for staff buy-in using the TFI

•5 questions within TFI• 1.5 Professional Development• 1.10 Faculty Involvement• 1.11 Student/Family/Community

Involvement• 1.14 Annual Evaluation (Universal/Tier I)• 2.9 Professional Development• 2.13 Annual Evaluation (Tier II)

Action Plan/Notes: Engagement • Write down at least one point/idea that you will

share with your team.• Write down one question from the TFI you will

focus on as a team.

Strategic Training Plans

Training Logistics

Initial training (ALL staff)Refreshers

Substitutes/New staff

Examples:

YouTube/PowerPoint sent to all staff:

Handouts for substitutes/guest teachers

Effective Staff Training Strategies

Model/coach Give opportunity to practice Provide feedback

In addition to written descriptions….

Refresher trainings

• Use TFI/SET to identify areas with low fidelity• Provide at staff meetings,

individually, or via technology

Training Considerations

Plan for initial trainings

Identify when refreshers are

needed

Plan for training subs

Plan for training new staff

Determine training

format(s)

Action Plan/Notes: Training

• Write down highlights and things to try about staff training (including initial, refresher, subs, and new staff)• Think about what you currently have in place

(PBIS handbook, PLCs, etc.)

Sharing FIDELITY data with staff“Are we doing what we said we would do?”

Frequency

Share data with who?

Reasoning

Mechanisms

Tier I/II

• Anytime you complete a portion of the TFI or SET

• Anytime you implement a change on campus

• All staff• Other stakeholders (as

appropriate)

• Accountability• To encourage the team and

staff to keep going- progress!

• To highlight areas of strength and need

• Reports (SWIS, Attendance, other?)

• Assessment results

Individual Student

Individual Student Plans:• Within first month of implementing

an individualized intervention

• Members of student team (as appropriate)

• Other stakeholders (as appropriate)

• To see if the plan is effective• For recognition of the work that is

being done• To encourage the student and team

to keep working

• Talking point at intervention meeting

• Email shout-out

Sharing OUTCOME data with staff“Is what we are doing making a difference for students?”

Tiers I-III

Frequency • At least 3x per year• At staff meetings (5 minutes)

• Year endReasoning • It’s encouraging!

• It’s informing! (“Gosh, my work really is making a difference!)• Perpetuates continued efforts!

Mechanisms • Staff mailboxes (data reports)• Email blast

• Announcements• Staff acknowledgement board

• Thank yous from parents, students

Action Plan/Notes: Sharing Data• Write down highlights and things to try about

sharing data with staff.• Think about what you currently have in place for

sharing fidelity and outcome data.

Soliciting Staff Input & Feedback• Determine schedule

(e.g., minimally annually for universal foundations)• Determine feedback

triggers (e.g., new interventions introduced school-wide or for students, low fidelity in an area)

Staff feedback formats

• During staff meetings: thumbs up, middle down or fist to five• Paper surveys • Feedback box• Using technology (Google Forms,

www.PollEverywhere.com )

What to do with feedback?

•Discuss concerns individually or at meetings•Consider modifying processes•Respond to staff about feedback•Provide clarification if needed

Action Plan/Notes: Staff Feedback• Write down highlights and things to try about

soliciting staff feedback.• Think about what you currently have in place at

your site(s).

Staff Acknowledgement Systems• Change is hard!! Incentives can help staff build

new habits.• Outline protocols for staff acknowledgement:• How and when?• Is there a reward associated? • Schedule/process if raffle involved?• Staff acknowledge each other?• Students/families acknowledge staff?

Example: StaffRecognition

Public recognition for giving out Clemente bucks. Golden fire boot for staff whose class has best Fire

Drill behavior. Building service recognition for cleanest classroom/

stations. Public recognition for student attendance. Parking in an administrator’s parking space for a

week. Administrator/Counselor class coverage. Administrator/Counselor walk class to lunch. Movie passes Gift certificates

More ideas for acknowledging staff• Ticket rewards• For Class prizes, teacher is awarded also• Notepads in office (Leave a nice note!)• Refreshments• Dinner on Parent Conference Days• Special Parking place• 30 minute or 1 Period teaching Pass• Extra recess• Raffle using student acknowledgement tickets, if staff signs

them• Class/duty coverage• Recognition in newsletter• Social Media shout-out

Staff Acknowledgement Considerations

Recognition for specific PBIS

implementation

Team building & Celebrations

Creative and low-cost ideas

Consistency and structure

Peer acknowledgem

ent

Action Plan/Notes: Staff Acknowledgement Systems

• Write down highlights and things to try about staff acknowledgement systems.• Think about what you currently have in place,

and whether it is working.

Questions?

Thank you!