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PEER REVIEW

: GUIDELI

NES

Guidelines effective from October 1, 2011

The Peer Review process is an attempt to enhance the quality of services rendered by members of ICSI in practice.

PR is a ‘handholding exercise’ and not a ‘fault finding exercise’.

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Definition of Peer Revie

w(Para 3.4)

Peer Review deals with examination and review of systems and procedures to determine whether the systems and procedures are in:

– Existence

– Effective

– Operating continuously during the period under review

– Put in place by the practice Unit.

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Definition of Attesta

tion Servic

es(Para 3.1)

Means services involving the secretarial audit issuing of various certificates, but does not include:– Management consulting engagements;

– Representing a client before the Authorities;

– Testifying as expert witness; and – Providing expert opinion on points of

principle, such as secretarial standards or the applicability of certain laws, or the basis of facts provided by the client

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Attestation

Services

covered

under Peer

Review

Following services are covered under Peer Review:– Signing of Annual Return pursuant to Section 161(1)

of the Companies Act, 1956– Issue of Compliance Certificate pursuant to Section

383A(1) of the Companies Act, 1956– Issue of certificate of Securities Transfers in

compliance with the Listing Agreement with Stock Exchanges

– Certificate of reconciliation of Capital as per SEBI Circular dated Dec. 31, 2002

– Conduct of Internal Audit of Operations of Depository Participants

– Certification under Clause 49 of Listing Agreement

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SCOPE OF

PEER REVIE

W

Peer Review is directed at the attestation services of a practice unit –

(a) Once a practice unit is selected for review, its attestation engagement records pertaining to the immediately preceding financial year shall be subjected to review.

(b) Records of attestation services relating to five years prior to the financial year shall not be subjected to review.

(c) Review shall focus on – - Compliance with Technical Standards (i.e. Guidance

Notes, Secretarial Standards issued by ICSI)- Quality of Reporting- Office systems and procedures with regard to compliance

of attestation services systems and procedures- Training programmes for staff concerned with attestation

functions.

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Who would be the review

er?

A member of the Institute who –(a) possesses at least 10 years of post

membership experience (could be as an employee or as PCS or as a combination of the two)

(b) is currently in practice as a Company Secretary

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Methodology to be

followed by

Reviewer

Offsite Review– Study of information given by PU in the format and

based on the same make own observations about possible areas where improvement is possible and note other aspects to be discussed in personal meeting with PU

Onsite Review – Verification of information given by PU. Test checks

in respect of attestation assignments handled by PU

– Interaction with the staff & trainees of PU should be part of PR

– Calling for the records of the client maintained by PU to verify whether proper systems and procedures have been followed

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Obligations of

the Practice Unit

Practice Unit shall - provide access to any record or document

as may be asked for by the reviewer. afford and provide explanation or further

particulars in respect of anything produced before the Peer Reviewer

provide all assistance in connection with peer review

allow the reviewer to inspect, examine or take any abstract of or extract from a record or document or copy there from which may be required by the reviewer.

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Cost of

Peer Review

Cost of Peer Review for reviewer and his qualified assistant(s) as may be decided by the Board from time to time, shall be borne by the Practice Unit.

At present the cost of Peer Review is Rs. 10,000/- (all inclusive)

Same rate shall apply to second review also.

Each branch / office under review would be considered separately.

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Prescribed

rates of Fee

for Peer

Review

Rs. 10,000/- to be paid directly to the Peer Reviewer (inclusive of TA/DA and any out of pocket expenses) as may be prescribed by the Peer Review Board from time to time.

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Review Framework

Three stage process – – Planning

• Intimation• Return of completed Questionnaire

– Execution• Sample of Attestation service engagements• Confirmation of Visit

– Initial meeting– Compliance Review – General Controls– Selection of Attestation services engagements to

be reviewed– Review of record

– Reporting• Preliminary Report of Reviewer• Interim Report of Reviewer• Final Report of Reviewer

FAQs on

Peer Review

What is Peer Review?Ans. Peer Review is a process

used for examining the work performed by one’s equals (peers) and to understand the systems, practices and procedures followed by the Practice Unit and to give suggestions, if any, for further improvement.

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FAQs on

Peer Review

When will Peer Review start ?Ans. The Peer Review Board has

initiated the process of Peer Review from December 2011.

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FAQs on

Peer Review

To whom all would Peer Review be applicable?

Ans. Peer Review is applicable to all Practicing Company Secretaries.

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FAQs on

Peer Review

What is the meaning of Practice Unit?

Ans. Practice Unit means members in practice, whether practicing individually or a firm of Company Secretaries.

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FAQs on

Peer Review

Whether the concept of Peer Review exists for CWA's and CA's?

Ans. The Institute of Chartered Accountants of India has a mechanism of Peer Review of their Members in Practice.

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FAQs on

Peer Review

What are the advantages of the Peer Review to the Practice Unit (PU) ?

Ans. It is expected to A) enhance the quality of

attestation services. B) enhance credibility and provide

competitive advantage.C) provide a forum for Guidance

and knowledge sharing.

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FAQs on

Peer Review

What is the frequency of Peer Review?

Ans. Initially, each Practice Unit would be required to be peer reviewed at least once in every five years.

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FAQs on

Peer Review

How will I be selected for Peer Review?

Ans. You may apply to be peer reviewed or it may be done through random selection by the Peer Review Board.

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FAQs on

Peer Review

If I have been Peer Reviewed can I disclose this on my website?

Ans. Only the fact of being Peer Reviewed can be stated. However, neither the Certificate nor the Peer Review Report may be given on the website.

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FAQs on

Peer Review

Can I become a Peer Reviewer?Ans. Any member of the Institute who fulfills the following criterion may apply to be empanelled as a Peer Reviewer-(a) possesses at least 10 years of post membership experience(b) is currently in practice as a Company Secretary.

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FAQs on

Peer Review

Will the information disclosed by me be kept confidential by the reviewer?

Ans. The Peer Reviewer is bound by a Confidentiality Agreement with the Peer Review Board. If the Reviewer misuses the information disclosed by you he may be subject to disciplinary action by the Institute.

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FAQs on

Peer Review

If I am Peer Reviewed and it is found that I have not maintained adequate records will I be liable for any disciplinary action?

Ans. No.

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FAQs on

Peer Review

Is the Peer Reviewer exposed to any liability?

Ans. The reviewer, by virtue of carrying out the peer review shall not incur any liability other than the liability arising out of his own conduct under the Code of Conduct under the Company Secretaries Act, 1980 and Regulations framed thereunder as well as under the relevant clauses of these Guidelines.

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FAQs on

Peer Review

After the Peer review of my records do I get any protection from disciplinary proceedings under the Code of Conduct?

Ans. No. Peer Review is only a broad examination of the systems and procedures followed by the Practice Unit. The fact that you have been Peer Reviewed does not provide immunity from Disciplinary Action. However, neither Institute nor the Reviewer can file any complaint in respect of deficiencies observed during the course of Peer Review. (Refer Cl. 18 of the Guidelines for details)

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FAQs on

Peer Review

What do I do if I am not satisfied with the Report of the Peer Reviewer?

Ans. You may refer your case to the Peer Review Board.

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FAQs on

Peer Review

If I am selected for Peer Review is it mandatory for me to offer myself for Peer Review?

Ans. Yes

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FAQs on

Peer Review

Do I need to disclose the records of my clients to the reviewers?

Ans. No

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FAQs on

Peer Review

A) Can any of my clients ask the Institute to get me peer reviewed?

Ans. Yes Who will pay the cost of such

Peer Review?Ans. The client shall pay the cost of

such Peer Review.

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FAQs on

Peer Review

Will ICSI be issuing any Certificate after Peer review?

Ans. Yes.

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FAQs on

Peer Review

Will ICSI put up the names of the PU which have undergone PR on ICSI website?Ans. Yes

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FAQs on

Peer Review

What are my obligations as a Practice Unit?

Ans. Refer Cl. 12 of the Guidelines

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FAQs on

Peer Review

Can I volunteer to get Peer Reviewed?

Ans. Yes

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FAQs on

Peer Review

I have been Peer Reviewed once, will I be Peer Reviewed again?

Ans. Yes, if the Peer Review Board so decides.

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FAQs on

Peer Review

Can I choose my Peer Reviewer?Ans. The Peer Review Board would

send you a panel of atleast three reviewers and you may choose any one name out of the panel sent to you.

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FAQs on

Peer Review

Can I reject all the reviewers mentioned in the panel and ask for another reviewer from the same State or region?

Ans. No.

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FAQs on

Peer Review

If I want a Peer Reviewer from out side my State or region what should I do?

Ans. You may make a special request to the Peer Review Board to provide names of such Peer Reviewers. However, in such a case you would have to bear the extra cost that would be incurred for TA / DA etc.

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FAQs on

Peer Review

If I am not satisfied with the order of the Peer Review Board can I appeal to the Council?

Ans. Yes. You may appeal against the Order of the Peer Review Board to the Central Council of the Institute. (Refer cl. 17.3 of the Guidelines)

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FAQs on

Peer Review

Can I refuse to get myself Peer Reviewed?

Ans. No. Any refusal to get Peer Reviewed shall be a misconduct under the Code of Conduct.

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THANK YOU!