Personal Record

Embed Size (px)

Citation preview

  • 8/6/2019 Personal Record

    1/15

    PRESENTATION ON PERSONAL RECORDS

    ,AUDIT AND RESEARCH

    BY :-

    RICHA YADAV

    MB10B(50)

  • 8/6/2019 Personal Record

    2/15

    A PERSONNEL RECORDS PROVIDE INFORMATION RELATING TO THE USE OF HUMAN

    RESOURCES IN AN ORGANISATION .PERSONAL RECORDS PRESERVE INFORMATION

    IN FILES AND DOCUMENTS LIKE CARDS,PAPERS etc.

  • 8/6/2019 Personal Record

    3/15

    Personnel records include the following:

    Job application and test scores.

    Job description and job specification.

    Interview results

    Employment history Medical reports

    Attendance records

    Payroll

    Leave record

    Contract of employment

    Record to be kept under various status

  • 8/6/2019 Personal Record

    4/15

    The purposes of records management are outlined hereunder:

    To keep an orderly account of progress: Normally the purpose of

    writing down and perceiving documents is to facilitate the company to

    access its progress.

    To facilitate the preparation of the statement of the true condition:

    Information presented in the form of records enables the top

    management to prepare the top management to prepare the statement

    of the true position of the organisation.

    To enable the making of camparisons: Records facilitate comparison

    of operations and events between one period and another.

    To facilitate detection of errors and frauds: Records act as a tool in the

    hands of top management in detecting errors and frauds. Legal requirements: Some records are maintained to satisfy legal

    requirements and various status.

  • 8/6/2019 Personal Record

    5/15

    Justification: The purpose of keeping and maintaining records

    must be justified resulting in elimination of un necessary records.

    Verification: Non verifiable records , files and documents will not

    be useful and they provide no evidence in a court of law therefore

    it is important to get all recods verified.

    Classification: Records must be properly classified so that they

    are useful to the management. Without proper segmentation

    ,records cannot serve any effective purpose.

    Availability of required information: Records must be kept in such

    a form , type and shape so that they can furnish the required

    information within the shortest possible time. Reasonable cost: Records must be produced and maintained at a

    reasonal cost .

  • 8/6/2019 Personal Record

    6/15

    Supply the information required by the management and trade

    unions to review the effective ness of personnel policies and

    practices and develop them.

    Supply the information required by various agencies on the

    accidents,employment position,turnover etc.

    Provide the information about manpower ,inventory for

    manpower planning and succession planning.

    Conduct research in personnel and industrial relations areas.

    Identify training and development needs.

  • 8/6/2019 Personal Record

    7/15

    Personnel audit refers to an examination andevaluation of policies ,procedures and practices todetermine the effectiveness of personnel management

    SEYBOLD

    OBJECTIVES OF PERSONNEL/HR AUDIT:

    The objectives of personnel audit are:

    To review the organisation system, human

    resources sub-system in order to find out theefficiency of the organisation in attracting andretaining human resource.

  • 8/6/2019 Personal Record

    8/15

    To find out the effectiveness of various personal policies

    and practices.

    To know how various units are functioning and how they

    have been able to implement the personal policies.

    To review the personal system in comparison with

    organisations and modify them to meet the challenges of

    personnel management.

  • 8/6/2019 Personal Record

    9/15

    Increasing size of the organisation and

    personnel in several organisation.

    Increasing dependence of the organisation on

    the HR system and its effective functioning.Changing HR management philosophy and

    thereby personnel policies and practices

    throughout the world.

  • 8/6/2019 Personal Record

    10/15

    Identifies the contributions of the HR department. Improves the personnel image of HR department. Encourages greater responsibility and

    professionalisation among members of HR

    department. Classifies the HR departments duties and

    responsibilities. Ensures timely compliance with legal requirements. Stimulates uniformity of personnel policies and

    practices.

  • 8/6/2019 Personal Record

    11/15

  • 8/6/2019 Personal Record

    12/15

    ` Personnel research is the task of searching for and

    analysing facts relating to the end that personnel

    problems may be solved or principles and laws

    governing their solutions derieved . It implies

    investigation into any aspect of personnel managementin a systematic way.

  • 8/6/2019 Personal Record

    13/15

    To measure current condition in human resource

    management.

    To evaluate effects and results of current

    policies and practices.To provide an objective basis for revising current

    programmes and activities.

    To discover ways and means of strengthening

    the abilities and attitudes of employees at a highlevel on a continuing basis.

  • 8/6/2019 Personal Record

    14/15

  • 8/6/2019 Personal Record

    15/15

    THANK

    YOU