Pitt Meadows - 2013 Statement of Financial Information

To: Chief Administrative Officer File No: 05-1830-02/13

From: Director of Finance & Bylaw/Policy No:Facilities

Date: May 23, 2014

RECOMMENDATIONS:

THAT Council:

A. Approve the 2013 Statement of Financial Information (Attachment A) forsubmission to the Ministry of Community, Sport and Cultural Developmentand for availability to the public; OR

The purpose of this report is to obtain Council approval of the 2013 Statement ofFinancial Information.

BACKGROUND:

The Statement of Financial Information is an annual requirement of the FinancialInformation Act under BC Regulation 371/93. This information must be approvedby Council and the Director of Finance and Facilities, the Chief Financial Officerassigned responsibility for financial administration under the Community Charter,by July 2, 2014.

The Statement of Financial Information is submitted to the Ministry ofCommunity, Sport and Cultural Development and is also made available to thepublic.

CITY OF PITT MEADOWS

COUNCIL !N COMMITTEE REPORT

Subject: 2013 Statement of Financia Information

B. Other.

PURPOSE:

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2013 Statement of Financial Information 2

POLICY:

None identified.

FINANCIAL IMPLICATIONS:

None identified.

DISCUSSION:

The Statement of Financial Information is comprised of the following:

• Statement of Financial Information Approval

• Management Report

• 2013 Audited Financial Statements

• Schedule of Council and Employee Remuneration and Expenses

The remuneration schedule in past years contained two columns — onecolumn for remuneration, which included both base salary and benefitsand a second column for expenses that included costs such as: mileageand conferences.

As recommended by the GVRD Regional Finance Advisory Committee,the format of the 2013 schedule has been changed with the objective ofproviding better base salary comparisons across municipalities. As aresult of this change, the base salary has been separated from thebenefits and the schedule now contains three columns: base salary,benefits and expenses. For your information, the benefit column includesa variety of items such as: taxable benefits (MSP, Group Life), vacationpayouts, overtime and acting pay.

It is important to note that the schedule lists the employees whosecombined base salary and benefits are more than $75,000 in the fiscalyear along with the total amount of expenses paid to or on behalf of thoseemployees.

As well, a consolidated total of all remuneration paid to all otheremployees who earn less than $75,000 is provided.

• Schedule of Payments to Suppliers of Goods and Services

This schedule provides the payments to each supplier of goods orservices during the fiscal year that is greater than $25,000. Also includedis a consolidated total of all other payments made to suppliers of goods orservices during the fiscal year.

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2013 Statement of Financial Information 3

• Statement of Severance Agreements

There were no severance agreements made between the City and its non-unionized employees during 2013.

• Statement of Contracts with Council members or former Council members

There were no contracts with current or former Council members.

The provision of the information in this format also fulfills the requirements ofsection 168(1) of the Community Charter for the reporting of Councilremuneration, expenses and contracts.

Based on Council’s request in past, staff have also provided a document(Attachment B) that shows the payments to suppliers over $25,000, indicating ifthe payment is for a capital contractor/consultant, an operatingcontractor/consultant or neither with a brief description of the goods or servicethey provided. This document does not get sent to the ministry and is for internalinformation only.

SUMMARY/CONCLUSION:

Approval of this information is required for submission to the Ministry of Community,Sport and Cultural Development and for public release.

Respectfully submitted,

Mark Roberts

Director of Finance & Facilities

ATTACHMENTS:

Attachment A: 2013 Statement of Financial Information

Attachment B: Payments to Suppliers over $25,000 with Contractor/ConsultantInformation

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ATTACHMENT A


2013 STATEMENT OF FINANCIAL INFORMATION

As required by the Financial Information Act

• Statement of Financial Information Approval

• Management Report

• 2013 Audited Financial Statements

• Schedule of Council and Employee Remuneration and Expenses

• Schedule of Payments to Suppliers of Goods and Services

• Statement of Severance Agreements

Additional information to conform with Community Charter S. 168 (1)(d) and (2)

• Disclosure of contracts with Council members or former Council members

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CORPORATION OF THE CITY OF PITT MEADOWS

STATEMENT OF FINANCIAL INFORMATION APPROVAL

The undersigned, as authorized by the Financial Information Regulation, Schedule 1,subsection 9(2), approves all the statements and schedules included in this Statement ofFinancial Information, produced under the Financial Information Act.

Mark RobertsDirector of Finance & Facilities

Date:_________________

V

Prepared pursuant to Financial information Regulation, Schedule 1, section 9. #119577v1

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MANAGEMENT REPORT

The Financial Statements contained in this Statement of Financial Information under theFinancial Information Act have been prepared by management in accordance withgenerally accepted accounting principles or stated accounting principles, and theintegrity and objectivity of these statements are management’s responsibility.Management is also responsible for all the statements and schedules, and for ensuringthat this information is consistent, where appropriate, with the information contained inthe financial statements.

Management is also responsible for implementing and maintaining a system of internalcontrols to provide reasonable assurance that reliable financial information is produced.

Council is responsible for ensuring that management fulfils its responsibilities forfinancial reporting and internal control.

The external auditors, BDO Canada LLP, conduct an independent examination, inaccordance with generally accepted auditing standards, and express their opinion on thefinancial statements. Their examination does not relate to the other schedules andstatements required by the Act. Their examination includes a review and evaluation ofthe City’s system of internal control and appropriate tests and procedures to providereasonable assurance that the financial statements are presented fairly. The externalauditors have full and free access to Council and meet with it on an annual basis.

On behalf of the Corporation of the City of Pitt Meadows,

Mark RobertsDirector of Finance & Facilities

Date: )‘1g ?44

Prepared pursuant to Financial Information Regulation, Schedule 1, section 9. #1 19578v1

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3J() Tel: 6046885421 BDO Canada LIPN Fax: 604 688 5132 600 Cathedral Place

_________________

[email protected] 925 West Georgia Streetwww.bdo.ca Vancouver BC V6C 31.2 Canada

INDEPENDENT AUDITOR’S REPORT

To the Mayor and Council of the City of Pitt Meadows

We have audited the accompanying consolidated financial statements of the City of Pitt Meadows,which comprise the Consolidated Statement of Financial Position as at December 31, 2013, and theConsolidated Statements of Operations, Change in Net Financial Assets and Cash flow for the year thenended, and a summary of significant accounting policies and other explanatory information.

Managements Responsibility for the Consolidated Financial Statements

Management is responsible for the preparation and fair presentation of these consolidated financialstatements in accordance with Canadian public sector accounting standards, and for such internalcontrol as management determines is necessary to enable the preparation of consolidated financialstatements that are free from material misstatement, whether due to fraud or error.

Auditor’s Responsibility

Our responsibility is to express an opinion on these consolidated financial statements based on ouraudit. We conducted our audit in accordance with Canadian generally accepted auditing standards.Those standards require that we comply with ethical requirements and plan and perform the audit toobtain reasonable assurance about whether the consolidated financial statements are free frommaterial misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures inthe consolidated financial statements. The procedures selected depend on the auditor’s judgment,including the assessment of the risks of material misstatement of the consolidated financialstatements, whether due to fraud or error. In making those risk assessments, the auditor considersinternal control relevant to the entitys preparation and fair presentation of the consolidated financialstatements in order to design audit procedures that are appropriate In the circumstances, but not forthe purpose of expressing an opinion on the effectiveness of the entitys internal control. An audit alsoincludes evaluating the appropriateness of accounting policies used and the reasonableness ofaccounting estimates made by management, as well as evaluating the overall presentation of theconsolidated financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basisfor our audit opinion.

Opinion

In our opinion, the consolidated financial statements present fairly in all material respects, theconsolidated financial position of the City of Pitt Meadows as at December 31, 2013 and itsconsolidated results of operations and its consolidated cash flows for the year then ended, inaccordance with Canadian public sector accounting standards.

Chartered Accountants

Vancouver, British ColumbiaMay 13, 2014

BOO Canada LU’, a Canadian limited liability partnership, Is a member of BOO International Limited, a UK company limited byguarantee, and forms part of the international BOO network of independent member firms.

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City of Pitt MeadowsConsolidated Statement of Financial Position

As at December31, 2013

2013 2012

FINANCIAL ASSETSCash and EquivalentsPortfolio Investments (Note 2)Accounts Receivable (Note 3)Development Installments (Note 4)

5 351,17821,874,4484,721,9841,012,385

$ 360,84721,820,5334,129,877

495,663

27,959,995 26,806,920

LIABILITIESAccounts Payable and Accrued LiabflitiesOther Government PayableContractor HoldbacksPrepaid TaxesRefundable Performance DepositsDeferred Revenue (Note 5)Employee Benefit Obligation (Note 6)Development Cost Charges (Note 7)Debt (Note 8)

1,802,5442,961,670

162,7901,515,368

721,006287,995527,500

5,543,7578,032,014

1,145,6592,671,937

215,0041,454,683

704,617272,432503,300

4,581,4737,422,763

21,554,644 18,971,868

NET FINANCIAL ASSETS 6,405,351 7,835,052

NON FINANCIAL ASSETSTangible Capital Assets (Note 9, Schedule 1)Inventories of SuppliesPrepaici Expenses

172,953,030143,211

1,615,975

170,883,384123,080122,297

ACCUMULATED SURPLUS (Note 10)

174,712,216

$181,117,567

171,128,761

$178,963,813

See accompanying Notes to the Consolidated Financial Statements.

Deb Walters, Mayor

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City of Pitt MeadowsConsolidated Statement of OperationsFor the Year Ended December 31, 2013

2013 Budget 2013 Actual 2012 Actual(Note 14)

REVENUESMunicipal Property Taxes (Schedule 2) $ 15,654757 $ 15,443,484 $ 15,199,525Parcel Taxes 30000 21,390 29,295Private Utility Company Taxes 261,071 270,748 241,699Water Levy 3,621,371 3,655,057 3,436,947SewerLevy 2,114,354 2,131,952 2,031,376Drainage Levy 1,405,412 1,407,828 1,310,931Solid Waste Levy 1,298,969 1,207,710 1,213,265Dyking Levy 13,004 12,860 12,872Sale of Services 1,899,146 1,687,192 1,701,614Licenses, Permits, Penalties, and Fines 649,625 872,567 768,240Investment Income 758,600 479,912 454,598Government Grants 3,957,000 450,624 803,758Contributions by Developers 635,900 953,400 737,967Contnbutions by Others 860,229 1,895,848 1,353,394Gain (Loss) on Disposal of TCA (53,611) (53,611) 12,220,961

33,105,827 30,436,961 41,516,442

EXPENSESGeneral Government Services 4,489,607 4,622,114 4,388,974Protective Services 6,428,184 6,252,073 6,531,148Transportation Services 4,103,785 3,798,646 3,777,093Water Services 3,167,138 2,950,511 3,046,776Sewer Services 1,970,867 1,837,951 1,654,271Drainage Services 1,482,463 1,501,619 1,251,957Solid Waste Services 1,459,930 1,463,008 1,438,585Dyking Services 217,260 211,725 216,441Recreation and Cultural Services 6,110,339 5,787,430 5,707,785Planning Services 395,120 369,573 343,515

29,824,693 28,794,650 28,356,545Less: Internal Equipment Charges (641,596) (511,443) (474,633)

29,183,097 28,283,207 27,881,912

ANNUAL SURPLUS $ 3,922,730 2,153,754 13,634,530

ACCUMULATED SURPLUS, BEGINNING OF YEAR 178,963,813 165,329,283

ACCUMULATED SURPLUS, END OF YEAR $181,117,567 $178,963,813


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City of Pitt Meadows V

Consolidated Statement of Change in Net Financial Assets (Debt)For the Year Ended December 31, 2013

2013 Budget 2013 Actual 2012 Actual(Note 14)

Annual Surplus $ 3,922730 $ 2,153,754 $ 13,634,530

Acquisition of Tangible Capital Assets (13,594,600) (6,949,176) (6,576,735)Amortization of Tangible Capital Assets 4,810,080 4,810,080 4,591,381Proceeds on Disposal of Tangible Capital Assets 15,839 15,839 12,595,151Loss (Gain) on Disposal of Tangible Capital Assets (Note 9) 53,611 53,611 (12,220,961)

(8,715,070) (2,069,646) (1,611,164)

Net Use (Acquisition) of Inventories of Supplies 0 (20,131) 15,397

Net Use (Acquisition) of Prepaid Expenses 0 (1,493,678) 15,630

INCREASE (DECREASE) iN NET FINANCIAL ASSETS (DEBT) (4,792,340) (1,429,701) 12,054,393

NET FINANCIAL ASSETS (DEBT), BEGINNING OF YEAR 7,835,052 (4,219,341)

NET FINANCIAL ASSETS, END OF YEAR $ 6,405,351 $ 7,835,052


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City of Pitt MeadowsConsolidated Statement of Cash FlowFor the Year Ended December 31, 2013

2013 Actual 2012 Actual

OPERATING TRANSACTIONSAnnual Surplus V 2,153,754 13,634,530Non Cash Items Included in Annual Surplus:

Contributions from Developers and Others (825,249) (409,535)Amortization 4,810,080 4,591,381Loss (Gain) on Disposal of Tangible Capital Assets (Note 9) 53,611 (12,220,961)

Decrease (Increase) in Inventories of Supplies (20,131) 15,397Decrease (Increase) in Prepaid Expenses (1,493,678) 15,630Decrease in Non Cash Operating Items 387,182 173,633Increase in Development Installments (516,722) (395,971)Increase in Refundable Performance Deposits 16,389 172,941Decrease in Deferred Revenue 15,563

V

(40,127)

Cash Provided by Operating Transactions 4,580,799 5,536,918

CAPITAL TRANSACTIONSProceeds on Disposal of Tangible Capital Assets 15,839 12,595,151Cash Used to Acquire Tangible Capital Assets (6,695,136) (6,547,561)

Cash Acquired (Applied) by Capital Transactions (6,679,297) 6,047,590

INVESTING TRANSACTIONSNet Purchase of Portfolio Investments (53,915) (3,860,643)

FINANCING TRANSACTIONSV

Development Cost Charge Receipts and Interest 1,533,493 933,027Proceeds from Long-term Debt and Temporary Borrowing 3,874,546 745,000Repayment of Temporary Borrowing (Note 8) (3,000,000) (9,189,000)Repayment of Long Term Debt (265,295) (179,576)

Cash Provided (Used) in Financing Transactions 2,142,744 (7,690,549)

INCREASE (DECREASE) IN CASH AND EQUIVALENTS (9,669) 33,316

CASH AND EQUIVALENTS, BEGINNING OF YEAR 360,847 327,531

CASH AND EQUIVALENTS, END OF YEAR 351,178 360,847


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City of Pitt MeadowsNotes to the Consolidated Financial Statements

For the Year Ended December 31, 2013

The City was incorporated as a District Municipality in 1914 under the Municipal Act (now a combinationof the Community Charter and the Local Government Act), a statute of the Province of British Columbia.Effective January 1, 2007, the articles of incorporation of the municipality were changed by an Order inCouncil of the provincial government to reflect a change in its name to the City of Pitt Meadows. Itsprincipal activities include the provision of local government services to the residents of the incorporatedarea. These services include community planning, protective, transportation, recreational, solid waste,water, sewer, drainage and dyking services.

‘I. SIGNIFICANT ACCOUNTING POLICIES

Basis of PresentationThe consolidated financial statements of the City of Pitt Meadows are the representations of managementprepared in accordance with Canadian public sector accounting standards as prescribed by the PublicSector Accounting Board (PSAB) of the Chartered Professional Accountants Canada.

In 2013, the City adopted the provisions of the public sector accounting standard “PS3410 GovernmentTransfers”. This new standard can be applied either retroactively or prospectively, and the City elected toapply the standard prospectively which resulted in no impact to the previous years. Government transfersare recognized as revenue when authorized and eligibility critera have been met unless the transfercontains stipulations that create a liability. If the transfer contains stipulations that create a liability, therelated revenue is recognized over the period that the liability is extinguished.

In 2013, the City also adopted the provisions of the public sector accounting standard, “PS3510 TaxRevenue”. The requirements of this standard did not differ from the treatment the City had previouslybeen following and therefore, no change was required

The consolidated financial statements reflect the assets, liabilities, revenues, expenses, and accumulatedsurplus of the reporting entity which is comprised of all organizations that are accountable for theadministration of their financial affairs and resources to the Council and are controlled or owned by theCity, including the Pitt Meadows Economic Development Corporation which was incorporated on March5, 2010. Inter-entity balances and transactions have been eliminated on consolidation.

Use of EstimatesThe preparation of consolidated financial statements in conformity with Canadian public sector accountingstandards requires management to make estimates and assumptions that affect the reported amounts ofassets and liabilities and the reported amounts of revenues and expenses during the period. Significantareas requiring use of management estimates relate to the determination of employee benefit obligations,useful life of tangible capital assets, liabilities associated with legal claims, and collectability of accountsreceivable. As such, actual results could differ from those estimates.

Revenue RecognitionRevenue is recorded on the accrual basis and included in revenue in the period in which the transactionsor events occurred that give rise to the revenues. Revenue unearned in the current period is recorded asdeferred revenue.

Taxes are recorded at estimated amounts when they meet the definition of an asset, have beenauthorized and the taxable event occurs. Annual levies for non-optional municipal services and generaladministrative services are recorded as taxes for municipal services in the year they are levied. Taxesreceivable are recognized net of an allowance for anticipated uncollectable amounts. Levies imposed byother taxing authorities are not included as taxes for municipal purposes.

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Forthe Year Ended December 31, 2013

1. SIGNIFICANT ACCOUNTING POLICIES (continued)

Unrestricted revenue for the sale of goods and services are reported as revenue at the time the servicesor products are provided.

Contributions for specific purposes are recorded as deferred revenue and recognized as revenue in theyear in which the related expenses are incurred.

Through the British Columbia Assessment Authority’s appeal process, taxes may be adjusted by way ofsupplementary roll adjustments. The effects of these adjustments on taxes are recognized at the timethey are awarded.

Government TransfersGovernment transfers, which include legislative grants, are recognized as revenue in the financialstatements when the transfer is authorized and any eligibility criteria are met, except to the extent thattransfer stipulations give rise to an obligation that meets the definition of a liability. Transfer arerecognized as deferred revenue when the transfer stipulations give rise to a liability. Transfer revenue isrecognized in the statement of operations as the stipulation liabilities are settled.

Expense RecognitionExpenses are recognized in the period the goods and services are acquired and a liability is incurred ortransfers are due.

Cash anti EquivalentsCash and equivalents consist of cash, bank balances, highly liquid money market investments and short-term investments with maturities of less than 90 days at acquisition.

Portfolio InvestmentsInvestments, other than Municipal Finance Authority Pooled Funds which are recorded at fair marketvalue, are amortized. Investment premiums and discounts are amortized over the term of the respectiveinvestment. Investments are written down when there is, in the opinion of management, a permanentdecline in value.

Non Financial AssetsTangible capital and other non financial assets are reported as assets as they can be used to providegovernment services in future periods. These assets do not normally provide resources to dischargeliabilities unless they are sold.

Tangible Capital AssetsTangible Capital Assets, comprised of capital assets and capital work-in-progress, are recorded at costwhich includes all amounts that are directly attributable to acquisition, construction, development andbetterment of the assets. Interest incurred during construction is capitalized.

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1. SIGNIFICANT ACCOUNTING POLICIES (continued)

The cost, less residual value, is amortized on a straight-line basis over the estimated useful lives of theassets as follows:

Land No amortizationRoad Infrastructure 20 to 100 yearsDrainage infrastructure 30 to 80 yearsWater Infrastructure 10 to 80 yearsSewer Infrastructure 30 to 80 yearsDyking Infrastructure No amortizationOther Infrastructure 50 to 100 yearsBuildings 20 to 50 yearsLand Improvements 20 to 30 yearsVehicles 5 to 20 yearsEquipment and Furnishings 4 to 10 years

In the year of acquisition, amortization begins the first day of the month the asset is in service.

Contributed tangible capital assets are recorded at their fair value at the date of contribution. Thecontribution is also recorded as revenue.

Employee Future BenefitsThe City and Its employees make contributions to the Municipal Pension Plan. The Municipal PensionPlan is a multi-employer contributory defined pension plan. These contributions are expensed asincurred.

The City also accrues sick leave, deferred vacation, supplementary vacation, vacation in year ofretirement, overtime and service severance benefits, The liability relating to these benefits is actuariallydetermined based on service and best estimates of retirement ages and expected future salary and wageincreases. The liability under this benefit plan is accrued based on projected benefits as the employeesrender services necessary to earn the future benefits.

Property Tax Collections for Other GovernmentsThe City is required by legislation to bill and collect property taxes on behalf of other governments. Theserevenues and payments are not included in the City’s financial statements.

2. PORTFOLIO INVESTMENTS

The City’s portfolio of investments include bonds, deposits and notes of provincial governments andagencies, deposits and notes of chartered banks, and deposits in the Municipal Finance Authority MoneyMarket Fund and Short Term Bond Fund.

The various instruments have stated rates of return ranging from 2.03% to 3.979% (2012 — 1.75% to4.95%), with varying maturity dates up to August 3, 2022. The market value of the investments as atDecember 31, 2013 was $21,907,500 (2012 — $21,980,600). It is the City’s practice to buy and holdinvestments to maturity in order to realize the stated rate of return.

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3. ACCOUNTS RECEIVABLE

: .2O12-Property taxes and utilities receivable $ 1,948,955 $ 1,504,953Other government receivable 2,301 78 1,901,546General and interest receivable 471,051 723,378

Total $ 4,721,984 $ 4,129,877

4. DEVELOPMENT INSTALLMENTS

Development installments represent funds due from developers and others within two years. Fundsrealized upon collection of these receivables can only be used for expenditures as provided by theDevelopment Cost Charge Reserve Fund Expenditure Bylaw and the relevant sections of the LocalGovernment Act, unless otherwise authorized by the Ministry of Community, Sport and CulturalDevelopment.

5. DEFERRED REVENUE

:2O12.:Business licenses $ 142,874 $ 124,897Other revenues received in advance 145,121 147,535

Total $ 287,995 $ 272,432

6. EMPLOYEE BENEFIT OBLIGATION

The City provides non-vested sick leave, service severance, overtime bank, and vacation benefits to itsemployees. These benefits are described as follows:

a) Non-Vested Sick Leave: Employees are entitled to a sick leave benefit of 1.5 days for each monthof service which may be accumulated to a maximum of 250 days.

b) Service Severance: Upon retirement, employees are eligible for a payout of 3 days per year ofservice accumulated after January 1, 1969, paid at his or her current rate of pay. Upontermination or death, employees who have completed 8 or more years of service accumulatedafter January 1, 1969 are eligible for a payout of 1 day per year of service paid at his or hercurrent rate of pay.

c) Overtime Bank: Employees may accumulate overtime hours in a bank. Upon termination,retirement or death accrued overtime is paid out at his or her current rate of pay.

d) Deferred Vacation: Employees may defer a portion of their annual vacation entitlement.Employees in the collective bargaining unit who are entitled to 25 vacation days or more aresubject to a maximum accumulation of 20 days. Exempt employees are subject to a maximum of15 days.

e) Supplementary Vacation: Employees are entitled to 5 days of supplementary vacation every fiveyears. Employees in the collective bargaining unit are entitled commencing the fifteenth year ofservice. Exempt employees are entitled commencing the fifth year of service. Thesupplementary days must be used during the five year period following entitlement.

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Forthe Year Ended December 31, 2013

6. EMPLOYEE BENEFIT OBLIGATION (continued)

Information about obligations for employee sick leave, overtime, vacation and retirement benefits are asfollows:

r 2013Accrued Benefit Obligation, beginning of year $ 503,300 $ 543,500

Current Service Cost 50,900 62,000Interest Cost 18,600 20,800Past Service Cost - 6,100Benefits Paid (63,700) (46,900)Actuarial (Gain) Loss 18,400 (82,200)

Accrued Benefit Obligation, end of year $ 527,500 $ 503,300

The most recent actuarial valuation of the City’s employee benefit obligation was completed as atDeäember3l, 2012.

The significant actuarial assumptions used in measuring the City’s accrued benefit obligations includeestimated future wage increases and the following:

2013 2012Discount Rate 4.10% 3.50%Expected Future Inflation Rate 2.50% 2.50%

7. DEVELOPMENT COST CHARGES

The change in Development Cost Charges is as follows:

Development Cost Charges, beginning of year $ 4,581,473 $ 4,028,807Net Developer Contributions (Refunds) 1,429,305 830,870Interest Earnings 104,188 102,157Project Funding and Revenue Recognized (571,209) (380,361)

Development Cost Charges, end of year $ 5,543,757 $ 4,581,473

8. DEBT

Debt includes long-term debt and temporary borrowing as follows:

[I Long-term debt (a) $ 7,299,070 $ 4,422,763

I Temporary Borrowing (b) 732,944 3,000,000

L Total $ 8,032,014 $ 7,422,763

a) Long-term debt:

The City obtains debt financing through the Municipal Finance Authority in accordance with theCommunity Charter to finance certain capital expenditures.

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8. DEBT (continued)

The gross and outstanding amounts of the long-term debt are as follows:

•• ..-

:. . .2013. .:., 20i2

Civic Centre, Bylaw 2368, 3.73%, due 2035 $ 2,403,278 $ 2,471,440

Arena Acquisition, Bylaw 2408, 3.73%, due 2025 1,832,730 1,951,323

Facility Construction and Revitalization Bylaw 2429, 2%, due 2033 3,063,062 -

Total $ 7,299,070 $ 4,422,763

Future sinking fund and principal payments on net outstanding long-term debt over the next fiveyears and thereafter are as follows:

Year 4Amount.2014 $ 344,4582015 357,1882016 365,1922017 373,5172018 382,175

Thereafter 5,476,540Total $7,299,070

b) Temporary Borrowing:

The City has temporary capital financing through the Municipal Finance Authority InterimFinancing program for the following capital projects:

. •-. . .

. 2013 -. 2012Drainage Utility, Bylaw 2430 $ 4,500,000 $ 732,944 $ -

Facility Construction and Revitalization, Bylaw 2429 7,150,000 - 3,000,000

Total $11,650,000 $ 732,944 $ 3,000,000

Regular principal payments are not required, but funds borrowed under this program must eitherbe repaid or converted to long term borrowing through a debenture issue within five years. Theoutstanding balance bears interest at approximately prime less 1.25%, which is paid monthly.

9. TANGIBLE CAPITAL ASSETS

Schedule I details Tangible Capital Asset cost and accumulated amortization information. As atDecember 31, 2013, the City held $3,163,590 in assets under construction that were not yet amortized(2012 -$1,380,609)

During the year the assets valued at $254,040 (2012 -$29,174) were contributed to the City and recordedas revenue.

During fiscal 2012, the City incurred a gain of $12.3 million on the disposal of two parcels of property.

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10. ACCUMULATED SURPLUS

Accumulated Surplus includes Equity in Tangible Capital Assets, Current Fund Surplus and StatutoryReserves as follows:

:2013r: 2012;::

Unappropriated BalanceCurrent Fund Surplus $ 13,730 $ 206,765

Appropriated SurplusStatutory Operating Reserves 2,898,082 1,957,574Statutory Capital Reserves 13,284,739 13,338,853

16,182,821 15,296,427Investment in Tangible Capital Assets 164,921,016 163,460,621Total Accumulated Surplus $181,117,567 I $178,963,813

11. SEGMENTED INFORMATION

For reporting purposes, City activities have been aggregated into functional segments based on theservices each activity provides. The Consolidated Schedule of Segment Disclosure (Schedule 3) reportsthe revenues and expenses that are directly attributable to each functional segment. The revenues andexpenses that cannot be directly attributable or allocated on a reasonable basis to individual segmentsare reported in the unallocated segment. The following describes the services included in each segment:

Genera! Government ServicesThe General Government segment includes administration, legislative, financial, human resources,information technology, economic development and sustainability services.

Protective ServicesThe Protective Services segment includes Police services provided by the RCMP and support services bythe District of Maple Ridge, fire protection, bylaw enforcement, business licensing, building inspection,animal control and emergency program services.

Transportation ServicesThe Transportation Services segment includes engineering, operations administration, and roadsmaintenance services.

Utility, Solid Waste and Dyking ServicesThe Utility, Solid Waste and Dyking Services segment includes drainage, water, and sewer utilityservices, the solid waste collection and disposal service and dyking services.

Recreation and Cultural ServicesThe Recreation and Cultural Services segment includes parks and recreation services provided by theDistrict of Maple Ridge, library services provided by the Fraser Valley Regional Library, and theoperations of the Pitt Meadows Arena.

Planning ServicesThe Planning Services segment includes services for managing development and community planning.

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11. SEGMENTED INFORMATION (continued)

UnallocatedThe Unallocated segment includes the following revenues and expenses that cannot be directlyattributable or reasonably allocated to a segment: municipal property taxation and penalties and interestcharged thereon, taxes in lieu, return on investments, and interest paid on development cost chargefunds and tax prepayment accounts.

12. MUNICIPAL PENSION PLAN

The municipality and its employees contribute to the Municipal Pension Plan (the Plan), a jointly trusteedpension plan. The board of trustees, representing plan members and employers, is responsible foroverseeing the management of the Plan, including investment of the assets and administration ofbenefits. The Plan is a multi-employer contributory pension plan. Basic pension benefits provided arebased on a formula. The plan has about 179,000 active members and approximately 71,000 retiredmembers. Active members include approximately 62 contributors from the City of Pitt Meadows.

The most recent actuarial valuation as at December 31, 2012 indicated a $1,370 million funding deficit forbasic pension benefits. The next valuation will be as at December 31, 2015 with results available in2016. Employers participating in the Plan record their pension expense as the amount of employercontributions made during the fisal year (defined contribution pension plan accounting). This is becausethe Plan records accrued liabilities and accrued assets for the Plan in aggregate with the result that thereis no consistent and reliablebasis for allocating the obligation, assets and cost to the individual employersparticipating in the Plan.

The City of Pitt Meadows paid $385,168 (2012 - $368,811) for employer contributions while employeescontributed $324,957 (2012 - $317,172) to the Plan in fiscal 2013.

13. CONT1NGENT LIABILiTIES AND COMMITMENTS

a) The City is a member of the Municipal Insurance Association (MIA), which operates under areciprocal insurance exchange agreement The main purposes of the exchange agreement are:(1) to pool the risk of third party liability claims against member municipalities (approximately 170)in order to allow for stable financial planning related to those liability claims; and (2) to engage inbroad risk management strategies to reduce accidents or occurrences that may result in liabilityclaims against the City. The City is assessed an annual premium by MIA based on factors suchas population, administrative costs, premium tax and re-insurance costs. MIA is subject tofinancial oversight by the Provincial Government.

b) The City self insures for certain potential financial losses arising from the penetration of water intobuilding envelopes (‘leaky buildings”) and acts of terrorism, for any claims made after January 1,2002.

c) The City has cost sharing agreements with the District of Maple Ridge to provide services in amore efficient and cost effective manner. These agreements cover the provision of all parks andleisure services, and police housing and support services. The costs are shared on the basis ofproportionate population, and Council can terminate the agreement(s) by providing four months toone year’s notice.

13

- 76 -



13. CONTINGENT LIABILITIES AND COMMITMENTS (continued)

d) The City has a long-term service agreement with another organization for the provision of fire andpublic works dispatch services. This agreement has an annual cost of approximately $34,000and will expire on December 31, 2014.

e) The City has been named defendant in a number of claims that are currently pending. Indetermining their estimated exposure the City has relied upon their understanding of the claims,including activities undertaken by the other parties, as well as discussions with legal counsel. Inthose cases where an unfavourable outcome is likely, a provision for anticipated costs has beenaccrued. In the opinion of management, the amount of any loss from these claims cannot bereasonably estimated, nor can the likelihood of their outcomes be known at this time. Therefore,management has made no provision for these claims and any future settlement will be accountedfor in the year of settlement.

f) As at December 31, 2013 there were various property assessment appeals pending. Theoutcome of those appeals may result in adjustments to property taxes receivable for the currentand prior years. The City has made no specific provision for these appeals as the outcome isindeterminable.

g) The City is a member of E-Comm, an organization comprised predominately of membermunicipalities, for the purpose of providing emergency dispatch services. The City is representedon the board, and as a Class ‘A’ shareholder has voting rights should the organization want toincur additional debt. The E-Comm facility was constructed using debt as a financing mechanismand members are liable for a proportionate share of that debt. This debt is repaid by membersthrough annual fees charged by E-Comm. Should E-Comm dissolve, members would be liablefor a proportionate share of any residual debt. Alternatively should a member choose to opt outof E-Comm, they would be liable for a proportionate share of debt at the time of withdrawal.

h) On September 15, 2009 the City agreed to an Offer to Lease for approximately 12,200 squarefeet of space at 12059 Harris Road, Pitt Meadows for the purpose of relocating the Pitt MeadowsLibrary in 2011. The lease commenced March 1, 2012, ninety days after the fixturing period, for aterm of ten years. The annual minimum rent is $151,000 and is subject to annual CPI increasesin the second five year period of the term.

i) In October, 2010 the City signed an Offer to Lease for approximately 9,500 square feet of spacein a senior’s residential facility for the purposes of operating a Senior’s Centre. Construction ofthe facility began in 2011, and the lease commenced in January 2013. The term of the lease isforty years plus a 20 year renewal option. The rent for the initial 40 year term is $1,549,506,prepaid at the commencement of the lease in 2013.

j) In February, 2011 the City signed an Operating and Maintenance Agreement with NustadiaRecreation Inc. for the operation and maintenance of the Pitt Meadows Arenas. The agreementwas effective May 1, 2011, with an initial term of five years and four optional renewal periods. Anannual management fee of $100,000 is payable under the agreement (adjusted annually forinflation), with payments due in equal monthly installments.

k) The City has a long-term service agreement with the Province of British Columbia for theprovision of police services by the Royal Canadian Mounted Police with an annual cost ofapproximately $3.3 million. The current agreement commenced April 1, 2012 with an expiry dateof March 31, 2032.

‘4

- 77 -



13. CONTINGENT LIABILITIES AND COMMITMENTS (continued)

I) In March 2013 the City was the recipient of funds under the Green Municipal Fund (Project10297) — Loan and Grant Agreement in the amount of $3,141,602 in loan proceeds and $378,320in grant proceeds. A portion of the funds have been used to repay the 2012 $3,000,000 balanceof the temporary borrowing for the Facility Construction and Revitalization, Bylaw 2429.

14. BUDGET

The budget amounts which are presented for comparative purposes reflect the statutory balanced budgetas adopted by Council on February 5, 2013 adjusted for amortization and other items for comparabilitywith the actual results.

The following reconciles the balanced statutory budget and the budget surplus reported on theConsolidated Statement of Operations.

Add:_Budgeted_Capital_ExpendituresGeneral Government Services 806,300Protective Services 24,700Transportation Services 2,210,200Water Services 1,112,000Sewer Services 945,000Drainage Services 6,527,900Recreation and Cultural Services 1,968,500

Budgeted Reduction in Debt Principal 263,551Budgeted Transfer to Own Reserves 7,166,711Gain on Disposal of Tangible Capital Assets (Actual) (53,611)

20,971,251

Less: Budgeted Transfer from Own Reserves 9,337,440Budgeted Proceeds from Borrowing 2,901,000Amortization Expense (Actual) 4,81 0,081

17,048,521Budget Surplus, as per Consolidated Statement of Operations $ 3,922,730

15. COMPARATIVE FIGURES

Certain comparative figures have been reclassified to conform to the current year presentation.

Surplus asI

I. S

- 78 -

City of Pitt MeadowsConsolidated Schedule of Tangible Capital Assets and Accumulated Amortization

FortheYearEnded December31, 2013

Schedule I

2013Cost Amortization 2013 2012Balance Balance

Beginning of Balance End of Beginning of Balance End ofAsset Category Year Additions Disposals Year Year Amortization Disposals Year Net Book Value Net Book Value

Buildings $ 31,209,544 $ 1,276,582 $ 4,568 $ 32,481,558 $ 9,615,103 $ 1,098,426 $ 4,569 $ 10,708,960 $ 21,772,598 $ 21,594,441Drainage Infrastructure 25,694,637 2,069,204 1,032 27,762,809 9,008,182 448,110 1,032 9,455,260 18,307,549 16,686,454Dyking Infrastructure 12,026,612-

- 12,026,612- - - - 12,026,612 12,026,612Equipment and Furnishings 4,400,551 393,401 170,679 4,623,273 2,711,161 387,301 170,608 2,927,854 1,695,419 1,689,389Land 51,250,042

- - 51,250,042- - - - 51,250,042 51,250,042Land Improvements 8,635,565 187,362 - 8,822,927 1,704,978 348,286 - 2,053,264 6,769,663 6,930,586Leasehold Improvements 1.302,970 - - 1,302,970 97,723 130,297 - 228,020 1,074,950 1,205,247Other Infrastructure 5,371,722 - - 5,371,722 521,934 91,553 - 613,487 4,758,235 4,849,788Road Infrastructure 43,028,847 1,165,618 390,815 43,803,650 18,547,500 1,239,658 363,535 19,423.623 24,380027 24,481,348Sewer Infrastructure 13,413,853 256,390 23,027 13,647,216 4,682,021 193,433 20,626 4,854,828 8,792,388 8,731,831Vehicles 4,465,576 435,120 147,905 4,752,791 2,122,654 342,207 147,905 2,316,956 2,435,835 2,342,924Water Infrastructure 30,756,778 1,165,499 423,361 31,498,916 11,662,057 530,809 383,662 11,809,204 19,689,712 19,094,722

TOTAL $231,556,697 $ 6,949,176 $ 1,161,387 $ 237,344,486 $ 60,673,313 $ 4,810,080 $ 1,091,937 $ 64.391,456 $ 172,953,030 $ 170,883,384

- 79 -

City of Pitt MeadowsConsolidated Schedule of Municipal Property Taxes and Other Tax Levies


Schedule 2

Schedule of Municipal Property Taxes:

2013 Budget 2Ol3Actual 2Ol2Actual

Real PropertyTaxesResidential $ 9,651,951 $ 9,601,469 $ 9,232,696Utilities 233,644 222,641 223,674Majorlndustry 122,321 122,321 119,001Light Industry 695,244 754,385 671,332Business 4,333,593 4,098,516 4,292,573Recreational/Seasonal 226,575 221,018 219,569Farm 439,513 451,264 438,153

15,702,841 15,471,614 15,196,998

Prior Years’ Re-assessments - 48,084 - 28,130 2,527

Total Municipal Property Taxes $ 15,654,757 $ 15,443,484 $ 15,199,525

In addition to its own tax levies, the City is required to collect taxes on behalf of other taxingauthorities, and remit to those authorities. Total taxes levied and remitted are as follows:

2013 2012

Municipal Property Taxes $ 15,443,484 $ 15,199,525

Levies for Other Authorities:Provincial School Taxes 7,868,205 7,879,608Greater Vancouver Transit Authority 1,480,019 1,552,768British Columbia Assessment Authority 236,225 239,977Greater Vancouver Regional District 223,660 214,446Municipal Finance Authority of British Columbia 726 742

9,808,835 9,887,541

Total Tax Levies $ 25,252,319 $ 25087,066

17

- 80 -

City of Pitt MeadowsConsolidated Schedule of Segment Disclosure


Schedule 3

GeneralGovernment Protective

Services Services

2013 ActualUtility, SolidWaste and Recreation and

Transportation Dykirtg Cultural PlanningServices Services Services ServicesREVENUES

Municipal Property and Other TaxesUtility,Solici Waste and Dyking LeviesSale of ServicesLicenses, Permits, Penalties and FinesReturn on lnves1ji’entsGrants and ContributionsGain (Loss) on Disposal of TCA (Note 9)

EXPENSESSalaries and BenefitsContracted ServicesSupplies, Materials and Equipment

o Purchase of Water and Sewer LevyAmortizationInterest Charges

Less: Internal Equipment Charges

2013 Budget

______________

Unallocated

$ - $ 15,735,622$ - $ - $ - $

- -- 8,415,407

356,704 57,199 109,490 1,100- 235,086 1,292 16,273

111,997 18,048 545,966 1,767,999- -

- 11,512 - 42,099

468,701 310.333 645,236 10,158,680

2,324,424 1335,719 1261,743 829,6391,013,820 4,549,777 517,938 2,252,523

372,158 210,010 487,911 314,385- -

- 3,395,914648,927 156,567 1,531,054 1,172,353262,785 - - -

4,622,114 6,252,073

$

1,151,944

449.545

1,601,489

4,455,28130.970

1,301,179

186,667479,912258,167

16,660,368

_______________ _______________ _______________________________ _______________ _______________ _______________

Consolidated

_______________

$ 15,735,6228,415,4071,687,192

872,567479,912

3,299,872- 53,611

____________

______________ ______________ ______________ ______________ ______________ ______________ _____________

30,436,961

______________

- 6,091,011- 12,813,036- 1,421.824- 3,395,914- 4,810,080- 262,785

_____________

3,798,646 7,964,814 5,787,430- 28,794,650

- - -- (511,443) (511,443) (641,596)

4,622,114 6,252,073 3,798,6.46 7,964,814 5,787,430 369,573 - 511,443 28283,207 29,183,097

10,755433,249

148,150

592,154

339,48623.697

6,390

Consolidated(Note 14)

$ 15,945,6288,453,1101,899,146

649,625758,600

5,453,12953,611

33,105,827

6,308,95213,407,741

1,517,9533,533,8284,810,081

246,138

29,824,693369,573

ANNUAL SURPLUS $ (4,153,413) -s 5,941,740 $ (3,153,410) $ 2,193,866 $ (4,185,941) $ 222,581 $ 17,171,811 $ 2,153,754 $ 3,922,730

- 81 -

City of Pitt MeadowsConsolidated Schedule of Segment Disclosure


Schedule 3 (continued)

2012 Actual

GeneralGovernment Protective Transportation

Services Services Services

Utility, SolidWaste and Recreation and

Dyking Cultural PlanningServices Services Services

$ $ - $

1,197,973

REVENUESMurvcrpal Property and Other Taxeslitllity,SoHd Waste and Dyking LeviesSale of ServicesLicenses, Pennits, Penalties and FinesReturn on InvestmentsGrants and ContributionsGain (Loss) on Disposal of TCA (NoteS)

EXPENSESSalaries and BenefitsContracted ServicesSupplies, Materials and Equipment

o Purchase of Water and Sewer LevyAmortizationInterest Charges

Less: Internal Equipment Charges

ANNUAL SURPLUS

8,005,3913,743

10,243

399,210 912,739

8,418,587 2,110,712

$

114,8652,276

747,832

864,973

1,212,560548,658530,672

1,485,203

$

309,101

222,79312,220,961

12752,855

2,090,8101,043,361

345,127

533,673478,160

4,491,131

4,491,131

$ 8,261,724

$

62,820205,736

52,630

321,186

1,349,3724,786,573

247,425

147,778

6,531,148

6,531,148

$ (6,209,962)

Unallocated

$ 15,470,519

202,438556,755539,915

16,769,627

13,112347.547

20,000

380,659

320,46016,0926,963

773,6981,876,945

375,4913,433,8371,140,460

8,599

Consolidated

$ 15,470.6198,005,3911,701,614

768.240556,755

2,895,11912,220,961

41,618,599

5,769,74912,648,055

1,528,9213,433,8374,591,381

486,759

28,458,702

22,8494,377,426

23,243

1,284,267

Consolidated

$ 15,313,3308,150,6111,819,000

807,562677,000

1,711,11512,220,961

40,499,579

6,086,60611,857,484

1,871,5603,523,2154,591,381

10,000

27,740,2463,777,093 7,608,030 5,707,785

3,777,093

S (2,912,120)

343,516

7,608,030 5,707,785 343,515

$ 810,567 S (3,597,073) $ 37,144

(474,633) (474,633) (596,434)

(474,633) 27,984,069 27,143,812

$ 17,244,260 $ 13,634,530 $ 13,355,767

- 82 -


SCHEDULE SHOWING THE REMUNERATION AND EXPENSES PAID TO OR ON BEHALF OF ELECTED OFFICIALS ANDEMPLOYEES

ELECTED OFFICIALS:

NAME

2013

POSITIONBenefits

Base Salary and Other Expenses

WALTERS, DEBRABELL, BRUCEBING, DOUGELKERTON, JANISMIYASHITA, TRACYMURRAY, DAVIDO’CONNELL, GWEN

MayorCouncillorCouncillorCouncillorCouncillorCouncillorCouncillor

67,00225,12610,48425,12625,12625,12625,126

3,8632,6301,9402,6302,6302,6302,630

TOTAL ELECTED OFFICIALS

OTHER EMPLOYEES (excluding those listed above):

$ 203,114 $ 18,952 $ 10,549

Benefits

Total of other employees with base salary + benefits and other less than $75,000

TOTAL EMPLOYEES

2,526,237 30,357 42,551

$ 4,498,578 $ 184,155 $ 103,939

*Benefits and Other include taxable benefits (MSP, group life) and lump sum payments including leave balance payouts (ie bankedvacation, earned time, acting pay and overtime)

5,541

352,6931,989

292

NAME POSITION Base Salary and Other Expenses

Other employees with base salary + benefits and other greater than $75,000:BROWN, MARTIN Network Specialist Support System 73,909 8,162 1,428

BRUCE, DAVE Building Inspector 73,909 1,419 407

CHATTON, ROBERT Assistant Fire Chief-Training Officer 103,245 2,548 330

CROWTHER, KELLY Utilities Operator-Water 66,806 8,522 1,622

DEBOER, YNTO (Ike) Engineering Services Coordinator 77,074 435 339DOULL, MURRAY Foreman-Public Works 68,610 12,918 70

EVANS, RANDY Operations Superintendant 103,246 3,511 9,863

GEMPERLE, CHANTAL Building Inspector 73,909 1,664 1,571

GROUT, KIMBERLEY Deputy CAO/Director of Ops. & Dev. Services 149,481 1,083 8,589

HARDING, CHERYL Manager of Financial Services 102,476 6,675 2,842

JOLLEY, DONALD Director of Fire Services 121,469 892 4,338

JONES, LORNA Director of Human Resources/Communications 108,410 5,081 732

KENNEY, KELLY Manager of Legislative Services 84,063 1,706 4,368KYLE, SCOTT Fire Safety Technician 76,190 14,467 -

LARSSON, MIKE Fire Safety Technician 76,190 13,228 1,501PARR, DANA Planner II 87,446 1,576 1,156PERRIE, BRAD Assistant Fire Chief 103,245 3,229 2,435PHILP, DAVE Business Analyst/IT Coordinator 103,245 5,205 1,854RUDOLPH, JAKE Chief Administrative Officer 149,110 32,867 12,797WILLIAMS, BOB Utilities Foreman 69,847 16,800 1,726ZANON, KATE Director of Corporate & Business Services 100,462 11,811 3,419

Prepared under the Financial Information Regulation, Schedule 1, section6(2), (3), (5)and (6) DM#1 18780- 83 -

City of Pitt MeadowsSchedule of Payments to Suppliers of Goods and Services

2013

Supplier Name ment to

____

-pIie.ACEE ,-11.13LTD.

___________________

50,1032ATO.. D CRAYON viE DEVELOPMENT LTD — 28,906.93AURA OFFICE ENVIRONMENTS INC._____________________ 57,893.73AVSOLUTIONS

_________________________

83,017.35B.C. HYDRO & POWER AUTHORITY____________________ 544,598.53B.C. PENSION CORPORATION .

710,125.41BDODUNWOODY

____

37,003 00BRANDT TRACTOR LTD.

____ _______

154,438.43BRJTISH COLUMBIA LIFE & CASUALTY COMPANY___________ 36,966.61CAN DO CONCRETE

___________

65,56200CHEVRON CANADA LTD. 1 119,786.61CITY OF SURREY

- J 37,013.40COBRA ELECTRIC LTD.

_________

28,773.92COLUMBIA BITULITHIC IA DIVISION OF LAFARGE

_______

914,014.30CORIX WATER PRODUCTS LP

______

407,788.03CROCKER EQUIPMENT CO. LTD.

______

115,279.36DAMS FORD LINCOLN SLS LTD

______

124,758.05DIRECT ENERGY BUSINESS J - 36,251.02DIRKS LANDSCAPE DESIGN BUILD LTD. 1 70,350.00DISTRICT OF MAPLE RIDGE t__3,316,769.30DOMINIC TRANSPORT LTD. 43,465.08FINNING (CANADA) A DIVISION OF FINNING 41,428.40FORTIS BC- NATURAL GAS 35,265.97FRASER RICHMOND SOIL AND FIBRE LTp. 107,817.58FRASER VALLEY REONAL UBRARY - 873526.00ä.köSIcKI LTD.

-

I1.7:787.1GE INTELLIGENT PLATFORMS CANADA 31,373.80GLE GREEN LANDSCAPE EXPERTS LTD. 29,941.85GOLDEN MEADOWS BILLINGS DEVELOPMENT LTD. 198,447.14GREATER VANCOUVER SEWERAGE & DRAINAGE______ 1,637,687.46GREATER VANCOUVER WATER DISTRICT

______

1 1,687,128.34HANK’S TRUCKING & BULLDOZING

______

162,163.76INNOVATIVE PARTS & SOLUTIONS LTD. 28,567.62INSIGHT CANADA INC. . 55,462.77INTERNATIONAL WATER SCREENS CO. 102,200.02ISL ENGINEERING AND LAND SERVICES LTD . 518,630.52JACK CEWE LTD. 182,118.32JENT CONSTRUCTION LTD.

______

79,061.77LEKO PRECAST LTD .

_____T

27,104.00MAR-TECH UNDERGROUND SERVICES LTD. 171,934.33MCRAES ENVIRONMENTAL SERVICES LTD. 50,652.92MCRAES POWER SWEEPING LTD 30,075.26MEIER & COMPANY INSURANCE E AGENCIES (MISSION)_LTD 26,780.00MERLETTI CONSTRUCTION (1999) LTD.

______ ________

I 44,647.98METRO VANCOUVER J 470,767.24MILLS BASICS 28,740.42MINiSTEROFRNANCE t 60,621.50MUNICIPAL INSURANCE ASSOCIATION 169,653.00MURDY & MCALLISTER 55,205.76NUSTADIA RECREATION INC. 25,101.86ONE STOP SAFETY SERVICES CORPORATION 32,187.19

- 84 -

City of Pift MeadowsSchedule of Payments to Suppliers of Goods and Services

2013

AggregateSupplier Name Payment to

Supplier

PACIFIC ACE SPORTS SURFACES & EQUIPMENT LTD 53 728 50PACIFIC BLUE CROSS - 123 747 57PAX CONSTRUCTION LTD 478,579.55PITT RIVER QUARRIES DIV OF LAFARGE CANADA INC 39,984.55POLAR INDUSTRIES LTD. 29,732.94RAINCITY SUPPLIES LTD 41 489 27RAYBERN ERECTORS LTD. 34031.96RCMP - RECEIVER GENERAL 3,166,815.29RECEIVER GENERAL - PAYROLL DEDUCTIONS 1,349,300.84SANDPIPER CONTRACTING LTD 984,308.24SCADA CONTROLS CENTRAL LTD 84,067.10SOLIb FOUNDAtIONS CONSULTING LTD. 42,339.57STROHMAI ER’S EXCAVATING LTD. 795,753.25SUDDEN SERVICE TECHNOLOGIES CORP 84,611.26SULZER PUMPS WASTEWATER CANADA INC. 250,641.97SUTTLE RECREATION INC. 1 70,425.96TELUS 38,840.79TELUS MOBILITY 30 251 64TELUS SERVICES INC 1 34,540.80TIMES NEWSPAPER 25,294.26TOURISM MAPLE RIDGE AND PITT MEADOWS 47,982.52TRB ARCHITECTURE AND INTERIOR DESIGN INC. 239,450.56TUNDRA PLUMBING LTD. 29,476.31URBAN SYSTEMS 53 97746VADIM SOFTWARE 29,045.83VERMEER OF BC EQUIPMENT LP 25 189 92WASTE MANAGEMENT OF CANADA CORP 1,276,441.80WESBROOKE RETIREMENT LIMITED PARTNERSHIP 1,529,506.00WHOLESALE FIRE & RESCUE LTD. 27,307.19WILLIS CANADA (1999) INC. 149,304.00WINVAN PAVING LTD. 72,085.29WOLF FLAGGING 27,509.44WORKSAFE BC - WORKERS COMPENSATION BOARD 51 39545

TOTAL AMOUNT PAID TO SUPPLIERS WHO RECEIVEDAGGREGATE PAYMENTS EXCEEDING $25,000 FOR GOODS ANDSERVICES $25,382,101.73

TOTAL AMOUNT PAID TO SUPPLIERS WHO RECEIVEDAGGREGATE PAYMENTS OF $25,000 OR LESS $2,531,197.67

TOTAL AMOUNT PAID TO SUPPL_ EXCEEDING$25,000 $0.00

TOTAL PAYMENTS TO SUPPLIERS FOR C .. .D SERVICES $27,913,299.40

- 85 -


STATEMENT OF SEVERANCE AGREEMENTS

There were no severance agreements made between the City of Pitt Meadows and its

non-unionized employees during fiscal year 2013.

Prepared under the Financial Information Regulation, Schedule 1, subsection 6(8). #119579v1

- 86 -


STATEMENT OF CONTRACTS WITH COUNCIL MEMBERS OR FORMER COUNCIL MEMBERS

There were no contracts made between the City of Pitt Meadows and its Council Members orformer Council Members during fiscal year 2013.

#1 19580v1

- 87 -

City of Pitt MeadowsSupplier Payments over $25,000

COUNCIL

50,103.62! Maclean Park Excavating

I 57,893.73 City Hall Workstations83,017.35 Council Chambers & Annex Audio Visual

- .—... -.:.. -..

____

154,438.43 John Deere Backhoe

65 562 00 Vanous Sidewalk/Concrete

_

- -. - ....

28 (1) Traffic & St Light Repairs &Maintenance914,014.301

__________

(1) Road Patching, Asphalt, Duraphalt407,788.03 (1) Water Meter Program/Misc Waterworks

_j 115,279.36! !ZamboniJ_ 124,758.05 One Ton Crew Cab/Chassis

7030,,’tMacLean Park Landscaping —

----‘-!--- -..

117,787.19 (1). Culvert Replacement & Fill Site Maintenance31,373.80 Scada Software Upgrades & License

29,941.85 (1) Parks & Street Landscaping

162,163.76, (1) Culverts & Katsie Slough Ditch Cleaning28,567.62’ — (1) FireHall Training Ground & Water Treatment

102,200.02: McKechnie Trash Racks- 518,630.52:

.__.._±,Engineering Capital Works —

182,118.32. Various Roadworks79,061.77 PM Park Caretaker Residence27,104.00 North Bonson/Somerset Park Wsshrooms

3433

Sewer Inspection

_____________

44,647.98! PRV-Lougheed/Old Dewdney Tr Rd

- Arena Equipment

..387A9

. ... _.(1)’ficFiagging53,728.50 . Parks Improvements

Renovations - Rec Centre & Police OfficeI 39,984.55 Gravel/Road Base Materials

29,732.94 (1) HVAC Repairs & Maintenance

_______

34,031.96 Fencing-Various Locations

36,251.02: Natural Gas Charges

3,316,769.30,RCMP Housing & Support/Parks & Leisure Services43,465.08 Off Road Ditch & Salt Transportation Services41,428.40 Sewer Pump Station Maintenance

35,265.97: Natural Gas Charges107,817.58Curbside Organics Tipping Fees673,526.00’LibraryLevy — -

________

198,447.14 Library Lease1637,687.46. Sewer Levy & Solid Waste Tipping Fees

‘T 1687,128.34 Water Purchases

55,462.77 Microsoft License & Maintenance

- ‘T- .

- ‘_i__’_’60652 92 Operations Hydro Vac Services C)30,075.26, Operations - Street Sweeping

26,780.00!Fleet Insurance Broker- Meier Insurances

______

m

_________

470,767.24Principal & Interest Debt Payments

_____________ ___________

28,740.42!Omce Supplies

__________ ___________

ip1Ierpittarcs.: Medical Services Plan

-— — ._.L6JLffSS -.I W

- : 123,747.57: Payroll Remittance - Medical

41,489,27 Facilities - Janitorial Services

3.166.815,29:RCMP Services -

I CAPITAL EXPENDITURES OPERATINGAggregate . .

Supplier Name Payment to CONTRACTOR OTHER . CONTRACTOR. OTHER# Supplier /CONSULTANT1 VENDORS ! PROJECT /CONSULTANT VENDORS DESCRIPTION

-. ‘,,,— 28,906,93 iT Website Support

544 598 53! Hydro Services710,125.41 Payroll Remittance -Pension

_________

37,003.00 City Audit Services

________

36,966.61 Payroll Remittance-Life Ins/ADD

119,786.61 Vehicle & Equipment Fuel37,013.40!Fire Dispatch Services

1 ACE EXCAVATING LTD. 50,103.622ATOMlC CRAYON WEB DEVELOPMENT LTD 28906.933 AURA OFFICE ENVIRONMENTS INC : 57,893.734 AV SOLUTIONS — - — ,83 017355 •B.C.HYDRO&POWERAUTHORITY6 B.C. PENSION CORPORATION ‘ 710,125.417 .BDODUNW000Y -

8 BRANDT TRACTOR LTD - 1 154,438.439 ,‘BRITISH COLUMBIA LIFE & CASUALTY COMPANY 36,966.6110 CAN DO CONCRETE

__[, 65,562.0011 CHEVRON CANADA LTD. - j 119,786.6112 CITY OF SURREY 37,013.4013 COBRA ELECTRIC LTD 28,773.9214, COLUMBIA BITULITI-HC IA DIVISION OF LAFARGE - 914,014:3015 CORIX WATER PRODUCTSLP 407,788.0316 CROCIcER EQUIPMENT CO. LTD. 115,279.3617 DAMS FORD LINCOLN SLS LTD 1258.0518 ‘DIRECT ENERGY BUSINESS “‘]‘ 36,251.0219 DIRKS LANDSCAPE DESIGN BUILD LTD

_______

350.0020 DISTRICT OF MAPLE RIDGE 1 3,316,769.3021, DOMINIC TRANSPORT LTD 43,465.0822 FiNNING (CANADA) A DIVISION OF FINNING 41,428.4023 ‘FORTIS BC- NATURAL GAS I 35,265.9724 FRASER RICHMOND SOIL AND FIBRE LTD ‘r107,817.5825 FRASER VALLEY REGIONAL LIBRARY J 873,526.0026 •G. KOSICKI LTD. - - “1 117,787.1927 ‘GE INTELLIGENT PLATFORMS CANADA - ‘l 31 373.8028 GLE GREEN LANDSCAPE EXPERTS LTD. 29,941.8529 ‘GOLDEN MEADOWS BILLINGS DEVELOPMENT LTD 1 198,447.1430 GREATER VANCOUVER SEWERAGE & DRAINAGE 1637 687 4631 GREATER VANCOUVER WATERDISTRICT 1,687,128.34: HANK’S TRUCKING & BULLDOZING 162,163.7633 INNOVATIVE PARTS &SOLUTIONS LTD - ..! 28,567.6234 INSIGHT CANADA INC — J 554627735 ‘INTERNATIONAL WATER SCREENS CO. 102,200.0236 . ISL ENGINEERING AND LAND SERVICES LTD 518,630.5237 JACK CEWE LTD. - , 182,118.3238 JENT CONSTRUCTION LTD. 79,061.7739’LEKO PRECAST LTD 127104.0040 MAR-TECH UNDERGROUND SERVICES LTD. 171,934.3341 MCRAES ENVIRONMENTAL SERVICES LTD. - — - 50652.9242 MCRAES POWER SWEEPING LTD - ‘ 30,075.26

MEIER & COMPANY INSURANCE E AGENCIES (MissIoN> LTD 26,780.0544 MERLETTI CONSTRUCTION (1999) LTD. , 44,647.9845 METRO VANCOUVER -. - ‘ - - - , 470,767.2446 MILLS BASICS - - - 28,740.4247 5I3 OF FINANCE

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60,621.5548 MUNICIPAL INSURANCE ASSOCIATION - ‘ 169,653.oC49 MURDY & MCALLISTER - - 55,205.7650 NUSTADIA RECREATION INC. 25,101.8651 ONE STOP SAF TY SERVICES CORPORATION - ,! 32,187,if52 ,PACIFIC ACE SPORTS SURFACES&EQUIPMENT LTD. 53,728.5553 PACIFIC BLUE CROSS I 123,747.5754 RAJ( CONSTRUCTION LTD 478,579.5555 PITT RIVER QUARR!ES DIV OF LAFARGE CANADA INC - 39,984.5556 POLAR INDUSTRIES LTD. F 29,732.9457 RAINCITY SUPPLIES LTD - 41,489.2758 RAYBERN ERECTORS LTD. — 34,031.9659 RCMP-RECEIVERGENERAL — “3.166.815.25

1 of 2 DML1VE-#1t9365vt-2e13_sOFi_Suppiier_Listing..pvw_825_CsO.XLS- 88 -

KarenE

Typewritten Text

ATTACHMENT B

City of Pitt Meadows2013 Supplier Payments over $25000

COUNCIL

CAPITAL EXPENDITURES OPERATINGAggregate

Supplier Name Payment to CONTRACTOR OTHER CONTRACTOR OTHER# Supplier /CONSULTANT VENDORS PROJECT !CONSULTANT VENDORS DESCRIPTION60 RECEIVER GENERAL- PAYROLL DEDUCTIONS 1,349,300.84

..- — . .

1,349,300.84 Payroll Remittance61 SANDPIPER CONTRACTING LTD 984,308.24 984,308.24: Various Roadwork Construction62 SCADA CONTROLS CENTRAL LTD

- 84,067.10 84,067.10 (1):SCADA Upgrades & Maintenance -- . . -

63 SOLIDFOUNDATIONSCONSLILTINGLTD- 42339.57 ,- —

----- -. -- — -

42,339.57 - :SustainabitityConsultanl64 STROHMAIER’S EXCAVATING LTD 795,753.25 795,753.25 McKechnie Drainage

-

65 SUDDEN SERVICE TECHNOLOGIES CORP 84,61 1.26 84,61 1.26 (1) IT Support Services66 SULZER PUMPS WASTEWATER CANADA INC 250,641.97 250,641.97 Baynes Rd Pump67 SUTTLE RECREATION INC

. 70,425.96 70,425.96. Harris Park Bleachers . I

68 TELUS 38,840.79..

— - ... — . ._j-. 38,840.79Telephones -69 TELUS MOBILITY-. ...

30,25 64Mobility Services70 TELUS SERVICES INC

—

-— ._L. 34,540.80!lntemetServices

71 TIMES NEWSPAPER—. 25,294.26

. - .25,294.26 Various Advertising Requirements72• TOURISM MAPLE RIDGE AND PITT MEADOWS -- 47,982,52

-

-U-- - — -—47,98252 - - Economic Development - Visitor Operation Centre73 TRB ARCHITECTURE AND INTERIOR DESIGN INC - 239,450.56 239,450.56 Renovations - Rec Centre & Police Office

74 TUNDRA PLUMBING LTD 29.476.j 29,476 -- . (1) :Variou9 Facility Plumbitg Services . -. --

75 URBAN SYSTEMS- —

53977.48 TransportafionMasterPlan- —

•_ -

-76 VADIM SOFTWARE— — — . -. . . . 29,045E3LFinancial System Software License & Support77VERMEEROFBCEQUIPMENTLP j_25.j89 25,169.9?: :BrushChipper

.-78 WASTE MANAGEMENT OF CANADACORP

.

— Zi.P.

1,276,441.80SoIid Wsste & Recyctng Collection Services79 WESBROOKE RETIREMENT LIMITED PARTNERSI-tlP j9,506.00 — . - . -i

,——- -. .

1,529,506.00Seniors’ Centre 40 year Prepaid Lease80 WHOLESALEFIRE&RESCUE LTD.-

-

. - - .-

27,307t9Vadous Fire Services Supplies8 WII,LIS PAlPDA(199?)..l4C . -

-

140400—

149,304.OoProperty!nsurance82 WINVAN PAVING LTD 72,085.29 72,085.29, Various Road& Drainage Works — - -

83 WOLF FLAGGING 27,509.44 27,509.44 (1) Traffic Flagging Services4

..

- -

51,395.45 PayrollRemittance

tOTAL AMOUNT PAID TO SUPPLIERS WHO RECEIVEDAGGREGATE PAYMENTS EXCEEDING $25,000 FOR GOODS AND

-

SERVICES. $25,382,101.73 5,527,356.39 1,450,996.87 - . - - - - 297,433.02 18,106,315.45

IUIALAMOUNI t-’AIU tO UFi-’LIht’fS WHO t?.ELbIVELJAGGREGATE PAYMENTS OF $25,000 OR LESS

TOTAL AMOUNT PAID TO SUPPLIERS FOR GRANTS EXCEEDING . - :-

$25,000 $0.00-

IT0TPAYMENTSTOSUPPLlERSF0RGO0DSANDSERVlcES $27913299401.——---—.-——.——-—-,.—..-------

—

- —-J -—-

- __:___

--- -1. Note: Contractors who provide a combination of both capital and operating services have been reported in the Capital Expenditure section rather than being separated between Capital and Operating due to financial reporting System limitations.

2 of 2 DMUVE41193e.2s_sOF_Sppber_Usrng_over_S2S_5OO.xLE

$2,531,197.67

- 89 -

Documents

Pitt Meadows - 2013 Statement of Financial Information