Policy on Keys and Locks

7/30/2019 Policy on Keys and Locks

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Mary the Queen

College

(Pampanga), Inc

(MQCPI)

Policy on Keys and Locks (PKL)FIRST EDITION

Effective: June 1, 2012

Supersedes: n.a.

I. POLICY STATEMENT Page 1 of 5 pages

IMPORTANT:

This policy is an internal document of MQCPI and as such deemed strictly

confidential and private. Unauthorized replication or distribution of this manual regardlessof purpose is prohibited and non-compliance shall be dealt with due process.

NOTED BY: APPROVED BY:

RSD MBL SDN TDC

This policy addresses the distribution of keys and the installation, repair and maintenance

of locks in academic and administrative buildings managed by Mary the Queen College

(Pampanga), Inc. The policy also addresses building and room lockout procedures for allMQCPI spaces under the jurisdiction of campus operations.


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Mary the Queen

College

(Pampanga), Inc

(MQCPI)



Supersedes: n.a.

II. POLICY GUIDELINES Page 3 of 5 pages


RSD MBL SDN TDC

E. Authorized Key Holders1. The Administrative Group Head determines who has access to which keys in a given

building including internal rooms, restrooms, closets and, exterior entrances and gates.

2. The GSD Head is responsible for initial key distribution, requests for key duplication andrules for safe keeping of keys.

3. Authorized key holders are responsible for all the furniture, fixtures, and equipment thatare within that facility/room.

4. Master keys are kept locked in the GSD office.5. Authorized holders of keys include employees of GSD and the SSD during their work

shifts, and those authorized by department administrators.

F. Lost or Stolen Keys1. Lost or stolen keys are to be reported to department administrators.2. The GSD is responsible for ordering replacement keys from the accredited locksmith and

for determining whether the security of the building, floor, or room has been

compromised and new lock sets need to be installed.

G. Lockouts and After School Hours Access1. As a general rule of MQCPI, all doors & gates are to be locked at exactly 8:00 P.M. 2. Students, faculty and non-teaching personnel who wish to stay after 8:00 P.M. should

accomplish an After School Hours Access Form (ASHAF) (Refer to Annex A) and

secure approval from the Administrative Group Head.3. In case of holidays or suspension of classes due to reasons that may not cause serious

threat to the safety and welfare of an individual, students or MQCPI/HDG personnel can

access the school premises by accomplishing the After School Hours Access Form

(ASHAF) (Refer to Annex A) and approved by the Administrative Group Head.

4. The approved after school hours access form should be submitted to the GSD Assistantand to the SSD Officer.

5. This policy should be strictly observed at all times. Violation of this policy willcorrespond to sanctions as per existing Policy on Discipline (PoD).

6. Students, faculty and staff who are locked out of their buildings and/or rooms, should callthe GSD Office at (045) 901 0625 or send a text message at 0927 781 7390. The

message should contain necessary information regarding the exact location and name ofthe person involved.


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Mary the Queen

College

(Pampanga), Inc

(MQCPI)



Supersedes: n.a.



RSD MBL SDN TDC

REPEALING CLAUSE

All policies, guidelines and procedures inconsistent herewith are hereby revoked, modified or

amended, as the case may be.

EFFECTIVE DATE

This policy shall take effect on June 1, 2012.

LEGEND

1. ASHAF After School Hours Access Form2. GSD General Services Department3. HDG House of David Group4. MQCPI Mary the Queen College (Pampanga), Inc.5. POD Policy on Discipline6. SSD Safety and Security Department

Mary the Queen

College

(Pampanga), Inc

(MQCPI)


Effective: June 1, 2012Supersedes: n.a.

III. REPEALING CLAUSE

IV. EFFECTIVE DATE

V. LEGEND

Page 4 of 5 pages


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Mary the Queen

College

(Pampanga), Inc

(MQCPI)



Supersedes: n.a.



RSD MBL SDN TDC

DISTRIBUTION

A.MQCPI1. Execom

1.1. Office of the President1.1.1. Human Resources Department1.1.2. QMS Head (File Copy)

2. Mancom2.1. Vice President for Academic Affairs

2.1.1. Program CoordinatorsA.2.1.1.1. AccountancyA.2.1.1.2. Business AdministrationA.2.1.1.3. EducationA.2.1.1.4. Hotel and Restaurant

Management

A.2.1.1.5. InformationTechnology/Information

Systems

A.2.1.1.6. EnglishA.2.1.1.7. MathematicsA.2.1.1.8. Social SciencesA.2.1.1.9. Physical Education &

Sports

A.2.1.1.10.ScienceA.2.1.1.11.Research

2.2. Administrative Group Head2.2.1. College Registrar

2.2.2. General Services DepartmentHead

A.2.2.2.1. Property ManagementHead

A.2.2.2.2. Purchasing DepartmentHead

2.2.3. Marketing Department Head2.2.4. Health Services Department2.2.5. Chief Librarian2.2.6. Printing Press Office2.2.7. Safety and Security Head

2.3. Integral Formation Group2.3.1. Guidance and Admissions

Office

2.3.2. Theology Head2.3.3. Office of Student Affairs Head

A.2.3.3.1. Prefect of Discipline2.3.4. Community Development and

Outreach Program Head

2.3.5. NSTP Coordinator2.4. Finance Group Head2.5. MQC-Career Institute Executive

Director

B.HDIM-CSG-TQMD Head File

Mary the Queen

College

(Pampanga), Inc

(MQCPI)



Supersedes: n.a.

VI. DISTRIBUTION Page 5 of 5 pages


Reynaldo S. David Michael B. Lapid Susan David Nunga Teresa David Carlos

Special Assistant to the Chairman President Chairman of the Board Trustee


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Mary the Queen College (Pampanga), Inc.

General Services Department

AFTER SCHOOL HOURS ACCESS FORM (ASHAF)

Requesting SGSD: _____________________

nclusive Date/s: From: ____________ To: ____________

nclusive time of extension: From: _____________ To: _____________

No. of Individuals staying: __________ Office/s to be used: _____________Attach a list of individuals staying)

Reason:

______________________________________________________________________________________________________

______________________________________________________________________________________________________

______________________________________________________________________________________________________

repared by: __________ Approved by: _____________ Received by: (GSD)_________ (SSD)_________

istribution: 1 GSD 2 Safety and Security Department 3 Requesting SGSD MQCPI-ADMIN-GSD Form (WHITE) Printed 01

Mary the Queen College (Pampanga), Inc.General Services Department


Requesting SGSD: _____________________




Reason:

______________________________________________________________________________________________________

______________________________________________________________________________________________________

______________________________________________________________________________________________________



Mary the Queen College (Pampanga), Inc.General Services Department


Requesting SGSD: _____________________




Reason:

______________________________________________________________________________________________________

______________________________________________________________________________________________________

______________________________________________________________________________________________________



ANNEX A AFTER SCHOOL HOURS ACCESS

Documents

Policy on Keys and Locks