Policy & Procedure

Procedure Number: 612

Effective Date: September 6, 2016

Related Regulations:

Subject: On-Going Monitoring for Human Resources

Policy Objective: To ensure that the HR component is being monitored

POLICY:

PROCEDURE:

HR Specialist will be conducting HR file audits. This will occur 4 times per year. Typically, the

schedule will be October, January, April and July. This schedule can change depending on the needs of

the programs and/or conflict with schedules. When the HR Specialist are conducting the HR file audit

they will be using an HR Grid that lists the same documents as the HR personnel document checklist. If

any copies are needed from personnel files this will be the best opportunity for the HR Specialist to

obtain. This time is also the best time to input any information that is needed in COPA so, a Site

Director/Owner should be available.

The site visits will be scheduled with the Center Director/Owner. At times, this visits can also be

announced. If action plans are needed then the HR Specialist will be sending those to the Center

Director/Owner within 4 business days from the visit.

Responsibilities: Center Director/Owner, HR Specialist

Timeframe: On-Going, October, January, April, July