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POPULAR AUDIOVISUAL PACKAGES POPULAR AUDIOVISUAL PACKAGES POPULAR AUDIOVISUAL PACKAGES LCD & Tripod Screen Package—$650.00 Includes 3000 lumen projector, projection stand, projection stand skirt, skirted tripod screen, all ca- bling, power cords, troubleshooting, and daily as- sistance. LCD & Fast-Fold Screen Package—$950.00 Includes 4000 lumen projector, projection stand, projection stand skirt, fast-fold screen for room size, all cabling, power cords, troubleshooting, and daily assistance. Accessory Screen Package—$150.00 Includes skirted tripod screen for room size, pro- jection stand, projection stand skirt, all cabling, power cords, troubleshooting, and daily assis- tance. 40” LCD Display Monitor Package—$500.00 Includes Sony 40” video/data display monitor, roll- ing stand or skirted display cart, all cabling, power cords, etc., flipchart stand, flipchart paper & mark- ers, troubleshooting, and daily assistance. Television & VCR/DVD Package—$325.00 Includes TV monitor, a VHS or DVD player, a roll- ing stand, all cabling and power cords as needed, troubleshooting, and daily assistance. Small Sound Package—$300.00 Includes a wired SM-58 microphone with stand, two powered speakers with stands, one 4-channel mixer, all cabling, power cords, troubleshooting and daily assistance. (Add CD player or iPod Connec- tion for $50.00) Basic Lighting Package—Call for Pricing Includes two 19 degree Source Four ellipsoidal lights or two Par light fixtures, rheostat dimmer con- trol, all cabling, power cords, troubleshooting and daily assistance. Drape & Scrim Décor Package—Call for Pricing Includes Pipe & Drape with Spandex panels for projecting logos or patterns, LED colored lighting fixtures, all cabling, power cords, troubleshooting and daily assistance. Custom gobos available. VISUAL AIDS ELECTRONICS IS PROUD TO BE THE IN-HOUSE AUDIOVISUAL PARTNER IN OVER FIFTY HOTELS, RESORTS AND CONFERENCE CENTERS NATIONWIDE. OUR EXPERIENCED CONVENTIONS DEPARTMENT TRAVELS WITH A VARI- ETY OF NATIONAL CONVENTIONS, TRADE SHOWS, AND HIGH-LEVEL CORPORATE EVENTS PROVIDING AUDIOVISUAL RENTAL AND STAGING SERVICES. CONFERENCE SYSTEMS INC., VAE’S SUBSIDIARY, OFFERS PUSH-TO-TALK MICRO- PHONES, WIRED & WIRELESS COMPUTERIZED VOTING SYSTEMS, AND SIMULTANEOUS INTERPRETATION SERVICES. VAE IS UNIQUELY QUALIFIED TO EQUIP AND SERVICE YOUR NEXT EVENTEITHER AT THE HYATT HARBORSIDE OR AT ANY OTHER VENUE THROUGHOUT THE UNITED STATES AND IN CANADA. Hotel Office: 101 Harborside Dr. Boston, MA 02128 Ph: (617) 568-9225 Fax: (617) 568-9210 Please visit our website at: www.vaecorp.com Prices Effective April 1, 2008 Additional Packages are available. Allow us to custom design specific projection, audio, lighting and effects pack- ages to enhance your event. All Package Prices are subject to a 22% Labor/Service Charge for basic set up and take down. Additional labor fees apply for more involved sets and for in-room equipment operations.

POPULAR AUDIOVISUAL PACKAGES · 2009-04-06 · POPULAR AUDIOVISUAL PACKAGES LCD & Tripod Screen Package—$650.00 Includes 3000 lumen projector, projection stand, projection stand

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Page 1: POPULAR AUDIOVISUAL PACKAGES · 2009-04-06 · POPULAR AUDIOVISUAL PACKAGES LCD & Tripod Screen Package—$650.00 Includes 3000 lumen projector, projection stand, projection stand

POPULAR AUDIOVISUAL PACKAGESPOPULAR AUDIOVISUAL PACKAGESPOPULAR AUDIOVISUAL PACKAGES LCD & Tripod Screen Package—$650.00 Includes 3000 lumen projector, projection stand, projection stand skirt, skirted tripod screen, all ca-bling, power cords, troubleshooting, and daily as-sistance. LCD & Fast-Fold Screen Package—$950.00 Includes 4000 lumen projector, projection stand, projection stand skirt, fast-fold screen for room size, all cabling, power cords, troubleshooting, and daily assistance. Accessory Screen Package—$150.00 Includes skirted tripod screen for room size, pro-jection stand, projection stand skirt, all cabling, power cords, troubleshooting, and daily assis-tance. 40” LCD Display Monitor Package—$500.00 Includes Sony 40” video/data display monitor, roll-ing stand or skirted display cart, all cabling, power cords, etc., flipchart stand, flipchart paper & mark-ers, troubleshooting, and daily assistance.

Television & VCR/DVD Package—$325.00 Includes TV monitor, a VHS or DVD player, a roll-ing stand, all cabling and power cords as needed, troubleshooting, and daily assistance. Small Sound Package—$300.00 Includes a wired SM-58 microphone with stand, two powered speakers with stands, one 4-channel mixer, all cabling, power cords, troubleshooting and daily assistance. (Add CD player or iPod Connec-tion for $50.00) Basic Lighting Package—Call for Pricing Includes two 19 degree Source Four ellipsoidal lights or two Par light fixtures, rheostat dimmer con-trol, all cabling, power cords, troubleshooting and daily assistance. Drape & Scrim Décor Package—Call for Pricing Includes Pipe & Drape with Spandex panels for projecting logos or patterns, LED colored lighting fixtures, all cabling, power cords, troubleshooting and daily assistance. Custom gobos available.

VISUAL AIDS ELECTRONICS IS PROUD TO BE THE IN-HOUSE AUDIOVISUAL PARTNER IN OVER FIFTY HOTELS, RESORTS AND CONFERENCE CENTERS NATIONWIDE. OUR EXPERIENCED CONVENTIONS DEPARTMENT TRAVELS WITH A VARI-ETY OF NATIONAL CONVENTIONS, TRADE SHOWS, AND HIGH-LEVEL CORPORATE EVENTS PROVIDING AUDIOVISUAL RENTAL AND STAGING SERVICES. CONFERENCE SYSTEMS INC., VAE’S SUBSIDIARY, OFFERS PUSH-TO-TALK MICRO-PHONES, WIRED & WIRELESS COMPUTERIZED VOTING SYSTEMS, AND SIMULTANEOUS INTERPRETATION SERVICES. VAE IS UNIQUELY QUALIFIED TO EQUIP AND SERVICE YOUR NEXT EVENT—EITHER AT THE HYATT HARBORSIDE OR AT ANY OTHER VENUE THROUGHOUT THE UNITED STATES AND IN CANADA.

Hotel Office: 101 Harborside Dr. Boston, MA 02128

Ph: (617) 568-9225 Fax: (617) 568-9210 Please visit our website at: www.vaecorp.com

Prices Effective April 1, 2008

Additional Packages are available. Allow us to custom design specific projection, audio, lighting and effects pack-ages to enhance your event. All Package Prices are subject to a 22% Labor/Service Charge for basic set up and take down. Additional labor fees apply for more involved sets and for in-room equipment operations.

Page 2: POPULAR AUDIOVISUAL PACKAGES · 2009-04-06 · POPULAR AUDIOVISUAL PACKAGES LCD & Tripod Screen Package—$650.00 Includes 3000 lumen projector, projection stand, projection stand

Audio Equipment Podium / Lectern Microphone........................... 50.00 Wired Mic on Table Top or Floor Stand............ 50.00 UHF Wireless Hand or Lav Mic w/ Receiver... 165.00 4-Channel Audio Mixer ..................................... 50.00 8-Channel Audio Mixer ................................... 100.00 16-Channel with Equalizer.............................. 200.00 Portable Powered Speaker with Stand........... 100.00 CD Player.......................................................... 75.00 Digital Audio Recorder .................................... 100.00

Meeting Room Accessories: Standard Flipchart with 4 color markers .......45.00 Post-it Flipchart with 4 color markers............60.00 3 x 4 Whiteboard with 4 color markers .........50.00 Wireless Laser Pointer..................................35.00 Wireless R/F Remote Computer Mouse .......50.00

Labor—Hourly Setup/Removal Rates Mon—Fri 7:00am—5:00pm ...............55.00/hr Mon—Fri 5:00pm—11:59am .............80.00/hr Mon—Fri 12:00am— 7:00am ............110.00/hr Sat—Sun 7:00am—11:59am..............80.00/hr Sat—Sun 12:00am— 7:00am............110.00/hr Holidays All hours. ..........................110.00/hr

Technicians require a 5-hour minimum charge. Overtime rates apply after 8 hours worked based on 1.5 x the applicable rate. In room equipment operator rates start at $650.00 per day. Call for details.

Technical Assistance for client-supplied AV is available at the rate of $65 per occurrence. Any groups or clients bringing their own AV equipment are responsible for the set-up, operation, and se-curity of these devices. Technical assistance can not be guaranteed nor will VAE assume responsi-bility or incur any liability for equipment malfunc-tion or failure when attempting to troubleshoot any equipment provided by outside sources.

Clients selecting an outside AV or Production company or wanting to bring in their own equip-ment are subject to our AV & Production Services Guidelines and Policies. A copy of this document will be sent to you and requires a signed acknowledgement page be returned within 10 days of the event to VAE or your Convention/Catering Services Manager.

Video Equipment Boardroom LCD Projector (3000 Lumens) ..... 600.00 Ballroom LCD Projector (4000 Lumens)......... 750.00

Beta SP Video Cassette Player/Recorder ...Call for Pricing

BETACAM / DVCAM Recorder........ Call for Pricing (High Resolution Data/Graphics Switching, Multi-Camera & I-MAG/Projection Packages available. Call for a customized quotation for specific needs.)

Computer / Office Equipment Laptop and PC Rental..................................... 200.00 17” Flat Screen LCD Monitor .......................... 150.00 20” Flat Screen LCD Monitor .......................... 200.00 FAX/ Copy / Scan / Printer Machine ............... 175.00 4200 HP Black & White Laser Printer............. 200.00

All prices listed are per room/per day and do not include Technician Labor, 22% Labor/Service Charge and tax. This guide covers most commonly requested equipment, but does not include our entire inventory or services available. Please contact VAE at the Hotel for a customized quote designed for your specific event.

Screens 6 x 8 Fast-Fold Screen with Dress Kit ............ 150.00 7.5 x 10 Fast-Fold Screen with Dress Kit ....... 175.00 9 x 12 Fast-Fold Screen with Dress Kit .......... 200.00

Audio Patch Fees: Applied per room/ per day for client-supplied or outside AV Contractor’s audio equipment (microphones, mixers, etc.) Patch fees are $75 per day for any breakout room, $75 for any section(s) of the Ballroom, and $75 per day for the entire ballroom. Additional equipment rental and labor fees may apply.

Hotel Office: 101 Harborside Dr. Boston, MA 02128

Ph: (617) 568-9225 Fax: (617) 568-9210 Please visit our website at: www.vaecorp.com

Prices Effective April 1, 2008