PPT Lesson Learned and Challenges

8/10/2019 PPT Lesson Learned and Challenges

http://slidepdf.com/reader/full/ppt-lesson-learned-and-challenges 1/4

1. Introduction:

Funded by The Bill and Melinda Gates Foundation, the SDVC II project aims to leverage the successes,innovations and momentum generated through SDVC I. By combining those factors with a limited set ofnew activities, SDVC II is testing what is required to reach a tipping point in the sector that could lead toindustry-wide replication. The project directly targets 30,000 smallholder producers in three major dairyclusters in North West Bangladesh to engage in a transparent milk collection system and integratedservice provision model anchored through a network of input supply shops and dairy collection pointsapplying game-changing digital fat testing technologies. To ensure effective monitoring and evaluation toachieve the goal SDVC team innovatively introduced a new tools Participatory Performance Tracking(PPT) to promote transparency, accountability and improvement of performance. During different phaseof the project cycle PPT matrix played a key role to develop strategic action plan by providing realistic andaccurate information from the field.

2. Objective of the report:

This brief report is developed To identify why PPT was revised

To visualize the major difference between previous and recent PPT To find out the reason of less scoring in new PPT and its Justification To get an idea on challenges, lesson learned and way to overcome the challenges.

3. Participatory Performance Tracking (PPT):Participatory Performance Tracking (PPT) Matrix, is a participatory approach developed to collectfeedback and track key performance indicators related to adoption of a range of project practice from thetargeted rural household. The key purpose of the PPT Matrix is to:

Gathered the experience from the grassroots level totrack the improvement level.

Ensure the proper implementation of animalmanagement practice and group mobility improvement.

Measure the scale of capacity development inadaptation practice, following rules and regulation,record keeping, gender sensitivity and nutritionalstatus.

Tracking improvement in developing communicationwith external network and also identify the loop holes tostrengthen input supplier linkage to building marketingchannel.

To map the delivery and producers benefit from learningthe power of group initiative and collection bargaining

4. Difference Between Previous PPT and New PPT:

Photo 1: Farmer leader is conducting PPT using previousformat

PPPTTT LLLeee ssssssooo nnn LLLeee aaa rrrnnn eee ddd aaa nnn ddd CCChhh aaa lllllleee nnn gggeee sss



During the SDVC II project period, Participatory Performance Tracking (PPT) Matrix format has beenchanged from the SDVC I project. SDVC I PPT was focused mostly on practice adaptation while in SDVCII the maturity indicators were added to increase the group cohesion and solidarity. Again in SDVC I PPTtools was developed based on same indicator for both individual and group PPT, but while measuringgroup performance same indicator cannot be applied and does not provide support to give appropriatescenario of the group. So PPT Matrix format was changed for better improvement of dynamic analysis.The difference between two formats has created a massive change in whole PPT conducting processfrom time to facilitation. Some major change are describes below for clear understanding.

4.1. Tools Development: Total score in PPT of SDVC I was 12 and in SDVC II PPT is 32. Measurement was tracked by

tick marked in previous format and in new format score marked by 0/1 and some sector is filledby numeric values.

Previous PPT format covered 12 practice areas and in new format are of 10 broad headed area,covered 32 sub areas.

New format create a different dimension in the format by introducing sequential tabulation andspecifically described which was absent in the previous format.

In previous PPT only feeding practices are mainly included whereas in new format almost all areaabout animal husbandry has been and marketing related areas has been covered. In new formatalmost cover all of the Project Practice Adaptation Status and group maturity related indicatorsare included

Cow Shed Management, De-worming, Vaccination, Treatment, Milk management (Production,Collection &Preservation), Milk Marketing (DFT), Record Keeping & Finance, Communication &Satisfaction, Gender, Nutrition- these major indicators were not in depth in the previous formatand was not evaluated properly.

4.2. Execution : In SDVC I PPT was undertaking in quarterly whereas in SDVC II it will be conductedon semi-annually.

4.3. Facilitation: Sectors are not well describeddetailed and could not reach at the micro level ofany of the practice areas which was difficult torespond and facilitate in SDVC I PPT. Whereasall the broad headed areas are sub-divided bysome other related sub areas with explanationswhich is more understandable and effective tofacilitate .

4.4. Result:There was no option to track previous session’s memberdropout/evolve information in previous format. In newformat there has a clear and effective tracking of suchtypes of member information and have an option to crosscheck them with group PPT.

5. Specific Lesson Learned:

5.1. Tools Development: It is important to ensure the participation and contribution from Field Facilitator indeveloping PPT format. It will help to open the door to touch in-depth issues of the field whichis not yet included.

PPT format should develop taking care of the diversification of field. Depending on fieldsituation some indicator should change or should be relax. So much change in format can create controversy while cross checking with objectiveand milestone of the project.

Photo 2: FF was conducting PPT using new PPT format



5.2.5.3.

5.4. Facilitation: Time management is very important to conduct an effective session. Most of theparticipants are female and have household work. So taking too much in arrangingsession will create shortage of time at the end. And participants will lose interest. Less understanding on new format creates understanding gaps between facilitators andparticipants. Flexibility of time is must to conduct a well complete PPT with enough human resource. Sometimes facilitators carried a bias nature while scoring the group.

5.5. Participation: First round PPT was conducted during cultivation time. So participants were in hurry. Women are very shy to participate with their opinion during session. Few participants involved in sharing during the session and other follow them blindlywhile raising hand.

5.6. Result: PPT result come very low and Lack of understanding on in-depth issues, unsuitableexecution time, less participant attendance can be the reason behind low score.

6. Overall Lesson Leaning by conducting PPT in SDVC II:

PPT has two separate part, one is Individual PPT called PPT 1 and another is GroupPPT called PPT-3. In previous PPT format both PPT 1 and PPT 3 were nearly similar. In newformat PPT 1 and PPT 3 have massive differences and it creates problem to develop linearrelation within both PPT indicator while facilitation.

Farmer leaders are actively engaged in group operation and with sitting with other groupmembers develop the activity plan. In a frequent basis Farmer Leaders sit with the groupmember and they share their experience on dairy production during meeting.

A culture sharing developed among the group. What they learn share with others and ithelp to the non members to get access to knowledge on dairy production.

Leadership among female members are developed and women are participation inmeetings on their own will. Male members in the particular society also interested in women



empowerment as women empowerment through dairy production brings benefit to thehousehold.

Record keeping practices are slowly accepting by the producers. They keep the recordof each and every transaction of dairy production.

7. Overall Challenges:

Absence of Technical Coordinator – Monitoring and Evaluation make it difficult to workon new format without any support. Political instability work as a barrier to go through trail and error process. Huge change crate some disagreement and debates among team members and have to

negotiate to make them understand the connection with objective and milestones. Though new indicators previous information is not available. All new data are stored as

baseline data.

Lacks of clear understanding on new PPT create problems during facilitation and make confusionwhile coding numbers.

PPT conducted during the cultivating time so it was hard to manage p articipant’s full presence. And have to end the session in hurry.

Facilitators faced difficulties to count the number of the card raised as participant were notconcentrating during the session. Some participant put down the card immediate after raise it. Sosome counting error rose.

8. Solution: A training was conducted on PPT but as per the finding it is urgent need to arrange an in-depth

orientation on PPT before next round. An indoor Capacity development training was conductedand also demonstration was shown but an field base training should introduce to make betterunderstand what the tools really can do.

Almost all of the participant engage in agriculture so it is must to follow the cultivation calendarbefore scheduling PPT.

More focus has to give in women leadership development by engaging them in group discussionby motivating positively.

Politeness and neutral attitude is must to deal with participants.

9. Conclusion:

PPT Matrix ensured capacity building of the targeted producers and also helps to identify the need ofdifferent groups. Matrix helped the project staff to better understand the social, cultural barriers andconflict to reach the milestone of the project. It help to develop need base action plan for furtherimplementation of the project. No just institutional level PPT Matrix is also useful to understand thecapacity of the producer and sense of mobility. Producer can get idea about their activities and can getclear guidance to how to do better in dairy sector. New PPT focused on groups mental modification byaddressing leadership, rules, communication skill, gender and nutrition indicators. It not just enrichedthem but also incorporate them to develop a society of good practices.

Photo 3: FF arranging Participants Photo 4: Participant raising card for PPT

Documents

PPT Lesson Learned and Challenges