Practice R12 Assets1

R12 Asset Management Fundamentals Supplemental Practices

D49290GC10

Edition 1.0

June 2007

D50609

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Copyright © 2007, Oracle. All rights reserved. This document contains proprietary information and is protected by copyright and other intellectual property laws. You may copy and print this document solely for your own use in an Oracle training course. The document may not be modified or altered in any way. Except where your use constitutes "fair use" under copyright law, you may not use, share, download, upload, copy, print, display, perform, reproduce, publish, license, post, transmit, or distribute this document in whole or in part without the express authorization of Oracle. The information contained in this document is subject to change without notice. If you find any problems in the document, please report them in writing to: Oracle University, 500 Oracle Parkway, Redwood Shores, California 94065 USA. This document is not warranted to be error-free. If this documentation is delivered to the United States Government or anyone using the documentation on behalf of the United States Government, the following notice is applicable: U.S. GOVERNMENT RIGHTS The U.S. Government’s rights to use, modify, reproduce, release, perform, display, or disclose these training materials are restricted by the terms of the applicable Oracle license agreement and/or the applicable U.S. Government contract. Oracle, JD Edwards, PeopleSoft, and Siebel are registered trademarks of Oracle Corporation and/or its affiliates. Other names may be trademarks of their respective owners.

Authors

Gail D’Aloisio, Brent A. Bosin, and Paul Scott

Technical Contributors and Reviewers

Kathy Wohnoutka, Ruth Kukla, Jan Quist, JongSung Ahn, Chris Rudd, Som Viswapathy, and Bruce Isner

This book was published using: oracletutor

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Copyright © Oracle Corporation, 2007. All rights reserved.

R12 Asset Management Fundamentals Supplemental Practices Table of Contents i

Table of Contents

Supplemental Student Practices .....................................................................................................................1-1 Release 12 Oracle Asset Management Fundamentals ...................................................................................1-3 Objectives ......................................................................................................................................................1-4 Setup..............................................................................................................................................................1-5

Practice - Create a New User (Required)..................................................................................................1-6 Asset Controls Setup .....................................................................................................................................1-8

Practice - Create a Location (Required).....................................................................................................1-9 Practice - Define Quickcodes (Required) ..................................................................................................1-10 Guided Demonstration - Create a Fiscal Year Calendar (Optional) ..........................................................1-11 Guided Demonstration - Create a Depreciation Calendar (Optional) ........................................................1-12

Asset Books ...................................................................................................................................................1-13 Practice - Create a CORP Depreciation Book (Required) .........................................................................1-14 Guided Demonstration - Review Security by Book Setup (Required) ......................................................1-17

Asset Categories ............................................................................................................................................1-21 Practice - Create Category Values (Required)...........................................................................................1-22 Practice - Create Asset Clearing Accounts (Required) ..............................................................................1-24 Practice - Add Asset Categories to a Corp Book (Required).....................................................................1-26 Practice - Verify Assets Added to a Corp Book (Required) ......................................................................1-28

Asset Additions .............................................................................................................................................1-29 Practice - Add an Asset Using QuickAddition (Required) ........................................................................1-30 Practice - Add an Asset using Detailed Additions (Required)...................................................................1-32 Guided Demonstration - Enter Suppliers (Optional) .................................................................................1-34 Guided Demonstration - Enter Operating Lease Details (Optional) ..........................................................1-35 Guided Demonstration - Enter Capital Lease Details (Optional) ..............................................................1-37 Guided Demo - Create Invoices from a Capital Lease (Optional) .............................................................1-39 Guided Demo - Enter and Assign an Asset Warranty (Optional) ..............................................................1-40

Mass Additions ..............................................................................................................................................1-41 Practice - Add Assets using Mass Additions (Required) ...........................................................................1-42 Practice - Merge Tax and Prep into the Server Hardware (Required) .......................................................1-45 Practice - Split an Invoice Line into Multiple Assets (Required) ..............................................................1-47 Practice - Add an Invoice Line to an Existing Asset (Required) ...............................................................1-49 Practice - Run Asset Related Reports (Required)......................................................................................1-52

CIP Asset Additions ......................................................................................................................................1-54 Practice - Add CIP Asset Shells (Required) ..............................................................................................1-55 Practice - Add Labor to CIP Assets (Required).........................................................................................1-57 Practice - Add Invoice Lines to a CIP Asset (Required) ...........................................................................1-58 Practice - Capitalize a CIP Asset (Required) .............................................................................................1-59

Asset Adjustments .........................................................................................................................................1-60 Practice - Reclassify an Asset (Required)..................................................................................................1-61 Practice - Adjust Asset Units (Required)...................................................................................................1-62 Practice - Adjust Asset Cost (Required) ....................................................................................................1-63 Practice - Transfer an Asset (Required).....................................................................................................1-64 Practice - Enter a Physical Inventory (Required).......................................................................................1-65 Practice - Create and Compare a Physical Inventory in Web ADI ............................................................1-68 Solution – Create and Compare a Physical Inventory in Web ADI...........................................................1-70 Practice - Add Assets for Mass Transactions (Required) ..........................................................................1-72 Practice - Mass Reclassify Assets (Required) ...........................................................................................1-76 Practice - Mass Transfer Assets (Required)...............................................................................................1-78

Depreciating Assets .......................................................................................................................................1-80 Practice - Run Depreciation (Optional) .....................................................................................................1-81 Practice - Set up a Depreciation Calendar (Required) ...............................................................................1-82 Practice - Set up a Depreciation Method (Required) .................................................................................1-84

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R12 Asset Management Fundamentals Supplemental Practices Table of Contents ii

Practice - Set up a Prorate Convention (Required) ....................................................................................1-85 Practice - Run Depreciation Projections (Required)..................................................................................1-87 Practice - Perform a What-If Analysis (Required).....................................................................................1-88 Practice - Project Depreciation for Assets not yet Placed in Service (Required).......................................1-89

Processing Retirements..................................................................................................................................1-91 Practice - Partially Retire an Asset (Required) ..........................................................................................1-92 Practice - Reinstate a Partially Retired Asset (Required) ..........................................................................1-94

Tax Books......................................................................................................................................................1-95 Practice - Create a Tax Book (Required)...................................................................................................1-96 Practice - Add Categories to a Tax Book (Required) ................................................................................1-99 Practice - Verify Categories are Added to your Tax Book (Required) ......................................................1-101 Practice - Run Initial Mass Copy (Required).............................................................................................1-102

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R12 Asset Management Fundamentals Supplemental Practices Table of Contents iii

Preface

Profile

Before You Begin This Course

• Basic knowledge of business accounting concepts

• Familiarity with data processing concepts and techniques

Prerequisites

• R12 Navigate Oracle Applications

• R12 eBusiness Suite Essentials for Implementers

How This Course Is Organized

This is an instructor-led course featuring lecture and hands-on exercises. Online demonstrations and written practice sessions reinforce the concepts and skills introduced.

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R12 Asset Management Fundamentals Supplemental Practices Table of Contents iv

Related Publications

Oracle Publications Title Part Number

Oracle Assets User Guide B31177

Oracle iAssets User Guide B31179

Additional Publications

• System release bulletins

• Installation and user’s guides

• Read-me files

• International Oracle User’s Group (IOUG) articles

• Oracle Magazine

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R12 Asset Management Fundamentals Supplemental Practices Table of Contents v

Typographic Conventions

Typographic Conventions in Text Convention Element Example Bold italic Glossary term (if

there is a glossary) The algorithm inserts the new key.

Caps and lowercase

Buttons, check boxes, triggers, windows

Click the Executable button. Select the Can’t Delete Card check box. Assign a When-Validate-Item trigger to the ORD block. Open the Master Schedule window.

Courier new, case sensitive (default is lowercase)

Code output, directory names, filenames, passwords, pathnames, URLs, user input, usernames

Code output: debug.set (‘I”, 300); Directory: bin (DOS), $FMHOME (UNIX) Filename: Locate the init.ora file. Password: User tiger as your password. Pathname: Open c:\my_docs\projects URL: Go to http://www.oracle.com User input: Enter 300 Username: Log on as scott

Initial cap Graphics labels (unless the term is a proper noun)

Customer address (but Oracle Payables)

Italic Emphasized words and phrases, titles of books and courses, variables

Do not save changes to the database. For further information, see Oracle7 Server SQL Language Reference Manual. Enter [email protected], where user_id is the name of the user.

Quotation marks

Interface elements with long names that have only initial caps; lesson and chapter titles in cross-references

Select “Include a reusable module component” and click Finish. This subject is covered in Unit II, Lesson 3, “Working with Objects.”

Uppercase SQL column names, commands, functions, schemas, table names

Use the SELECT command to view information stored in the LAST_NAME column of the EMP table.

Arrow Menu paths Select File > Save. Brackets Key names Press [Enter]. Commas Key sequences Press and release keys one at a time:

[Alternate], [F], [D] Plus signs Key combinations Press and hold these keys simultaneously: [Ctrl]+[Alt]+[Del]

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R12 Asset Management Fundamentals Supplemental Practices Table of Contents vi

Typographic Conventions in Code Convention Element Example Caps and lowercase

Oracle Forms triggers

When-Validate-Item

Lowercase Column names, table names

SELECT last_name FROM s_emp;

Passwords DROP USER scott IDENTIFIED BY tiger;

PL/SQL objects OG_ACTIVATE_LAYER (OG_GET_LAYER (‘prod_pie_layer’))

Lowercase italic

Syntax variables CREATE ROLE role

Uppercase SQL commands and functions

SELECT userid FROM emp;

Typographic Conventions in Oracle Application Navigation Paths

This course uses simplified navigation paths, such as the following example, to direct you through Oracle Applications.

(N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve

This simplified path translates to the following:

1. (N) From the Navigator window, select Invoice then Entry then Invoice Batches Summary.

2. (M) From the menu, select Query then Find.

3. (B) Click the Approve button.

Notations:

(N) = Navigator

(M) = Menu

(T) = Tab

(B) = Button

(I) = Icon

(H) = Hyperlink

(ST) = Sub Tab

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R12 Asset Management Fundamentals Supplemental Practices Table of Contents vii

Typographical Conventions in Oracle Application Help System Paths

This course uses a “navigation path” convention to represent actions you perform to find pertinent information in the Oracle Applications Help System.

The following help navigation path, for example—

(Help) General Ledger > Journals > Enter Journals

—represents the following sequence of actions:

1. In the navigation frame of the help system window, expand the General Ledger entry.

2. Under the General Ledger entry, expand Journals.

3. Under Journals, select Enter Journals.

4. Review the Enter Journals topic that appears in the document frame of the help system window.

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R12 Asset Management Fundamentals Supplemental Practices Table of Contents viii

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Supplemental Student Practices Chapter 1 - Page 1

Supplemental Student Practices Chapter 1

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Release 12 Oracle Asset Management Fundamentals

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Objectives

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Setup

Instructor Prep Notes

• Open accounting periods in GL for Vision Operations. The current month should correspond to the current calendar period.

• Open periods in AP. The current month should correspond to the current calendar period. • Sequential Numbering = Not used • Set the Java:Color Scheme profile option to Blue • Verify Responsibility Level, FA: Print Debug = No • Verify Responsibility Level, FA: Print Timing Diagnostics Flag = No • Verify that Invoice Batching is not enabled. • Set Payables Options to default journal import to "Yes", disallow override. • Set Payables Options to send journals to the GL in summary by period. • Disable Lease GUI descriptive flexfield. • Log in as Services/Welcome and add asset 100296 to SVCS FEDERAL book • Add 00_Class • Set the HR:User Type profile option to HR with Payroll User at the Application level

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Practice - Create a New User (Required)

Overview

In this practice you will create a new user.

Assumptions

• Replace XX with your terminal number or initials.

• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.

Tasks

Sign on to Oracle Applications

1. Sign on − User Name = operations − Password = welcome

2. Responsibility = System Administrator

Create a New User

3. Add a New User

• (N) Security > User > Define

Field Value

User Name XXUSER

Password welcome (Tab, re-enter to verify)

Person Pat Stock (Choose from the list of values. This might be last name first or first name last depending on the version of the form. Choose the Pat Stock with the [email protected] email address.

Add Responsibilities

4. Add the following responsibilities to your new user:

Responsibility Security

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Assets, Vision Operations Standard

Assets, Vision Services Standard

Fixed Assets Manager Standard

Assets, Vision Project Mfg Standard

General Ledger, Vision Operations Standard

Payables, Vision Operations Standard

Projects, Vision Services Standard

Purchasing, Vision Operations Standard

System Administrator Standard

5. Exit the forms based applications

6. Make the Personal Home Page the active page

7. (L) Logout

Log in with your user

8. Login = XXUser

Note: System will prompt you to create a new Password: − Password = welcome − Old Password = welcome − New Password = XXuser (Tab, re-enter to verify)

9. Responsibility = Assets, Vision Operations

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Asset Controls Setup

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Practice - Create a Location (Required)

Overview

In this practice you will create a new location.

Assumptions



Tasks

Create a New Value


2. Navigate to the Values window

• (N) Setup > Financials > Flexfields > Validation > Values − Name = Vision FA Building

3. (B) Find

4. Add XXBLDG200

Enter a location

5. Navigate to the Locations window.

• (N) Setup > Asset System > Locations

6. Add the following new location:

Location

USA-CA-LOS ANGELES-XXBLDG200

Note: Valid locations are either set up in advance or dynamic insertion is allowed to create them as users choose new location combinations. It is FAR more common to set up valid locations in advance. If valid location combinations are not set up in advance, you should set up cross validation rules to prevent bad combinations of segment values.

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Practice - Define Quickcodes (Required)

Overview

In this practice you will create two new Quickcode values.

Assumptions



Tasks

Define QuickCodes

1. Navigate to the QuickCodes window.

• (N) Setup > Asset System > QuickCodes

2. Add QuickCodes according to the table below.

Note: you must FIRST query the quickcode, THEN add the value.

Type Value Description

RETIREMENT XXSALE Sale

ASSET DESCRIPTION XXHIGH SPEED COMPUTER High Speed Computer

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Guided Demonstration - Create a Fiscal Year Calendar (Optional)

Responsibility: Assets, Vision Operations (USA)

(N) Setup > Asset System > Fiscal Years

1. Create a new fiscal year − Fiscal Year Name = XXACCOUNTING − Description = Standard Accounting Calendar − From Date = 01-JAN-1850 − To Date = 31-DEC-1850 − Fiscal Year = 1850

2. Create fiscal years up to the current fiscal year.

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Guided Demonstration - Create a Depreciation Calendar (Optional)


(N) Setup > Asset System > Calendars

1. Create a new calendar − Calendar = XXMonthly − Description = XXMonthly − Fiscal Year Name = XXACCOUNTING − Periods Per Year = 12

2. Create a full year calendar from the prior year through the current year.

Number Name From Date To Date

1 Jan-XX (where XX is LAST year) 01-Jan-20XX 31-Jan-20XX

2 Feb-XX (where XX is LAST year) 01-Feb-20XX 29-Feb-20XX (if this errors, try 28-Feb-20XX)

Etc Etc Etc Etc

Caution! The period name must match to the corresponding GL Calendar period name (this is case sensitive) or accounting will not transfer to the General Ledger.

Note: The beginning and end dates are validated against the fiscal year calendar.

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Asset Books

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Practice - Create a CORP Depreciation Book (Required)

Overview

In this practice you will create a new CORP depreciation book.

Assumptions



Tasks

Add a Company to the Operations Company Value Set

1. Navigate to the Segment Values window

• (N) Setup > Financials > Flexfields > Validation > Values − Name = Operations Company

2. (B) Find

3. Add a new value according to the following table:

Terminal Value Description

01 51 You choose

02 52 You choose

03 53 You choose

04 54 You choose

05 55 You choose

06 56 You choose

07 57 You choose

08 58 You choose

09 59 You choose

10 60 You choose

11 61 You choose

12 62 You choose

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Create a Corp depreciation book

4. Navigate to the Book Controls window.

• (N) Setup > Asset System > Book Controls

5. Enter the given parameters according to the following table:

Field Value

Book XXCORP BOOK

Description XXCORP BOOK

Class Corporate

Associated Corporate Book XXCORP BOOK

6. (T) Calendar

7. Enter information according to the following table:

Field Value

GL Set of Books Vision Operations

Allow GL Posting Yes

Depreciation Calendar Monthly

Prorate Calendar Monthly

Current Period Dec-XX (use LAST year)

Divide Depreciation (use By Days if you are using a 4-4-5 Calendar)

Evenly

Depreciate if Retired in First Year Yes

8. (T) Accounting Rules

9. Check or leave unchecked the specified check boxes:

Field Value

Allow Amortized Changes Checked

Allow Mass Changes Checked

Allow Revaluations Unchecked

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10. (T) Natural Accounts

11. Use the following information to set up accounts

Account Gain Loss Clearing

Proceeds of Sale 7850 7851 1247

Cost of Removal 7852 7853 2240

Net Book Value Retired 7854 7855 N/A

Reval Reserve Retired 7854 7855 N/A

Field Account

Intercompany Receivables 1810

Intercompany Payables 2370

Deferred Depreciation Reserve 2540

Deferred Depreciation Expense 7860

Depreciation Adjustment 1690

Account Generator Defaults XX-000-9999-0000-000

12. (T) Journal Categories − Journal Source = Assets

13. Enter journal categories according to the following table:

Field - Value Field - Value

Additions = Addition CIP Additions = CIP Addition

Adjustments = Adjustment CIP Adjustments = CIP Adjustment

Retirements = Retirement CIP Retirements = CIP Retirement

Reclass = Reclass CIP Reclass = CIP Reclassification

Transfers = Transfer CIP Transfers = CIP Transfer

Revaluation = Revaluation Depreciation = Depreciation

Deferred Dep. = Deferred Dep. Dep. Adjustment = Dep. Adj.

14. Save

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Guided Demonstration - Review Security by Book Setup (Required)


(N) Assets > Asset Workbench

1. Review hierarchy setup for Vision Enterprises

Vision CorporateFA: VisionCorporation

Vision OperationsFA: VisionOperations

Vision ServicesFA: VisionServices

Vision, Project MfgFA: Vision Project

Mfg

Hierarchy for Security by Book

Can see alldepreciationbooks in hierarchy

OPS CorpOPS Federal

SVCS CorpSVCS Federal

PRJ Mfg CorpPRJ Mfg Fed

Userid Password Responsibility Security Profile

corporate welcome Fixed Assets Manager FA: Vision Corporation

operations welcome Assets, Vision Operations FA: Vision Operations

services welcome Assets, Vision Services FA: Vision Services

projmfg welcome Assets, Vision Project Mfg (MRC) FA: Vision Proj Mfg

Verify Security for Corporate

2. Log on as a new user − User Name = corporate − Password = welcome

3. Responsibility = Fixed Assets Manager

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4. Navigate to the Financial Information window.

• Inquiry > Financial Information

5. Find asset number 100081

6. (B) Books

7. Verify that asset 100081 can be seen in both the OPS CORP and OPS FEDERAL books.

8. Repeat the inquiry for the following assets.

Book Asset No. Visible?

OPS CORP 100081 Yes

OPS FEDERAL 100081 Yes

SVCS CORP 100132 Yes

SVCS FEDERAL 100296 Yes

Verify Security for Vision Operations

9. Change your user to Operations − User Name = operations − Password = welcome


11. Requery the assets. You will be able to access the following books and assets:


OPS CORP 100081 Yes

OPS FEDERAL 100081 Yes

SVCS CORP 100132 No

SVCS FEDERAL 100296 No

Note: User "operations" has access to the books of Vision Operations and Vision Project Mfg., but cannot access the books of Vision Services. Optionally, view a financial information inquiry for the assets.

Verify Security for Vision Services

12. Change your user to Services − User Name = services − Password = welcome

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13. Search for assets assigned to both the OPS CORP and SVCS CORP books


OPS CORP 100081 No

OPS FEDERAL 100081 No

SVCS CORP 100132 Yes

SVCS FEDERAL 100296 Yes

Review Asset Organization Setup for Vision Operations


15. Navigate to the Organizations window

• (N) Setup > Security > Organization > Description

16. Review asset books associated with this responsibility

Review Asset Organization Setup for Vision Services

17. Responsibility = Assets, Vision Services




Review Asset Organization Setup for Vision Project Mfg

20. Responsibility = Assets, Vision Project Mfg




Review the Asset Hierarchy


24. Navigate to the Organization Hierarchy window

• (N) Setup > Security > Organization > Hierarchy

25. Query the Assets Hierarchy

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Review the Security Profiles

Security profiles link an asset organization to a responsibility.

26. Navigate to the Security Profile window

• (N) Setup > Security > Security

27. Query the following Profiles

Name

FA:Vision Corporate

FA:Vision Operations

FA:Vision Services

FA:Vision Project Mfg

Review the FA: Security Profile Option

Use the Security Profile window to link Profiles to a position in the hierarchy.

28. Responsibility = System Administrator

29. Navigate to the System Profiles window

• (N) Profiles > System

30. Query the following responsibilities and view the associated FA: Security profile option

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Asset Categories

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Practice - Create Category Values (Required)

Overview

In this practice you will create category values that will be used in creating a new asset category combination. The goal is to be able to create category combinations using these values in a later practice. The category combinations will have the following form:

Category Combinations

XXCOMPUTER-XXPC

XXCOMPUTER-XXNC

XXCOMPUTER-XXSERVER

XXCOMPUTER-XXNETWORK

Assumptions



Tasks

Create an Independent Value of XXCOMPUTER


• (N) Setup > Financial > Flexfields > Validation > Values − Name = Vision FA Major Category

2. (B) Find − Value = XXCOMPUTER − Description = XXComputer

3. Save

Add Dependent Values


• (N) Setup > Financial > Flexfields > Validation > Values − Name = Vision FA Minor Category − Independent Value = XXCOMPUTER

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5. (B) Find

6. Add dependent values according to the following table:

Value Description

XXPC PC

XXNC NC

XXSERVER Server

XXNETWORK Network

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Practice - Create Asset Clearing Accounts (Required)

Overview

In this practice you will create asset-clearing accounts that you will use for your categories.

Assumptions



Tasks

Create asset clearing accounts


• (N) Setup > Financials > Flexfields > Validation > Values − Name = Operations Account

2. (B) Find

3. Create the value associated with your terminal number based on the following table:

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Terminal Value Description Qualifier

01 1581 01_Clearing Asset












4. Save your changes when done.

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Practice - Add Asset Categories to a Corp Book (Required)

Overview

In this practice you will add asset categories to a corporate depreciation book.

Assumptions



Tasks

Add Categories to a Corp book

1. Navigate to the Asset Categories window.

• (N) Setup > Asset System > Asset Categories

2. Create a new category combination − Category = XXCOMPUTER-XXNETWORK − Description = Computer Network − Property Type = Personal − Property Class = 1245

3. Move the cursor in the Book field − Book = XXCORP BOOK

4. Specify the accounting information according to the following table (In order to enter Method and Prorate Convention, click on the Default Rules button):

Note: For Revaluation Reserve use XX-000-1670-0000-000

Category Asset Cost/

*CIP Cost

Asset Clearing/

*CIP Clearing

Dep Exp

Accum Dep Method/ Life

Prorate Conv

XXCOMPUTER-XXNETWORK

XX-000-1560-0000-000/ XX-000-1560-0000-000

XX-000-XXXX-0000-000/ XX-000-XXXX-0000-000

7360 XX-000-1660-0000-000

STL/4 Mid Month

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5. Query each of the following categories and add them to your asset book.

Note: For Revaluation Reserve use XX-000-1670-0000-000

Category Asset

Cost/ *CIP Cost

Asset Clearing/

*CIP Clearing

Dep Exp

Accum Dep Method/ Life

Prorate Conv

Building-Manufacturing

XX-000-1520-0000-000

XX-000-XXXX -0000-000

7320 XX-000-1620-0000-000

STL/30 Mid Month

Building-Office XX-000-1520-0000-000

XX-000-XXXX -0000-000

7320 XX-000-1620-0000-000

STL/30 Mid Month

Computer-PC XX-000-1560-0000-000

XX-000-XXXX -0000-000

7360 XX-000-1660-0000-000

STL/4 Mid Month

Vehicle-Leased Standard

XX-000-1550-0000-000

XX-000-XXXX -0000-000

7350 XX-000-1650-0000-000

STL/4 Mid Month

Vehicle-Owned Heavy

XX-000-1550-0000-000

XX-000-XXXX -0000-000

7350 XX-000-1650-0000-000

STL/4 Mid Month

Vehicle-Owned Standard

XX-000-1550-0000-000

XX-000-XXXX -0000-000

7350 XX-000-1650-0000-000

STL/4 Mid Month

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Practice - Verify Assets Added to a Corp Book (Required)

Overview

In this practice you will verify assets added to a Corp Book.

Assumptions



Tasks

Verify all categories are added to the Corp book

1. Navigate to the Submit a New Request window:

• (N) Other > Requests > Run

2. (B) Ok to submit a single request − Name = Asset Category Listing − Book Name = XXCORP BOOK

3. Submit the request and monitor it to ensure it completes successfully.

4. Check to ensure all categories you added are in your XXCorp Book.

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Asset Additions

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Practice - Add an Asset Using QuickAddition (Required)

Overview

In this practice, you will add a new asset into the corporate book you created, accepting the default rules associated with this asset category.

Assumptions



Tasks

Add an asset using Quick Additions

1. Navigate to the QuickAdditions window.

• (N) Assets > Assets Workbench

2. (B) QuickAdditions

3. Enter the following information in the respective fields:

Field Value

Description XXCHEVY BLAZER

Tag Number XXCAR

Category VEHICLE-OWNED STANDARD

License plate 687ABC

License renewal date 14-Dec-2004

Book XXCORP BOOK

Cost 20000

Employee Name Adams, Mr. Brian

Expense Account XX-110-7350-0000-000

Location USA-CA-SAN FRANCISCO-1

Note: The description field has a list of values associated with it. The values on the list of values are Quickcodes. You can set up asset descriptions in advance for frequently purchased assets so that the descriptions can be made more consistent.

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4. (B) Done

5. Note the asset number assigned _______________________________

6. (B) OK

Note: You will see two reference numbers when the asset is added. One is for the addition, the second is for the assignment.

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Practice - Add an Asset using Detailed Additions (Required)

Overview

In this practice, you will add a new asset into your corporate book, specifying details associated with this asset category.

Assumptions



Tasks

Add an Asset using Detailed Additions

1. Navigate to the Asset Details window.


2. (B) Additions


Field Value

Description XXOVERHEAD OFFICE BUILDING

Tag Number XXBLDG

Category BUILDING-OFFICE

Insurance company Fidelity

Building size 500000

4. (B) Continue


Field Value

Book XXCORP BOOK

Current Cost 10,000,000

Method STL

Life Years 15

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6. Notice that we can override defaults from the category.

7. (B) Continue


Field Value

Unit Change 1


Location USA-NY-NEW YORK-2

9. (B) Done

10. Note the asset number assigned _______________________

11. (B) OK

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Guided Demonstration - Enter Suppliers (Optional)


(N) Setup > Financials > Suppliers

Enter a Supplier

1. Set up the suppliers by navigating first to the Suppliers Summary window.

• (N) Setup > Financials > Suppliers − Supplier Name = XXUPay Less Rentals

2. Save

Enter a Supplier Site

Enter corresponding site information.

Enter a Supplier

3. (M) File > New − Supplier Name = XXMaintenance Services

4. Save.


5. Enter corresponding site information.

Enter a Supplier

6. (M) File > New − Supplier Name = XXIBM Corp.

7. Save.


8. Enter corresponding site information. This should at lease be a pay site as it will be used in the lease Lab.

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Guided Demonstration - Enter Operating Lease Details (Optional)


(N) Setup > Asset System > Leases > Lease Payments

1. Enter Payment Schedule information according to the following table:

Field Value

Payment Schedule XXCar Rental

Lease Date 01-Jan-200Y

Interest Rate 12

Compounding Monthly

Present Value Leave Blank

2. Enter payment information according to the following table: Line Start Date Amount Number Payment Type

1 01-JAN-200Y 450 60 Annuity

Note: Leave the end dates blank. Oracle Assets automatically displays an end date.

Calculate NPV of Lease Payments

3. (B) Calculate

4. Record the present value.

5. Save

6. (B) View Amortization

7. Save

8. (B) Yes to save schedule

9. Close all forms until you are back at the Navigator.

Determine Lease Type

10. Navigate to the Lease Details window

• (N) Setup > Asset System > Leases > Lease Details

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− Lease Number = XXRental Lease − Description = XXRental Lease − Lessor = XXUPay Less Rentals − Lessor Site = Choose a pay site

Note: The Lease type is currently Operating

− Payment Schedule = XXCar Rental − Payment Account = XX-110-7740-0000-000 − Note that the Present Value of the lease is filled in. − Fair Value = 32000

11. Save

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Guided Demonstration - Enter Capital Lease Details (Optional)


(N) Setup > Asset System > Leases > Lease Payments

1. Enter Payment Schedule information according to the following table:

Field Value

Payment Schedule XXServer Lease

Lease Date 01-Jan-200Y

Interest Rate 12

Compounding Monthly

Present Value Leave Blank

2. Enter payment information according to the following table: Line Start Date Amount Number Payment Type

1 01-Jan-200Y 5700 1

2 01-Feb-200Y 1900 60 Annuity

Note: Leave the end dates blank. Oracle Assets automatically displays an end date.

Calculate NPV of Lease Payments

3. (B) Calculate

4. Record the present value.

5. Save

6. (B) View Amortization

7. Save

8. (B) Yes to save schedule

9. Close all forms until you are back at the Navigator.

Determine Lease Type

10. Navigate to the Lease Details window

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• (N) Setup > Asset System > Leases > Lease Details − Lease Number = XXServer Lease − Description = XXServer Lease − Lessor = XXIBM Corp − Lessor Site = Choose a pay site − Payment Term = IMMEDIATE

Note: Oracle strongly recommends you use IMMEDIATE as the payment term so when the invoice is created in Payables, it can be paid right away. If no payment term is specified, the default from the supplier site will be used and that may cause lease payments to be made late.

− Payment Schedule = XXServer Lease − Payment Account = XX-110-7740-0000-000 − Note that the Present Value of the lease is filled in. − Fair Value = 92000

11. Save

Note: The Lease has met the criteria for a Capitalized lease.

Note: Oracle uses SFAS 13 criteria to determine lease type. If any one of the criteria is met, the lease is a capital lease and the asset must be capitalized and depreciated.

1. Transfer of ownership at end of lease term

2. Lease contains a BPO

3. The lease term is equal to 75% or more of the remaining estimated economic life of the leased asset at the lease inception.

4. The NPV of the minimum lease payments is at least 90% of the market value of the lease asset.

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Guided Demo - Create Invoices from a Capital Lease (Optional)


(N) Setup > Asset System > Leases > Lease Payments to Payables

1. Query the lease

2. Select payments to export

3. (B) Export

Import Lease Payments into Payables

4. Responsibility = Payables, Vision Operations

5. Navigate to the Standard Request Submission window


6. (B) Ok to submit a single request − Name = Payables Open Interface Import − Source = Oracle Assets

7. (B) Ok

8. (B) Submit

9. Review report output when the request completes.

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Guided Demo - Enter and Assign an Asset Warranty (Optional)


(N) Setup > Asset System > Warranties

1. Enter information according to the table:

Field Value

Warranty Number XXP2316

Description Vehicle Maintenance

Start Date 01-Jan-20YY (current year)

End Date 31-Jan-20YY (current year)

Currency USD

Cost 150

Supplier Name XXMaintenance Services

2. Save

Assign the warranty to an asset

3. Navigate to the Assets window.

• (N) Assets > Asset Workbench − Tag Number = XXCAR

4. (B) Find

5. (B) Open − Warranty Number = XXP2316

6. (B) Done

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Mass Additions

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Practice - Add Assets using Mass Additions (Required)

Overview

In this practice, you will enter invoice lines in Oracle Payables to create data to be used in Oracle Assets. Invoices entered in Oracle Payables must be approved and sent to Oracle General Ledger using the Transfer to the General Ledger program before these can be processed.

Assumptions



Tasks

Add Assets using Mass Additions

1. Switch Responsibilities

• (M) File > Switch Responsibility

2. Responsibility = Payables, Vision Operations (USA)

3. Navigate to the Invoices window.

• (N) Invoices > Entry > Invoices

4. Enter the following invoice information:

Type Supplier Site Invoice Date Invoice Number

Amount

Standard Advanced Network Devices.

Santa Clara 15-Dec-200Y Y = last year

XXINV 108000.00

5. (B) Distributions

6. Enter distributions according to the following table: Line Type Amount Tax Code Account Description

1 Item 4172.00 Blank XX-000-XXXX-0000-000 Tax

2 Item 2828.00 Blank XX-000-XXXX-0000-000 Prep

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3 Item 51000.00 Blank XX-000-XXXX-0000-000 Server Hardware

4 Item 12000.00 Blank XX-000-XXXX-0000-000 Fees

5 Item 24000.00 Blank XX-000-XXXX-0000-000 Laptops

6 Item 2000.00 Blank XX-000-XXXX-0000-000 Battery Backup

7 Item 1200.00 Blank XX-000-XXXX-0000-000 24 Port Hub

8 Item 800.00 Blank XX-000-XXXX-0000-000 Cable

9 Item 10000.00 Blank XX-000-XXXX-0000-000 High Speed Server

7. Save and close the Distributions window.

Validate the Invoice

8. (B) Actions − Validate = Checked

9. (B) OK

Create Accounting for the Invoice

10. (B) Actions − Create Accounting = Checked

11. (B) OK

Note: There are 4 criteria that must be met before an invoice distribution is sent to Fixed Assets:

The invoice distributions must be coded to an asset clearing account associated with a valid asset category. In our case that account was XX-000-XXXX-0000-000.

The Track as Asset flag must be selected. This will be done automatically if the natural account was qualified in GL as a type of “Asset”. In our case, XXXX was associated with an Account Type of Asset. For expensed items you wish to track in Oracle Assets, you must manually select the Track as Asset flag.

The invoice distribution must be transferred to GL. Payables Transfer to General Ledger must have been run and the invoice distribution transferred to General Ledger. Note that it is NOT necessary to run Journal Import.

The GL Date specified when the Mass Addition Create process includes invoice distributions on or before the specified date.

Run the Payables Transfer to General Ledger Process


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• (N) Other > Requests > Run − Name = Payables Transfer to General Ledger − To Date = Last day of current calendar month − Submit Journal Import = Yes

13. (B) Ok

14. (B) Submit

15. Monitor the request until it completes.

Run the Mass Additions Create Process


• (N) Other > Requests > Run − Name = Mass Additions Create − GL Date = Last day of current calendar month − Book = XXCORP BOOK

17. (B) Submit

18. Do not submit another request

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Practice - Merge Tax and Prep into the Server Hardware (Required)

Overview

The Tax (line 1) and Prep (line 2) lines from your invoice were costs necessary to place the Server Hardware (line 3) into Service. In this practice, you will merge the Tax and Prep lines into the Server Hardware line.

Hey, the Tax and Prep lines needto be merged with the ServerHardware when you prepare massadditions.

Tax: 4172.00

Prep: 2828.00

Server Hardware:51000.00

Assumptions



Tasks

Merge Lines Tax and Prep into the Server

1. Navigate to the Prepare Mass Additions form.

• (N) Mass Additions > Prepare Mass Additions

2. Query mass additions by your invoice number

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3. Open the Server Hardware line and enter asset information according to the following table:

Field Value

Category COMPUTER-PC



4. Save your work then merge the Tax and Prep lines into the Server Hardware line.

Prepare Line 3 for Posting

5. Change the queue to POST

6. Save

7. Close the Mass Additions Summary window

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Practice - Split an Invoice Line into Multiple Assets (Required)

Overview

Splitting Asset Lines is necessary when one invoice is used to purchase more than one of the same item and each of those items must have a different asset number. In this practice, you will split the Laptop line into 4 different assets.

The 24000 laptop represents 4laptops. Make sure you split itduring your mass additionsprocess so 4 separate assetnumbers can be assigned.

24000.00

6000.00

6000.00

6000.00

6000.00

Assumptions



Tasks

Prepare a Mass Addition

1. Find the Laptops line and change the units to 4. Also, prepare the addition based on the information in the following table:

Field Value


Description Laptops

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Units 4

2. Complete Distributions according to the following table:

Units Expense Account Location

4 XX-110-7360-0000-000 USA-CA-SAN FRANCISCO-2

Split the Mass Addition

3. Split the laptops into 4 distinct assets.

4. Query the 4 Assets and Change Queue to Post (or query then and use (M) Tools > Post All)

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Practice - Add an Invoice Line to an Existing Asset (Required)

Overview

Adding lines to existing assets may be necessary when more than one invoice representing the same asset are entered over time. Also, discounts taken on an invoice may not be known at the time the invoice distribution is sent to Fixed Assets. If the discount comes later, it is treated as a cost adjustment to the original asset changing its capitalized cost.

Reasons to perform a cost adjustment

Discounts usually are interfaced to mass additions after the initial asset distribution.

AP corrects coding errors by reversing invoice distributions.

Invoice distributions for CIP assets are added after the original asset shell.

Credit or Debit memos added in Payables for returned items.

In this practice, you will add invoice distributions to an existing asset. You will first manually add an asset, and then merge the Battery Backup (line 6) distribution to the asset.

Don't forget that we just bought abattery backup for one of theservers. Make sure you use theAdd to Asset functionality whilepreparing mass additions. I don'twant to add it as an individualasset. It will simply be treated asan improvement to the server.

Battery Backup:2000.00

Asset #: XXXXX

Assumptions



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Tasks

Create a Quick Addition

1. Navigate to the Asset Additions form

• (N) Assets > Asset Workbench

2. (B) Quick Additions − Description = XXComputer Server − Tag Number = XXCOMPUTER − Category = COMPUTER-PC − Book = XXCORP BOOK − Cost = 100000 − Employee Name = Adams, Mr. Brian − Expense Account = XX-110-7360-0000-000 − Location = USA-CA-SAN FRANCISCO-1

3. (B) Done

4. (B) OK

Add the Battery Backup line to the asset with the tag number of XXCOMPUTER

5. Navigate to the Find Mass Additions window to find the invoice you entered.

• (N) Mass Additions > Prepare Mass Additions

6. Locate the invoice line for the battery backup.

7. Use the Add to Asset functionality to find the asset with a tag number of XXCOMPUTER and add the battery backup to that asset

8. Change the queue to POST and tab out of the field

Note: The system should save the line as a COST ADJUSTMENT. That’s because we’ve adjusted the cost of an existing asset.

Post Mass Additions

9. Navigate to the Submit Request Set window

• (N) Mass Additions > Post Mass Additions

10. Post mass additions using parameters according to the following table:

Program Stage Parameters

Mass Additions Post Mass Additions Post XXCORP BOOK

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Mass Additions Posting Report Mass Additions Posting Report XXCORP BOOK

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Practice - Run Asset Related Reports (Required)

Overview

In this practice, you will run the Asset Additions Report (Required)

Assumptions



Tasks

Run the Asset Additions Report

1. Navigate to the Request Submission form


2. (B) OK to submit a single request − Name = Asset Additions Report − Book = XXCORP BOOK − From Period = Dec-XX (Last year) − To Period = Dec-XX (Last year)

3. Submit the request and review the output once it has completed.

Run the Additions By Source Report

This report shows all assets added during an accounting period range and the invoice lines associated with that asset. The report groups the assets by source: Mass Additions or Manual Transactions.



5. Submit a single request − Name = Additions by Source − Book = XXCORP BOOK − From Period = Dec-XX (Last year) − To Period = Dec-XX (Last year)

6. Submit the request and view the output when it completes.

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Run the Asset Additions by Responsibility Report

This report shows assets that you added to your cost centers through additions, capitalizations, and transfers in the accounting period you specify. The report shows the owner and location of each unit.



8. Submit a single request − Name = Asset Additions Responsibility Report − Book = XXCORP BOOK − Period = Dec-XX (Last year) − From Cost Center = 110 − To Cost Center = 140

9. (B) OK

10. Submit the request and view the output when it completes.

Note: This report may not show the correct owners of the asset…obviously a problem that is fixed with a patch.

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CIP Asset Additions

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Practice - Add CIP Asset Shells (Required)

Overview

CIP Assets do not have a cost when they are added. Essentially we are adding a CIP “Shell” used to capture costs. As invoices and labor lines are added, the cost of the asset increases and is eventually placed into service and depreciated.

Assumptions



Tasks

Add a Project Number

1. Add Project Number XX-1000 to the Vision FA Asset Key value set.

Add a CIP Asset

2. Navigate to the Assets Workbench



Field Value

Description XXCOMPUTER NETWORK

Tag Number XXCOMPNET

Category XXCOMPUTER-XXNETWORK

Asset Key XX-1000

Asset Type CIP

Book XXCORP BOOK



4. (B) Done

5. Record the Asset Number assigned ___________________________

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Note: The choice of Asset Type is driven by the category. If the category is flagged as an expense type asset, the only valid choice in the pop list would be Expense.

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Practice - Add Labor to CIP Assets (Required)

Overview

Employee labor does not come through the Accounts Payable system and there is no interface from Payroll to Fixed Assets. Therefore it must be added to the asset directly. A debit is generated to the CIP Cost account and a credit to the CIP Clearing account. The CIP Clearing account will have to be cleared manually with a journal entry in the general ledger.

In this lab and the next lab, we will add cost to CIP assets directly with Source Lines and Mass Additions.

Assumptions



Tasks

Add Labor to a CIP Asset

1. Find the asset with tag number XXCOMPNET by navigating to the Assets window.

• (N) Assets > Asset Workbench − Tag Number = XXCOMPNET

2. (B) Find

3. (B) Source Lines

4. Enter Source Line information according to the following table:

Invoice Number Line Description Line Amount

1 Employee Labor 7500

5. (B) Done

Note: Adding labor to this asset created a debit of 7500 to an asset cost account and 7500 to an asset clearing account. A journal entry in the General Ledger or in another sub-ledger will be necessary to clear the clearing account.

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Practice - Add Invoice Lines to a CIP Asset (Required)

Overview

Most of the cost associated with a CIP asset will come from Accounts Payable during the Mass Additions process.

Assumptions



Tasks

Add Invoice Lines from Mass Additions to a CIP Asset

1. Navigate to the Prepare Mass Additions window

• (N) Mass Additions > Prepare Mass Additions − Invoice Number = XXINV

2. Add the Hub, Cable and High Speed Server to the CIP asset

Prepare the Invoice Line for Posting

3. Prepare the addition so it may be posted.

Post Mass Additions

4. Navigate to the Submit Request Set window

• (N) Mass Additions > Post Mass Additions

5. Post your additions

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Practice - Capitalize a CIP Asset (Required)

Overview

When CIP Assets are complete, they may be placed in service through the Capitalize CIP Assets form. In the following exercise, you will capitalize the asset with Tag Number XXCOMPNET.

Note: Fixed Assets may be used for simple CIP projects (Oracle Projects is used for complex CIP projects). One great use for the Asset Key flexfield is to store project number. All assets associated with the same project have the same project number in the Asset Key flexfield. When the project is complete the Capitalize CIP assets form can be used to search for all assets with the same project number. All assets can be easily selected and placed in service.

Assumptions



Tasks

Capitalize the Asset with Tag Number XXCOMPNET

1. Navigate to the Capitalize CIP Assets window

• (N) Assets > Capitalize CIP Assets − Book = XXCORP BOOK − Asset Key = XX-1000

2. (B) Find

3. Click the record selection checkbox

4. (B) Capitalize

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Asset Adjustments

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Practice - Reclassify an Asset (Required)

Overview

In this practice you will reclassify an asset.

Assumptions



Tasks

Reclassify an Asset

1. Navigate to the Asset Details window


2. Find the asset with XXCAR as the tag number.

3. (B) Open

4. Change the asset’s category from VEHICLE-OWNED STANDARD to VEHICLE-OWNED HEAVY

5. Save

6. (B) Done

7. Close forms until you are back at the Navigator.

Note: Oracle Assets transfers Cost and Accumulated Depreciation to the accounts associated with the new category.

Note: It is not possible to do a prior period reclassification.

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Practice - Adjust Asset Units (Required)

Overview

In this practice you will adjust asset units.

Assumptions



Tasks

Adjust Asset Units



2. Find the asset with the tag number XXCAR

3. (B) Open

4. Adjust the units to 2

5. Perform additional adjustments so final assignments are the same as those in the following table:

Unit Name Expense Account Location

1 Adams, Mr. Brian 01-110-7350-0000-000 USA-CA-SAN FRANCISCO-1

1 Ray, Ms. Amy 01-140-7350-0000-000 USA-CA-SAN FRANCISCO-2

6. (B) Done

7. Are any journal entries created based on this unit adjustment? Why or why not?

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Practice - Adjust Asset Cost (Required)

Overview

In this practice you will adjust the cost of an asset.

Assumptions



Tasks

Adjust the Cost of an Asset



2. Query your asset with a tag number of XXCAR

3. Update the cost to 50,000. Do not amortize the adjustment.

Note: The option to Amortize NBV Over Remaining Life was added to enable the ability to enter accumulated depreciation on a newly added asset and to have this "adjustment" treated as an amortized adjustment. In prior releases of Oracle Fixed Assets it was not possible to perform amortized adjustments in the period an asset was added as the "Amortize Adjustment" check box was not available until after depreciation had been run for the asset (received APP-47782 error when trying to check this box).

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Practice - Transfer an Asset (Required)

Overview

Transfer an Asset.

Assumptions



Tasks

Transfer an asset



2. Find the asset with tag number XXCAR

3. (B) Assignments

4. Change the assignment from Ray, Ms. Amy to Frans, Mr. Hans Fritz − Expense Account = XX-140-7350-0000-000 (Hint: use F5 to copy prior field) − Location = USA-CA-SAN FRANCISCO-2

5. (B) Done

Note: If you transfer an asset during the period in which it was added, the transfer date automatically defaults to the asset’s date placed in service, and you cannot change it.

6. Close forms until you are back at the Navigator.

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Practice - Enter a Physical Inventory (Required)

Overview

In this practice, you will enter a physical inventory.

Assumptions



Tasks

Enter a Physical Inventory

Navigate to the Physical Inventory window.

• (N) Physical Inventory > Enter − Inventory Name = XXInventory

Enter the date when you start entering the data

(B) Open.

In the Inventory Entries enter the following physical inventory. Fill in any other required fields as necessary.

Asset # Tag # Units Location

XXCAR You choose You choose

XX-124 You choose You choose



Run the Physical Inventory Comparison Program

Navigate to the Run Comparison window

• (N) Physical Inventory > Run

Monitor the request until it completes

Review the Results in the Physical Inventory Comparison window.

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Note: The Physical Inventory Comparison program only compares physical inventory entries with a status of NEW. If an entry has been compared and you want it to be compared again, you must change the status of that entry back to NEW in the Inventory Entries window.

Status Meaning

Difference During the comparison, Oracle Assets identified a difference in the location or number of units for this asset Oracle Assets

New When you enter a new physical inventory entry, the status is automatically set to NEW. A status of NEW indicates the entry has not been compared. After an entry has been compared, you also have the option to reset the status to NEW, so that it will be compared again.

No Asset Number The comparison program could not locate the asset number in Oracle Assets.

NON-Inventorial The asset associated with the physical inventory entry is not designated to be included in physical inventory (the In Physical Inventory check box is not checked).

Not Unique During the comparison, more than one asset listed in Oracle Assets matched a single physical inventory entry.

Reconciled The asset is the same in Oracle Assets and in physical inventory, and is automatically set to a status of RECONCILED.

To Reconcile The asset is the same in Oracle Assets and in physical inventory, and is automatically set to a status of RECONCILED.

Run the Physical Inventory Comparison Program

When you are finished with reconciling your physical inventory, you can run the Physical Inventory Missing Assets Report to determine if there are any assets in your production system that could not be found during the physical inventory process. This report is a standard variable format report, which you must run from the ADI Request Center. The Request Center allows you to manipulate data in the desktop application of your choice.

Code Meaning

ADDITION An asset was found in physical inventory that is not in Oracle Assets. The asset needs to be added to Oracle Assets.

DOWN-UNIT ADJUSTMENT

For a particular asset, more units are listed in Oracle Assets than are found in physical inventory. The number of units needs to be adjusted down in Oracle Assets.

FULL RETIREMENT An asset needs to be fully retired, because it is listed in Oracle Assets but not found in physical inventory.

NONE No unit adjustment is necessary.

PARTIAL An asset needs to be partially retired. Usually, you would do this when for a particular asset, you found less units in physical

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RETIREMENT inventory than are listed in Oracle Assets.

REINSTATEMENT An asset needs to be reinstated. Although it was retired, during the physical inventory process, it was found that the asset was still being used.

UP – UNIT ADJUSTMENT

For a particular asset, less units are listed in Oracle Assets than are found in physical inventory. The number of units needs to be adjusted up in Oracle Assets.

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Practice - Create and Compare a Physical Inventory in Web ADI

Overview

In this Practice, you will create a new Physical Inventory spreadsheet in the Oracle Web Applications Desktop Integrator (Web ADI). You will then use this template to record a physical inventory and run the Physical Inventory Comparison Report, all in ADI.

Assumptions

• If you are not attending training at an Oracle University or Authorized Partner Education Center, you must have access to an Oracle Application Vision demonstration database or comparable training test instance on which to complete this Practice.

• Use the Oracle Assets seeded Responsibility > Assets, Vision Operations (USA)

• Replace XX in the Practice with a unique identifier such as your initials or a number (for Instructor Led Training classes, this number will be assigned to you). This is necessary in order to create unique records within the database when performing the Practice.

• Replace any year references of YYYY and YY with the calendar year of your choice or as directed by the Instructor (e.g. 2002 or Jan-02). Keep in mind that some transactions require calendar dates and calendar periods be defined and enabled before hand in order to be processed.

• The segment separator for the accounting flexfield may not be a dash “-“. Substitute the applicable segment separator if necessary.

• The Physical Inventory XX_Physical has been defined and is saved in the Asset Management application. For Instructor Led Training classes, this Physical Inventory was created by the Instructor as part of their guided demonstration. If the XX_Physical has not been created, you can do so by following the navigation path (N) Physical Inventory > Enter and then adding the XX_Physical record.

Prerequisites

• Must have Excel 2000, 2002, or 2003.

• If you have Excel 2002 or 2003 installed, change the Macro settings in Excel as follows:

1. From the Tools menu, select Macro, then Security, then Security Level.

2. Select the Medium option.

3. Select the Trusted Sources tab.

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4. Select the Trust access to Visual Basic Project option.

Tasks

Create a New Physical Inventory Template

Create a new spreadsheet for recording physical inventory data in Web ADI using the physical inventory you created in an earlier lesson.

Enter Physical Inventory Data

Using the spreadsheet you just created, enter the following physical inventory data:

Location: USA-CA-SAN FRANCISCO-NONE Asset Number Units

XX124 1

XX125 1

XX126 1

100076 1

100078 1

100079 1

100080 1

100081 1

Upload Physical Inventory and Run Comparison

Upload the Physical Inventory data you recorded choosing to Run and View the Physical Inventory Comparison Report.

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Solution – Create and Compare a Physical Inventory in Web ADI

Create a New Physical Inventory Spreadsheet

Responsibility = Assets, Vision Operations (USA) in ADI

1. Navigate to the Physical Inventory Integrator.

• (N) Physical Inventory > Integrator

2. In the Record Physical Inventory window, select the XX_Physical.

3. Enter the following values: Select Inventory XXInventory (the physical inventory you

created earlier)

Viewer Excel 2003

Layout Physical Inventory – Default

4. (B) Next.

5. (B) Open.

6. Choose (B) Enable Macros if necessary.

Enter Physical Inventory Data

7. On the Download window, select (B) Close.

8. Enter the following in the spreadsheet:

Location: USA-CA-SAN FRANCISCO-NONE Units Asset Number

1 XX-124

1 XX-125

1 XX-126

1 100076

1 100078

1 100079

1 100080

1 100081

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Upload Physical Inventory and Run Comparison

9. Navigate to the Upload to Interface option:

• From your spreadsheet, choose Oracle > Upload.

10. In the Physical Inventory Upload window, select the following options:

Rows to Upload = Flagged Rows

Duplicate Assets = Do Not Upload

Check Validate Before Upload, Run Comparison, and View Comparison Results.

11. (B) Upload.

12. When the upload completes successfully, choose (B) Close. If there are any errors in your upload, fix the errors and re-run the upload.

13. Return to the Navigator to view your requests.

• (N) Other > Requests > Concurrent

14. (B) Find.

15. Select the Physical Inventory Comparison Report you ran and choose (B) View Output.

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Practice - Add Assets for Mass Transactions (Required)

Overview

In this practice, you will add four assets into the corporate book, XXCORP BOOK, accepting the default rules associated with this asset category. These assets will be used in the other practices in this module. You will also run depreciation to close the period.

Assumptions



Tasks

Add Assets




3. Enter asset information according the following table:

Field Value

Description XXCHEVY IMPALA

Tag Number XXCHEVY IMPALA

Category VEHICLE-OWNED STANDARD

Book XXCORP BOOK

Cost 20,000

Employee Name Adams, Mr. Brian, #43


Location USA-CA-SAN FRANCISCO-XX_CLASS

4. (B) Done

5. Note the asset number assigned: _______________________________

6. (B) OK

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Field Value

Description XXFORD TRUCK

Tag Number XXFORD TRUCK

Category VEHICLE-OWNED HEAVY

Book XXCORP BOOK

Cost 30000




10. (B) Done

11. Note the asset number assigned: _______________________________.

12. (B) OK

13.

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Navigate to the QuickAdditions window.




Field Value

Description XXOFFICE BUILDING

Tag Number XXOFFICE

Category BUILDING-OFFICE

Book XXCORP BOOK

Cost 1,000,000.




16. (B) Done

17. Note the asset number assigned:_______________________________

18. (B) OK





Field Value

Description XXMANUFACTURING BUILDING

Tag Number XXBLDG MFG

Category BUILDING-MANUFACTURING

Book XXCORP BOOK

Cost 2,000,000.

Employee Name Denby, Ms. Jean #78


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22. (B) Done

23. Note the asset number assigned: _______________________________

24. (B) OK

Run Depreciation to Close the Period

25. Navigate to the Depreciation form

• (N) Depreciation > Run Depreciation − Book = XXCORP BOOK − Period = Dec-XX (Last year) − Close Period = Checked

26. Submit the request.

Monitor the Depreciation Process

27. (M) View > Requests

28. (B) Find

29. (B) Refresh Data until the processes complete.

Verify the Current Open Period

30. Navigate to the Books form


31. Query your XXCORP BOOK

32. Verify the current period is Jan-YY.

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Practice - Mass Reclassify Assets (Required)

Overview

In this practice, you will use mass reclassifications to reclassify your Chevy Impala and Ford Truck, with categories of VEHICLE-OWNED STANDARD and VEHICLE.OWNED HEAVY to their new category of VEHICLE-LEASED STANDARD.

Assumptions



Tasks

Initiate the Mass Reclassification Request

1. Navigate to the Mass Reclassifications window.

• (N) Mass Transactions > Reclassifications − Book = XXCORP BOOK

2. Place the cursor in the Expense Accounts field in the Assets to Reclass region:

Expense Accounts Low High

Company XX XX

Department 110 120

Account 7320 7350

Sub-Account 0000 0000

Product 000 000

3. Location = USA-CA-SAN FRANCISCO-XX_CLASS

4. Place the cursor in the New Category field in the Reclass region: − New Category = VEHICLE-LEASED STANDARD

5. Select the check box for fields according to the following table:

Field Value

Copy Category Descriptive Flexfield to New Category Checked

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Inherit Depreciation Rules of New Category Checked

Amortize Adjustments Unchecked

Note: If the new category has a different descriptive flexfield structure, no descriptive flexfield information is transferred.

Preview the Mass Reclassification Request

6. Preview the Mass Reclassification

7. Record the Mass Transaction Number: ___________

8. View the report

9. Verify that the correct assets are selected.

Note: If the correct assets are not selected, delete your Mass Transaction Request and re-do it!

10. Close forms until you are back at the Navigator

Run the Mass Reclassification Request

11. Navigate to the Mass Reclassifications window

• (N) Mass Transactions > Reclassifications

12. Query your Mass Reclassification using the Mass Transaction Number (Hint: F11, Mass Transaction Number = Your Mass Trans Number, Ctrl+F11)

13. (B) Run


15. Verify the correct assets were reclassified.

Note: There is no such thing as a “prior period” reclassification!

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Practice - Mass Transfer Assets (Required)

Overview

In this practice you will transfer a group of assets.

Assumptions



Tasks

Initiate the Mass Transfer Request

1. Navigate to the Mass Transfers window.

• (N) Mass Transactions > Transfers − Book = XXCORP BOOK

2. Place the cursor in the Expense Accounts field in the Transfers region:

Expense Accounts Low High

Company XX XX

Department 110 130

Account 7340 7360

Sub-Account 0000 0000

Product 000 000

3. Transfer To Expense Account: 01-140-7405-0000-000

Field Transfer From Transfer To


USA-CA-SAN FRANCISCO-NONE

Preview the Mass Transfer Request - Preview the mass transfer request - Note the Mass Transaction Number: __________. - Review the output when the request is complete.

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Note: If the correct assets are not selected, delete your Mass Transaction Request and re-do it!


Run the Mass Transfer Request

5. Navigate back to the Mass Transfers window

• (N) Mass Transactions > Transfers

6. Query your Mass Transfer using the Mass Transaction Number (Hint: F11, Mass Transaction Number = Your Mass Trans Number, Ctrl+F11)

7. Run the request.

8. Verify the correct assets were reclassified.

Note: You can perform a Prior Period transfer, however, the transfer date for a prior period transfer must be in the current fiscal year.

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Depreciating Assets

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Practice - Run Depreciation (Optional)

Overview

In this practice, you will run depreciation if you haven’t already.

Assumptions



Tasks

Run Depreciation to Close the Period

1. Navigate to the Depreciation form

• (N) Depreciation > Run Depreciation − Book = XXCORP BOOK − Period = Dec-XX (Last year) − Close Period = Checked


Monitor the Depreciation Process

3. Monitor the requests until they complete successfully.

Verify the Current Open Period

4. Navigate to the Books form


5. Query your asset book

6. Verify the current period is Jan-YY

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Practice - Set up a Depreciation Calendar (Required)

Overview

In this practice, you will run depreciation if you haven’t already.

Assumptions



Tasks

Set up a depreciation calendar

Navigate to the Calendars Window

• (N) Setup > Asset System > Calendars − Calendar = XXMonthly − Description = XXMonthly − Fiscal Year Name = ACCOUNTING. − Periods per Year = 12.

Enter the periods according to the following table:

Period Name From Date To Date

1 Jan-YY 01-Jan-20YY 31-Jan-20YY

2 Feb-YY 01-Feb-20YY 29-Feb-20YY

3 Mar-YY 01-Mar-20YY 31-Mar-20YY

4 Apr-YY 01-Apr-20YY 30-Apr-20YY

5 May-YY 01-May-20YY 31-May-20YY

6 Jun-YY 01-Jun-20YY 30-Jun-20YY

7 Jul-YY 01-Jul-20YY 31-Jul-20YY

8 Aug-YY 01-Aug-20YY 31-Aug-20YY

9 Sep-YY 01-Sep-20YY 30-Sep-20YY

10 Oct-YY 01-Oct-20YY 31-Oct-20YY

11 Nov-YY 01-Nov-20YY 30-Nov-20YY

12 Dec-YY 01-Dec-20YY 31-Dec-20YY

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Note: After you fill in the first record, most of the From and to Date information will default.

Note: The name of the period MUST EXACTLY MATCH the name of the corresponding period in the General Ledger or journal entries will not be created!

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Practice - Set up a Depreciation Method (Required)

Overview

In this practice, you will set up a depreciation method.

Assumptions



Tasks

Set up a Depreciation Method

1. Navigate to the Depreciation Methods Window

• (N) Setup > Depreciation > Methods − Name = XXACRS − Description = XXACRS − Method Type = Table − Calculation Basis = Cost − Depreciate in Year Retired = Checked − Straight-line Method = Checked − Life Years = 3 − Prorate Periods Per Year = 12

2. (B) Rates and enter the following parameters:

1 2 3 4 5 6 7 8 9 10 11 12

Y1 .4 .4 .4 .4 .3 .3 .3 .3 .2 .2 .2 .2

Y2 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3

Y3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3

Y4 0 0 0 0 .1 .1 .1 .1 .2 .2 .2 .2

3. Save

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Practice - Set up a Prorate Convention (Required)

Overview

In this practice you will set up a prorate convention.

Assumptions



Tasks

Set up a Prorate Convention

1. Navigate to the Prorate Conventions window

• (N) Setup > Asset System > Prorate Conventions − Convention = XXSAME − Description = SAME MONTH PRORATE. − Fiscal Year = ACCOUNTING.

2. Enter the dates in the Prorate Convention according to the following table:

From Date To Date Prorate Date

01-Jan-1993 31-Dec-1993 01-Jan-1993

01-Jan-1994 31-Dec-1994 01-Jan-1994

01-Jan-1995 31-Dec-1995 01-Jan-1995

01-Jan-1996 31-Dec-1996 01-Jan-1996

01-Jan-1997 31-Dec-1997 01-Jan-1997

01-Jan-1998 31-Dec-1998 01-Jan-1998

01-Jan-1999 31-Dec-1999 01-Jan-1999

01-JAN-2000 31-DEC-2000 01-JAN-2000

01-JAN-2001 31-DEC-2001 01-JAN-2001

01-JAN-2002 31-DEC-2002 01-JAN-2002

01-Jan-2003 31-Jan-2003 01-Jan-2003

01-Feb-2003 29-Feb-2003 01-Feb-2003

01-Mar-2003 31-Mar-2003 01-Mar-2003

01-Apr-2003 30-Apr-2003 01-Apr-2003

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01-May-2003 31-May-2003 01-May-2003

01-Jun-2003 30-Jun-2003 01-Jun-2003

01-Jul-2003 31-Jul-2003 01-Jul-2003

01-Aug-2003 31-Aug-2003 01-Aug-2003

01-Sep-2003 30-Sep-2003 01-Sep-2003

01-Oct-2003 31-Oct-2003 01-Oct-2003

01-Nov-2003 30-Nov-2003 01-Nov-2003

01-Dec-2003 31-Dec-2003 01-Dec-2003

3. Save your work.

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Practice - Run Depreciation Projections (Required)

Overview

In this practice you will run the depreciation projections report.

Assumptions



Tasks

Submit Depreciation Projection

1. Navigate to the Depreciation Projections window

• (N) Depreciation > Projections − Projection Calendar = Monthly − Number of Periods = 6 − Starting Period = Feb-YY (where YY is the CURRENT year) − Book = XXCORP BOOK − Cost Center = Checked − Asset = Checked

2. (B) Run

View the Depreciation Projection Report

3. Monitor the request until it completes successfully.

4. Review the output.

Note: Actual depreciation may be different from depreciation projections. For example, the Depreciation Projection functionality does not look at assets pending retirement!

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Practice - Perform a What-If Analysis (Required)

Overview

In this practice you will perform a "What -If" analysis to determine the depreciation impact of changing life in years from 4 to 3.

Assumptions



Tasks

Perform a What-If Analysis

1. Navigate to the What-If Analysis window.

• (N) Depreciation > What-If Analysis

2. Enter the report parameters according to the following table:

Field Value

Book XXCORP BOOK

Start Period Feb-YY (Where YY is the current year)

Number of Periods 6


Method STL

Prorate Convention MID-MONTH

Life Years 3

3. Submit the request

View the What-If Analysis Report



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Practice - Project Depreciation for Assets not yet Placed in Service (Required)

Overview

In this practice, you will project depreciation for a computer server not yet placed in service.

Assumptions



Tasks

Project Depreciation

1. Navigate to the What-If Depreciation window.

• (N) Depreciation > What-If Analysis


Field Value

Book XXCORP BOOK

Start Period Jan-YY (Where YY is the current year)

Number of periods 6

3. (T) Hypothetical Assets


Field Value


Date in Service 01-Jan-20YY

Cost 20000


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View the What-If Analysis Report



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Processing Retirements

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Practice - Partially Retire an Asset (Required)

Overview

In this practice, you will retire half of an asset’s units and remove it from the assigned employee. Note the change in the total cost of the partially retired asset, then, process the retirement.

Assumptions



Tasks

Retire 1 of 2 Units for an Asset

1. Navigate to the Asset Workbench


2. (B) Find

3. (B) Retirements − Book = XXCORP BOOK

4. Accept the default Retire Date.

5. Notice the status is Pending


Field Value

Units Retired 1

Retirement Type XXSALE

Proceeds of Sale 5,000

7. (B) Continue

8. Place the cursor in the Unit Change field associated with Adams, Mr. Brian. − Unit Change = -1

9. (B) Done

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Run the Calculate Gains and Loses Program

11. Navigate to the Gains and Loses submission window

• (N) Depreciation > Calculate Gains and Loses

12. Run the program for the XXCORP BOOK.

13. Monitor the request and review the output when complete.

Run the Asset Retirements Report

14. Navigate to the request submission window:


15. Run the Asset Retirements Report for the XXCORP BOOK for the current period.

16. Monitor the request and review the output when complete.

Note: You can perform a “Prior Period Retirement” on an asset, provided it doesn’t cross a fiscal year!

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Practice - Reinstate a Partially Retired Asset (Required)

Overview

In this practice, you will reinstate the asset you partially retired.

Assumptions



Tasks

Reinstate an Asset

1. Navigate to the Asset Workbench


2. (B) Find

3. (B) Retirements.

4. (M) View > Query by Example > Run

5. Notice the button has changed to Reinstate, Gains and Losses have been calculated and the Status = Processed

6. (B) Reinstate

7. (B) OK

Note: Because the Calculate Gains and Losses program was run, the button description is Reinstate. If the Calculate Gains and Losses program had not been run, the button description would be Undo Retirement. The difference is that Undo retirement does not generate accounting but Reinstating does!

Note: You cannot reinstate an asset if it was retired in a prior fiscal year.

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Tax Books

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Practice - Create a Tax Book (Required)

Overview

In this practice, you will create a tax book.

Assumptions



Tasks

Create a Tax Book

1. Navigate to the Books Controls form.


2. Enter parameters according to the following table:

Field Value

Book XXTAX BOOK

Class Tax

Description XXTAX BOOK

Associated Corporate Book XXCORP BOOK

3. (T) Calendar


Field Value

GL Set of Books Vision Operations

Allow GL Posting No

Depreciation Calendar Monthly

Prorate Calendar Monthly

Current Period Dec-XX (Where XX is the past fiscal year)

Divide Depreciation Evenly

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Depreciate If Retired in First Year Yes

5. (T) Accounting Rules

6. Check or leave blank the specified check boxes:

Field Value

Allow Amortized Changes Checked

Allow Mass Changes Checked

Allow Revaluations Unchecked

Allow Reserve Adjustments Checked

Allow Expense Ceilings Checked

Allow Mass Copy Checked

7. (T) Natural Accounts

8. Use the following information to set up accounts

Account Gain Loss Clearing

Proceeds of Sale 7850 7851 1247

Cost of Removal 7852 7853 2240

Net Book Value Retired 7854 7855 N/A

Reval Reserve Retired 7854 7855 N/A

Field Account

Intercompany Receivables 1810

Intercompany Payables 2370

Deferred Depreciation Reserve 2540

Deferred Depreciation Expense 7860

Depreciation Adjustment 1690

Account Generator Defaults 01-000-9999-0000-000

9. (T) Journal Categories

10. Enter journal categories according to the following table:

Field – Value Field - Value

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Journal Source = Assets

Additions = Addition CIP Additions = CIP Addition

Adjustments = Adjustments CIP Adjustments = CIP Adjustment

Retirements = Retirement CIP Retirements = CIP Retirement

Reclass = Reclass CIP Reclass = CIP Reclassification

Transfers = Transfer CIP Transfers = CIP Transfer

Revaluation = Revaluation Depreciation = Depreciation

Deferred Depreciation = Deferred Depreciation Depreciation Adjustment = Depreciation Adjustment

11. Save

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Practice - Add Categories to a Tax Book (Required)

Overview

In this practice, you will add categories to your tax book.

Assumptions



Tasks

Add Categories to a Tax Book

1. Navigate to the Asset Categories window.

• (N) Setup > Asset System > Asset Categories

2. (M) View > Query by Example > Run

3. Put the cursor in the Category field and press the down arrow key until the field displays the first category listed in the table below.

4. Move the cursor in the Book field

5. (M) File > New − Book = XXTAX BOOK

6. Specify the accounting information according to the following table (In order to enter Method and Prorate Convention, click on the Default Rules button):

Category Asset

Cost Asset

Clearing Dep Seg

Accum Dep

Method and Life

Prorate Conv

Building-Manufacturing

01-000-1520-0000-000

01-000-15XX-0000-000

7320 01-000-1620-0000-000

MACRS HY 20

Half Year

Building-Office 01-000-1520-0000-000

01-000-15XX-0000-000

7320 01-000-1620-0000-000

MACRS HY 20

Half Year

Computer-PC 01-000-1560-0000-000

01-000-15XX-0000-000

7360 01-000-1660-0000-000

MACRS HY 3

Half Year

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Vehicle-Leased Standard

01-000-1550-0000-000

01-000-15XX-0000-000

7350 01-000-1650-0000-000

MACRS HY 3

Half Year

Vehicle-Owned Heavy

01-000-1550-0000-000

01-000-15XX-0000-000

7350 01-000-1650-0000-000

MACRS HY 3

Half Year

Vehicle-Owned Standard

01-000-1550-0000-000

01-000-15XX-0000-000

7350 01-000-1650-0000-000

MACRS HY 3

Half Year

7. Save your work.

8. Enable the rest of the categories for your XXTAX BOOK.

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Practice - Verify Categories are Added to your Tax Book (Required)

Overview

In this practice, you will add categories to your tax book.

Assumptions



Tasks

Verify categories are Added to Your Tax Book

1. Navigate to the Submit a New Request window:


2. Submit a Single Request − Request Name = Asset Category Listing − Book Name = XXTAX BOOK


4. Check to ensure all categories you added are in your tax book.

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Practice - Run Initial Mass Copy (Required)

Overview

Perform an Initial Mass Copy from your corporate book (XXCORP BOOK) to your tax book (XXTAX BOOK). Initial Mass Copy copies assets for a CLOSED FISCAL YEAR in a Corp book into the CURRENT OPEN PERIOD in an associated Tax book.

Note: Depreciation should have been run for Dec-YY in the Corp book prior to this practice.

Assumptions



Tasks

Run Initial Mass Copy

1. Navigate to the Initial Mass Copy window.

• (N) Tax > Initial Mass Copy − Book = XXTAX BOOK


3. Review the output when it completes.

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Documents

Practice R12 Assets1