Pre and Post Production Considerations for Large Performance Events

Ann Doyle

Internet2 Program Manager for Arts & Humanities Initiatives

28 March 2003

http://arts.internet2.edu/fall2002-perfevent.html

Mobile Education Production Cart

MPEG2 codec:  approx $8000 - $12,000

10/100 Switch: approx $150 or Gigabit Switch: approx $450

Camera: example; Sony PTZ (EVID30) -- approx $1000 example; mini-DV camera with record capability -- approx $7000

Video switcher: approx $900 - $1500

Display monitor: approx $650

Video production monitor pair: $1000 - $1600 for pair

Audio mixer: example; Mackie 14 channel Mic/line Mixer -- $530

Speaker pair: example JBL 10” BIAMPED -- $1000 for pair

Directional Mic (two required): example; Shure SM57-LC Cardioid -- $80 - $150

UPS (un-interruptable power supply): approx $550

  

Production Components

Production Staff Set DesignExecutive Producer screens/physical setProduction Director lightingLead Audio EngineerArtistic Director Codecs/MPEG2 BoxesNetcast ProducerStage Manager Program/Program NotesStage Hands & Crew

Theatre Rental/UshersVideo Camera Performer FeesVideo SwitchingProjection Catering for Staff  AudioAudio EquipmentMicrophonesSpeakersMixing Consoles 

Segment {#} &

Time

(PST)

Act Script & Stage Directions

Stage & Screens

Performers

On Stage

Tx Video

Rx Video

projectors

Tx Audio

 (local audio)

Rx Audio

(HOUSE)

(remote audio)

Codecs/

Computer Processors

Netcast Lighting

{1}

4:30

Pre-show

>HOUSE OPENS

Supertitle: Cultivating Communities: Dance in the Digital Age

Grand Rag – Partially drawn. UIUC screen with processed video dance images on them.

Full black down

*Camp Fire?

None CAM2 P1

SOURCE DVD

FOH Audio, USC Jazz CD (NEED TO CONFIRM)

PUT LAV ON OU DANCER

WIRELESS ON STAND PLACED ON STAGE (position?) (for dancers)

NONE VB 1=LIVE

(Netcast)

STAR 1:Live OU

(standby)

STAR 2:Live IL

(standby)

STAR 3:Live NWS

(standby)

SYZYGY:

LIVE

(STANDBY) (VIVL)

IMSC:LIVE

(STANDBY)

Options

Powerpt.

Intro Slides

OR

P 1

House Full

Supertitle projected on proscenium

AT PLACES: HOUSE TO HALF

Pre-show

Pre-show out

Bing Event

Legends:CAM 1 = Camera 1 - MC-handicapped seating house left P 1 = Projector 1-House rear left StarValley 1=OU VBrick 1=(Netcast) SYZYGY = ILCAM 2 = Camera 2 - Long Shot – house back center P 2 = Projector 2–House rear Center StarValley 2=IL VBrick 2=Hayward Crawford = UCICAM 3 = Camera 3 - House right handicapped P 3 = Projector 3-House rear Right StarValley 3=NWS VBrick 3=UCI IMSC = NWS

Segment {#} &

Time

(PST)

Act Script & Stage Directions

Stage & Screens

Performers

On Stage

Tx Video

Rx Video

projectors

Tx Audio

 (local audio)

Rx Audio

(HOUSE)

(remote audio)

Codecs/

Computer Processors

Netcast Lighting

{2}

5:00

(1 min)

Intro SHOW

>TLORANG CUES CO THAT ALL PRODUCT-ION CREW ARE READY.

>CO CURES START OF SHOW & ANN TO STAGE (stage left)

>GATHER OU DANCERS BACK-STAGE

Ann Doyle

CAM 1

MC (Ann)

Position

DVD source P1

FOH, Fade house music

Ann wireless handheld

Muted

(unmuted)

Muted

Muted

VB1=LIVE

STAR 1:LIVE OU (STANDBY)

STAR 2:LIVE IL (STANDBY)

STAR 3:LIVE NWS (STANDBY)

SYZYGY = LIVE (STANDBY)

IMSC:LIVE (STANDBY)

Power pt.

Or P1

CAM 1

House out

Ann Doyle enters stage

Apron

{3}

5:01

(4 min)

Intro OU

“Good evening. My name is Ann Doyle. Welcome to the Bing Theatre.

As opening remarks close

-UIUC screen flies out

Ann Doyle CAM 1 None Ann wireless MUTED STAR 1:LIVE OU

(Standby)

CAM 1 Spot on Ann

Main Production Staff/Bing Clearcom SystemCREW NAME HOUSE POSITION1. Line Producer Tim Stage Rt Control Center2. Camera Mixer (Transmit) Gerry Stage Rt Control Center3. Netcast Mixer Alan Stage Rt Control Center4. Projection Mixer (Receive) Jeff Stage Rt Control Center5. Audio Engineer Louis Stage Rt Control Center6. Light Board Dan Booth7. Spot/Supertitle Projectionist Jacob Booth8. Fly Rail Tony Stage Left9. Assistant Stage Manager Ben Stage Left10. Projectionist Steve House Center Back

AUXILLARY:Camera Production Staff /Trojan Vision RTS Interface1. Cam 1 Op Trojan Vision Handicapped HL2. Cam 2 Op Trojan Vision House Center Back3. Cam 3 Op Trojan Vision Handicapped HR4. Camera Mixer (Transmit) Gerry Stage Rt Control Center

AUXILLARY:Audio Production Staff/Bing Secondary Intercom System1. Audio Engineer Louis Stage Rt Control Center2. House Sound Back of House

New World Orchestra Surround Sound Segment of the Internet2 Oct 29th 2002 Presentation

Silver Scrim Frames on trucks

MTT Screen

Full Motion Picture Screen

Theatre Curtains

Motion Picture Screen will be framed by Grand Rag and overhead border. Projectors – 12 K Barco and 4-7K Video Conference MTT Feed. Possibly preset speakers on pre-spike mark positions behind screen on stage.

TECH REHEARSAL SCHEDULE – SUNDAY, OCTOBER 27 BING THEATRE

Remote Site Pacific Time

University of Oklahoma 10:00 – 11:30 a.m.

New World Symphony/IMSC 11:30 a.m. – 1:00 p.m.

LUNCH BREAK 1:00 – 1:30 p.m. Cleveland Institute of Music

Case Western Reserve University 1:30 – 3:00 p.m.

University of Illinois, Urbana/Champaign 3:00 – 4:30 p.m.

BREAK 4:30 – 5:00 p.m. Cal State Hayward 5:00 – 6:00 p.m.

UC Irvine 6:00 – 7:00 p.m.

SPIN 7:00 – 8:00 p.m.

CALL BRIDGES FOR BING EVENT

 

 SUNDAY, OCTOBER 27 TUESDAY, OCTOBER 299:30 a.m. - 8:00 p.m. (PACIFIC TIME) 10:00 a.m. - 7:30 p.m. (PACIFIC TIME)AUDIO:   1-800-998-2462 AUDIO           1-800-998-2462                 Passcode:  6271590                  Passcode:  6272226

VIDEO            1-800-998-2462 VIDEO            1-800-998-2462(Stage Mgr)     Passcode:  6271615 (Stage Mgr)     Passcode:  6272238

NETWORK  1-800-998-2462 NETWORK  1-800-998-2462                 Passcode:  6287281                  Passcode:  6272241

MONDAY, OCTOBER 2810:00 a.m. - 7:30 p.m. (PACIFIC TIME)

AUDIO      1-800-998-2462                 Passcode:  6272014

VIDEO            1-800-998-2462(Stage Mgr)     Passcode:  6272021

NETWORK  1-800-998-2462                 Passcode:  6287282

Large Scale Multi-Site Live Performances

Video (switching, cabling, power distribution) for six remote sites: approx $30,000

Camera (camera rental and crew) for three camera shoot: approx $3500 - $5000

Projectors per week (10,000 lumens): approx $3500 - $5000

Audio (mics, mixing consoles): approx $3000 - $4000

Theater Rental per week (including light hang, run crew, load-in and strike): Approx $10,000

Screen rental per week (10’ x 14’): approx $500

Security: private company $25-50/hr; off-duty police $75/hr

Program: $2000-$5000