1

SUMMER TRAINING GUIDELINES AND REGULATIONSDEPARTMENT OF COMPUTER ENGINEERING,COLLEGE OF COMPUTER INFORMATION SYSTEMS,UMM AL-QURA UNIVERSITY

Prepared By:Engr. Muhammad Saqib &Engr. Mohsin Murad

2

OUTLINE OF PRESENTATIONObjectivesRegistration RequirementOrganizational StructureTraining Opportunities Late Registrations and DroppingPresentationCancellationMarks DistributionPenalties

3

OBJECTIVES OF SUMMER TRAININGTo associate the academic knowledge to real-world-problems

Explore the enterprise environment, needs, and limitations

Ability to identify requirements for an appropriate and efficient solution of a real-world-problem in the presence of different technical limitations

Ability to identify clear view of objectives and constraints and work effectively

4

OBJECTIVES OF SUMMER TRAINING (CONT’D)Having the independence sense by acquiring new techniques with minimal supervision

Ability to accommodate with existing solutions in response to change in needs or limitations

Ability to communicate with many people in the practical field

Learning professional and ethical responsibility

5

SUMMER TRAINING REGISTRATION REQUIREMENTTwo Summer Training courses

1. Summer Training 1: after passing (75) credit hours2. Summer Training 2: after passing (114) credit hours

Passing the course (Summer Training 1) is a prerequisite to the course (Summer Training 2)

6

STEPS FOR REGISTRATION1. Filling of registration forms - (1A,1B,1C) 2. Submit the forms to Administration of Summer

training 3. Student names will be announced4. Letter will be issued 5. You will take the letter by hand6. You cannot take any course in the summer with the

training

7

TRAINING OPPORTUNITIESAdministration of summer training provide training seats Academic achievements Own opportunities with administration approval

8

DROPPINGDrop the Summer Training course if:

1. two weeks after the students announcement2. A written letter to the Admin of Summer Training 3. The student is not entitled to drop the Summer

Training course if the training have already begun unless he provides a legitimate notarized excuse.

Note: The Administration of Summer Training has the right to accept or reject the provided excuse.

9

LATE REGISTRATIONSA written letter to the Admin. of Summer TrainingCauses for late registration with proper documentation

The student should apply before the training starts with – at most – one week.

If accepted, assigned to one of the available opportunities if available

Note: The Administration of Summer Training has the right to accept or reject the provided excuse.

10

START AND TIME PERIOD The student should be committed to attend the training and start as per the

date mentioned on the letter from the Administration of Summer Training. AST is entitled to take the following action if the student is absent for five days.1. If the student did not have a valid and accepted excuse or reason, he will gain the

(Denied) grade on his Summer Training Course.2. If the student has a valid and accepted excuse or reason, the Summer Training

Course could be dropped for him or, in case he wanted to continue the training, the period of absence will be reflected on his grade within the allowed absence margin.

The Summer Training period is minimally 45 working days (Excluding weekends and holidays) and the training facility has the full right to increase the training period according to their training schedule. The training period should not be more than 50 working days long.

The daily training hours should not be less than 7 hours, and the training period should be consecutive and cannot be distributed or interrupted.

11

ATTENDANCE IN SUMMER TRAINING Not miss more than Five (5) consecutive days Nine (9) distributed days or 20% of the training period Dropping Summer Training Course

If the student has a valid and accepted excuse or reason Denied (F) grade on Summer Training Course

No valid and accepted excuse or reason

12

STUDENT’S OBLIGATIONS DURING SUMMER TRAININGAttend the training and start as per the date mentioned on the letter from the Administration of Summer Training

Commit on attending and leaving as per the training facility's regulations

To be restricted by the training program prepared by the training facility

To be careful and ensure following the safety instructions for himself and the facility's possessions and properties

13

STUDENT’S OBLIGATIONS DURING SUMMER TRAININGTo cooperate with the employees and respect the facility's confidentiality

To respect the organizational structure followed by that facility

To communicate with the designated Faculty Member when needed

To write on daily bases his notes in the Weekly Notes Form – Form Number (3)

14

STUDENT’S OBLIGATIONS AFTER SUMMER TRAININGThe student should return any of the facility's belongingsFilling form number (3) from the Training Facility and submit it to the Administration of Summer Training

Submitting the Summer Training Report to the Administration of Summer Training within the specified period mentioned in the time table of section 20

Communicate with the Administration of Summer Training to get updates on the report grading

Communicate with the grader to apply the changes and notes required

15

POWER POINT PRESENTATION The student must present a PowerPoint presentation of the training after he is done with reflecting the changes and notes given by the grader.

The student should coordinate with the Summer Training Committee in the department for the presentation time and location considering the following: Committing with the provided PowerPoint template. The faculty member (supervisor) and the faculty member (grader) will

attend and evaluate the student. The presentation duration should be between 10 – 15 minutes maximum.

16

FAILING THE SUMMER TRAINING1. Gathering between the Summer Training and another

course in the semester2. If he didn't commit to what have been mentioned in

Section 12.3. If the student didn’t comply with the plagiarism issues 4. If he gained less than 50% as a grade from the Training

Facility5. Total grades are less than 60 6. If he didn’t submit the Summer Training Report on time

17

CANCELLING THE SUMMER TRAINING (CONT..)

1. Regarding clause (1,2,3 and 4), the student will be granted the grade of (Denied).

2. The Administration of Summer Training is entitled to drop the course for the student or grant him the grade of (Denied) in his transcript according to what have been mentioned in Section 11.

3. Regarding clause (6), the Summer Training Course will be dropped and he has to repeat the Summer Training if his grade was a result of some academic deficiencies. In case the grade

18

SUMMER TRAINING MARK DISTRIBUTION & EVALUATION

# Evaluator Grade Notes

1 Training Facility 30 As per form number (4A, 4B)

2 Summer Training Supervisor 20 As per form number (5A, 5B)

3 Report Grader 50

- As per Form number (6)- Evaluate the format of the report.- Evaluate the technical aspects of the report.- Communicates with student for clarifications.- Discusses the report with student to cover the strengths and weaknesses and to notify the student to complete in missing points.- Evaluate the PowerPoint presentation.- Attaching the grade of attending the orientation presentation.  

Notes: Final grade is calculated as the following:

Total (1+2+3) ×

19

POSTPONING THE STUDY In case the student postponed his study for a semester of one or more

after his Summer Training, he has to do the following:

Notify The Administration of Summer Training of his decision and provide a copy of the postponing form after completing the required procedure(s).

After his return, the student must notify The Administration of Summer Training and the administration will check his date-of-return in his former notification.

The student will be given a two-month period starting from the date of his return in order to prepare his summer training report.

If the student did not submit his report by the end of the two-month period, he will be given the grade of (Denied) in his transcript.

20

PENALTIES FOR LATE REPORT SUBMISSION# Item Table 2 # Mark Deduction

1♦ When the Administration of Summer Training do not receive the report and all the required forms

1F 1 week late (4th) 10% off2 weeks late (5th) 20% off3 weeks late (6th) 30% off4 weeks late (7th) 40% off

2 When the student do not resubmit his corrected report for the second round evaluation

3F One mark deduction from the final grade for each late day1 week late (10th) 5% off2 week late (11th) 10% offand so on.

3 When the student do not show up for presentation or do not present his report

5F 10% off

4 Report Final Submission 6F One mark deduction from the final grade for each late day1 week late (13th) 5% off2 week late (14th) 10% offand so on.

21

PENALTIES FOR LATE REPORT SUBMISSION (CONT ..) ♦ No report will be accepted after one month of the deadline defined by

the Administration of Summer Training.

Note: Exceptions will be only for those who have a valid and legitimate excuse acceptable for the Administration of Summer Training.

22

SUMMER TRAINING TIMETABLE# Item Week

1S Distributing the Summer Training forms 2nd

2S Last date to receive the Summer Training request form 6th

3S Announcing the initial list of accepted students 7th

4S Assigning students to training facilities 8th

5S Orientation Presentation TBA (10th -13th)

6S Sending the names of students to training facilities 14th

7S Starting the Summer Training 2nd week of summer vacation

23

SUMMER TRAINING TIMETABLE FOR REPORT SUBMISSION

# Item Week

1F*Due date for the Summer Training report to be received by the Summer Training Management including training facility's evaluation forms and weekly notes

3rd

2F Report evaluation and marking and student communication to identify the issues (First Round) 7th

3F* Student correction and resubmission 9th

4F Report evaluation and checking (Second Round) 11th

5F* Student Report Presentation and hand out the report evaluation (Second Round) TBA (10th-12th)

6F* Final report submission and binding 12th

7F Report binding and evaluation are sent to the Summer Training Management 13th