Presentation on English for Schools

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    Presented by

    Nelson Rajaratna

    LESSON 8

    40 Mts

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    Writing Letters

    Objectives

    Understand the

    formats of Formal

    & Informal Letters

    Write both types

    of letters

    effectively.

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    How we should write letters?

    Its very important that you must use thecorrect format to write letters.

    When writing a formal letter ,you must usethe format of a formal letter.

    If your attempt is to write an informal letter

    you can use the format of that kind.

    Shall we have a look on both?

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    Different Types of Formal letters

    Letters of

    Request

    Inquiry

    Apology

    Thanking

    Permission

    Expressing sorrow

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    Youcan use one ofthe following

    blocks towrite yourletter.

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    Format(Formal)1

    2

    3

    4

    5

    6

    7

    8

    9

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    11

    12

    1. Senders Address

    2. Date

    3. Designation & Address of the receiver

    4. Salutation

    5. Underlined subject of the letter

    6. Introduction

    7. Reason for the letter

    8. Request for action

    9. Conclution

    10. Complimentary Close

    11. Senders Signature

    12. Senders Name & Designation inblock capital letters.

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    Following is an example for a formal letter. Read it

    and try to understand the way it is written.

    K/C. W. W. Kannangara MK/C. W. W. Kannangara M. V

    Rajawella

    20.10.2009.Zonal Director of Education,

    Wattegama.

    Dear Sir.

    Im writing to you regarding an essential facility for C. W. W.

    Kannangara Maha Vidyalaya.

    .

    The students of our school face lot of inconvenience because of the lack of

    An activity room for English. As a result, although there re many clever

    students they are unable to perform well at Zonal level competitions.

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    I would be much obliged if you could please make available a suitable

    place as an activity room where the students can use authentic English.

    I should be glad if you could give this matter your consideration.

    Thank You,

    Faithfully Yours,

    Mrs. C Ekanayake.

    C. W. W. Kannangara M. V.

    Rajawella.

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    Format(Informal)

    1 Senders Address

    2 Salutation

    3 Introduction

    4 Body of the letter

    5 Complimentary Close

    6 Signature

    1

    2

    3

    4

    5

    6

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    Temple Rd.,

    Kandy.

    20.10.2009.

    Dear Kumari,

    Im writing to you for an important matter. Its about our last yearclass teacher. I met her last week-end & invited our class to visit

    her. Shall we meet on next Sunday at Goodshed bus stand to visit

    there? I informed the others too. Reply me at your earliest.

    With love,

    Following is an example for informal

    letter.

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    Now match the above parts of the 2 letters with thegiven headings.

    :

    References:General English Text Book