PRINCE EDWARD FITNESS

& AQUATIC CENTRE

Annual General Meeting

November 18, 2010

Welcome!Welcome! Current Board of DirectorsCurrent Board of Directors President – Art KnightPresident – Art Knight VP & Secretary – Alastair MathersVP & Secretary – Alastair Mathers Director of Finance – Mat SmithDirector of Finance – Mat Smith Director of Maintenance – Bill HalmanDirector of Maintenance – Bill Halman Director of Fundraising – Brian MellorDirector of Fundraising – Brian Mellor Director of Marketing – Martin StanleyDirector of Marketing – Martin Stanley PEC Councilor – Bev CampbellPEC Councilor – Bev Campbell General Manager – Stephanie RothGeneral Manager – Stephanie Roth

Nominations & ElectionNominations & Election

AGM ReportsAGM Reports PEFAC is celebrating five years of our non-profit PEFAC is celebrating five years of our non-profit

service to Prince Edward County!service to Prince Edward County! Broad range of fitness and aquatics programs Broad range of fitness and aquatics programs

being offeredbeing offered Very successful year of fundraisingVery successful year of fundraising Strong partnerships and volunteersStrong partnerships and volunteers Maintained a responsible budget in spite of Maintained a responsible budget in spite of

financial challengesfinancial challenges PEFAC is a not for profit organization run by the PEFAC is a not for profit organization run by the

community and for the communitycommunity and for the community

PEFAC Activity by AreaPEFAC Activity by Area

PEFAC usage

- 5,000 10,000 15,000 20,000 25,000 30,000

Cardio Room

Weight Room

Studio

Pool

Squash Courts

Gym/Child

Cycle Studio

Stretching Area

Hours

2008-092009-10

PEFAC’s Youth ProgramsPEFAC’s Youth Programs ““Swim to Survive” programSwim to Survive” program

158 students participated 158 students participated 7 out of 8 schools in PEC 7 out of 8 schools in PEC

44thth Annual Kids of Steel Triathlon Annual Kids of Steel Triathlon held in June 2010 held in June 2010

230 children participated230 children participated 40% from PEC40% from PEC Success even with the rainy weatherSuccess even with the rainy weather

‘‘Day camps’ during summer, PA Day camps’ during summer, PA days and March Break days and March Break

Public swimsPublic swims Classes including ‘Classes including ‘DashDash and and

SplashSplash’, ballet, gymnastics and ’, ballet, gymnastics and ‘‘Tumble TotsTumble Tots’’

Other PEFAC programsOther PEFAC programs SquashSquash Weight roomWeight room Cardio vascular equipment roomCardio vascular equipment room Personal trainingPersonal training Group fitness:Group fitness:

YogaYoga SpinningSpinning AquafitAquafit

Aquatics:Aquatics: Swim lessonsSwim lessons Masters swimMasters swim

Dolphins Swim TeamDolphins Swim Team

Fundraising for PEFACFundraising for PEFAC

Dinners/Raffles/Draws/Donations Dinners/Raffles/Draws/Donations $8,206 $8,206 ‘‘Let’s Dance’ with the Reasons Let’s Dance’ with the Reasons $5,000 $5,000 Hydro One Grant Hydro One Grant $1,000 $1,000 Contributions from service groups Contributions from service groups $2,250 $2,250 Ontario Trillium Foundation GrantOntario Trillium Foundation Grant $15,000$15,000 Grocery CardsGrocery Cards $1,000 $1,000 Swim to Survive Grant Swim to Survive Grant $1,974 $1,974 Total CashTotal Cash $34,430$34,430 3557 volunteer hrs3557 volunteer hrs

Next year: Next year: Goal of $15,500 in-house activitiesGoal of $15,500 in-house activities Investigating other fundraising avenues through grant Investigating other fundraising avenues through grant

applications such as PELA, OTF, Hydro One and applications such as PELA, OTF, Hydro One and other foundations in 2010-11other foundations in 2010-11

Maintenance and Capital Maintenance and Capital expenditures 2009-10expenditures 2009-10

Pool pump replaced Pool pump replaced $9,518$9,518

Hot water boiler Hot water boiler $5,100$5,100

Maintenance door Maintenance door $1,345 $1,345 Electrical upgrades Electrical upgrades $4,427 $4,427 Changeroom and accessible bathroom $12,845Changeroom and accessible bathroom $12,845 Hoist / Box for nipping well Hoist / Box for nipping well

$544$544 Cardio equipment Cardio equipment $17,000 $17,000

TOTAL TOTAL $50,779$50,779

Pool Pool pumppump

Hot Hot water water boilerboiler

Maintenance Maintenance doordoor

Electrical Electrical upgradesupgrades

Accessible Accessible bathroombathroom

Hoist / Box Hoist / Box for nipping for nipping wellwell

Cardio Cardio equipmentequipment

Capital Needs for 2011Capital Needs for 2011 Front doors Front doors $5,000 $5,000 Men’s changeroom & finish women’s showers $22,000Men’s changeroom & finish women’s showers $22,000 HRV HRV $22,600 $22,600 Water Fountains Water Fountains

$5,000$5,000

Total Total $54,600 $54,600 PEFAC will raise $27,300 and requests that PEC PEFAC will raise $27,300 and requests that PEC

consider a matching $27,300 capital funding grantconsider a matching $27,300 capital funding grantWomen’s showers

Fitness & Aquatic Centre Fitness & Aquatic Centre Committee (FACC) Report:Committee (FACC) Report:

Working group to investigate the potential of securing a Working group to investigate the potential of securing a permanent site for a Community-owned fitness and permanent site for a Community-owned fitness and aquatic facility in PECaquatic facility in PEC

Group composition:Group composition: PEC Councillors, PEC Staff, PEC Councillors, PEC Staff, Directors and members of PEFAC, Directors and members of PEFAC, Stakeholders including the medical community,Stakeholders including the medical community, Citizens Citizens

Need feasibility study to evaluate business viabilityNeed feasibility study to evaluate business viability Cost ~$35,000Cost ~$35,000

Applying for funds to support studyApplying for funds to support study

Financial summaryFinancial summary

Appointment of AuditorAppointment of Auditor

Motion – Motion – To appoint ‘Welch & Company’ as auditor To appoint ‘Welch & Company’ as auditor

of accounts of PEFAC for 2010-2011.of accounts of PEFAC for 2010-2011. All in favour?All in favour?

CommunicationsCommunications New WebsiteNew Website FacebookFacebook Letters to editors, Letters to editors,

members & members & politicianspoliticians

NewslettersNewsletters

Coming Soon on Coming Soon on Twitter!Twitter!

PEFAC News An update from the PEFAC Board October, 2010 Board Members: Art Knight, President Mat Smith, Treasurer Brian Mellor, Fund Raising Coordinator Bev Campbell, Pr. Edward County Councilor Bill Halman, Maintenance Coordinator Alastair Mathers, Vice President Martin Stanley, Marketing Coordinator Stephanie Roth, General Manager

President’s Notes: HAPPY 5th BIRTHDAY PEFAC! Staff coordinated an open house event Monday, September 20 to 24, a great success by all accounts. If you know of someone who might be interested in PEFAC, they can still get a free day pass until December 31 – see www.pefac.ca. Also, we are offering a membership special - 1st Month: Only $5+HST (yearly-based memberships only). We encourage all members to attend the PEFAC Annual General Meeting which will be held Thursday, NOVEMBER 18th. The meeting will start with complementary lunch at 12 (yes, there is such a thing as a free lunch!) then the meeting will begin at 12:30. The meeting will review the status of PEFAC and the improvements that we have made over the past year. The board of directors are all volunteers and we need your ideas and energy to keep PEFAC going! In addition, we are looking for volunteers to help the board. Upgrades to our facility have been moving ahead under the direction of Bill Halman. We have had allot of complements from members on the upgrades to the women’s change room. Please have a look at the Facility updates section below for all of the other projects that we have undertaken – many of these may not be obvious to members, but they are essential to keeping PEFAC running. Congratulations to Bill and all of the folks that have made these updates happen. In

particular thanks to Garett Heirschfeld for a job well done in the women’s change room. A new PEFAC program booklet has been produced and will be distributed in local newspapers at the end of October. Please have a look at the great things that PEFAC has to offer. Many thanks to Cyndl Powers, PECI coop student & Tracy Powers for their hard work putting this booklet together. PEFAC is considering a free swim for the community. This would provide a service to the community and an opportunity for non-members to be introduced to the facility. The board is interested in your thoughts on this initiative. Art Knight

PEFAC Staff Update: Welcome Julie Miller (squash coordinator),

Kevin Matheson (cleaner), Nikki Beeson (Personal Trainer), Conor Forbes (Personal Trainer), Stephen Morden (Lifeguard) and Scott Blanchard (Lifeguard)

Congratulations Julie Leavitt on her recent marriage to Terry Miller!

Upcoming Events: PA Day-camp - Monday, October 25,

8:30am - 4:30pm at PEFAC facility (early & late pick-up available)

PA Hockey Camp - Monday, October 25, 8:00am - 4:00pm at the Wellington Arena - Register in advance, space is limited.

All PEFAC members are invited to our Annual General Meeting on Thursday, November 18, located in the Group Fitness Studio. There will be a Complementary Lunch (12 - 12:30pm) then at 12:30pm the meeting will begin.

FALL Fundraising HOT Potato Dinner! Thursday, November 18, 2010 5:00 - 7:00pm at Bloomfield Town Hall: o Locally Grown Potatoes Baked to

PERFECTION.....Add some toppings such as Chili, Cheese, Veggies, sour

Summary: Summary: Great staff and volunteers have made PEFAC a Great staff and volunteers have made PEFAC a

successsuccess Strong partnerships:Strong partnerships:

Prince Edward County Council and the PEC Recreation, Prince Edward County Council and the PEC Recreation, Parks and Culture Department. Parks and Culture Department.

Life Saving Society, Ontario Trillium Foundation, Relay for Life Saving Society, Ontario Trillium Foundation, Relay for Life, Ministry of Health Promotion, PEC Family Health Team, Life, Ministry of Health Promotion, PEC Family Health Team, Prince Edward County Marathon, Hastings Prince Edward Prince Edward County Marathon, Hastings Prince Edward Health Unit, Hastings and Prince Edward District School Health Unit, Hastings and Prince Edward District School Board, County Kids of Steel Triathlon Race Committee Board, County Kids of Steel Triathlon Race Committee plus plus many other local service groups!many other local service groups!

Support from local businesses: Bill Marten, Lawyer and Support from local businesses: Bill Marten, Lawyer and Charlie & Cathy Thompson from Welch & Company Charlie & Cathy Thompson from Welch & Company AccountingAccounting

Lester Family - Lester Family - 5 year lease agreement for PEFAC facility 5 year lease agreement for PEFAC facility has been accepted has been accepted

Looking forward to the next 5 years!Looking forward to the next 5 years!

Other Business & Question Other Business & Question PeriodPeriod

Open to floor.Open to floor.

Meeting adjourned.Meeting adjourned.