Procedures Manual for Secondary Schools 2019 Edition · 7.0 Biotechnology Skills 20 39 3.0 General Topics in Biotechnology 21 23.5 8.0 Laboratory Equipment 16 13 4.0 Laboratory Skills/Applications

Updated 21 March 2019

Procedures Manual for Secondary Schools

2019 Edition

2 | P a g e Copyright © 2018

BACE Contact Information Biotility

University of Florida Center of Excellence for Regenerative Health Biotechnology

Biotility Website: http://biotility.research.ufl.edu Phone: 386.462.3181

Email: [email protected]

Quick References BACE Website: http://biotility.research.ufl.edu/bace

BACE Registration Website: http://biotility.research.ufl.edu/bace/schoolregistration UF e-Learning Website: http://elearning.ufl.edu

GatorLink Account Management Website: https://account.it.ufl.edu UF Computing Help Desk: 352.392.HELP (4357)

http://biotility.research.ufl.edu/

mailto:[email protected]

http://biotility.research.ufl.edu/bace

http://biotility.research.ufl.edu/bace/schoolregistration

http://elearning.ufl.edu/

https://account.it.ufl.edu/

Copyright © 2018 P a g e | 3

TABLE OF CONTENTS INTRODUCTION ........................................................................................................................................... 5

Exam Description ..................................................................................................................................... 5

Exam Specifications ................................................................................................................................. 6

SCHOOL REGISTRATION PROCESS............................................................................................................... 7

Step 1: Exam Site Registration Form ....................................................................................................... 7

Step 2: BACE Order Form ........................................................................................................................ 8

Step 3: Candidate Registration Form ...................................................................................................... 9

BACE ADMINISTRATOR CERTIFICATION PROCESS .................................................................................... 11

BACE Administrator Certification Course .............................................................................................. 11

Approximate Certification Process Time Commitment .................................................................... 11

BACE ADMINISTRATION ROLES AND RESPONSIBILITIES ........................................................................... 13

Site Coordinator .................................................................................................................................... 13

Skills Evaluator....................................................................................................................................... 13

Online Proctor ....................................................................................................................................... 14

Other BACE Administration Roles ......................................................................................................... 14

BACE ADMINISTRATION PROCEDURES ..................................................................................................... 15

Coordinating Exam Events .................................................................................................................... 15

Knowledge Exam Administration Procedures ....................................................................................... 17

Practical Exam Administration Procedures ........................................................................................... 19

Closing Out Exam Events ....................................................................................................................... 21

BACE POLICIES & PROCEDURES ................................................................................................................ 22

Academic Honesty Policy and Standards .............................................................................................. 22

Managing Violations .......................................................................................................................... 22

Preventing Academic Dishonesty ...................................................................................................... 22

Confidentiality Policy ........................................................................................................................... 23

Exam Attempts and Retake Policy ........................................................................................................ 23

Exam Material Security Procedures ...................................................................................................... 23

Receiving Exam Materials .................................................................................................................. 24

Returning Exam Materials ................................................................................................................. 25

Exam Monitoring Policy ........................................................................................................................ 26

Permitted and Prohibited Items Policy ............................................................................................. 26

Exam Preparation for Candidates ......................................................................................................... 26


Online Practice Exam ......................................................................................................................... 26

Exam Scoring and Results ...................................................................................................................... 27

How Scores Are Calculated ................................................................................................................ 27

Obtaining Credentials and Records ................................................................................................... 27

Candidate Identification Policy ............................................................................................................. 27

Exam Accommodations ......................................................................................................................... 27

Exam Environment Standards ............................................................................................................... 28

UF E-LEARNING ......................................................................................................................................... 29

UFIDs and GatorLink Accounts .............................................................................................................. 29

Obtaining UFIDs and GatorLink Accounts ......................................................................................... 29

Troubleshooting and Tips for GatorLink Access ................................................................................ 29

Logging in to UF e-Learning ................................................................................................................... 30

Administrative Certifications and BACE Credential Badges through Badgr ......................................... 32

Sharing Badges in Canvas .................................................................................................................. 32

Sharing Badges in Badgr .................................................................................................................... 33

APPENDICES .............................................................................................................................................. 35

Appendix A: BACE Practical Exam Checklist .......................................................................................... 35

Appendix B: Script for Proctoring Knowledge Exam ............................................................................. 37

Appendix C: Script for Proctoring Practical Exam ................................................................................. 40

Appendix D: Detail of Exam Categories................................................................................................. 44

Appendix E: Certificates of Understanding and Non-Disclosure Agreements ...................................... 48

Text of Certificate of Understanding and Non-Disclosure Agreement – Online Proctor .................. 48

Text of Certificate of Understanding and Non-Disclosure Agreement – Skills Evaluator ................. 48

Text of Certificate of Understanding and Non-Disclosure Agreement – Site Coordinator ............... 49

Appendix F: Non-Disclosure Agreement – Reader/Scribe .................................................................... 50

Appendix G: Non-Disclosure Agreement – Exam Monitor ................................................................... 51

Appendix H: BACE Workflow Overview ................................................................................................ 52


INTRODUCTION The Biotechnician Assistant Credential Exam (BACE) is offered through Biotility at the University of Florida’s Center of Excellence for Regenerative Health Biotechnology (UF CERHB). Biotility was established in 2005 to serve as a resource for biotechnology and medical device industries, and for individuals seeking to transition into industry careers. The BACE was developed to support economic development, and provide skilled workers for the expanding Biotechnology Industry.

The purpose of this manual is to provide BACE Administrators with Biotility’s exam administration policies and procedures for the Biotechnician Assistant Credentialing Program. Within this manual, administrators will find key instruction on:

• Registering with Biotility • Selecting essential staff required to administer the BACE • Delivering the BACE Knowledge Exam within UF e-Learning • Delivering the BACE Practical Exam • Preparing candidates • Receiving candidate scores

The guiding source for Biotility’s Exam administration policies and procedures is the Standards for Educational and Psychological Testing, which focuses on ensuring that each candidate is tested fairly and professionally, and that all candidates receive an equal opportunity to demonstrate their knowledge.

To ensure Biotility’s exam administration standards are upheld, all individuals who administer the BACE must be trained and certified through the BACE Administrator Certification Process.

Exam Description Launched in 2012, the BACE assesses the skills and knowledge valued by the bioscience industry. Exam questions are written and validated by subject-matter experts in the industry, and the complete exam is vetted and approved annually by Biotility’s national Advisory Board to confirm:

• The scientific accuracy of individual questions • The alignment of each question with its corresponding industry-defined blueprint standard • The overall relevance of the exam to industry requirements for technician-level positions

The BACE is open to all applicants and no prerequisites are required. It includes both a written examination (Knowledge Exam) and a practical skills evaluation (Practical Exam). Both assessments are closed book.

Candidates must score 80% or above to pass the BACE. A candidate’s score is determined by averaging the highest grade of the Knowledge Exam and the highest grade of the Practical Exam. Candidates are permitted to take the exam a maximum of three times within an academic year, with a 20-day waiting period between attempts.


The Knowledge Exam is administered by a Biotility-Certified Online Proctor via UF e-Learning. Candidates are permitted three hours to complete the Knowledge Exam. The Practical Exam is delivered in paper and pencil format and is administered under the observation of a Biotility-Certified Skills Evaluator. Candidates are permitted four hours to complete the Practical Exam. The Knowledge and Practical Exams may be scheduled on the same day, or scheduled on different days.

Exam Specifications The BACE consists of nine categories. For a full list of categories and subcategories, please review the Detail of Exam Categories. The following descriptions of the Knowledge Exam and the Practical Exam include the exam duration, number of questions per exam, subjects covered, number of questions per subject, and references used for exam development.

BACE Knowledge Exam BACE Practical Exam Format: Closed Book Format: Closed Book Exam Duration: 3 Hours Exam Duration: 4 Hours Subject # of Q. Points Subject # of Q. Points 1.0 Biochemistry/Chemistry 11 11.5 6.0 Applied Mathematics 13 23 2.0 Biological Systems 9 9 7.0 Biotechnology Skills 20 39 3.0 General Topics in Biotechnology 21 23.5 8.0 Laboratory Equipment 16 13 4.0 Laboratory Skills/Applications 25 27.5 9.0 Workplace Safety & Behavior 15 10 5.0 Research & Scientific Method 12 13.5 Total 64 85 Total 78 85

The following are suggested study references: • Brown, J. Kirk. Biotechnology: A Laboratory Skills Course (Second Ed.). Hercules, CA: Bio-Rad

Laboratories, Inc., 2018. • Daugherty, Ellyn. Biotechnology: Laboratory Manual (Second Ed.). St. Paul, MN: Paradigm

Publishing, Inc., 2017. • Daugherty, Ellyn. Biotechnology: Science for the New Millennium (Second Ed.). St. Paul, MN:

Paradigm Publishing, Inc., 2017.


SCHOOL REGISTRATION PROCESS Schools who wish to offer the BACE to candidates must become an approved Exam Site. The BACE School Registration website is available at http://biotility.research.ufl.edu/bace/schoolregistration. Within the website, schools may: 1) register their Exam Site and personnel, 2) order exams, and 3) register and schedule candidates. These steps do not need to be completed in one session, but should be completed in order. Biotility requires Exam Sites to renew these forms each year.

Prior to starting the School Registration Process, review the descriptions of the BACE Administrator Roles, then select the appropriate staff for each role. The BACE Administrator roles are: Site Coordinator, Skills Evaluator, and Online Proctor. These roles are explained in detail in the BACE Administration Roles and Responsibilities section of this manual. Teachers are permitted to serve in any role as long as a school administrator or Exam Monitor is present to observe the exam. Once the roles are assigned, it is strongly recommended that the Site Coordinator complete all three registration steps.

For an overview of the School Registration Process and the actions each step initiates, please review the BACE Workflow Overview.

Step 1: Exam Site Registration Form The Site Coordinator should complete the Exam Site Registration Form at least four weeks in advance of the tentative exam date. If circumstances prohibit meeting the deadline, please contact Biotility and we will attempt to accommodate your preferred exam date(s). There are two variations of the Exam Site Registration Form, depending on whether the school has completed the process since the 2017-2018 academic year, or is being registered for the first time. Both forms require the name, address, phone number, and birthdate for each individual in a designated role.

Depending on the number of candidates and frequency of testing, some Exam Sites may need to designate more than one Skills Evaluator and/or Online Proctor. Personnel-to-candidate ratios are detailed in the BACE Administration Roles and Responsibilities section for the Skill Evaluator and the Online Proctor. There may only be one Site Coordinator.

Variations of the Exam Site Registration Form: • Returning School – All previously-registered Exam Sites should complete this version of the

form. • New School – All new Exam Sites should complete this version of the form. Additionally, any

Exam Sites that have not yet used the new BACE Registration process (prior to 2017/18) should also use this form.

http://biotility.research.ufl.edu/bace/schoolregistration/


When the Site Coordinator completes the Exam Site Registration Form, Biotility will:

1. Send a confirmation email to the Site Coordinator that the form was received. 2. Create UFIDs and GatorLink Account Invitations for each BACE Administrator. 3. Enroll BACE Administrators in the BACE Administrator Certification Course in UF e-Learning.

Step 2: BACE Order Form The Site Coordinator should complete the BACE Order Form at least four weeks in advance of the tentative exam date. If circumstances prohibit meeting the deadline, please contact Biotility and we will attempt to accommodate your preferred exam date(s). To complete this form, enter the billing contact information, the number of exams to be ordered, and potential exam dates. The actual exam dates will be scheduled by the Site Coordinator, during the completion and submission of the Candidate Registration Form.

Sites may choose between three payment methods: Online with Credit Card or PCard, Check, or PO. If the online option is selected, Exam Sites will receive an email with a link to make the payment. If check or PO is selected, Biotility will mail the Exam Site a PO or an invoice. Note that fees are not collected immediately. All ordered exams, including retakes, must be completed by July 15th of each year. There are no refunds for unused exams, and exams cannot be banked for the next academic year.

Variations of the BACE Order Form: • Order Exams – Exam Sites ordering first attempts for their candidates should complete this

form. The exam fee is $150 per candidate, which includes one attempt per candidate for both portions (Knowledge and Practical) of the exam. 1

• Order Retakes – Exam Sites ordering second attempts for their candidates should complete this form. The exam fee for a second attempt (or “retake”) is $50, which includes one attempt per candidate for both portions (Knowledge and Practical) of the exam. Candidates may challenge either portion for $25, but only one second attempt per portion is allowed. There is a 20-day waiting period between attempts.

1 In the rare event that Exam Sites wish to order a third attempt for their candidates, they should complete this form again. Third attempts are allowed, but the exam fee must be paid in full again. There is a 20-day waiting period between attempts. Candidates are not permitted four attempts in one academic year.


When the Site Coordinator completes the BACE Order Form, Biotility will:

1. Send a confirmation email to the Site Coordinator and Billing Contact that the form was received.

2. Send the appropriate payment information to the Site Coordinator and Billing Contact based on the payment method selected.

Step 3: Candidate Registration Form The Site Coordinator should complete the Candidate Registration Form at least three weeks in advance of the scheduled exam. If circumstances prohibit meeting the deadline, please contact Biotility and we will attempt to accommodate your preferred exam date(s). Completing Step 3 officially schedules an exam event with Biotility. If Site Coordinators need to reschedule an exam event or cancel a candidate registration, they should contact Biotility directly.

Begin the candidate registration process by downloading the Candidate Registration Form (Step 3a). This form requires the name, address, phone number, and birthdate for each candidate. It also requires the specific date(s) for the Knowledge and Practical exam for each candidate. Once the form is complete, return to Step 3b, and follow the prompts to upload the Candidate Registration Form.


When the Site Coordinator completes the Candidate Registration, Biotility will:

1. Send a confirmation email to the Site Coordinator that the form was received. 2. Create UFIDs and GatorLink Account Invitations for each candidate. 3. Enroll candidates in UF e-Learning. 4. Schedule Exam date(s) for the Knowledge and the Practical Exam. 5. Begin preparing the Exam Materials for shipment.


BACE ADMINISTRATOR CERTIFICATION PROCESS Each Exam Site must fill the following three administrative roles: Site Coordinator, Online Proctor, and Skills Evaluator. Biotility must approve all personnel assigned to administrative roles. To guarantee the integrity of the exam and candidate outcomes, it is critical that BACE Administrators implement the exam procedures as described in this manual. To verify administrators are prepared to uphold Biotility’s exam administration policy and procedures, each BACE Administrator must complete the appropriate role-specific training module(s) in UF e-Learning (http://elearning.ufl.edu).

BACE Administrator Certification Course Each individual put forward as a potential BACE Administrator will be assigned a UFID, and then asked to create a personal GatorLink Account. Biotility will then enroll each administrator in the BACE Administrator Certification Course in UF e-Learning. This course includes modules for all three administrative roles, but individuals are required to complete only the modules specific to their assigned role(s). Each module contains a quiz, a Certificate of Understanding, and a Non-Disclosure Agreement.

BACE Administrator Quiz -There is a unique BACE Administrator Quiz for each role. Each quiz is based on information provided in this manual. Skills Evaluators should also review the Biotechnology Lab Equipment Requirements, which is part of the BACE Practical Exam Checklist. Quizzes are open book, and may be taken up to three times. Each quiz takes approximately 15-20 minutes to complete. Administrators must receive a score of 90% or above to pass.

BACE Administrator Certificate of Understanding and Non-Disclosure Agreements- All BACE Administrators are asked to sign a Certificate of Understanding and a Non-Disclosure Agreement confirming dedication to uphold the policies and procedures outlined in this manual. BACE Administrators sign the Certificate of Understanding and Non-Disclosure Agreement electronically as part of the BACE Administrator Course in UF e-Learning. To review the agreement each role is required to sign during the BACE Administrator Certification Process, refer to: Certificates of Understanding and Non-Disclosure Agreements.

Approximate Certification Process Time Commitment

Administrative Position

Review Procedure Manual

BACE Administrator Quiz

Certificate of Understanding and

Non-Disclosure Agreement

Site Coordinator 1 hour 10 – 15 Minutes 2 Minutes Online Proctor 1 hour 10 – 15 Minutes 2 Minutes Skills Evaluator 1 hour 20 – 25 Minutes 2 Minutes

Upon completing the specified module(s), an electronic certification is issued immediately. Administrators performing more than one role must complete each module pertaining to each of their selected roles, and earn the corresponding certifications. Note that access to modules is determined by the information provided by the Site Coordinator in the Exam Site Registration Form.



Electronic certifications are issued from UF e-Learning and may be accessed in the Badges menu. These certifications may be displayed on Facebook or LinkedIn, and may be digitally verified online by anyone. For more details, please review the section on Administrative Certifications and BACE Credential Badges through Badgr.


BACE ADMINISTRATION ROLES AND RESPONSIBILITIES Biotility must approve all personnel assigned to administrative roles. Teachers are permitted to serve in any role as long as a district- or school-level administrator or Exam Monitor (see description in Other BACE Administration Roles) is present to observe the exam.

Site Coordinator Each Exam Site will have one Site Coordinator, who shall be held accountable for the correct implementation and control of the BACE. Site Coordinators may also serve as Online Proctors for the Knowledge Exam, and, if approved by Biotility, may serve as a Skills Evaluator for the Practical Exam.

Site Coordinators are responsible for:

• Registering Exam Site and personnel • Earning their own Site Coordinator Certification • Verifying the Skills Evaluator is certified and prepared to administer the Practical Exam • Verifying the Online Proctor is certified and prepared to administer the Knowledge Exam • Ordering exams • Ensuring payment is processed by the Billing Contact • Managing candidates (registering, scheduling exam dates, and providing results) • Receiving and disseminating the Skills Evaluation Grid to the Skills Evaluator • Receiving and disseminating the Online Knowledge Exam Access Code (a one-time code to

allow your candidates access to the online exam at the scheduled exam time) • Receiving Exam Materials • Returning Exam Materials • Securing Exam Materials • Reporting academic dishonesty

Skills Evaluator Due to the technical nature of the Practical Exam content, a candidate’s own teacher may serve as the Skills Evaluator, as long as either the Site Coordinator or Exam Monitor (see description in “Other BACE Administration Roles” below) is also present. There must be at least one Skills Evaluator for every twenty (20) candidates at each Practical Exam session (more may be utilized for fewer candidates at the discretion of the Site Coordinator).

It is important that Skills Evaluators are experienced with the equipment and techniques on which the candidates are being tested. They should also review the Biotechnology Lab Equipment Requirements, which is part of the BACE Practical Exam Checklist. Skills Evaluators are provided with a rubric with which to assess each candidate.


Skills Evaluators are responsible for:

• Earning their own Skills Evaluator Certification • Setting up Practical Exam equipment and materials • Identifying candidates • Starting and monitoring the Practical Exam • Observing and evaluating portions of the Practical Exam • Completing the Practical Exam Skills Evaluation Grid • Maintaining a controlled exam environment • Collecting Exam Materials • Securing Exam Materials • Reporting academic dishonesty

Online Proctor Online Proctors administer the Knowledge Exam. There must be at least one Online Proctor for every thirty (30) candidates at each online exam session.

Online Proctors are responsible for:

• Earning their own Online Proctor Certification • Identifying candidates • Starting and monitoring the Knowledge Exam • Maintaining a controlled exam environment • Collecting Exam Materials • Securing Exam Materials • Reporting academic dishonesty

Other BACE Administration Roles Two roles exist outside of the BACE Administrator classification. A Site Coordinator may assign an Exam Monitor or a Reader/Scribe for additional support. Neither role needs to complete the BACE Administrator Certification Process, but both are required to sign the appropriate Non-Disclosure Agreement (See Appendices F & G). These roles are extremely limited in the actions they may perform. For detailed information about the criteria and responsibilities required for these individuals, please review the non-disclosure agreements.

Completed Non-Disclosure Agreement Forms should be emailed to [email protected].



BACE ADMINISTRATION PROCEDURES

Coordinating Exam Events These procedures are completed by a Biotility-Certified Site Coordinator. Site Coordinators should take steps to prepare the Exam Site and personnel for the exam event. The following procedures serve as a guide in coordinating the BACE at an Exam Site.

1. Complete BACE School Registration a. Step 1: Exam Site Registration Form b. Step 2: BACE Order Form c. Step 3: Candidate Registration Form

2. Candidate Roster and Exam Date a. Confirm registration details

i. Total candidate head-count in comparison to the number of exams ordered on the BACE Order Form

ii. Participating candidate names iii. Exam date(s) for Knowledge and Practical

b. Email accommodation requests for candidates with disabilities or IEPs to Biotility 3. Exam Rooms

a. Reserve Exam Rooms for the Knowledge and Practical Exams b. Confirm the Exam Rooms selected meet the minimum standards for an exam

environment (See Exam Environment Standards) c. Plan Knowledge Exam Room set-up with the Online Proctor

i. Plan proctoring station ii. Plan candidate stations

iii. Confirm that all computers have: 1. A minimum of a 15” monitor 2. A keyboard 3. A mouse 4. Access to UF e-Learning, http://elearning.ufl.edu

iv. Save the link to UF e-Learning on each computer d. Plan Practical Exam Room set-up with the Practical Skills Evaluator

i. Plan evaluator station ii. Plan exam stations (each candidate taking the exam will need a desk or other

area to work on problems when not at practical stations) iii. Complete the BACE Practical Exam Checklist iv. Verify all laboratory equipment is working and calibrated v. Work with Practical Skills Evaluator to set up each Practical Exam Station

vi. If you have questions regarding setting up Practical Exam Stations, please contact Biotility at 386.462.3181

4. Personnel a. Verify that all BACE Administrators earn appropriate BACE Administrator Certification b. Verify Exam Monitor and Reader/Scribe complete Non-Disclosure forms (if necessary) c. Confirm there is sufficient staff for each exam event session



i. Knowledge Exam – One (1) Online Proctor per thirty (30) candidates per session ii. Practical Exam - One (1) Skills Evaluator per twenty (20) candidates per session

d. Meet with Online Proctor and Skills Evaluator in the Exam Rooms before the exam events

i. Review Exam Room Set-up Plan ii. Review Exam Administration Procedures

5. Manage Exam Materials a. Review and follow Biotility’s Exam Materials Security Procedures as these events occur

i. Receive emailed materials 1. FedEx tracking information 2. Exam Roster 3. Skills Evaluation Grid 4. Online Access Code

ii. Track the Exam Shipment, and notify Biotility if shipment is delayed iii. Receive Exam Shipment iv. Inventory and store Exam Shipment; notify Biotility immediately of any missing

or damaged items b. Distribute Exam Materials to Online Proctor one day prior to scheduled exam event

i. Exam Roster with candidates’ UFIDs ii. Online Access Code

c. Distribute the following Exam Materials to Skills Evaluator no sooner than three days prior to the exam event

i. Inventory Log ii. Practical Exam Set-up Booklet

iii. Practical Exam Supplies d. Distribute the remainder of the Exam Materials to Skills Evaluator one day prior to the

exam event i. Exam Roster with candidates’ UFIDs

ii. Skills Evaluation Grid/Rubric iii. Practical Exams with serial numbers iv. Return Inventory Log v. FedEx Return Envelope


Knowledge Exam Administration Procedures These procedures are completed by a Biotility-Certified Online Proctor. If the Online Proctor is the candidate’s teacher, a school- or district-level administrator must be present as an Exam Monitor. Please note that the Exam Monitors are required to sign a Non-Disclosure Agreement. The following procedures serve as a guide for administering the Knowledge Exam.

The candidates will have three (3) hours to complete the exam. At the three-hour time point, the exam will be automatically submitted with no further access allowed. All Exam Materials must be returned to the Site Coordinator at the end of the assessment.

1. Collect Exam Materials from Site Coordinator one day prior to the scheduled exam a. Exam Roster with candidates’ UFIDs b. Online Access Code

2. Review the Script for Proctoring Knowledge Exams, and print the document to use during the exam event

3. Confirm the Exam Room still meets the minimum standards for an exam environment (See Exam Environment Standards)

4. Prepare the Exam Room a. Implement the Knowledge Exam Room Set-up Plan that was created with the Site

Coordinator b. If not already completed, save the link to UF e-Learning, http://elearning.ufl.edu, on

each computer, or write the website address on the board for each candidate to enter c. Pre-distribute the permitted items

1. Basic non-programmable calculators 2. Scratch paper 3. Pencils

5. Identify and Seat Candidates a. Ask candidates to form a line b. Inform candidates of the prohibited items c. Properly identify each candidate being tested using Biotility’s Candidate Identification

Policy d. Check the candidate’s name off the Exam Roster as each candidate is processed e. Randomly seat the candidates f. Document the candidates who did not appear for the exam

6. Start the Exam a. Read the Script for Proctoring Knowledge Exams to the candidates, which will walk the

candidates through the exam login process b. Answer any procedural questions candidates have

7. During the exam a. Adhere to the Academic Honesty Policy and Standards b. Adhere to the Exam Monitoring Policy c. Give time prompts as indicated on the script d. Restroom Breaks

1. Only one candidate is allowed to take a restroom break at a time



2. A candidate is permitted to take multiple restroom breaks, if needed 3. A candidate's exam materials must be examined before they take a restroom

break 4. A candidate may NOT take their cell phone or any exam materials on a restroom

break 8. Dismissing Candidates

a. Dismiss candidates as they complete the exam 1. Note that each candidate must click “Submit Quiz” at the bottom of the browser

screen 2. Be certain each candidate has submitted his or her exam, or it will not be graded 3. Collect the permitted items given to the candidate, including the scratch paper

9. Close the Exam Room a. Confirm all candidates have logged out of UF e-Learning b. Scan the room for any missed Exam Materials c. Organize the Exam Materials (Exam Roster, irregularity notes, scratch paper, etc.) d. Return Exam Materials to Site Coordinator e. Notify the Site Coordinator of candidates who were not present


Practical Exam Administration Procedures These procedures are completed by a Biotility-Certified Skills Evaluator. If the Skills Evaluator is the candidate’s teacher, a school- or district-level administrator must be present as an Exam Monitor. Please note that the Exam Monitors are required to sign a Non-Disclosure Agreement. The following procedures serve as a guide for administering the Practical Exam.

The candidates will have four (4) hours to complete the exam. If a candidate does not complete the exam in the allotted time, the Skills Evaluator must collect the exam. All Exam Materials must be returned to the Site Coordinator at the end of the assessment.

1. Collect Exam Materials from Site Coordinator no more than three days prior to the scheduled exam

a. Inventory Log b. Practical Exam Set-up Booklet c. Practical Exam Supplies

2. Prepare the Exam Room and Practical Stations a. Implement the Practical Exam Room Set-up Plan that was created with the Site

Coordinator b. If you have questions regarding setting up Practical Exam Stations, please contact

Biotility at 386.462.3181 c. Verify all laboratory equipment is in safe operating order and calibrated d. Pre-distribute the permitted items:

1. Basic non-programmable calculators 2. Pencils

AT THIS POINT, CANDIDATES ARE NOT ALLOWED TO ENTER THE EXAM ROOM UNTIL THE SCHEDULED EXAM TIME.

3. Collect Exam Materials from Site Coordinator one day prior to the scheduled exam a. Exam Roster with candidates’ UFIDs b. Skills Evaluation Grid c. Practical Exams with serial numbers d. Return Inventory Log e. FedEx Return Envelope

4. Review the Script for Proctoring Practical Exams, and print the document to use when starting the exam

5. Confirm the Exam Room still meets the minimum standards for exam environment (See Exam Environment Standards)

6. Identify and Seat Candidates a. Ask candidates to form a line b. Inform candidates of the prohibited items c. Properly identify each candidate being tested using Biotility’s Candidate Identification

Policy d. Check the candidate’s name off the Exam Roster as each candidate is processed e. Randomly seat the candidates f. Document the candidates who did not appear for the exam


7. Start the Exam a. Read the Script for Proctoring Practical Exams to the candidates, which will walk the

candidates through the exam process b. Distribute one copy of the Practical Exam to each candidate c. Make sure the serial numbers on both documents match for each candidate d. Answer any procedural questions candidates have

8. During the exam a. Adhere to the Academic Honesty Policy and Standards b. Adhere to the Exam Monitoring Policy c. Give time prompts as indicated on the script d. When evaluating tasks, evaluate candidates according to the Practical Exam Skills

Evaluation Grid, not in comparison with other candidates e. Restroom Breaks

1. Only one candidate is allowed to take a restroom break at a time 2. A candidate is permitted to take multiple restroom breaks, if needed 3. A candidate's exam materials must be examined before they take a restroom

break 4. A candidate may NOT take their cell phone or any exam materials on a restroom

break f. Follow all safety rules and procedures

9. Dismissing Candidates a. Dismiss candidates as they complete the exam b. Collect Practical Exam from the candidate c. Verify the candidates have completed all portions on the exam cover d. Collect any permitted items given to the candidate, including the scratch paper

10. Close the Exam Room a. Perform an exam inventory b. Scan the room for any missed Exam Materials c. Systematically collect items to be scored from each exam station d. Organize the Exam Materials (Exam Roster, irregularity notes, scratch paper, etc.)

11. Process Evaluations a. Complete the Skills Evaluator Grid electronically b. Email the finished Practical Exam Skills Evaluation Grid to [email protected] c. Notify Site Coordinator of candidates who were not present d. Return Exam Materials to Site Coordinator

1. All Exam Materials received 2. All candidate work product



Closing out Exam Events These procedures are completed by a Biotility-Certified Site Coordinator.

1. Collect all Exam Materials from the Online Proctor and Skills Evaluator 2. Perform an exam inventory 3. Practical Exam Materials

a. Confirm Demographic portions of the Practical Exam Answer Sheets are completed b. Verify the Practical Skills Evaluator has emailed the Practical Exam Skills Evaluation Grid

to [email protected] 4. Pack the Practical Exam Materials listed on the Return Inventory Log in the box in which they

arrived 5. Use the FedEx return shipping label provided to ship the box to Biotility 6. Notify Biotility (by email at [email protected]) of candidates who were not present




BACE POLICIES & PROCEDURES

Academic Honesty Policy and Standards BACE Candidates and Administrators are expected to behave ethically and honorably. Academic dishonesty includes anything that gives a candidate an unfair advantage on the exam. Violations of the following standards will result in the invalidation of candidate scores.

Candidates May Not:

• Access Exam Materials prior to the scheduled exam • Accept assistance from another candidate during the exam • Give assistance to another candidate during the exam • Copy, photograph, record, post, or reproduce Exam Materials in any fixed medium • Keep any of the Exam Materials

BACE Administrators May Not:

• Read or review the content of the exam • Answer candidate questions about the exam content before or after the exam • Give leading hints or confirm a candidate’s answer is correct • Change a candidate’s response(s) • Copy, photograph, record, post, or reproduce Exam Materials in any fixed medium • Keep any of the Exam Materials

Managing Violations If you witness any violation that compromises the integrity of our exam, you should report it directly to Biotility at 386.462.3181 or by email at [email protected].

If an administrator witnesses a candidate engaged in academic dishonesty, they should:

1. Document and report the incident to Biotility. 2. Follow school’s internal procedures for interacting with the candidate. 3. Report the candidate to their school’s academic honesty/honor code committee. 4. Retrieve any compromised exam material. 5. Dismiss the candidate.

If an administrator witnesses another administrator engaged in academic dishonesty, they should:

1. Document and report the incident to Biotility. 2. Report the administrator to their school’s academic honesty/honor code committee.

Preventing Academic Dishonesty It is essential that candidates are properly monitored during the exam. Administrators are expected to be vigilant so they may prevent academic dishonesty and take action when necessary. Administrators must set up a proctoring station in an area of the Exam Room where they can see all candidates, and it



is recommended that the station be in the back of the room. This permits the candidates to be monitored more effectively. Administrators should watch for body language clues when they circulate through the Exam Room, and scan for unpermitted items on or under the desks.

Examples of activities that should draw your attention are included in the table below.

Activity Possibly Indicates Frequently looking around the room, stretching, or twisting in seat

Techniques to identify proctor location

Dropping items, tapping, humming, whispering, yawning, or coughing

Techniques to communicate with another candidate

Fidgeting with clothing or looking below the desk

Techniques to hide/access notes or cellphone

Stacking papers or covering items with paper when approached

Techniques to hide/access notes or cellphone

Confidentiality Policy Biotility maintains high levels of confidentiality in our operations, and in the administration of the BACE. All records containing confidential information, such as personally identifiable information, financial information, or contracting information are secured physically under lock and key or electronically within the security of the University of Florida’s computer network. Access to information stored electronically is restricted to the appropriate personnel by password protection. Biotility does not share confidential information without written consent.

Exam Attempts and Retake Policy Students are permitted to take either portion of the exam a maximum of three times per year. The Site Coordinator must complete an Exam Order Form for each attempt. Please refer to Step 2: BACE Order Form for details on process and pricing. All testing and retakes must be completed by July 15th of each year.

Exam Material Security Procedures Online content for the BACE is protected within the secure UF e-Learning portal. Therefore, it is essential to protect your GatorLink Username and Password. After setting up your GatorLink Username and Password:

• Do not share your GatorLink Username and Password • Do not save your password in the web browser • Make sure to log out AND close your browser before leaving the computer station

Neither UF nor Biotility have access to your password and we will never ask you for your password online, in email, or over the phone. For more tips on how to keep your GatorLink Account secure, and how to reset your password if needed, please review the GatorLink Account Creation section in this manual.


Exam Materials and supplies used for the Practical Exam are shipped directly to the Site Coordinator. The Exam Materials and supplies must be stored in a secure location unless they are actively being using for exam set up, testing, or post-exam procedures. The definition of a secured location is a locked cabinet or closet within a locked room, with access limited to authorized personnel only. BACE Administrators should use the following guidelines when handling Exam Materials and supplies:

• Only Biotility-Certified BACE Administrators may handle Exam Materials and supplies • After removal from a secure location, Exam Materials must not be left unattended

Receiving Exam Materials Biotility will ship the Practical Exam Materials and supplies to the Site Coordinator approximately five (5) business days before the scheduled Practical Exam. All shipments will be sealed with security tape, and the exam booklets will be individually sealed. The shipment should be immediately inventoried and then stored in a secure location.

Inventorying Shipment Upon receipt of the shipment, the Site Coordinator should open the sealed box in a private location free of disruptions, and inventory all items listed on the Inventory Log. The shipment should include:

• Inventory Log • Practical Exams with serial numbers • Practical Exam Roster with candidates’ UFIDs • Practical Exam Set-up Booklet • Practical Exam Supplies • Return Inventory Log • FedEx Return Label and Envelope

The Site Coordinator should initial the “Received” column on the Inventory Log to confirm receipt of each item. Any abnormalities in the item count or condition should be noted on the Inventory Log and reported to Biotility immediately. The Site Coordinator should also confirm that all exam booklets are sealed, and that the number of exam booklets matches the number on the Inventory Log.

After completing the inventory, the Site Coordinator should secure the shipment and coordinate with the Skills Evaluator to exchange Exam Materials and supplies. The Site Coordinator is responsible for ensuring the Skills Evaluator has an appropriate location to secure the Exam Materials.

No one is permitted to open and review the exams. Exam seals should only be broken by the candidate when they instructed to do so during the

Practical Exam.


Inventorying and Tracking Exam Materials BACE Administrators should be confident of the location and security of Exam Materials at all times. An inventory should be completed:

• Any time Exam Materials are exchanged between BACE Administrators • Before and after an exam event occurs

For example, the Skills Evaluator should perform an inventory after receiving the Exam Materials from the Site Coordinator. This will permit them to gain familiarity with Practical Exam Materials, and confirm they have received all items needed for the day of the exam.

Report Inventory Abnormalities If there are any discrepancies in the quantity of the items, or any items have been damaged in transit, BACE Administrators must contact Biotility immediately. In the event there is evidence of tampering of the shipping package or exam booklets, the Site Coordinator should note the irregularity on the Inventory Log, determine who had previous access to the materials, and contact Biotility. Biotility will determine the risk posed, and course of action.

Returning Exam Materials Once the Skills Evaluator has completed the Practical Exam Skills Evaluation Grid, the Site Coordinator must return all items listed on the Return Log. This includes, but is not limited to:

• All exam booklets and answer sheets (including all unused exam booklets) • Set-up materials • Candidate work product (for quality control testing) • Any scratch materials the candidates used

All items noted on the Return Log must be returned to Biotility using the supplied FedEx Return Label. The exam booklets will be filed in a secure location at Biotility for five (5) years.


Exam Monitoring Policy BACE Administrators are responsible for ensuring that candidates are monitored during the exam. Monitoring is defined as constant observation of candidates taking the exam. Monitoring the exam is an active process. Administrators are not permitted to work on other projects while monitoring. Specifically:

1. A BACE Administrator must be in the Exam Room at all times. 2. BACE Administrators/Exam Monitors must circulate through the Exam Room. 3. BACE Administrators/Exam Monitors must actively scan for prohibited items. 4. BACE Administrators/Exam Monitors must document any irregularities that occur. 5. Report any abnormalities (such as a fire drill, equipment breakdown, power outage, or in the

instance the BACE Administrator left the Exam Room) to the Site Coordinator.

Permitted and Prohibited Items Policy Both the Knowledge and the Practical portions of the BACE are closed book. Candidates are not permitted to bring any items into the Exam Rooms. Additionally, candidates are not permitted to access any external source (such as a book or the internet) during the exam. All permitted Exam Materials will be provided by the BACE Administrator.

Items Provided by BACE Administrator Prohibited Items • Pencil • Basic non-programmable calculators • Scratch paper

• No cell phones or other electronic devices • No food or drinks • No reference materials • No personal notebooks or scratch paper

Exam Preparation for Candidates BACE Administrators may help candidates prepare for the examination by instructing candidates to review the Candidate Information Bulletin and the Detail of Exam Categories available in UF e-learning. While there are no minimum requirements for attempting the BACE, it is recommended that examinees have at least two years of a high school biotechnology program. Project Lead the Way (PLTW) candidates should perform well after completing the third course of the sequence, Medical Interventions, as well as Biology and Chemistry.

Administrators are not permitted to teach to the exam. It is imperative that the Site Coordinator ensures no one breaks, or appears to break, Biotility’s Academic Honesty Policy. Administrators preparing candidates must not have access to the exam until the time scheduled. As stated in the Exam Material Security Procedures, BACE Administrators are not permitted to review or “thumb-though” the exam booklets.

Online Practice Exam Online Practice Exams may be ordered from the BACE Registration Website through the BACE Order Form. The practice exam is an excellent representation of the content candidates will encounter during the actual exam. Candidates may take the practice exam multiple times from any location. At the end of the practice exam, the correct answers are revealed to the candidate for review. Additionally, upon


request, Site Coordinators will receive the Online Practice Exam Results Synopsis, which includes a detailed analysis of class and individual candidate performance. To request this report, Site Coordinators should email [email protected].

Exam Scoring and Results How Scores Are Calculated To pass the BACE and earn the Biotechnician Assistant Credential, candidates must achieve an overall score of 80% or above. The score is determined by averaging the highest grade of the Knowledge Exam and the highest grade of the Practical Exam. If a candidate is not successful on the first attempt, re-taking the exam (one or both portions) provides improved opportunities for success.

• Knowledge Exams are automatically scored within UF e-Learning • Practical Exams are scored by Biotility, and the results are uploaded into UF e-Learning • Skills Evaluation Grid Points are calculated by Biotility based on the Practical Exam Skills

Evaluation Grid, then uploaded into UF e-Learning • Scores are sent to the Site Coordinator • Candidates who pass the BACE will be issued a Biotechnician Assistant Credential from Biotility

All reports obtained through Biotility, including individual score reports, should be treated as confidential.

Obtaining Credentials and Records Upon passing the BACE, electronic credentials are issued immediately. Electronic credentials are issued as a badge from Badgr, and may be accessed by the candidate from within UF e-Learning under the Badges menu. These credentials may be displayed on Facebook or LinkedIn, and may be digitally verified online by anyone. For more details, please review the section on Administrative Certifications and BACE Credential Badges through Badgr.

Candidate Identification Policy All candidates must be identified with a school ID, or state- or federal-issued ID prior to distribution of Exam Materials. Teachers or BACE Administrators may NOT vouch for any candidate without an appropriate form of identification.

Exam Accommodations Exam accommodations for individuals with disabilities or an Individualized Education Program (IEP) must be preapproved by Biotility. The candidate must have a documented disability or IEP through their school to qualify for exam accommodations.

If exam accommodations are needed, BACE Administrators should contact Biotility and coordinate implementation. Examples of exam accommodations that may be required include:

• Braille or large-print exam booklets • A reader or screen-reading technology • Scribes to transfer answers to bubble sheets or record dictated notes and essays



• Extended time • Wheelchair-accessible exam stations • Distraction-free rooms • Physical prompts (such as for individuals with hearing impairments) • Permission to bring and take medications during the exam (for example, for individuals with

diabetes who must monitor their blood sugar and administer insulin)

Use ADA laws and/or the school’s policies to guide exam accommodation requests. The purpose of ADA is that accommodations be mutually agreeable and that they do not change the assessment process. Accommodations should not draw undue attention to the candidate’s disability. For example, a candidate with dyslexia or a visual impairment may require a reader, and the candidate will need to be tested separately to avoid distracting others.

Readers and Scribes should not be knowledgeable about the subject being tested, and must not provide any hints or help during the session. Since they require access to Exam Materials to perform their job, they must complete the Reader Non-Disclosure Agreement.

Exam Environment Standards Each Exam Room should comply with the following standards.

• Adequate lighting and comfortable temperature • Isolated from noisy areas (close the door to the Exam Room) • Have a clock where candidates can see it • Desks/computer stations set up Exam Room style, with room for proctor(s) to walk between

rows • Posters, charts, and other educational materials removed to avoid distractions • If using tables, set a maximum of two candidates per six-foot table or three candidates per

eight-foot table


UF E-LEARNING

UFIDs and GatorLink Accounts All users must have a UFID and GatorLink Account in order to access the BACE content in UF e-Learning. For the exam’s purpose, the UFID serves as the Candidate ID, and the GatorLink Account is the Username and Password into the exam. Every Gator has a UF ID and GatorLink Account, so welcome to the Gator Nation!

Obtaining UFIDs and GatorLink Accounts The account creation process entails the following:

• UFIDs are created by Biotility using information provided in the Site Registration or Candidate Registration Forms

• An 8-digit UFID is emailed to the candidate’s email address • A GatorLink Account Invitation is emailed to the candidate’s email address

All users should follow the instructions in the GatorLink Account Invitation email, and create their GatorLink account within three (3) days of receiving the invitation email. Users will need their UFID to complete this process.

Troubleshooting and Tips for GatorLink Access Problem Solution

GatorLink Invitation is expired.

It is easy to generate a new GatorLink Account Invitation by going to https://account.it.ufl.edu and clicking the RESEND GATORLINK INVITATION button.

Cannot Create a GatorLink Account

If users have any difficulties setting up their account, try the self-service reset at https://account.it.ufl.edu/glam/reset, or call the UF Computing Help Desk at (352) 392-HELP (4357). Users will be asked for their UFID number. If you do not have your UFID, you must contact Biotility.

Lost or forgotten password Password resets may be requested at https://account.it.ufl.edu. Creating and Protecting your GatorLink password

For information on how to keep your GatorLink Account secure, please visit UF’s Tips for Creating and Protecting Your Password located at http://identity.it.ufl.edu/process/gatorlink/password-tips.

UF e-Learning is unresponsive UF also posts the status of all web-based systems on the IT Alerts Dashboard located at https://alerts.it.ufl.edu. If login status is disrupted as a whole, then please visit this site for the latest updates.


https://account.it.ufl.edu/glam/reset


http://identity.it.ufl.edu/process/gatorlink/password-tips/

http://identity.it.ufl.edu/process/gatorlink/password-tips/

https://alerts.it.ufl.edu/


Logging in to UF e-Learning UF e-Learning is the Learning Management System (LMS) used by the University of Florida to deliver educational content and assessments.

1. To access UF e-Learning go to http://elearning.ufl.edu and click the orange “LOG IN TO E-LEARNING” button.

2. Enter your GatorLink Username and Password, and click the “LOGIN” button.



3. Select the appropriate course tile, “Biotechnician Assistant Credentialing Exam,” from the Dashboard.


Administrative Certifications and BACE Credential Badges through Badgr

Sharing Badges in Canvas Candidates may share their badge to social media from within Canvas. To view and then share the badges you have earned in Canvas, select Badges from the course menu. The badges you have earned will appear on screen. Click the badge you want to share to open the Badge view.

Next, select the social network button where you would like to share your badge. A dialog box will open prompting you for your account credentials.


Sharing Badges in Badgr Candidates may share their badge via URL from within Badgr by creating an account. To do this, you will need to create a Badgr account.

1. Begin by going to https://badgr.com (Badgr is not compatible with Internet Explorer). 2. Select “Create an Account.”

You MUST create your Badgr account using the same email address that was used to create your UF e-Learning account. This email address is “[email protected]”. For example, for the GatorLink username Gator2018, the email address would be [email protected]. Note: if you use another email address, or sign up using social media to create the account, you will NOT see the BACE badge.

https://badgr.com/


3. Once the account has been created, proceed to the My Badges tab. 4. Select the “SHARE” button on the badge.

5. Select “COPY”.

6. Paste the URL where you would like to share a link to your badge (e.g. email, text, etc.).


APPENDICES

Appendix A: BACE Practical Exam Checklist Each BACE Practical Exam Site must be pre-approved by Biotility staff. Schools using the Project Lead the Way Biomedical Science curriculum do not need pre-approval.

BAC

2018-2019 Practical Exam Check List

Item # Needed In Lab Equipment/Instruments

All equipment must be working properly and calibrated (if appropriate). See page 2 for recommendations.

Pipette Aid, Pipette Pump, or pipette bulb At least 1 Micropipets (P20, P200, & P1000)* At least 4 sets Electronic Balance (to one decimal place/0.1 gram) At least 4 pH meter At least 2 37° incubator At least 1 Horizontal Gel Box At least 1 Electrophoresis Gel Box Power Supply At least 1

Plastic & Glassware Biohazard Waste Bins Graduated cylinders (ranging from 5.0 – 1000.0 mL volumes) Volumetric flask - any size Beakers - various sizes Spatula H2O wash bottles

Disposables Biohazard bags Gloves 5.0, 10.0, and 25.0 mL serological pipettes Micropipet tips (P20, 200, & 1000)

Miscellaneous Nonprogrammable calculators #2 Pencils Pencil Sharpener

*Please inform Biotility staff if you do not have these same volume pipettors, or if you have fixed-volume pipettors.


Properly maintained and calibrated laboratory equipment is imperative for candidates to challenge the BACE successfully. Please be certain to perform routine maintenance on your laboratory equipment year-round, especially on micropipets, and pH meters and electrodes.

Be sure to clean and calibrate your pH meter routinely (based on usage and manufacturer recommendations). Store the pH electrodes in the recommended buffer when not in use.

Several good resources on pH meter maintenance and calibration may be found at these websites:

• https://support.aperainst.com/support/solutions/folders/14000058278 • https://support.hach.com/app/answers/answer_view/a_id/1000950/~/how-often-should-a-ph-

or-conductivity-probe-be-calibrated%3F- • http://blog.hannainst.com/hannas-tips-to-use-when-calibrating-your-ph-meter • https://bitesizebio.com/8750/how-to-care-for-your-ph-meter

Routine maintenance and calibration are also important to keep micropipets working accurately (based on usage and manufacturer recommendations). Sources on micropipet maintenance and calibration may be found at these websites:

• https://www.artel-usa.com/resource-library/8-easy-steps-for-performing-pipette-preventive-maintenance

• https://www.labmanager.com/maintenance-matters/2014/10/maintenance-matters-pipettes#.W9CX3UgvzmE

• https://www.artel-usa.com/resource-library/calibration-frequency-for-pipettes • https://bitesizebio.com/40766/performing-pipette-calibration-yourself

https://support.aperainst.com/support/solutions/folders/14000058278

https://support.hach.com/app/answers/answer_view/a_id/1000950/%7E/how-often-should-a-ph-or-conductivity-probe-be-calibrated%3F-

https://support.hach.com/app/answers/answer_view/a_id/1000950/%7E/how-often-should-a-ph-or-conductivity-probe-be-calibrated%3F-

https://bitesizebio.com/8750/how-to-care-for-your-ph-meter/

https://www.labmanager.com/maintenance-matters/2014/10/maintenance-matters-pipettes#.W9CX3UgvzmE

https://www.labmanager.com/maintenance-matters/2014/10/maintenance-matters-pipettes#.W9CX3UgvzmE


Appendix B: Script for Proctoring Knowledge Exam [Pre-distribute scratch paper, pencils, and basic non-programmable calculators for the candidates. Read the following to start the exam]

[Greeting] “On behalf of Biotility at the University of Florida’s Center of Excellence for Regenerative Health Biotechnology and [school name], I want to welcome you to this exam session and wish you success in your efforts today. If at any time during the following instructions you have a question, raise your hand, and I will assist you. Today you will be participating in an exam process that a measure of the knowledge you have in biotechnology and its applications.

“At your computer station you have been provided a basic calculator, a pencil, and a piece of scratch paper. If you are missing these items, raise your hand and I will bring them to you. All other items must be put away and your station must be clear

[Exam Rules] “Prior to starting the exam, I want to describe the process that you will go through. I will begin by describing the general exam rules, which you must follow in order to be allowed to finish your exam and receive a score. The following procedures will be observed at all times during the exam session:

“Cell phones, food, drinks, and personal items are NOT permitted at your desk. If you still have any of these items, store them (insert designated location). Please turn off your cellphone before you put it away.

“You are not permitted to communicate with other candidates during the exam. If you have a question raise your hand and I will come to you.

“You are not permitted to search external references for answers during the exam. External references include books, notebooks, or internet. If you visit any other website while taking the exam, you will be immediately disqualified.

“If during this session you need to use the restroom, raise your hand. Only one person at a time will be permitted to leave the room. While on a break, you are not permitted to talk with anyone outside the room. You will not be granted any additional time for taking your exam for time spent outside the room. You will not be able to pause your exam timer.

“Please write your name on the top of your scratch paper. If you need additional scratch paper, raise your hand and I will bring it to you. You will be required to turn it in before you leave the room.

“You are allowed three hours complete the exam. If you finish your exam early, raise your hand, and I will ensure you have properly submitted your exam. Once your exam has been submitted, you will be permitted to leave.

“After you take both the Knowledge and Practical Exams your teacher will be notified of your scores.


[Exam Login] “The exam you will be taking is administered online through internet connections which have been set up for you. During the exam log on, it is very important you follow along with me step by step.

1. To access UF e-Learning go to http://elearning.ufl.edu/ and click the orange “LOG IN TO E-LEARNING” button.

2. Enter your GatorLink Username and Password and click the LOGIN button. Has everyone successfully logged in? [At this point help any candidates who could not log on. If there is a problem you cannot diagnose, call the UF Help Desk immediately. When all candidates are logged, continue.]

3. On the Dashboard, click the BACE 2019 course tile. 4. On the Home Tab, click the link to the Knowledge Exam [the third orange circle] 5. On the Quizzes Tab, select BACE Knowledge Exam – Attempt 1 [or appropriate attempt] 6. Click the Take Quiz button.

In just a moment I will provide you with the access code to start your exam.”

[While you read the following instructions, walk around the room and confirm each student is on the “Access Code” screen.]

[Exam Navigation] “When you start the exam, you will be presented with the first question and your time will begin. Select your answer using the mouse and then select NEXT move to the next question. There are 78 questions to be completed. Each question contains a flag for you if you wish to review that question later. You may navigate between questions, and return back to ones you would like to review. Do not use the browser buttons to navigate within the exam; instead, use the navigation buttons at the bottom of each page or the list of questions in the top right corner. Your exam will not be graded if you use the browser buttons.

“Also in the top right corner, there will be a time listed which displays the date and time your exam ends and a timer counting down the time remaining. Your exam will automatically end and close precisely at the attempt due time listed. You will have 180 minutes (three hours) to complete the exam. I will announce when you have approximately 120, 60, 30, 15, and 5 minutes remaining for your exam.

“All answers must be recorded online. You will not be given credit for any questions that have been answered incorrectly or left blank. Nor will you be given credit for answers that are written on scratch paper. If you do not know the answer to a question, it is to your advantage to select one since you will not receive credit for answers that are left blank so be sure to answer all questions before submitting your exam.

“In order to maintain accuracy when making calculations for solutions, a question may ask for significant figures, for a number with a specified amount of decimals, or for a number with no decimals. It is important for you to remember to use significant figures only when the question specifically asks for them. Otherwise, please follow the directions in each question.



‘When you are finished with the exam in its entirety, please select the SUBMIT QUIZ button. Before you submit your exam for scoring, raise your hand so I may collect all pencils, calculators, and scratch paper that were given to you.

“If you have questions about the process or trouble with your workstation, raise your hand and I will assist you as quickly as possible. I will NOT answer questions related to the content of the exam.

“Are there any questions on how to use the computer terminal in taking this assessment?

[If there are not questions, start the exam.]

[Start Exam] “When you are ready, please input the Access Code [read Access Code number you received from your Site Coordinator] to start the exam. The exam will open immediately and your time will begin.

[Alert candidates when they have approximately 120, 60, 30, 15, and 5 minutes remaining in their exam.]


Appendix C: Script for Proctoring Practical Exam [Pre-distribute pencils and basic non-programmable calculators for the candidates. Read the following to start the exam]

[Greeting] “On behalf of Biotility at the University of Florida’s Center of Excellence for Regenerative Health Biotechnology and [school name], I want to welcome you to this exam session and wish you success in your efforts today. If at any time during the following instructions you have a question, raise your hand, and I will assist you. Today you will be participating in an exam process that is one measure of the knowledge you have in biotechnology and its applications.

“At your desk you have been provided a basic calculator and a pencil if you are missing these items, raise your hand and I will bring them to you. All other items must be put away and your desk must be clear.

[Distribute Exam Booklets] “In a moment, I will distribute your exam booklets. Before doing so, however, I ask that you leave the exam alone in front of you and not open your exam until you are told to break the seal and open the booklet.

[At this time, you should distribute the exams one at a time to the candidates. Do not have the candidates pass booklets across rows. Once each candidate has received an exam booklet continue with the instructions as follows.]

[Exam Rules] “Prior to starting the exam, I want to describe the process that you will go through. I will begin by describing the general exam rules which are also posted on the cover of your exam booklet. You must follow these rules in order to be allowed to finish your exam and receive a score. While we review the rules, please print your name, the school name, and today’s date [give date] on the lines provided.

“The following procedures will be observed at all times during the exam session:

• “You are not permitted to open your exam booklet until instructed.” • “Cell phones, food, drinks, and personal items are NOT permitted at your desk. If you still have

any of these items, store them (insert designated location). Please turn off your cellphone before you put it away.

• “You are not permitted to search external references for answers during the exam. External references include books, notebooks, or internet.

• “All answers must be recorded on your answer sheet. Instructions for filling out the answer sheet are on the back of your exam booklet. We will review those instructions together in a moment.

• “You are not permitted to leave the Exam Room unless all Exam Materials given to you are collected by a proctor.

“I’d also like to address a few rules that are not on your exam booklet.


“If during this session you need to use the restroom, raise your hand. Only one person at a time will be permitted to leave the room. While on a break, you are not permitted to talk with anyone outside the room. You will not be granted any additional time for taking your exam for time spent outside the room. You will not be able to pause your exam timer.

“Scratch paper is included in the back of your exam booklet. If you need additional scratch paper, raise your hand and I will bring it to you. You will be required to turn it in before you leave the room.

“Please take a moment to read the Academic Honesty Policy provided and sign on the line provided. When you are finished, please turn your exam booklets over and we will review the answer sheet instructions. [Wait for all candidates before proceeding]

[Infilling Exam Booklets] “Listen to the instructions carefully when filling out the information on your answer sheet and exam booklet. This information must be filled in properly for correct processing of your exam.

“Please break the seals on your exam, and find your answer sheet inside the front cover. Close your exam while you complete the following steps:

1. First, check that the Exam Serial Number and Exam Key on the cover of your exam booklet match those on your answer sheet. Please raise your hand if they do not match.

2. In the first box, print your name, school name, and today’s date [Give date] on the lines provided.

3. In the second box, write your birthdate and infill the appropriate bubbles. 4. In the third box, write your UFID and infill the appropriate bubbles. If you do not know your

UFID, I will help you complete this box when you turn in your exam. 5. In the fourth box, sign your name on the answer sheet, remembering that you are signing an

honor pledge that you have neither given nor received unauthorized aid in completing this exam.

6. In the fifth and final box, write your first name, last name, and middle initial and infill the appropriate bubbles.

“If you are unsure whether you have filled in the information properly, raise your hand, and I will come by to assist you.

“All exam questions will be either multiple choice or calculations. The answer sheet instructions, found on the back page of the exam booklet, demonstrate how to complete each type of question properly. For multiple choice questions, select one answer for each question and fill in the appropriate bubble completely. For calculations, use the Grid-in questions instructions. Write in your answer starting in the left column. Leave extra columns blank. Fill in the appropriate bubbles completely. Units and decimal places will be designated in the question.

“In order to maintain accuracy when making calculations for solutions, a question may ask for significant figures, for a number with a specified amount of decimals, or for a number with no


decimals. It is important for you to remember to use significant figures only when the question specifically asks for them. Otherwise, please follow the directions in each question.

“All answers must be recorded on your exam answer sheet. You will not be given credit for any questions that have been answered incorrectly or left blank. Nor will you be given credit for answers that are written on scratch paper. Be sure to answer all questions before submitting your exam.

“You must use a pencil to complete the answer sheet. If you have to change an answer, be sure to erase it completely without damaging the exam answer sheet. Do NOT use your answer sheet as scratch paper. Do NOT write in the margins or make stray marks on your answer sheet.

“Because of the nature of the exam process, I am unable to answer questions of a technical nature during the exam. If you have a comment about the process, such as a missing page or poor print quality on your exam booklet, or need clarification on how to complete the answer sheet, please raise your hand for assistance.

[Laboratory Station Instructions] “During the exam in addition to the completing the questions in your exam booklet, you will complete tasks at the stations located throughout the room. I will tell you when you should move stations, and at which station you should be. Once you complete the station, you should reset it to its original arrangement using the station cards as a reference, and return to your seat.

[Start Exam] “The exam consists of 64 questions and you are allowed four hours complete the exam. If you finish the exam early, raise your hand, and I will come and collect your Exam Materials. Once all materials have been accounted for, you may be permitted to leave the room.

“You will not receive a score today. After you take both the Knowledge and Practical Exams your teacher will be notified of your scores. Are there any questions? [Answer candidate questions]

“Remember, you are not permitted to communicate with other candidates during the exam. If you have a question, raise your hand and I will come to you.

“It is now (insert the exact time). The exam will end at (insert the stop time). Please begin now. [Document the start time on the Exam Roster]

[During the Exam] [During the exam process, make the following announcements to inform candidates of the remaining time for the exam:]

1. [When and which stations the candidates should be rotating to] 2. [Alert candidates when they have approximately 120, 60, 30, 15, and 5 minutes remaining in

their exam.]

[Stop the Exam]


[After the allotted exam time has elapsed, say,] “Stop. Place your answer sheet and any scratch paper in your exam booklets, close your exam booklets, put your pencils down, and remain seated. I will now collect your exam booklets.”

[Collect Exam Materials and dismiss the candidates one by one]


Appendix D: Detail of Exam Categories It is important that candidates are knowledgeable in the individual topics covered under each of the subjects. See the following list of exam subjects and their individual topics.

KNOWLEDGE EXAM SUBJECT CATEGORIES 1.0 BIOCHEMISTRY/CHEMISTRY 1.1 Compare and contrast types of chemical bonds 1.2 Understand the chemistry of molecules and macromolecules 1.3 Differentiate between homogeneous and heterogeneous mixtures 1.4 Discuss the differences between aerobic and anaerobic respiration 1.5 Demonstrate knowledge of enzymes and reaction rates 1.6 Describe DNA structure and function 1.7 Describe transcription 1.8 Describe protein structure and function 1.9 Describe translation and gene expression 2.0 BIOLOGICAL SYSTEMS 2.1 Explain cell theory 2.2 Understand the general physiology of cells 2.3 Explain the interaction between cells, and between cells and their environment 2.4 Describe cell division (meiosis and mitosis) 2.5 Discuss cell staining, and distinguish between Gram positive/negative cells 2.6 Demonstrate an understanding of the immune system 2.7 Understand the genetics of model organisms 2.8 Describe the “central dogma of molecular biology” 3.0 GENERAL TOPICS IN BIOTECHNOLOGY 3.1 Describe historical applications of biotechnology 3.2 Discuss current techniques used in biotechnology, and their applications 3.3 Illustrate examples of the benefits to society of biotechnological advances 3.4 Discuss ethics and bioethics in the workplace and society 3.5 Describe careers in the biotechnology field 3.6 Outline the development and the regulatory approval process of biopharmaceuticals 3.7 Outline the manufacturing process of biopharmaceuticals 3.8 Demonstrate knowledge of regulatory agencies governing the manufacture and distribution of

biotechnology-derived products 3.9 Outline the role of various departments in a company, including Research and Development,

Quality Assurance, Quality Control, and Manufacturing 3.10 Understand the purpose of Good Laboratory Practices (GLPs) in product testing 3.11 Understand the purpose of Good Clinical Practices (GCPs) in clinical trials 3.12 Understand the purpose of current Good Manufacturing Practices (cGMPs) 3.13 Discuss the role and identify types of documents used in cGMP compliant industries 3.14 Describe Environmental Monitoring in a controlled space 3.15 Describe appropriate workplace behaviors


3.16 Identify proper workplace safety behaviors 4.0 LABORATORY SKILLS/APPLICATIONS 4.1 Describe the process of culturing microorganisms and tissues using aseptic technique 4.2 Discuss the differences between sterilization, decontamination, and disinfection 4.3 Describe the proper use of microscopes 4.4 Understand the principle by which a pH meter works 4.5 Discuss methods of chromosomal and plasmid DNA isolation, purification, and quantification 4.6 Contrast agarose gel electrophoresis and polyacrylamide gel electrophoresis (PAGE) 4.7 Understand how restriction enzymes are used 4.8 Describe recombinant DNA and cloning techniques 4.9 Discuss the transformation or transfection of model organisms 4.10 Describe the mechanism of Polymerase Chain Reaction (PCR) 4.11 Discuss protein expression in model organisms 4.12 Discuss methods of molecule/protein isolation, purification, and quantification 4.13 Understand Western blotting, ELISA, and other immunoassays 4.14 Explain the principles of spectrophotometry 4.15 Demonstrate knowledge of laboratory equipment calibration and validation 4.16 Use scientific notation correctly 4.17 Use significant digits correctly 4.18 Use decimals correctly 5.0 RESEARCH & SCIENTIFIC METHOD 5.1 Discuss good experimental design, including the proper use of controls 5.2 Explain the scientific method 5.3 Analyze and interpret data, including the use of statistical analysis 5.4 Explain how to maintain a laboratory notebook 5.5 Discuss various ways of communicating scientific research, including peer-reviewed journals, and

presenting posters or talks at meetings PRACTICAL EXAM SUBJECT CATEGORIES 6.0 APPLIED MATHEMATICS IN BIOTECHNOLOGY 6.1 Use scientific notation correctly 6.2 Use significant digits correctly 6.3 Use decimals correctly 6.4 Perform calculations for serial dilutions 6.5 Perform calculations using dilution ratios 6.6 Make conversions within the metric system, and use metric measurements 6.7 Solution preparation:

6.7.1 Solve Volume/Volume (V/V) solution calculations 6.7.2 Solve Weight/Volume (W/V) solution calculations 6.7.3 Solve Molarity solution calculations 6.7.4 Solve Dilution Factor calculations

6.8 Generate a graph using collected data:


6.8.1 Apply Beer’s Law 6.8.2 Generate a standard curve 6.8.3 Properly plot data 6.8.4 Interpret data 7.0 BIOTECHNOLOGY SKILLS 7.1 Accurately measure liquids using micropipets and serological pipets 7.2 Accurately measure mass using electronic balances 7.3 Demonstrate proper aseptic/sterile technique 7.4 Demonstrate proper culturing of microorganisms 7.5 Demonstrate proper use of electrophoresis equipment 7.6 Properly measure and adjust the pH of a solution with a pH meter 7.7 Properly prepare solutions, buffers, and media 7.8 Properly perform a serial dilution 7.9 Describe the applications and proper use of a spectrophotometer 7.10 Describe the proper use of a centrifuge 7.11 Use 24-hour time correctly 8.0 LABORATORY EQUIPMENT 8.1 Identify laboratory glassware and equipment 8.2 Demonstrate proper and safe use of equipment (including, but not limited to):

8.2.1 Fume hoods 8.2.2 Biosafety cabinets 8.2.3 Microscopes 8.2.4 Electrophoresis equipment 8.2.5 Spectrophotometers 8.2.6 Micropipets & serological pipets 8.2.7 Electronic balances 8.2.8 pH meters 8.2.9 Incubators

8.2.10 Centrifuges 8.2.11 Water baths 8.2.12 Stirrers/shakers 8.2.13 Vortexers 8.2.14 Autoclaves

9.0 WORKPLACE SAFETY & BEHAVIOR 9.1 Identify Safety Symbols 9.2 Exercise proper laboratory safety protocols 9.3 Describe proper handling of biological and hazardous waste 9.4 Identify and properly use Personal Protective Equipment (PPE) 9.5 Derive information from Safety Data Sheets (SDS)


9.6 Follow practices associated with regulatory compliance 9.7 Demonstrate good documentation practices, including following Standard Operating Procedures

(SOPs) 9.8 Properly label items including solutions, buffers, Petri plates, samples, and products 9.9 Identify acceptable work habits


Appendix E: Certificates of Understanding and Non-Disclosure Agreements

Text of Certificate of Understanding and Non-Disclosure Agreement – Online Proctor

I have read the “Biotechnician Assistant Credentialing Exam Procedures Manual,” and completed the Online Proctor Training and Assessment. I understand that Biotility at UF’s Center of Excellence for Regenerative Health Biotechnology requires high standards in all aspects of BACE administration. I agree to:

• Proctor Online Exam sessions according to Biotility procedures as explained in “Biotechnician Assistant Credentialing Exam Procedures Manual”;

• Follow guidelines for using UF e-Learning; and • Notify my BACE Site Coordinator for assistance as needed.

• By signing this Certificate of Understanding Non-Disclosure Agreement, I accept the role as the authorized Online Proctor for this registered BACE Exam Site, and pledge and acknowledge that:

“On my honor I will neither give nor receive unauthorized information regarding this exam. I will follow and will continue to observe all regulations regarding it, and I if I am made aware of any violation(s) of BACE regulations by others, I will report the violation(s) to Biotility at UF’s Center of Excellence for Regenerative Health Biotechnology. I understand that the contents of the BACE are the property of Biotility and the University of Florida, and are copyrighted under the laws of the United States. I understand that copying, reproducing or distributing the contents of the BACE in any form (written, oral, or electronic) for any use, other than during exam sessions, is unlawful.”

Text of Certificate of Understanding and Non-Disclosure Agreement – Skills Evaluator

I have read the “Biotechnician Assistant Credentialing Exam Procedures Manual,” and completed the Skills Evaluator Assessment. I understand that Biotility at UF’s Center of Excellence for Regenerative Health Biotechnology requires high standards in all aspects of BACE administration. I agree to:

• Proctor Practical Exam sessions in a fair and impartial fashion, according to Biotility procedures as explained in “Biotechnician Assistant Credentialing Exam Procedures Manual”;

• Store all Practical Exam-related materials as described in “Biotechnician Assistant Credentialing Exam Procedures Manual”;

• Follow established guidelines for using, scoring, and storing Practical Exams or reports; and • Notify my BACE Site Coordinator for assistance as needed.

• By signing this Certificate of Understanding Non-Disclosure Agreement, I accept the role as the authorized Skills Evaluator for this registered BACE Exam Site, and pledge and acknowledge that:

“On my honor I will neither give nor receive unauthorized information regarding this exam. I will follow and will continue to observe all regulations regarding it, and I if I am made aware of any violation(s) of BACE regulations by others, I will report the violation(s) to Biotility at UF’s Center of Excellence for


Regenerative Health Biotechnology. I understand that the contents of the BACE are the property of Biotility and the University of Florida, and are copyrighted under the laws of the United States. I understand that copying, reproducing or distributing the contents of the BACE in any form (written, oral, or electronic) for any use, other than during exam sessions, is unlawful.”

Text of Certificate of Understanding and Non-Disclosure Agreement – Site Coordinator

I have read the “Biotechnician Assistant Credentialing Exam Procedures Manual” and completed the Site Coordinator Assessment. I understand that Biotility at UF’s Center of Excellence for Regenerative Health Biotechnology requires high standards in all aspects of BACE administration. I agree to:

• Follow the instructional materials in the “Biotechnician Assistant Credentialing Exam Procedures Manual” to register candidates for the BACE;

• Receive and store all materials as described in “Biotechnician Assistant Credentialing Exam Procedures Manual”;

• Set up and administer computer and practical BACE exams according to “Biotechnician Assistant Credentialing Exam Procedures Manual”;

• Ensure my school’s Online Proctor and Skills Evaluator follow established guidelines according to “Biotechnician Assistant Credentialing Exam Procedures Manual”;

• Follow guidelines for using, scoring, and storing exam and reports according to “Biotechnician Assistant Credentialing Exam Procedures Manual”; and

• Notify Biotility for assistance as needed.

By signing this Certificate of Understanding Non-Disclosure Agreement, I accept the role as the authorized Site Coordinator for this registered BACE Exam Site, and pledge and acknowledge that:

“On my honor I will neither give nor receive unauthorized information regarding this exam. I will follow and will continue to observe all regulations regarding it, and I if I am made aware of any violation(s) of BACE regulations by others, I will report the violation(s) to Biotility at UF’s Center of Excellence for Regenerative Health Biotechnology. I understand that the contents of the BACE are the property of Biotility and the University of Florida, and are copyrighted under the laws of the United States. I understand that copying, reproducing or distributing the contents of the BACE in any form (written, oral, or electronic) for any use, other than during exam sessions, is unlawful.”


Appendix F: Non-Disclosure Agreement – Reader/Scribe

First and Last Name (Printed) Title

Educational Institution or Company

Address

City State Zip Code

Email Address Phone Number

Reader/Scribe Criteria - A Reader/Scribe must be a school or district employee that is not related to any candidates taking the BACE.

Role of a Reader/Scribe - A reader/scribe is to assist an exam candidate by speaking aloud the words on the examination exactly as they are written onscreen or in the exam booklet and mark the answer sheet, or select the candidate’s answer onscreen.

Academic Honesty Policy - BACE Candidates and Administrators are expected to act ethically and honorably. Candidates are prohibited from accessing Exam Materials prior to the exam. During the exam it is prohibited to accept assistance from, or give assistance to, other candidates. Copying, photographing, or recording of any of the Exam Materials in any fixed medium is not permitted. At the end of the exam all materials, including scratch paper, must be returned to the proctor. If you witness any violation of this policy, you should report it directly to Biotility at 386.462.3181 or by email at [email protected].

As a Reader/Scribe, I understand that:

• I CANNOT give an interpretation of any of the words in the exam • I CANNOT explain what any of the questions are asking • The candidate is to make his/her own decision regarding which answer to select on the exam • The exam session may be recorded or monitored to be evaluated for compliance with this policy

I hereby confirm that I meet the criteria to be a Reader/Scribe. I agree to abide by the role of a Reader/Scribe and the Academic Honesty Policy as defined above, and I affirm that I will not disclose or provide to anyone, directly, or indirectly, any information of documents pertaining to the Biotechnician Assistant Credentialing Exam.

I am reading/scribing for

First and Last Name of exam candidate (Printed)

Signature Date



Appendix G: Non-Disclosure Agreement – Exam Monitor

First and Last Name (Printed) Title

Educational Institution or Company

Address

City State Zip Code

Email Address Phone Number

Exam Monitor Criteria - An Exam Monitor must be a school or district employee that is not related to any candidates taking the BACE.

Role of an Exam Monitor - A Exam Monitor may assist a BACE Administrator with the monitoring of the BACE Knowledge or Practical exam. While essential to the exam process, an Exam Monitor’s responsibilities are limited and only include the following:

• Monitor candidates during the exam session • Assist BACE Administrator with maintaining control of the exam event • Document any abnormalities • Notify BACE Administrator when candidates need assistance

Academic Honesty Policy - BACE Candidates and Administrators are expected to act ethically and honorably. Candidates are prohibited from accessing Exam Materials prior to the scheduled exam. During the exam, it is prohibited to accept assistance from, or give assistance to, other candidates. Copying, photographing, or recording of any of the Exam Materials in any fixed medium is not permitted. At the end of the exam all materials, including scratch paper, must be returned to the proctor. If you witness any violation of this policy, you should report it directly to Biotility at 386.462.3181 or by email at [email protected].

As an Exam Monitor, I understand only a Biotility-Certified BACE Administrator may interact with the BACE exam material, and therefore:

• I CANNOT answer candidate questions regarding the exam questions • I CANNOT answer candidate questions regarding exam processes • I CANNOT distribute or collect Exam Materials • I CANNOT process or handle Exam Materials

I hereby confirm that I meet the criteria to be an Exam Monitor. I agree to abide by the role of an Exam Monitor and the Academic Honesty Policy as defined above, and I affirm that I will not disclose or provide to anyone, directly, or indirectly, any information of documents pertaining to the Biotechnician Assistant Credentialing Exam.

Signature Date



Appendix H: BACE Workflow Overview

Double click to open a PDF version of the flowchart.

Documents

Procedures Manual for Secondary Schools 2019 Edition · 7.0 Biotechnology Skills 20 39 3.0 General Topics in Biotechnology 21 23.5 8.0 Laboratory Equipment 16 13 4.0 Laboratory Skills/Applications