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Professional tips and advice for formatting
your dissertation and thesis.
Join us for the fun!
Thursday • September 29th
Wednesday • October 5th
Morrison Hall, Room 120
3:00 p.m - 5:00 p.m.
BAYLOR 2012
Baylor will make its influence felt in the
academic world and in our larger society as
an institution informed and motivated by its
Christian identity.
Such influence requires a depth of scholarly
excellence and a volume of scholarly output
that is found only in schools with first-rate
graduate programs.
Selecting a Dissertation
CommitteeDissertation Committee—5 members
– 3 initial members—all graduate faculty
• Dissertation Chairperson
• 2 readers from the department
– 2 additional members—graduate faculty
• 1 additional reader from the department, or outside
• Member from outside your department
– Additional members as desired
• Not necessarily graduate faculty, or even Baylor affiliated
• Add with careful thought
Selecting a Thesis Committee
Thesis Committee
– 3 members—all graduate faculty
• Thesis Chairperson
• 1 additional reader from the department
• Member from outside your department
– Additional members as desired
• Not necessarily graduate faculty, or even Baylor
affiliated
• Add with careful thought
Filing for Graduation
Intent to Graduate: http://www.baylor.edu/graduate/index.php?id=42494
This site gives lots of information for current semester
graduating students.
DEADLINES:
• August 30th for December 2011 Graduation
• January 19th for May 2011 Graduation
Graduate School Web Page
Resources
Under ―Current Students‖ ―Dissertation and Thesis‖ headings:
Guidelines for Dissertation/Thesis preparation
Calendars for current and following semesters
Forms Needed for This Process
Converting to PDF
Submission Checklist
Submitting to Beardocs
http://www.baylor.edu/graduate/
Guidelines
Recent changes are noted at the beginning.
Current semester calendar is included.
Preliminary checklist will indicate the forms necessary for completion before graduation. You will turn the forms in to me.
Graduate School Guidelines take precedence over the departmental style guide.
Preliminary Technical Review
When: as you near completion
Why: to be sure you meet Graduate
School Guidelines for formatting
What:
Figures & Tables
Margins & Spacing
Page Numbers
Subheadings
Signature Page
Subheadings (based on single spacing)
CHAPTER TWO [level 1]
¶
Methods and Materials [level 2]
¶
¶
Analysis of Data [level 3]
¶
¶
Univariate Statistics [level 4]
¶
¶
Analyses of variance. [level 5: text continues on this line]
Page Spacing
IMPORTANT: You must fill the page to
the bottom margin.
If you mention the figure or table and it will
not fit below on the same page, then you
MUST continue with the text that follows,
placing the figure or table on the top of the
following page.
YOU MUST FILL THE PAGES!
Final Steps to Graduation
– Resource: the Submission Checklist is in your packet
and on the website
Doctoral or Master’s Final Oral Examination
Form 10 days prior to the scheduled oral
examination
Defense takes place
Record of Oral Examination (P or F)
Committee members sign this form
Change of Grade Form
Foreign Language Examination Report
Final Steps to Graduation (CONTINUED)
Make changes required at the defense
Begin final approval process
Bring paper copies of:
– Approval of Final Dissertation/Thesis Copy
form signed by chairperson
– Preliminary checklist (initialed to show
completion)
– One signed BEARdocs Permission Form
– Two signed signature pages
Copyright
Unsigned signature page included in
electronic copy of the dissertation/thesis
Copyright page included in all
dissertations/theses
Registration of copyright not required
Submission to UMI/ProQuest is required for
dissertation students, optional for master’s
students
Completed Product
After approval of final document by Graduate School
– the electronic document
– a signed signature page
– the permission form will be returned to you via email attachment.
You will be approved to submit to BEARdocs (you cannot do so until you are approved)
– Enter only the approved dissertation/thesis and the permission form into one submission.
– The signed signature page is for your files or to use in bound copies if you wish.
No Fees
How can that be?
As of September 27th, 2010
UMI/ProQuest no longer charges for traditional publishing of your dissertation/thesis!
Therefore, we encourage master’s students to submit to UMI, along with dissertation students.
Formatting Information
Michelle Toon, Ph.D.
& Melinda Sanson
Microsoft Word
•Baylor’s SUPPORTED software
•We don’t know Word Perfect so we can’t help you.
• Come to a Formatting 911 session if you are having trouble or have questions
Let Word do the work for you
• Show/Hide Codes
• Set Tabs (Format / Tabs)
• Return only at the end of a paragraph
• Try AutoText for some of your discipline-specific words and phrases
Margins
• File / Page Setup
• Where to put them- Bottom
- Centered- Top of number .75” from bottom edge- Headers and footers should be set at .60”
or .65”. Setting of .75” is too high. (File / Page Setup / Layout Tab)
Page Numbers
How to set them
– View Header and Footer toolbar
– Then you can insert the page numbers
• Do NOT use Insert/Page Numbers, you will get
frames which can be put anywhere. YOU DON’T
WANT THIS!
– For the roman numerals in the preliminary
front pages, choose Format Page Number on
the Header/Footer Toolbar
Landscape Page Numbers
– Insert a text box and type in the page number
– Turn the text by using Format / Text direction
– Then set the properties of the text box as follows. This
will place the page number in the proper position for
the margins.
Triple Spacing
• Where:
- Above the third, fourth, & fifth levels
• How:
- Format/Paragraph
- 12 points above
Format Painter
Format a paragraph the way you want it.
Keep insertion point in paragraph.
Select the format painter icon
(paint brush)
Click on the paragraph(s) you want
formatted like the first one.
Select through the paragraph marker
Footnotes
Bottom of page in most cases, but...
Right below text on last page of the chapter
– Hit Return until footnote is below the text
Patt Black – ITS PDF Expert
Signature Page
– Finding form on website
– Unlocking the form
Getting Thesis/Dissertation ready for
electronic submission
– Converting –archive method
– Tips, Tricks and Tweaks
Billie Peterson-Lugo
Director, RCMS, Electronic Library
Library Online Systems
Digitization Initiatives
Electronic Resources
Copyright and Scholarly Communication
Library Web Pages
Electronic Theses & Dissertations
All theses & dissertations submitted online
to BEARdocshttp://beardocs.baylor.edu
Two resources most helpful
– Submission checklisthttp://www.baylor.edu/Graduate/index.php?id=43447
– Submitting to BEARdocshttp://www.baylor.edu/content/services/document.php/46756.pdf
What is Copyright?
Protects creative works from unauthorized
use for a specified time period
Published Works – life of the author + 70
years
Works for Hire – 95 years from publication
date or 120 years from date of creation,
whichever comes first
The Purpose of Copyright
―To promote the progress of science and
useful arts, by securing for limited times to
authors and inventors the exclusive right to
their respective writings and discoveries.‖
Protected by the US Constitution and
governed by the US Congress – Article I,
Section 8
What Rights are Protected?
The right to make copies;
The right to distribute;
The right to make derivative works;
The right to publicly display a work; and
The right to perform a work
What Copyright Protects
Created works
– Books, articles, manuscripts
– Web page content, PowerPoint presentations
– Movies, music, sound recordings
– Paintings, sculpture, photographs
Modicum of creativity
Fixed format
Ideas, facts, processes, systems, concepts,
devices, methods, slogans, etc. – cannot be
copyrighted
How Works Obtain Copyright
Automatically – formalities (registration)
are not required
Registration provides additional protection
– Eligibility for statutory damages and attorney’s
fees in successful litigation
– Registration within 5 years of publication is
considered prima facie evidence in a court of
law
So. . . Can I Use It?
Public Domain, Licensed, or Copyrighted?
Public Domain Use it!!
Licensed Terms of agreement??
Copyrighted Exceptions??
– Fair Use
– TEACH Act
– Digital Millennial Copyright Act (DMCA)
– Library and Archives
What About Fair Use
4 factors associated with Fair Use and all 4
factors MUST be considered (checklist)
– Purpose and character of the use
(non-profit, educational, research or for profit)
– Nature of the work
(published or unpublished; fiction or
nonfiction)
– Amount and substantiality (heart of the work)
– Effect of use on potential market for the work
What If It’s Not a Fair Use
Obtain permission from the copyright
holder – usually the publisher
Use the information found at:
http://www.baylor.edu/copyright/index.php
?id=55174
What Should I Cite?
Cite any content – whether summarized or
directly quoted – that came from another
work.
Your own works.
Works co-authored with your mentor.
Works in the public domain.
Works on websites.
Additional Questions
Baylor’s copyright website
http://www.baylor.edu/copyright
Conclusion of Process
Under most circumstances, appears in
BEARdocs 2-3 months after graduation.
Once formally archived, an e-mail message
is sent to your Baylor e-mail account
Once accessible in BEARdocs, ―findable‖
via Google. . . and people do find them and
want to view them!!
Guidelines for Preparing
the Dissertation and Thesis
The Key: READ THE GUIDELINES
Then: FOLLOW THE DIRECTIONS
Remember:
You are part of the 2012 Vision, contributing to
scholarly excellence and helping to make
Baylor’s graduate program first-rate.
We appreciate you!
