QAUID-E-AZAM SCHOOL OFMANAGEMENT SCIENCES

SUBMITTED BY: QASMS AMBASSADORSSUBMITTED TO:

Ms. Sarah Marghoob Ali DATE: 2nd July, 2011

“M Y Q A S M S”

C O N T E N T S

S.No: Page.no:

1. Project details……………………………………………………… i

2. Project closure report purpose…………………………………… ii

3. Project closure report goals……………………………………… ii

4. Project closure report summary………………………………… ii

4.1. Project background overview…………………… ii

4.2. Project highlights and best practices……………… iii

4.3. Goals and objective performance…………………. iv

4.4. Success criteria performance……………………… iv

4.5. Mile stone and deliverable performance…………. v

5. Budget Performance: ( Income Statement)……………………. vi

6. Income Statement of the Project……………………………….. vii

7. Project Closure Tasks…………………………………………... viii

8. Lesson learnt……………………………………………………. ix

9. Recommendations

10. Annexure

1. Project details:

Project Title: “MY QASMS”

Project Donor: Group members

Duration: 2 months (15st April to 15th June)

Prepared By: Group Members

Project Owner: Dr. Basit Basharat Tayyab

Project Advisor: Ms. Sarah

Project Manager: Mudassir Habib

Project Officer: Muhammad Asif

Jahanzaib Iqbal

Abu Bakar Siddique

Muhammad Sohail

Muhammad Faraz Ahmed

i

2. Project Closure report Purpose:

The purpose of the project closure report is to produce a closing document that will be used for the information purpose to the concerned authorities of the project. This project closure report will serve the authorities as the controlling tool against what was planned and will help out sponsors to figure out the success of the project. This document will identify the key practices that took place during the project and provide evidence as the project got completed.

3. Project Closure Report Goals:

Match the actual results against the planned criteria.

Figure out existed risks and problems during project.

Measure the indicators of success.

Finding key practices for future.

4. Project Closure report Summary:

4.1. Project background overview:

The road to QASMS finally got ended up in October 2010 after a long phase of resistance. DAS, the previous name for QASMS, was established in 1975. Since then, its worth in market was many folds than any others. DAS itself was well recognized apart from QAU as being the top amongst the institutes in Pakistan all around. Although QAU has managed to maintain itself above the tree, we still lake behind maintaining a better position in business institutes’ ranking. Since QASMS has recently got birth and BBA program has also been initiated, it needs to be heard to others. However, it needs to be marketed with much differentiation; therefore some activities regarding this purpose are needed to be conducted that can provide us an edge over others and reflect the objectives of goals of QASMS.

ii

4.2. Project highlights and best practices:

Branding of QASMS was practiced within and outside the department premises.

Different objects were introduced and to students as follows:

QASMS Shirts

QASMS Stickers

QASMS Pens

70-80% students of QASMS participated in the activity.

All the products were sold before the suggested time.

10% of the purchasers were non-management science students.

QASMS students placing orders for more shirts and other objects.

90% of the participants stated that they liked the project

40% juniors said that they would try to attempt a similar kind of project in future due to successful event got conducted.

HOD and other faculty appreciated the activity.

All the group members were active participants during the activity.

Gained support from classmates.

The activity closed with no unexpected happening.

iii

4.3. Goals and objective performance:

OBJECTIVES PERFORMANCE

Recognition of QASMS in present university students

Through the activity management and non-management students came to recognize the name of

QASMSOrganization of activities All activities performed were according to plan

Networking with students of QASMS

Almost every student, male or female, got involved in the activity

Affiliation of present students Using the products(shirts, pens) of the activity, students felt an affiliation with each other

4.4. Success criteria performance:

Indicators Performance

Interest of students in buying High demand for the products

100% achieved

Information seeking by students Interest of showing participation Showing intention of following up the similar

activities in future

100% achieved

Meetings with faculty Interest of faculty in the activity Buying of shirt by the alumni Interaction of alumni with students of QASMS

70% achieved

iv

4.5. Mile stone and deliverable performance:

OUTPUTS AND DELIVERABLES PERFORMANCE

Creating a positive image of QASMS in current students by selling of 115 shirts and other products.

Students purchased all the shirts and ordered more products showing high interest of affiliation with QASMS.

Molding the student’s attentions to the current issue of branding of QASMS through this activity.

Students (mostly juniors) intended to engage in such type activities in future, voluntarily or non-voluntarily.

Creating a relationship with the industrial sector through interaction with faculty members and alumni members.

Many faculty members and alumni interacted with us and participated.

v

5. Budget Performance: (Income Statement)

EXPENSES:

Total budget Total expenses up to date Budget Performance

25000 28035 (3035)

EXPENSE DETAILS:

Expenses category Total budget Actual Expense Variance

Purchases of products

General Expenses

Advertisement

transportation

Activity arrangement expenses

TOTAL

20000

1000

1,000

1500

1500

25,000

24385

750

1000

800

1100

28035

(4385)

250

-

700

400

(3035)

vi

6. Income Statement of the Project . Total Revenues:Products (Shirts, Pens and Stickers) 35910Total Expenses:Purchases of products 24385

General expenses 750

Transportation 800

Advertisement 1000

Activity arrangement expenses 1100 28035

NET INCOME 7875

7. Project Closure Tasks:

7.1. Issues faced and Risk Management:

ISSUES FACED RISK MANAGEMENT

Permission of activity location Application to In-charge student affairs for the permission

Budget deficit Volunteer contribution from the group members

Fading of print on shirts Order was placed again when checked the faulted shirts’ printing

Late delivery Extended the date due to product late delivery

vii

8. Lesson learnt:

Through the activity performed we learned what kind of issues can take place and how to resolve them. This debut gave us a learning experience of project management. Through the activity members attempted to find their capability of performing in teams and knowing their strength in certain aspects. We will conduct the similar type of activity in the future under non-voluntarily bases.

viii

Recommendations

Since this activity was successfully took place, still there is need to do more activities for the branding purpose of QASMS.

Some other sort of similar projects should take place on volunteer or non-volunteer basis.

Future projects under the course of project management in future should be broadened and extended to outside universities on mandatory bases.

ix

Annexure

Fig.1:

Fig.2:

Fig.3:

x

Fig.4:

Fig.5:

xi

Fig.6:

xii