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Purchasing Directors’ Meeting April 15, 2010

Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

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Page 1: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

Purchasing Directors’ MeetingApril 15, 2010

Page 2: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

2

• Agenda

• OPPAGA

• FedEx Presentation

• Training & Certification

• State Purchasing Reorganization

• Commodity Sourcing and Contracting Bureau

• Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau

• Governance

• State Purchasing Operations

• Reminder About Next Meeting Date

Purchasing Directors’ MeetingApril 15, 2010

Page 3: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

3

• Agenda

• OPPAGA

• FedEx Presentation

• Training & Certification

• State Purchasing Reorganization

• Commodity Sourcing and Contracting Bureau

• Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau

• Governance

• State Purchasing Operations

• Reminder About Next Meeting Date

Purchasing Directors’ MeetingApril 15, 2010

Page 4: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

4

• Agenda

• OPPAGA

• FedEx Presentation

• Training & Certification

• State Purchasing Reorganization

• Commodity Sourcing and Contracting Bureau

• Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau

• Governance

• State Purchasing Operations

• Reminder About Next Meeting Date

Purchasing Directors’ MeetingApril 15, 2010

Page 5: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

5

• Agenda

• OPPAGA

• FedEx Presentation

• Training & Certification

• State Purchasing Reorganization

• Commodity Sourcing and Contracting Bureau

• Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau

• Governance

• State Purchasing Operations

• Reminder About Next Meeting Date

Purchasing Directors’ MeetingApril 15, 2010

Page 6: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

February Certifications

• Florida Certified Contract Manager

Jan Cornell – DFS

Mark Trammell – DFS

• Florida Certified Contract Negotiator

James Zumbrunn – DMS

Jennifer McManus – DOT

John Travers – DVA

Marianne Moody – DEA

Lois Admire – DCF

A.J. Villmer – DCF

6

Page 7: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

March Certifications

• Florida Certified Contract ManagerShaun Williams – DEA

John Sparks - DMS

7

Page 8: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

March Re-Certifications

• Florida Certified Contract Negotiator

Barbara Phillips – DOR

Beth Sparkman – DOR

Caryn Burt – DOT

Vincent Ackerman – DFS

Roger Masten – DOT

Edwin Valla – DBPR

Genanne Wilson – APD

Gwenn Godfrey - DEP

8

Page 9: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

March Re-Certifications

• Florida Certified Purchasing Agent

Sonya Avant – FDLE

Julia Sabina Flanagan – DOC

Clark Rogers – FDLE

Robert Threewitts – DOE

Gloria Dixon – DOT

Edwin Valla – DHSMV

Patti Casey – DOC

Diana Trahan – DMS

William Spencer – DACS

Janice Pursley – DEP

9

Page 10: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

March Re-Certifications

• Florida Certified Purchasing ManagerEdwin Valla – DBPR

Janice Pursley – DEP

Clark Rogers – DLA

Robert Threewitts – DOE

William Spencer – FDLE

Gwendolyn York – DOE

10

Page 11: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

April Certifications

• Florida Certified Contract ManagerJennifer Drake - DCA

Michelle McBride - DFS

Tami Torres- DFS

Susan Pearson - DOH

Ramon Bristol – Miami Dade College

William McNichols – Brevard County Schools

Joe O’Connor – Brevard County Schools

Ezzard Spencer - City of Plantation

11

Page 12: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

April Certifications

• Florida Certified Contract NegotiatorLynn Adams – School Board of Polk County

Tracy Jeans – City of Eustis

Scott Clanton – Polk County Schools

• Florida Certified Purchasing AgentTracy Jeanes – City of Eustis

• Florida Certified Purchasing ManagerTracy Jeanes – City of Eustis

12

Page 13: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

April Re-Certifications

13

• Florida Certified Contract Manager

Caryn Burt – DOT Michele Dobbs – DMA

Charles Beall – DMS Patsy Elkins – DOT

Charles Covington – DMS Randy Chapman – FWC

Cherryl Biles – DJJ Robert (Gus) Bell – DMA

Gloria Dixon – DOT Sharon Cherry – DOC

Jeffery Albright – FSDB Sheree Merting – DOT

Julyn Hussey – DOC Shahin Iranpour – DJJ

Lisa Stokes – DOC Theresa Dollar – Florida Legislature

Page 14: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

April Re-Certifications

• Florida Certified Contract NegotiatorCharles Covington – DMS

Sandra (Jodi) Bailey – DOH

• Florida Certified Purchasing AgentGwendolyn Parker York – DOE

• Florida Certified Purchasing Manager Diana Trahan - DMS

14

Page 15: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

15

• Agenda

• OPPAGA

• FedEx Presentation

• Training & Certification

• State Purchasing Reorganization

• Commodity Sourcing and Contracting Bureau

• Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau

• Governance

• State Purchasing Operations

• Reminder About Next Meeting Date

Purchasing Directors’ MeetingApril 15, 2010

Page 16: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

State Purchasing Leadership Team

Page 17: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

Finance, Training and Customer Service

Page 18: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

Transportation, Facilities & Supplies

Page 19: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

Technology & Office Equipment

Page 20: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

Insurance, Services & Supplies

Page 21: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

State Purchasing Operations

Page 22: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

22

• Agenda

• OPPAGA

• FedEx Presentation

• Training & Certification

• State Purchasing Reorganization

• Commodity Sourcing and Contracting Bureau

• Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau

• Governance

• State Purchasing Operations

• Reminder About Next Meeting Date

Purchasing Directors’ MeetingApril 15, 2010

Page 23: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

Commodity Sourcing & Contracting BureauActivity Updates

Team 1 – Energy & Transportation

• P-Card:– Solicitation (ITN) was launched on March 16, 2010. Vendor

conference on March 26 was well-attended. First phase responses due April 14.

• Fuel Card– Three respondents remain: Com Data, Wright Express, and US

Bank/Voyager. Pricing offers due April 15; team expects to develop recommendation on April 16.

• Construction, Industrial, Agricultural & Lawn Equipment– No protests on awards. Finalizing contracts with 37 vendors.

Expect to post new STC web page in the next 1-2 weeks.• Solicitations in development

– Medium & Heavy Trucks23

Page 24: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

Commodity Sourcing & Contracting BureauActivity Updates

Team 2 – Furnishings & Institutional Supplies

• Educational/Institutional Furniture– Worked through all protests.– New contract will list 70 contractors. Improved selection for

healthcare and corrections furniture.– We will be developing the new contract over the next 1-2 months

(web pages, pricing pages, master agreements, etc.).– The current contract will be cancelled when the new one is ready for

posting. If you have E/I furniture orders in the works, contact us to confirm vendor status on upcoming contract. Mina Barekat 488-1985.

• Carpet– Expires May 31, 2010. We have recommended a 2 year renewal.

• Contracts in analysis– Ice Machines (expires July 29, 2010) 24

Page 25: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

Commodity Sourcing & Contracting BureauActivity Updates

Team 3 – MRO & Law Enforcement

• Mail Services ITN– Received one response – Pitney Bowes. Evaluation team has promoted

the vendor for negotiations.– Big thanks to AWI, DMS, DCF, DBPR, DOR & Citizens for evaluation

assistance!• Pest Control

– Expires May 2, 2010. We have recommended a 5 year renewal. • Can Liners

– All vendors have requested price increases in accordance with Plastics Exchange Index.

• Contracts in analysis– Tools (expires July 29, 2010)

25

Page 26: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

Commodity Sourcing & Contracting BureauActivity Updates

Team 7 – SPAs and Special Projects

• Office Paper– New contract was effective on March 26.– New contract offers lower pricing and improved delivery terms.

• ACS – HIRE (Hazardous Incident Response Equipment)– Expires May 31. Source contract is in renewal process.

• Solicitations in development:– Tissues and Towels (expires July 31, 2010)– Medical and Dental Supplies (expires September 20, 2010)

• Personnel:– Amber Montgomery has joined Team 7 as Purchasing Specialist. Her

phone number is (850) 488-7516 and her e-mail address is [email protected].

26

Page 27: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

Commodity Sourcing & Contracting BureauContracts Expiring before June 30, 2010

• Pest Control Services– Expires May 2. 5 year renewal has been recommended.

• Carpet and Flooring Materials– Expires May 31. 2 year renewal has been recommended.

• ACS – HIRE (Hazardous Incident Response Equipment)– Expires May 31. Source contract is in the renewal

process.

27

Page 28: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

28

• Agenda

• OPPAGA

• FedEx Presentation

• Training & Certification

• State Purchasing Reorganization

• Commodity Sourcing and Contracting Bureau

• Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau

• Governance

• State Purchasing Operations

• Reminder About Next Meeting Date

Purchasing Directors’ MeetingApril 15, 2010

Page 29: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

Technology, Office Equipment and Special Programs Sourcing and Contracting BureauTeam 4 – Information Technology• Mainframe and other software

– Four new vendors were added (BMC, CA, HP, and IBM)– Vendors are permitted to offer a wide range of software on this contract;

not just mainframe.• Multifunction Products, Printers, Facsimile Equipment, Scanners,

Related Software, Supplies and Services– Launched April 8th

• IT Disaster Recovery Services – Launched April 7th – This contract will run in parallel with the current contract until Feb. to

allow time to conduct tests with any new vendors.• Wireless Voice with Verizon STC and Sprint/Nextel ACS

– Being transferred to Div/Tel for management– Contracts will be renewed for at least a year while a new contract is

developed.• The Team will be working with Div/Tel to develop a new radio contract. 29

Page 30: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau

Team 4 – Contracts Expiring by Year-End• Commercial Off-the-Shelf (252-030-09-1)

– Expires May 1st– Anticipated Renewal

• IT Research & Advisory Services (Gartner) (973-501-09-ACS)– Expires May 10th

– Anticipated Renewal• Copying and Facsimile Equipment (600-340-06-1)

– Expires May 22nd

– New solicitation posted and anticipated to be in place prior to current contract end.

• Situational Awareness Incident Response (SAIR) (252-925-09-ACS)– Expires May 26th

– Anticipated Renewal30

Page 31: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau

Team 5 – Office Equipment, Travel, & Support Services • Envelopes- STC 310-000-07-1

– Punch-out complete– Issue of buyers going into Ariba and issuing inside delivery fees. These

fees are causing the orders to be rejected.– Bulletin Board message anticipated posting by April 23, 2010    

• Library Materials- STC 715-001-07-1 - ITB No. 19-715-001-L – Solicitation for additional vendors– Bids no longer being accepted in Ariba– Anticipated Intent to Award next week

• Personnel:– Angela Caldwell is the new Analyst for Team 5.– Her phone number is (850) 488-4946 and her e-mail is

[email protected]

Page 32: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau

Team 5 – Contracts Expiring by Year-End

• Mobile Shredding: DOR #06/07-36 – ACS– Expires June 30– Next Action Recommendation in Development

• Courier Services (991-160-05-1)– Expires August 14– Will be rebid

• Courier Services, FedEx Only (991-160-05-2)– Expires August 14– Will be rebid

32

Page 33: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

Technology, Office Equipment and Special Programs Sourcing and Contracting BureauTeam 6 – Services, Special Programs, & Insurance

• Temporary Employment Staffing Services (991-460-07-1): • Expires 05/17/2010• Approved recommendation to renew. Removing medical, dental and

nursing positions. New RFP for these positions currently being drafted.

• PRIDE (General Liability and Workers Comp):• Equote launched 04/09/2010• To be awarded 04/28/2010• Contractor’s Equipment (Inland Marine):• ITB to be launched this week

Personnel:• Cliff Nilson is the new team lead for Team 6. • His phone is 850-488-7804 and email is

[email protected]. 33

Page 34: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau

Team 6 – Contracts Expiring by Year-End • Temporary Employment Staffing Services:

– Expires 05/17/2010– Recommendation to renew approved minus healthcare professionals

• RESPECT Contract: – Expires 07/06/2010– Launching RFI week of 04/19/2010 • Electronic Data Processing Equipment:

• Expires 06/05/2010• Next Action Recommendation in Development

• Contractor’s Equipment: – Expires 06/21/2010– ITB Launching 04/14/2010

• Nuclear Property Insurance:– Expires 06/30/2010– Next Action Recommendation in Development

34

Page 35: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

35

• Agenda

• OPPAGA

• FedEx Presentation

• Training & Certification

• State Purchasing Reorganization

• Commodity Sourcing and Contracting Bureau

• Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau

• Governance

• State Purchasing Operations

• Reminder About Next Meeting Date

Purchasing Directors’ MeetingApril 15, 2010

Page 36: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

Governance

• Continuing to analyze numerous bills

• SB 1238 – This week, the House heard and voted to amend the bill. They proposed making DMS a cabinet agency. No other changes are likely until after Committee Meetings.

• Rule 60A-1.044, F.A.C. effective 10/01/09

• New Governance Manager: – Karen Armstrong– Starts April 23

36

Page 37: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

Governance

• SB 1238– DMS is under Sunset Review this session.  Through

this process, the Senate proposed a new structure for DMS and its divisions, which is found in SB 1238.  The Division of State Purchasing would be placed under DFS in this proposal.  The House’s Sunset Review proposal (HB 7163) simply moves DMS (as is) under the Governor and the Cabinet.  These bills will be considered  during Joint budget conference negotiations, which likely will not start until next week. 

37

Page 38: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

38

• Agenda

• OPPAGA

• FedEx Presentation

• Training & Certification

• State Purchasing Reorganization

• Commodity Sourcing and Contracting Bureau

• Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau

• Governance

• State Purchasing Operations

• Reminder About Next Meeting Date

Purchasing Directors’ MeetingApril 15, 2010

Page 39: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

State Purchasing Operations

• MyFloridaMarketPlace Team– Analysis Upgrade– VBS Enhancements– W-9 Form Project

• Strategic Sourcing Services Team– Web Redesign– Office & Educational Consumables– Chemicals & Food– Other Opportunities: Vehicle Maintenance, Printing,

Records Storage

39

Page 40: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

• Analysis upgrade design work is underway• The upgrade includes seven requested enhancements:

– CR 93 - FLAIR Encumbrance Data– CR 96 - Contract (MA) Data– CR 98 - Invoice Data– CR 99 - PO Data  – CR 95 - FLAIR Payment History Data– CR 103 - VIP Vendor Data in Analysis– CR42 - Add Accounting Details to Analysis

• Projected go-live July 2010• WebEx Training for current analysis users on new features of Analysis

9R1 (MFMP 3.0)– Nine sessions over three weeks – Monday, Wednesday and Friday of each week 7/12 – 7/30

• Upgrade web page on Buyer Toolkit 40

Analysis Upgrade

Page 41: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

VBS Enhancements

• VBS E-mail Notification Language Updated

• Additional Enhancements:– Add calendar date selection like MFMP– Calendar view of closing bids for quick reference for buyers and

vendors – Add ability to post Word and Excel documents– Remove “cancel” option from VBS– Give administrators the option to remove an advertisement– Provide ability to create, preview and save an ad before publishing

regardless of the begin date (i.e. a sandbox)– Add new link and notification log for public view – vendor name only

41

Page 42: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

VBS Enhancements

• Additional Enhancements (cont’d):– Update look and feel to be similar to VIP – Add ability to modify end date – allows for withdrawal of cancelled

bids– VBS can accommodate 15 MB documents but guidance is for only 2

MB – modify as appropriate– Provide ability to create a 'master advertisement' with optional stages

to post information to. (i.e. an ad may contain info for the following 'stages': Request for Information, Competitive Solicitation, Q/A, and Intent to Award)

– Provide a link in the email notification to the 'master advertisement' that will always show the most current version

42

Page 43: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

W-9 Form Project

• Option 1 - DFS W9 Website – W9 completed prior to vendor registering in MFMP Vendor Information Portal (VIP)

– Solution: A DFS hosted website will manage all data pertaining to electronic W9’s. Vendors will leverage the DFS website to create and update their company’s W9 information based upon their TaxID (FEIN or SSN). Vendors must log into the DFS W9 website with secure credentials that only members of their organization have access to.

– The MFMP VIP registration system will be modified to display a DFS W9 status for the TaxID associated with the VIP registration. The status field will be populated by a real-time web service call to the DFS W9 website. A link to the DFS W9 website will be added to the W9 status field area of the VIP page. Statuses may include:

W9 on file – pending verification with IRS W9 on file – validated with IRS W9 on file – FAILED validation with IRS W9 not on file 

43

Page 44: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

Web Redesign

• RFQ process completed 4/6

• RFQ award to ThinkCreative 4/9

• Project start date 4/9

• Target completion 5/28

44

Page 45: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

Office and Educational Consumables

• Posted the ITN on 3/31/2010• Bids due 5/14/10• Scope of the contract is consistent with the current contract with

US Communities• Two award options:

– A single award statewide is believed to produce the lowest possible price

– A multiple award is believed to offer flexibility and choice, reduce risk and allow for ongoing competition among contractors

• Multiple award can allow up to 6 contractors, 2 statewide and 1 for each of 4 regions

• Price difference up to 5%• Aggregate volume discount

45

Page 46: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

Other Updates

• Chemicals– $241MM for water treatment chemicals – Focus group of 4 counties, 4 cities and 2 state agencies (DEP and DC)– Issue RFI week of 4/19/10

• Food: – Possible ACS of DC contract for use by sheriffs’ offices– Met with Florida Sheriffs Association 4/9/10

• New Opportunities– Vehicle Maintenance– Printing– Record Storage

46

Page 47: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

47

• Agenda

• OPPAGA

• FedEx Presentation

• Training & Certification

• State Purchasing Reorganization

• Commodity Sourcing and Contracting Bureau

• Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau

• Governance

• State Purchasing Operations

• Reminder About Next Meeting Date

Purchasing Directors’ MeetingApril 15, 2010

Page 48: Purchasing Directors’ Meeting April 15, 2010. 2 Agenda OPPAGA FedEx Presentation Training & Certification State Purchasing Reorganization Commodity Sourcing

48

Purchasing Directors’ MeetingApril 15, 2010

Next Meeting

May 20, 2010

2:00 – 4:00 pm