Putting SharePoint into Action Into Action

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  • PUTTING SHAREPOINT INTO ACTION

    Interculturality, territorial distribution, and high interdisciplinarity changed the way companies

    approach the collaboration between knowledge workers. These days, companies need faster

    processes and their decision makers need clear and correct information at the right time. Microsoft

    understood this needs long time ago and created their best collaboration solution SharePoint.

    We discussed about some of SharePoints benefits for companies in our previous article and today I

    would like to present you a SharePoint implementation program that we conducted for one of our

    clients, a major Oil & Gas producer in Eastern-Europe.

    Mixing technical and business knowledge - As any SharePoint integration program needs

    highly professional teams, we formed a mix team with our clients specialists. By mix team I

    refer to a team of highly skilled technical professionals SharePoint specialists, IT

    administrators, programmers - and of business-oriented specialists, able to understand

    specific and unique business processes. The collaboration between these kinds of specialists

    is essential in order to support one of the main challenges of any SharePoint integration

    program - the adoption.

    Analyzing business needs - This stage had the main role to identify users needs and to

    define the correct way of managing the new platform, based on the newest information and

    content management technologies

    Solution design - In the design phase we proposed an extended architecture for the entire

    company, which is comprised of a main management platform and two integrated

    platforms, located in Austria and Romania.

    SharePoint integration involved applications implementations on servers and integrating

    them with the existing services infrastructure: Active Directory for authentication, SQL

    Server for databases, Exchange Server for e-mail, UAG for publishing the infrastructure

    outside the network, security systems to protect information and platforms infrastructure.

    Knowledge transfer was an important stage in our implementation program during which

    we concentrated on explaining and sharing important information about platform

    maintenance and development with key-users and administrators.

    Adoption - One of the keys to the successful implementation of SharePoint is to drive user

    adoption, which means gathering useful company information. As SharePoints usability is

    easy and effective, all users found it easy to add important information.

  • Migration - The last phase involved the migration of various sources of documents and

    processes to the centralized platform of document management and collaboration.

    SharePoint now provides decision makers with easy access to important and relevant information. In

    the mean time employees are always ready to offer information and reports adapted to specific

    business needs.

    Have you already chosen Microsoft SharePoint for your company? How was the implementation

    process performed?

    Valy Greavu

    SharePoint Consultant, IT Green Light

    ABOUT IT GREEN LIGHT

    IT Green Light is an IT consultancy company, focusing mainly on special IT projects and technologies.

    Headquartered in Romania, the company develops IT projects worldwide through its offices in

    Munchen and Dubai. For over 10 years, IT Green Light designs and implements collaboration

    solutions, business intelligence, corporate intelligence and knowledge management solutions.

    Contact details:

    Address: 28, Cameliei Street, Bucharest, district 1

    E-Mail: [email protected]

    [email protected]

    Web: www.fanica.ro

    www.itgreenlight.com

    mailto:[email protected]:[email protected]://www.fanica.ro/http://www.itgreenlight.com/