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Presented by:

Caroline Belisario

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Civil Society Participation in the Philippines

Active anti-corruption NGO/CSOs

Form coalition and loose alliance in monitoring efforts

Use of advocacy to educate people, promote, preventcorruption

Prosecution is the the weakest link

Considered as partners in reform by government

Institutionalized civil society participation in procurementprocess

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Who We Are

Procurement Watch, Inc. (PWI) is a non-stock, non-profit, non-governmental organization established in

February 2001

PWIs Mission is to enhance transparency, efficiency

and accountability in public procurement through amulti-sectoral, constructive and procedure-focused

approach PWI envisions itself as a change agent in achieving

good governance in public procurement system

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PWI Approach

PWI strategy for positive change in public procurement is

focused on Partnership and Collaboration, Advocacy, Trainingand Monitoring

Corruption,not Government

is the enemy

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PWI Approach

Partnership with

Reform-mindedofficials

in government.

Systems

approach to

combating corruptionin

public procurement.

Witch hunting is not

our business

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Areas of Concentration

Health

Education Infrastructure

Compliance with the procurement law

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Procurement Watch, Inc.s Monitoring Cycle

ProcurementProcess

Delivery(Physical

Verification)

ProcurementAudit (DEEM)

Planning for futureprocurement cycles

Systems Improvement

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The Procurement Stage

Monitor bidding& procurement

Attend & MonitorBiddings

Assess Agencys

CompliancePrepare Monitoring

Reports

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Contract Implementation Stage

Conduct independent

Pre-Delivery Inspection& Monitor Delivery

Beginning InventoryAsk for Schedule

of Activities

Examine Quality& Workmanship

Monitor deliveryEnding Count

Prepare MonitoringReports

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Post Procurement Stage

Procurement Audit(DEEM)

Review & Assessof Transaction Docs

Paper trail tells the taleValidate Procurement

OutcomesPrepare Monitoring

Reports

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Conducting Procurement Audit: Getting Started

Procurement and product flow Analysis (paper trailand product movement analysis until consumption ordelivery)

Paper trail to be assessed:

Segment entire list of products and services purchasedSelect a subset to analyze based on size, frequency,type, etc.

Validate procurement outcomes thru independentmarket survey

Purchase

RequestBidding

Purchase

OrderDelivery Acceptance

Disburse-

ment

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Conducting Procurement Audit:

Spotting the Oddities, Irregularities, etc.

Identifying red flags Out of order sequence vis--vis transaction dates

Inappropriate type of procurement used (ie. too much,

too little & too frequent) Supporting documents not provided

No information/proof on receipt of goods and services

Signature validation

Conduct price efficiency - conduct market survey toasses market price vs paid price overpaid versusunderpaid

Conclusion: based on this we can assess degree andvulnerability to corruption or inefficiency

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Conducting Procurement Audit: Transaction Flow

and the Required Documents

Requisition Purchase Request

Mode of Procurement (i.e.Public Bidding)

Procurement Documents:

Abstract of Bids, Contract, etc.

Purchase Order Invoice

Delivery of Goods Delivery Receipt

Physical VerificationInspection and Acceptance

Report

Payment of SupplierDisbursement Voucher and

Cheque

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Monitoring Framework

Beginning Inventory

Monitor Biddings

Market Survey

Ending Count

Monitor Delivery

Pre-delivery Inspection

Recommendations

DEEM

Obtain COA Records

Procurement

Contract

Implementation

Procurement

Audit

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School-Based Procurement Monitoring

Bantay Eskuwela is a project of

PWI

PWI Monitoring Framework in 3

stages:

Procurement/bidding phase Delivery phase

Procurement Audit phase

community volunteers involved

& deployed in critical phases

Entry point was school furniture,

now in textbooks, ICT materials

Also monitors infrastructure

rehabilitation of classrooms of

Department of Education

Third party monitoring

contributes to behaviour change

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Salamat po!