Qr2 Purchase Stores v1[1].0!05!04 03 Upd

7/27/2019 Qr2 Purchase Stores v1[1].0!05!04 03 Upd

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Grasim Industries Limited (Birla Ready Mix)

Sample Formats for Purchase and Stores Process

Grasim Format Issue Date: 15-04-2003Stock Register – Raw Material (GRASIM/QR/P&S/04)

Name and Type of Raw Material:

Sl.

No.

Date Opening Stock Receipt Consumption Closing Stock Signature of

Stores

Representative

Remarks, if any

Approved By Issued By Version No. Issue Date

Senior VP (Marketing) MR

1.0 15-04-2003





Grasim Format Issue Date: 15-04-2003

Stock Register – Stores (GRASIM/QR/P&S/12)

Sl.

No.

Date Item

Description

Opening

Stock

Received

Qty

MRN

Reference

Total

Stock

Issued

Qty

Stores Issue

Slip

Reference

Closing

Stock

Signature

of Stores

In-charge

Remarks,

if any



1.0 15-04-2003






Raw Material Inward Register (GRASIM/QR/P&S/02)

Date:Sl.

No.

Sec

Weight

Sl. No.

Vehicle

Number

First

Weight

Second

Weight

Next

Weight

Party Name Time Signature of

Stores In-

char

ge

Remarks

In Out



1.0 15-04-2003






Stores Inward Register(GRASIM/QR/P&S/11)

Sl.

No.

Date DC No./

Gate Pass

No.

Vehicle

No.

Supplier

Name

Supplier

Address

Material/

Purpose

Quantity Time In Signature of

Stores In-

charge

Remarks



1.0 15-04-2003





Grasim Format Issue Date: 15-04-2003Weigh Bridge Register (GRASIM/QR/P&S/03)

Date:Sl.

No.

Vehicle

No.

Product

Code

Haulier

Code

Supplier

Code

Gross

Weight

Tare

Weight

Net Weight Signature of Stores

In-charge

Remarks



1.0 15-04-2003






Supplier Rating Register - General Items (GRASIM/QR/P&S/14)

S

N

D Supp

lier

Nam

e

Items

Purchased

Reference

to

Purchase

Order, if

any

Supplie

r

Rating

(SR)

Remar

ks

Average Supplier Rating for the

Month:



1.0 15-04-2003






Supplier Rating Register - Raw Materials (GRASIM/QR/P&S/06)S

N

D Supp

lier

Nam

e

Items

Purchased

Refe

renc

e to

Purc

hase

Ord

er, if

any

Supplier

Rating-

Raw

Materials

(SR

(RM))

Remar

ks

Average Supplier Rating- Raw Materials for the



1.0 15-04-2003





Month:

Grasim Format Issue Date: 15-

04-2003

MIS Report – Purchase and Stores (GRASIM/QR/P&S/18)Month:

Sl.

No.

MIS Data Name Actual

Value

Planned

Value

Variance Source of Metrics Frequency of

Reporting

Remarks

1. Average Supplier Rating (Raw Materials) Supplier RatingRegister – General

Items

Monthly

2. Average Supplier Rating (General Items) Supplier Rating

Register – RawMaterials

Monthly

2. Average Su bcontractor Evaluation Rating

(TM)

Subcontractor RatingRegister – TM

Monthly

2. Average Su bcontractor Evaluation Rating

(Pumps)

Subcontractor RatingRegister – Pumps

Monthly



1.0 15-04-2003





Prepared By: Approved By:

Date: Date:

Remarks by MR:

Date: Name and Signature of MR:


List of Approved Suppliers – General Items (GRASIM/QR/P&S/07)



1.0 15-04-2003





Sl.

No.

Supplier ‘s Name

and

Address

Contact

Person

Tel/Fax Product/ Item Date of Supplier

Evaluation Done

SER

Value

Remarks


Date: Date:


List of Approved Suppliers – Raw Materials (GRASIM/QR/P&S/01)



1.0 15-04-2003





Sl.

No.

Supplier ‘s Name

and

Address

Contact

Person

Tel/Fax Details of the Raw

Materials

Date of Supplier

Evaluation Done

SER (RM)

Value

Remarks


Date: Date:


List of Approved Subcontractors (GRASIM/QR/P&S/15)



1.0 15-04-2003





Sl.

No.

Subcontractor’s

Name and

Address

Contact

Person

Tel/Fax Details of TM/

Pump

Subcontracted

Date of

Subcontractor

Evaluation Done

SCER-TM/

SCER-Pump

Value

Remarks


Date: Date:




1.0 15-04-2003





Subcontractor Rating Register - TM (GRASIM/QR/P&S/16)

S

N

M Subc

ontra

ctorNam

e

TM

Details

T Ac

tu

alac

hie

ve

d

for

the

M

on

th

SCER

-TM

forthe

Mont

h

Remar

ks

Average Subcontractor Evaluation Rating - TM (SCER-TM) for the

Month:



1.0 15-04-2003






Subcontractor Rating Register - Pumps (GRASIM/QR/P&S/17)

S

N

M Subc

ontractor

Nam

e

Pump

Details

T Ac

tual

ac

hie

ve

d

for

the

M

on

th

SCER

-Pump

for

the

Mont

h

Remar

ks


Senior VP (Marketing)MR

1.0 15-04-2003





Average Subcontractor Evaluation Rating - Pump (SCER-Pump) for the

Month:

GRASIM Format Issue date: 15-04-2003

Material Procurement Indent – General Items (GRASIM/QR/P&S/08)

Dept. Ref. ___________________________________

Indent No. __________________ Date;

Dept. Cost Centre

____________________________ Received on : _______________ Approx. Value:

Sl.No.

Paticular s

Qty. &Requir

ed

StockAvailableat stores

To bePurchased

PurposeReqd.

by

To beConsumed

by

Order PlacedDeliver

yPeriod

Material ReceivedRemark

sSuppliersName

Order No. DateMR No. &

Date

Qty.Approve

d


Senior VP (Marketing)

MR

1.0 15-04-2003







MR

1.0 15-04-2003






Purchase Order - General (GRASIM/QR/P&S/10)

Sl. No.

M/s. PO No. BRM / ___________________ Date ________________

(Must b shown on all packages / documents)

Indent No. ________________________________Date ________________

Your reference ____________________________ Date ________________

Dear Sir,

Please despatch / deliver the following material subject to terms, condition and instructions specified in this purchase order

Sl. No. Description Quantity Unit Rate Amount in Rs.

Delivery Period : Sales Tax Excise Duty Freight LR to be made Insurance

Delivery At : 1. PlantOur A/c To by us

2. Bangalore OfficeYour A/c Prepaid by you

DELIVERY PERIOD : PAYMENT : MODE OF DESPATCH :

Prepared By Checked By Authorised By

Z/O : Industry House, 5th Floor, Race Course Road, Bangalore - 560001 Tel : 080 - 2250749 / 2250748 / 2266225 FAX : 080 - 2204839



MR

1.0 15-04-2003






Material Receipt Note- General Items (GRASIM/QR/P&S/09)

Name of the Party :Date : __________

MRN No. ________

Ch. No. _______________ Dt. _____________ Ch. No. _______________________ PO No. ______________________ REJ / EXCESS / SHORT

LR. No. _______________ Dt. _____________ Transporter Name _______________ Date. ________________________ Memo No. _______ Date : ________

RT. No. _______________ Dt. _____________ ______________________________ Indent No. ____________________ BILL DEDUCTION

No. of cases ___________ Freight to pay / paid W Slip No. ____________________ Date. ________________________ Memo No. _______ Date : ________

Sl. No. Item Description Unit

Quantity

Value in Rs.Challan Actual

RejectedExcess / Short

Final

Remarks :

PREPARED BY STORES AUTHORITY APPROVED / REJECTED



MR

1.0 15-04-2003






Material Receipt Note- Raw Materials (GRASIM/QR/P&S/05)

MRN No.

Dated

Material Received Date

Supplier

Transporter

PO No. Date

Sl.No Truck No. Lab Reg Sl. No. Weigh Slip No. Quantity in MT

Paid Vide Bill TOTAL

No. Date PV No.

PREPARED BY CHECKED BY PLANT INCHARGE



MR

1.0 15-04-2003






Stores Issue Slip (GRASIM/QR/P&S/13)

Received No.

Equipment Date

Sl.No Item Code No. Quantity Required Quantity Issued Rate



MR

1.0 15-04-2003

Documents

Qr2 Purchase Stores v1[1].0!05!04 03 Upd