QRC Final- TWR2015 Editing I

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    15-Apr-2017

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  • Quick Reference Card

    Keys To Communication

    1. Participate Earlywork with your writer and agree

    upon goals from the start.

    2. Clarify your expectationssend a confirmation

    e-mail stating deadlines, arrangements/and

    details of the document (style guide, situation,

    audience, delivery, level of editing).

    3. Communicate immediately and throughout

    developmentimmediately open the document,

    save 2 copies, and send a confirmation email

    acknowledging receipt.

    4. Stick to your agreementsfollow your arranged

    plan to the best of your ability and discuss any

    changes or conflicts that may arise right away.

    5. Be promptget your work done on time and be

    upfront, honest, and compromising about delays

    6. Be professionalkeep your cool, and envision

    yourself as a team member or coach.

    T I P S F O R W O R K I N G W I T H A W R I T E R L E V E L S O F E D I T I N G

    Substantive Editing is the first and most intensive form of editing. It improves a document

    by:

    Identifying and solving problems of overall

    clarity or accuracy

    Reorganizing paragraphs, sections, or

    chapters to improve the order in which the

    text is presented

    Writing or rewriting segments of text to

    improve the readability and flow of

    information

    Revising any or all aspects of the text to

    improve its presentation

    Consulting with others about issues of

    concern

    Incorporating responses to queries and

    suggesting creating a new draft of the

    document

    Copyediting is the second level of editing, ensuring that major errors have been identified

    and fixed before the document is submitted for

    final review. This includes:

    Correcting spelling, grammar, punctuation,

    syntax, and word usage while preserving the

    meaning and voice of the original text

    Checking for or imposing a consistent style

    and format

    Preparing a style sheet that documents style

    and format

    Reading for overall clarity and sense on

    behalf of the prospective audience

    Querying the appropriate party about

    apparent errors or inconsistencies

    Noting permissions needed to publish

    copyrighted material

    Preparing a document for the next stage of

    the publication process

    Cross-checking references, art, figures,

    tables, equations, and other features for

    consistency with their mentions in the text

    Proofreading is the final and lightest level of editing. Minor edits include correcting:

    Errors of grammar and style

    Errors of capitalization and punctuation

    Errors of spelling and word usage

    Errors or inconsistencies

    EDITOR S EDITION

    F O C U S O N T H E R E A D E R Readers must first find the information, then

    decipher it each reader will do this in a different

    way. Editors use situational attributes to help

    determine a documents impact on reader usability

    and readability.

    Some techniques include:

    Providing context and relevance;

    Providing support for selective reading (i.e. using navigational aids);

    Answering reader questions;

    Providing links to further information;

    Organizing the text logically;

    Avoiding noise;

    Using plain and active language;

    Using lots of white space.

    Using arrangement to highlight or emphasize content.

    K E Y G R A M M A R & S T Y L E R U L E S

    TIP: Write short, simple, active, and imperative sentences. Keeping sentence structure

    simple keeps grammar simple, too. Use short sentences that are > 20 words in paragraph

    format and > 12 steps for procedural sentences.

    Common grammatical errors include:

    Subject-verb agreement

    Faulty prediction

    Dangling modifiers

    Misplaced modifiers

    Pronoun antecedent agreement error

    Ambiguous pronoun referent

    Pronoun case error

    Tense error

    Tense sequence error

    When Providing Feedback:

    1. Open with a goodwill compliment

    2. Remind the writer what the

    attached document is

    3. Remind the writer what level of

    editing you performed

    4. Prioritize the most important

    improvements to be made

    5. Suggest next steps, and if

    appropriate, offer additional help

    6. Provide a goodwill closing

    TIP: People can be very protective

    of their work, so be respectful and

    give an honest review with

    constructive criticism.

    Spelling and Style Tips:

    Use a spell checker regardless of your spelling capabilities

    Review and know the rules of capitalization and abbreviation

    Review and know the principles of spelling to increase your efficiency

    Check and use dictionaries and style manuals as reference.

    Ask questions about unfamiliar or oddly spelled wordsthe writer may have a

    reasonable explanation

  • CO M M O N ED I T I N G SYM BO L S

    Word/Letter Symbols Meaning

    Delete

    Delete, close

    Delete a word

    Insert

    Insert space

    Transpose

    Close up

    Capital letters

    Small caps

    Lower case

    Italics

    (underline word)

    Roman type

    Boldface

    Superscript

    Subscript

    Delete an underline

    Spell out an

    abbreviation or

    number

    Let it stand

    Ignore the editing

    Punctuation Symbols Meaning

    Period

    Comma

    Colon

    Semicolon

    Parentheses

    Brackets

    Hyphen

    Equal sign

    Em dash

    En dash

    Formatting Symbols Meaning

    Begin a new paragraph

    Begin a new line

    Run together

    (do not break line)

    Justify left

    Justify right

    Center

    Ragged right

    Align

    Indent one em

    Indent two ems

    Transpose a group of

    words

    Close up vertical space

    (extra space skipped

    between paragraphs)

    Insert vertical space

    Set as a paragraph rather

    than as a list