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Rajasthan Agricultural Competitiveness Project

REQUEST FOR EXPRESSION OF INTEREST

FOR

ENGAGING CONSULTANT FOR COMMUNITY PARTICIPATION, SOCIAL SCREENING AND SOCIAL MOBILISATION AND TECHNICAL SUPPORT REQUIRED FOR THE IMPLEMENTATION OF CLUSTER

AGRICULTURAL COMPETITIVENESS PLAN (CACP) IN GUDHA (DISTRICT-BUNDI) CLUSTER OF RACP

February, 2018

Rajasthan Agricultural Competitiveness Project Second Floor, SIAM Academic Block, Durgapura, Tonk Road, Jaipur-302018 (Rajasthan)

Telephone: 01412554218/2554215 Fax : 01412554214 Email; pd@racpmis.com Website: http://www.agriculture.rajasthan.gov.in/content/agriculture/en/RACP-dep.html

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RAJASTHAN AGRICULTURAL COMPETITIVENESS PROJECT

REQUEST FOR EXPRESSION OF INTEREST (REOI)

ENGAGING CONSULTANT FOR COMMUNITY PARTICIPATION, SOCIAL SCREENING AND SOCIAL MOBILISATION AND TECHNICAL SUPPORT REQUIRED FOR THE IMPLEMENTATION OF CLUSTER AGRICULTURAL COMPETITIVENESS PLAN (CACP) IN GUDHA

(DISTRICT-BUNDI) CLUSTER OF RACP

REOI No. IN-PMU-RACP-50572-CS-CQS/2017-18/15005 Date: 09-02-2018

The Rajasthan Agricultural Competitiveness Project Management & Implementation Society (RACP-MIS) has received credit (Credit No.5085 IN) from World Bank towards the cost of RACP and intends to apply part of the proceeds for consultancy services.

The Rajasthan Agricultural Competitiveness Project Management & Implementation Society now invites eligible Consultant for Community Participation, Social Screening and Social Mobilization and Technical Support Required for the Implementation of Cluster Agricultural Competitiveness Plan (CACP) In Gudha (District-Bundi) Cluster of RACP to indicate their interest in providing the Services. Interested Consultant should provide information demonstrating that they have the required qualifications and relevant experience to perform the services. The details of REOI including Scope of Work may be viewed on link http://www.agriculture.rajasthan.gov.in/content/agriculture/en/RACP-dep.html

The attention of interested Consultant is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits & Grants] by World Bank Borrowers [World Bank’s Procurement Guidelines January 2011] (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest.

Consultant may associate with other Consultant in the form of a joint venture or a sub consultancy to

enhance their qualifications. Consultant will be selected in accordance with the CQS method set out in the

Consultant Guidelines.

Expression of Interest must be submitted latest by 27.02.2018 at 3.00 PM at the address given below.

----------sd----------- (Dr. Om Prakash) Project Director

Rajasthan Agricultural Competitiveness Project II Floor, Academic Block, SIAM Campus,

Durgapura, Jaipur - 302018 Phone: 0141 - 2554215, 2554218

E-mail: pd@racpmis.com

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RACP-REOI to Engage Consultant for RACP Cluster

Brief Background Information

1. The Government of Rajasthan (GOR) is executing & implementing the World Bank assisted Rajasthan Agricultural Competitiveness Project (RACP) (Credit No. 5085-IN) in the State of Rajasthan.

2. Rajasthan Agriculture Competitiveness Project Management and Implementation Society (RACPMIS) is a registered Society which is implementing the World Bank funded Rajasthan Agriculture Competitiveness Project (RACP).

3. The Project Development Objective of the RACP is to establish the feasibility of sustainably increasing agricultural productivity and farmer incomes through a distinct agricultural development approach by integrating agriculture water management and agricultural technology, farmer organizations and market innovations in selected locations across the eight agro-ecological zones of Rajasthan.

4. The guiding principles under the project are: sustainable and efficient use of water resources, including improved on-farm water use efficiency, reduced water-intensive cropping patterns, and using the resultant savings of water from agriculture sector for economic purposes outside of agriculture in support of the state's water policy objectives; increased private sector participation in the development of value chains in processing and marketing in support of the state's agro-processing and agri-business policy; and improved public sector capacity in delivering agriculture support services.

5. The project will be executed and implemented in about seventeen (17) clusters representing eight (8) "Agro-Ecological Zones (AEZs)" of the state of Rajasthan with application of location-specific menu of approaches and interventions. In all the clusters except in Mokhampura, implementation of activities will be carried out by the concerning line departments with the support of Non-Governmental Organization (NGO).

6. Each cluster will have a defined theme and demonstration objective. The relevant hydrological catchment area / command area will provide basis of water resource management activities. Each of the clusters will address sufficient quantity of cultivation for the lead commodity identified and selected for the "Value Chain Development (VCD)".

7. Key Project Interventions are 1. Improved Water Use Efficiency; 2. Technology Transfer and Market Led Advisory Services; 3. Livestock Support Services for Small Ruminants (Goats); 4. Agri Business Promotion Facility; 5. Market Information and Intelligence Services

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REOI- To Engage Consultant for RACP Cluster

QUALIFICATION CRITERIA

1. The consultant must be a legal entity (Co-operative/Society/Trust registered in India under the relevant regulations/legislations or registered under Section 25 of Company Act 1956 or Section 8 of Company Act 2013) with a registered office in India and must have been operational in India for at least past three years and supported with necessary documents.

2a. The consultant must have minimum annual turnover of INR 300.00 Lakh in any of three financial years in last 5 years from 2012-13 to 2016-17 and supported by the Audited Statements.

2b. If any Consultant is applying as joint venture (special purpose vehicle) then associated each of them must have minimum annual turnover of INR 200.00 lakhs in any of 3 years in last 5 years from 2012-13 to 2016-17 and should have at least three years’ experience and supported by the Audited Statements.

3. The consultant should preferably have experience of working in Rajasthan in the desired sector for last three years at least. In case of Joint Venture at least one of the partner should have been working preferably in Rajasthan for last three years (2014-15, 2015-16 and 2016-17).

4. The consultant must have mobilized at least 5000 farmers/women members and promoted their FPO/Co-operatives/Federations/SHGs) in last three years (2014-15, 2015-16 and 2016-17). It should be supported with necessary statements/documents.

5a. Consultant/NGOs earlier worked with RACP and has been discontinued in RACP cluster on the basis of their non-satisfactorily performance shall be treated ineligible for this EOI and if they apply then their proposal will not be considered for this purpose.

5b. If Consultant/NGO is working in RACP in one cluster, may also apply for the Gudha cluster.

5c. If any Consultant /NGO is already working in two clusters with RACP shall be treated ineligible for this EOI.

6. The consultant (Individual/Joint Venture) must have experience of:

S. No.

Cluster theme along with predominant

water scenario Eligibility Requirements

1. Watershed i) Successfully undertaken data collection and analysis; ii) community mobilization, group formation, capacity building and group federation; iii) pasture land development and management on common lands, iv) promotion and development of Small Ruminants, v) facilitated the construction of soil & water conservation activities, vi) Experience in agriculture, horticulture activities including crop-water budgeting etc., vii) organization of trainings, IEC for the implementation of Watershed projects. viii) linking producers/federations to the markets.

2. Surface Water

i) Successfully undertaken data collection and analysis; ii) community mobilization, group formation, capacity building and group federation/FOs formation under PIM Act; iii) Surface Water Irrigation (Operation and Maintenance of Canal System) including irrigation management iv) crop-water budgeting; v) agriculture, livestock, horticulture related activities and market access program vi) linking producers/ federations to the markets. vii) promotion and development of Small Ruminants

7. The Consultant applying for should meet the eligibility criteria both under watershed sector for catchment areas and surface water sector for command areas.

8. The consultant should not have been Black listed by CAPART or Government of Rajasthan/ Government of India or any Donor Consultant or discontinued from the RACP project and supported with necessary declaration.

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REOI- To Engage Consultant for RACP Cluster

INSTRUCTIONS TO THE APPLICANTS

1. Applicant(s) must read all the "instructions to applicants" very carefully. Applicant(s) must

submit its expression of interest (EOI) strictly in the prescribed formats only. Experience of

working in last three years i.e. till 31/03/2017 should be submitted in form nos. 7 for ongoing

assessments and in form no. 8 for completed assessment. The experience of working in

Rajasthan will have to be provided separately in the same formats (in form nos. 07 & 08).

2. The objective is to solicit EOI from eligible Consultant for consideration for short-listing.

3. This request for expression of interest (REOI) expressly intends to qualify the suitable

submissions of expressions of interests for shortlisting exclusively on the basis of details and

information furnished by the applicant(s) without being influenced by any other extrinsic factor.

4. Applicant(s) must note that this REOI does not intend to invite any curriculum- vitae (CV) of any

professional' or expert. Applicants should note that the EOI submitted should not contain any

CV or any proposal for professionals with or without names in any way.

5. Applicant(s) must ensure that the EOI submitted should include only required documents,

details, and information. In no case, there should be an attempt to make it a bulky document

with undesired documents and other unwanted details. The project is not obliged to consider

such details that are not related with this REOI.

6. Details of project(s)/past experience should be provided strictly in the "Prescribed Format"

along with supporting documents/ evidence substantiating the experience of the applicant(s).

7. Applicant(s) must ensure that each page of the EOI submitted in the prescribed format as well

as all enclosures and annexures are signed by the duly authorized signatory of the applicant.

All signatures must be dated.

8. All witnesses and sureties shall be person of status and probity and their full names and

addresses shall be stated below their signature. Applicant(s) must furnish the "Power of

Attorney" in prescribed format for the authorized signatory specifying acts, deeds and things as

may be necessary in connection with the EOI. The "Declaration" submitted by the applicant(s)

must be in accordance with the prescribed form and must be signed by the authorized signatory

with competent power of attorney.

9. Any Consultant applying as Individual or as Joint Venture should have minimum three years’ experience separately.

10. The EOI submitted by the Consultant will be evaluated / shortlisted on the basis of evaluation criteria.

11. Applicant(s) may clarify their doubt(s) (if any) by contacting the authorized official(s) of the

project communicating through telephone, facsimile or email.

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REOI- To Engage Consultant for RACP Cluster

Form No.- 01 APPLICANT'S EXPRESSION OF INTEREST

(Applicants- must submit their expression of interest (EOI) on official letter head of the organization

To,

The Project Director Rajasthan Agricultural Competitiveness Project (RACP), Second Floor, Academic Block, SIAM Campus Durgapura, Jaipur-302018 (Rajasthan)

Subject: RACP-Expression of Interest (EOI) to engage Consultant for Community Participation, Social Screening and Social Mobilization and Technical Support Required for the Implementation of Cluster Agricultural Competitiveness Plan (CACP) in Gudha (District-Bundi) Cluster of RACP.

Reference:Your Request for Expression of Interest (REOI) No. (Insert EOI NO. here) published on (insert date)

Dear Sir,

We (name of organization) intend to submit an expression of interest (EOI) as Consultant for Community Participation, Social Screening and Social Mobilization, Technical support required for implementation of Cluster Agricultural Competitiveness Plan (CACP) in Gudha cluster of Rajasthan Agricultural Competitiveness Project (RACP) in response to the request for Expression of Interest (REOI) published on (insert date here).

We, the undersigned applicant, have read and examined in detail your solicitation of expression of interest (EOI). We are submitting our Proposal in association with [Insert full name and address of associated Consultant, if any].

We are submitting all the required credentials/information as prescribed in your solicitation of EOI in prescribed formats.

We confirm that the information contained in this expression of interest or any part thereof, including its exhibits, and other documents submitted or to be submitted to RACP is true, accurate, verifiable and complete. This response includes all information necessary to ensure that the statements therein do not in whole or in part mislead the project in its short-listing process. If any of the information provided here is found to be misleading the short listing process or unduly favours our Consultant in the short listing process, we are liable to be disqualified and rejection from the shortlisting.

We understand that this expression of interest is liable to be rejected from the shortlisting process if it is revealed that there exists any conflict of interests.

It is hereby confirmed that I/We are entitled to act on behalf of our Consultant and empowered to sign this document as well as such other documents, which may be required in this connection.

Dated this, _________Day of 2018

(Signature) (In the capacity of)

Duly authorized to sign the EOI for and on behalf of (Name and Address of Consultant) Seal/Stamp

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REOI- To Engage Consultant for RACP Cluster

Form No.- 02 POWER OF ATTORNEY

FORMAT FOR POWER OF ATTORNEY FOR SIGNING OF EOI (To be executed on Non Judicial Stamp paper of appropriate value)

Power of Attorney

Know all men by these presents, we ................................................(name and address of the registered

office) do hereby constitute, appoint and authorize Mr / Ms...............................................(name and

residential address) who is presently employed with us and holding the position of

........................................... as our attorney, to do in our name and on our behalf, all such acts, deeds

and things necessary in connection with or incidental to our "EOI for engaging the Services of Consultant

for Community Participation, Social Screening and Social Mobilization, Technical support required for

implementation of Cluster Agricultural Competitiveness Plan (CACP) in identified RACP clusters

"including signing and submission of all documents and providing information / responses, submission

of expression of interest (EOI) to Rajasthan Agricultural Competitiveness Project (RACP), representing

us in all matters before RACP, and generally dealing with RACP in all matters in connection with our EOI

for the said Project.

We hereby agree to ratify all acts, deeds and things lawfully done by our said attorney pursuant to this

Power of Attorney and that all acts, deeds and things done by our aforesaid attorney shall and shall

always be deemed to have been done by us.

For ---------------------------

(signature)

(Name, Title and Address of the Attorney)

Note:

(1) The mode of execution of the Power of Attorney should be in accordance with the procedure, laid

down by the applicable law.

(2) Separate power of Attorney in case of associate Consultant in favour of same signatory will be

required.

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REOI- To Engage Consultant for RACP Cluster

Form No.-03- PARTICULARS OF APPLICANT ORGANIZATION/CONSULTANT

Name of Applicant Organization/Consultant

Address (Head Office and / or Registered Office)

Phone Number(s) FAX

Email WEBSITE

Authorized Contact Person

Name

Designation

Address

Office Telephone Number(s) Cellular(Mobile) Number(s) FAX Number(s)

Email Website

Engagement of Partner/ Associate Partner Consultant

Partner Consultant Name

Partner's Experience

(No. of Years)

Period of Association With Applicant

Consultant (Years)

Brief Description of Capacity of Engagement/ Association

Applicant must furnish brief profile of the engagement partner/associate partner Consultant including

its post-qualification experiences and its roles and responsibilities in not more than 100 words.

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EOI- To Engage Consultant for RACP Cluster

Form No. - 4 LEGAL STATUS

Establishment/Incorporation Date (for applicant organization)

Registration Authority

Date of Registration Registration Number(s)/Reference

Registration Under Act/Rules/Provision

Applicant must furnish the Memorandum of Association, legally valid Registration certificate issued by the competent authority and it must be annexed accordingly.

Service Tax Registration

Registration No. Registration Authority

Validity of Registration Registration Certificate/Document

Applicant must furnish the legally valid Service Tax Registration document (certificate etc.) issued by the competent authority and it must be annexed accordingly.

Income Tax

PAN Number

Income Tax Authority (Circle)

Applicant must enclose the PAN number document.

FCRA Registration

Registration No. Registration Authority

Validity of Registration Registration Certificate/Document

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EOI- To Engage Consultant for RACP Cluster

Form No. -05- ANNUAL FINANCIAL CAPACITY (TURNOVER) STATEMENT

(The Applicant(s) shall necessarily furnish details about its Annual Turnover for past five (05) years

based on the Audited Annual Financial Statements)

Financial Year ANNUAL TURNOVER (INR)

Applicant (Lead)

Consultant

(Name_____________)

Associate Partner

Consultant

(Name____________)

Associate Partner

Consultant

(Name____________)

2016-17

2015-16

2014-15

2013-14

2012-13

1. Applicant(s) must enclose Certified Copy of Audited Annual Accounts and Annual Reports for the

last Five (05) Financial Years ended on March 31, 2017,

2. Applicants, including each associate partner(s) Consultant must furnish financial information

supported by audited statements. Each applicant or partner Consultant shall fill in this form. If

necessary, use separate sheets to provide complete information.

Form No - 06 STAFFING STATUS*

Permanent Staff

Name Qualification Experience

Period of Association

with organization

Part Time Staff

Name Qualification Experience

Period of Association

with organization

*Note: Please indicate the staffing status of only those persons who are engaged in similar assignments

/ work.

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EOI- To Engage Consultant for RACP Cluster

Form No.-07 - On Going Assignments (Point No.3 of Qualification Criteria)

Experience in: Name of Client/ Organization

Period From - end date

Number of Assignments

Area (ha) / Nos.

Details

1) Data collection and it's analysis

2) Community Mobilization a) CIG/FIG/SHG/FOs (under PIM Act)

Formed b) PRA / Walk Through Survey

3) Formation of Producer Organization a) Producer Groups b) Producer Organization formed

4) Functioning support to farmer’s producer organization /committee

5(i) Experience of Surface Water Assignments

a) Operation & Maintenance of Canal system

b) Irrigation Management c) Implementation of surface water

management activities

5(ii) Facilitation of construction of Soil & Water conservation activities i.e. Farm Ponds, Contour/Field Bunds, WHS etc.

6) Pasture Development on Common lands

a) User Groups formed b) Area developed under pasture c) Experience of Management of PD

areas through communities.

7) Facilitation in Agriculture a) Demonstrations laid out (Name of

Crop) b) Post harvest management c) Crop Water Budgeting

8) Facilitation in Horticulture a) Demonstrations laid (Name of crop) b) Protected cultivation c) Micro Irrigation system

9) Capacity Building of Community a) Trainings organized b) Experience on IEC

10) Development of Small Ruminant a) Farmer's Promoted for Small

Ruminant

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EOI- To Engage Consultant for RACP Cluster

Form No.-08 - completed assignments in past three years i.e. till 31/03/2017 (Point No.3 of Qualification

Criteria)

Experience in: Name of Client/ Organization

Period From - end date

Number of Assignments

Area (ha)/ Nos.

Details

1) Data collection and it's analysis

2) Community Mobilization a) CIG/FIG/SHG/FOs (under PIM Act)

Formed b) PRA / Walk Through Survey

3) Formation of Producer Organization a) Producer Groups b) Producer Organization formed

4) Functioning support to farmer’s producer organization /committee

5(i) Experience of Surface Water Assignments

a) Operation & Maintenance of Canal system

b) Irrigation Management c) Implementation of surface water

management activities

5(ii) Facilitation of construction of Soil & Water conservation activities i.e. Farm Ponds, Contour/Field Bunds, WHS etc.

6) Pasture Development on Common lands

a) User Groups formed b) Area developed under pasture c) Experience of Management of PD

areas through communities.

7) Facilitation in Agriculture a) Demonstrations laid (Name of Crop) b) Post harvest management c) Crop Water Budgeting

8) Facilitation in Horticulture a) Demonstrations laid (Name of crop) b) Protected cultivation c) Micro Irrigation system

9) Capacity Building of Community a) Trainings organized b) Experience on IEC

10) Development of Small Ruminant a) Farmer's Promoted for Small

Ruminant

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REOI- To Engage Consultant for RACP Clusters

Form No.-09 : DECLARATION BY THE APPLICANT

(Declaration must be on the official letter head duly signed by the authorized/competent signatory)

1. We hereby confirm that we (name of the applicant Organization) are interested in submission of

our expression of interest (EOI) for the hiring of Consultant for RACP.

2. We confirm that all information contained in this, Expression of Interest (EOI) and subsequently

provided / clarified are in good interest and faith. All the information provided herewith is

genuine and accurate.

3. We understand that this is not an agreement and is not an offer or invitation to enter into an

agreement of any kind with any party.

4. We hereby confirm that our Consultant is independent from the project and there is no Conflict of

interest. We also confirm that our organization is completely independent of the entity

(RACPMIS). Neither the Consultant nor its Partners or Associates have any financial interest in the

business of the RACPMIS.

5. We confirm that no partner of the organization or any qualified employee of the organization is

related to any member of the Governing Body/Executive Committee/ or any of the senior

management of the RACP-MIS and RACP. The term "Relative" here means husband, wife, brother,

or sister, or any lineal ascendant or descendant.

6. We confirm that our organization has never been and is not under a Declaration of Ineligibility for

corrupt or fraudulent practices or blacklisted by CAPART or with any of the Government

Consultant.

7. We confirm that in case of any further changes which affect this declaration at a later date; we

would inform the project appropriately.

Dated this, ................... Day of, 2018

(Signature)

(In the capacity of)

Duly authorized to sign the EOI for and on behalf of

(Name and Address of Consultant) Seal/Stamp

LIST OF ENCLOSURES/ ANNEXURES

S. N. Brief Description of

Enclosure/Annexure

Enclosure/Annexure Reference

Number

Page Number

1

2

3

Applicant(s) must ensure that all documents submitted supporting any detail or information of this

expression of interest must be listed with its title/brief description herein with specific

enclosure/annexure number and page number.

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Terms of Reference (TOR) For

Engaging Consultant for Community Participation, Social Screening and Social Mobilization and

Technical Support Required for Planning and Implementation of Cluster Agricultural

Competitiveness Plan (CACP) in Gudha Cluster of RACP

I. Background:

1. The Project Development Objective (PDO) of Rajasthan Agricultural Competitiveness Project (RACP) is to establish the feasibility of sustainably increasing agricultural productivity and farmer incomes through a distinct agricultural development approach by integrating agriculture, water management and agricultural technology, farmer organizations and market innovations in selected locations in the State. The aim is for the state to help farmers get more rupees per unit of water in compensation for farmers using fewer units of water.

2. The guiding principles under the project are: (a) sustainable and efficient use of water resources by retro-fitting the Four Waters Concept in the catchment areas, where ever feasible, including rain water harvesting, improved on-farm water use efficiency, reduced water-intensive cropping patterns, and using the resultant savings of water from agriculture sector for economic purposes outside of agriculture in support the state’s water policy objectives;(b) increased private sector participation in the development of value chains in processing and marketing in support of the state’s agro-processing and agri-business policy; and (c) improved public sector capacity in delivering agriculture support services.

3. Key Project Level Indicators may be (a) Increase in water use efficiency in agriculture; (b) Increase in agricultural productivity; and (c) Increase in gross margins from crops and livestock products.

4. Key Intermediate Level Indicators may be (a) Increase ground water recharge; (b) Reduce siltation; and (c) Increase efficient use of conserved moisture.

5. The RACP has four components: Component 1: Climate Resilient Agriculture; Component 2: Markets and Value Chains; Component 3: Farmer Organization and Capacity Building; and Component 4: Project Management, Monitoring and Learning. The project is taken up in seventeen clusters representing eight Agro-Ecological Zones (AEZ) of the state and implements a location-specific menu of approaches and interventions. Each cluster is having a defined theme and demonstration objective.

6. The relevant hydrological catchment area will provide for the basis of water resource management activities and demarcates the geographical boundaries of the given cluster. A detailed Cluster Agricultural Competitiveness Plan (CACP) for each of the selected clusters centered on the key components of the project (i.e. water & agriculture, horticulture, animal husbandry (small ruminants), markets & value chains, farmer organizations) forms the basis of the investment in a given cluster.

II. Objectives of the assignment: Consultant will be responsible to follow instructions and directions of DPMU and all line departments of the cluster. The objectives of the assignment are:

1. to assess and update the Socio-Economic Profile/Status of the community;

2. to ensure the community participation for the proposed interventions of the CACP; herein after referred in the CACP document by including all the sub plans of eligible investments; including modifications if any, under the project through participating line departments in RACP Clusters;

3. to mobilize farmers / producers / beneficiaries having common interest around a particular commodity / field / economic activity by organizing them into groups / associations / federations /

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company or any other legal entity as per the operational guidelines of the project and all other relevant directions of PMU and also for overall achievement of project objectives;

4. to provide assistance to the DPMUs and all other participating line departments i.e. Agriculture, Horticulture, Animal Husbandry, Watershed Development & Soil Conservation and Water Resources Departments in collection of data required for preparation/modification of sub plan & CACP for all the line departments, organizing trainings and IEC activities for the communities1 for water scenario specific activities under improving water use efficiency, market led production, increasing productivity, quality improvement & marketing techniques;

III. Detailed scope of assignment:

1. Community Participation: Consultant will

a. Undertake and Summarise Consultations with key CACP stakeholders during project preparation and implementation in line with the RACP PIP and Social Management Framework, and ensure the integration of stakeholder feedback in CACPs

b. Undertake information, communication and awareness interventions proposed under the CACP (both the objective of the CACP and its content, the approach taken and the process adopted) to ensure CACPs are locally understood by the stakeholders/community and facilitate their ownership

c. ensure that the interventions are supported by the local leadership and the stakeholders/community of the cluster.

d. Facilitate and document community's interest / willingness to participate in the implementation of CACP, and ensure that their felt/expressed needs & shared commitment to respond to the community problems & meeting the objectives of CACP.

2. Data Collection and Signing of Grant Agreement: Consultant will

a. ensure collection of required data pertaining to socio economic, agriculture, horticulture, animal husbandry, water resources availability and its various uses, and revenue data and maps, if required, from the revenue department in prescribed format to be given by line departments and hand over to DPMU/PMU, line departments and uploading in web application for CACP etc.

b. assist in filling of application forms of individual beneficiaries / CBOs willingness supported by photography, videography, contact numbers of beneficiaries etc. for taking up various activities and hand over to DPMU / line departments as per the specified procedure of the project.

c. ensure signing of grant agreement from individual beneficiaries / CBOs required for project assistance.

3. Preparation and Implementation of the Social Management Plan. In line with the Social Management Framework (SMF), the Consultant will prepare and implement a cluster - specific Social Management Plan (SMP), which would include

a. Preparation and Implementation of Stakeholder Consultation Plan for Cluster:

b. Implementation and reporting of PRA and IEC activities;

c. Implementation and reporting of the Beneficiary Targeting, Gender, Inclusion, benefit sharing strategy with respect individual beneficiary assets, common services/infrastructure, community institutions and training interventions;

1Communities includes - Multi Task Groups – MTGs; User groups – UGs; and Multi Task Associations – MTAs; Water Users Associations (WUAs),

Distributary Committees (DCs), Project Committees (PCs), Farmer’s Producer Company (FPCs)

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d. Training and Capacity Building activities on Targeting, Inclusion, Gender and Social Safeguard and related themes for all community institutions;

e. Safeguard Screening and Mitigation measures: The Consultant shall undertake safeguard screening of government and public lands identified for CACP interventions, to assess potential adverse social impacts, suggest alternative options, and prepare mitigation plans .

f. support the DPMUs and PMU in incorporation of the above findings and measures in the Cluster Plans along with commensurate budget and timelines for activities.

4. Community Mobilization

A. At the Village level:

a. Formation of groups: In all the water theme based clusters, Consultant will

i. undertake awareness campaign in consultation with DPMUs and the participating line departments/partner Consultant through individual contacts and small group meetings, organizing mass awareness meetings, community envisioning and vision validation etc.

ii. form, update and strengthen the affinity members of farming community, landless, women and goat rearers as land based groups; activity based groups including formation of land based groups as Multi Task Groups (MTGs) for Agriculture, Horticulture, Water sector activities in all the clusters and activity based groups as User Groups (UGs) in watershed and surface water clusters. Separate MTGs will be formed for small ruminant beneficiaries /farmers in identified clusters.

iii. assist and facilitate project / groups in preparation of bye-laws, selection of group representative, naming of group, identification of group activities with particular emphasis on group marketing.

B. At the Gram Panchayat/Irrigation System Level:

a. Formation, Federating and Strengthening of Multi Task Association (MTAs) under watershed /

catchment areas of the cluster: Consultant will

i. be responsible for formation, federating and strengthening of MTAs in each of the Gram Panchayat of cluster area as per the operational guidelines of the project.

ii. be responsible for their registration under suitable acts as per Bye–laws of MTAs and conducting regular meeting of MTAs.

iii. ensure that each MTA has one community resource person (CRP) from amongst the local, qualified youth, who is willing to carry out office and accounting work of MTAs. If not selected in any GP, complete the selection and get approval from the concerned DPMU.

iv. be responsible for the required capacity building of CBOs and CRPs.

v. keep liaison with the local PRIs particularly on community related issues.

vi. be responsible for federating the MTAs/MTGs/UGs into Producer Organization /Farmer Producer Company based on activities.

b. Formation of Farmer's Organizations under surface water / commend areas of the cluster:

Consultant will

i. be responsible to assist in preparation/updating of voter lists, election process to constitute the groups like Water User's Associations, Distributary Committee & Project Committee (as applicable). Assist in formation of sub committees as per the PIM Act 2000 as per the operational guidelines of the project.

ii. assist WUAs in selecting one community resource person (CRP) for each WUA from amongst the local, qualified youth, who is willing to carry out office and accounting work of the WUA.

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iii. be responsible for the required capacity building of Members WUAs, DCs, PCs, Sub Committees and CRPs.

iv. keep liaison with the local PRIs particularly on community related issues.

v. be responsible to provide assistance in conducting election of PCs/DCs/WUAs/Sub Committees/MTGs into Producer Organization /Company based on activities.

5. Support in Functioning of CBOs (MTGs/UGs/MTAs/WUAs/FOs /POs/FPCs etc.) a. Consultant will work with the farmer's groups, CBOs formed as per the water theme of the clusters

and shall establish their office within the cluster area as per the operational guidelines. Consultant will work with CBOs and provide reports about progress of work done by the Consultant, activities of CBOs, including difficulties being experienced by the CBOs, if any, with their remedial measures.

b. Consultant will visit the CBOs with his man power as per following monthly schedule: i. Team Leader will visit at least 05 MTAs/WUAs and 02 MTGs of each MTAs/GWMCs/WUAs on

rotational basis. ii. Community Mobilisation Specialists (CMS) will visit at least 05 MTAs/WUAs and 05 MTGs of each

MTAs/WUAs on rotational basis. iii. Community Organisers on regular basis of their allotted area.

c. The team of Consultant as stated above will assist and guide the CBOs so that they become fully functional and shall monitor the functions / activities required to be performed by them; included but not limited to the, supervision the implementation of activities, operation of office, maintenance of records / accounts, maintenance of assets, visits and all other activities as stated in their respective by-laws.

d. Consultant will bring to the notice of the concerned CBO, DPMU, competent authority of line department any complaint, requirement, need, bottleneck or any other deficiency with regard to project implementation from the beneficiary point of view and also as intimated by the authorities, convey the suggestions and remedies for the deficiencies and bottlenecks to the beneficiaries.

e. The Consultant will prepare and submit to the DPMU quarterly reports on the implementation of the CACP and Social Management Framework (SMF), with specific focus on participation and inclusion of the small holder farmers, SC, ST, women farmers in CACP preparation, CACP implementation, farmers mobilisation, institutional processes, training and capacity building interventions, detailed implementation planning, access to private goods, access to common assets and infrastructure.

f. Consultant will monitor the status and facilitate the CBO's for the following: i. Establishing / functioning offices ii. Opening of Bank Account iii. Maintenance of the records, as per the operational guidelines iv. Creating awareness about the role and responsibilities in the General Body / Management

Committee / Executive Committee and all members of CBOs. v. Regular holding of General Body / Management Committee / Executive Committee meetings

of CBOs and recording of the minutes of the meeting in prescribed register. vi. Explaining procedures for execution of works by CBOs. vii. Attending complaints received from general farmers and addressing of the same, including

resolution of dispute among members. viii. Annual Financial Audit. ix. Annual social audit of records.

All the community institutions mentioned above will adopt norms and processes on inclusive

leadership, beneficiary targeting, benefit sharing, social safeguards and gender equity in line with

the social management framework of RACP.

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6. Training & Capacity Building: Consultant will

a. assess / revisit / conducting cluster specific training & capacity building requirements after detailed training need assessment (TNA) exercise involving all the stakeholders such as beneficiary groups, communities, PRIs etc.

b. subsequent to the TNA, design training courses and prepare training plan as per the training manual for the project period and submit to DPMUs and concerning line departments.

c. prepare training modules, identify subject matter specific resource persons / institutes for various trainings and assist in undertake all field/cluster level trainings, workshops and carry out capacity building programs for the stakeholders, communities, PRIs etc., as per the approved training plan with the support/guidance of DPMU and line departments.

d. train community resources persons (CRPs) from the selected clusters. These CRPs would be responsible to support CBOs as per water theme in their functioning including but not limited to, collecting data from the hydrological monitoring system, book keeping, conducting participatory crop water budgeting, assisting the Rural Haats and RTCs etc.

e. identify beneficiaries for all types of trainings / capacity building and assist in organizing exposure visits/study tours for the stake holders to the places where the community has successfully implemented/in similar programs.

f. motivate and organize MTG members and lady link workers for technical and other training programmes.

g. assist in carrying out mass awareness program, orientation of the potential/targeted beneficiaries, training / workshops with in state and outside the state, training and capacity building of community on Agriculture and Horticulture interventions as per the AAP.

7. Implementation of Common Pasture Development Plan: Consultant will

a. assist the project/line departments in the development and management of silvi-pasture on community lands through MTAs/UGs/contractors; ensure consultation and coordination with the local Panchayats, communities and concern line departments; this will include, among others, demarcation of the common pasture, identification of users of pasture; formation of user groups; allocation of the common pasture to the user groups, establishment & development of pasture etc. The activities under pasture development would include, among others, phasing, location specific fencing of the pasture lands, V-ditches on contours, over seeding of locally demanded/adoptable grass seeds, plantation, creating local water sources etc. Concern Line department will provide technical support in common pasture development activities to the Consultant.

b. formulate the usufruct rights from the common pasture lands in consultation with the local Panchayats and communities;

c. formulate sustainable management and maintenance plan of common pasture lands in consultation with the local Panchayats and communities; this would include, among others, gap filling, watering, maintenance of appropriate fencing; user charges; watch and ward etc.

8. Implementation of Small Ruminant Development Plan: Consultant will

a. assist to DAH in carry out the small ruminant strengthening and management plan given in CACP in consultation with the communities and other stakeholders; with a focus on improving market access and value addition, productivity enhancement through breed improvement, improving feeding, animal health services, animal husbandry and management advisory support, improving fodder management, capacity building etc.

b. form / strengthen goat producers multi task groups (MTGs) and its federation/Producer organization in the cluster as per specified procedure of the project;

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c. assist the groups and its federations/FPO to access diversified markets; inputs and services on a gender equitable basis.

d. assist in scanning existing buck/goat marketing practices, markets and strengthening/ establishment of small ruminant haats in the cluster, including finalization of the sites, in coordination with the local Panchayats and the project followed by assistance in organizing small ruminant haat in cluster on regular basis (weekly or fortnightly)

e. assist in the collection of performance data as mentioned in the operational guidelines.

f. assist in selection of lady link workers (LLW) at Gram Panchayat level and get approval from the concerned line department.

g. assist in establishment of small commercial goats farms as demonstration units, in consultation with the MTG & other stakeholders as per the operational guidelines and provide handholding / technical support.

h. assist in identification of widows and/or specially abled, in consultation with the MTG and as per operational guidelines, for taking up goat as a livelihood and provide handholding / technical support to establish enterprise.

i. assist in organizing animal health camps, at the village level, as per requirement, in consultation with the PIA-AHD, MTG, and CBO. The activities to be undertaken in these animal health camps, includes among others, treatment, deworming, mineral mixture supplementation, vaccinations etc.

j. assist in regular vaccination of goat/ bucks population.

k. assist in identifying farm plots and setting up of demonstrations of the fodder and other animal husbandry practices, this includes among others processing of crop residues, usage of chaff cutters and stall feeding, housing etc., using the selection / identification criteria given in the operational guidelines and in consultation with the communities;

l. assist in establishment and management of Fodder /concentrated feed Banks at RTC in consultation with the MTG, and CBOs in the cluster and provide handholding/technical support as per approved procedure of the project.

m. assist in the establishment of Rural Technology Centers (RTC) in the cluster, including finalization of the sites, and Mobile emergency health services vehicle in coordination with the local Panchayats/ AHD and the project, followed by assistance in management of RTC activities, in consultation and coordination with DAH for the activities as per CACP.

n. assist in registration of Goat farmers.

o. assist in development of strategies and implement the creation of sustainable fund at CBO level as per the operational guidelines under the project and handholding support to CBO for management of sustainable fund.

p. assist in planning and coordination with the DAH for the procurement of various inputs that are needed for the demonstration program.

q. assist in coordination with RAJUVAS and the project for the supply of bucks to the groups and insurance of the inducted and other bucks/goats of the cluster area.

r. ensure beneficiary willingness & motivate to deposit beneficiary’s contribution for animal husbandry activities as per operational guidelines.

9. Implementation of sustainable agricultural and horticultural management systems: Consultant will

a. assist in identification of cluster specific developmental need pertaining to agriculture & horticulture and ensure appropriate address to these in preparation of Annual Action Plan (AAP) for Agriculture and Horticulture interventions to be implemented in the cluster in context of CACP.

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b. assist in selection of farmers / beneficiaries, preparation of beneficiary application with required documents and collection of beneficiary’s contribution wherever applicable for various activities as per the annual action plan for the cluster for execution of field level activities under Agriculture and Horticulture component of CACP.

c. provide technical back up to all the beneficiaries of the cluster and regular feedback regarding outbreak of disease, insect pest, adverse weather effect and other issues related to the crop production in the cluster through their technical assistant.

d. assist the line departments in the convergence of other governmental schemes to be implemented in the cluster.

e. assist in establishment of Farmer's Common Service Centre (FCSC), ICT based extension delivery system etc.

f. assist in carrying out crop water budgeting exercise (CWB) on an annual basis so as to match the water resources availability with the prevalent crop plan and requirements for perennial crops and to achieve highest net return with use of every unit of water.

g. assist in sharing the results from the crop water budgeting exercise to the community on a regular basis and undertake survey of cluster to determine the extent of adoption of the decisions taken during the crop water budgeting exercise, and analyze the reasons of poor adoption if any, along with measures to ensure appropriate adoption.

h. assist in selection of farmers and identify farm plots for setting up of demonstrations of the agriculture and horticulture crops including adoption support, soil sampling and analysis, post-harvest management (PHM) activities in context of the CACP/AAP as per the selection / identification criteria given in the operational guidelines and in consultation with the communities; and assist to CBOs / MTGs / IBs in selection of farmer, selection of site for diggies & its construction on regular basis as per the operational guidelines.

i. assist in laying out the demonstrations along with field days/kisan melas/exhibitions for the dissemination of the demonstrated technologies.

j. assist in laying out the demonstrations on other Agriculture and Horticulture activities like resource conservation, seed production, micro irrigation, post-harvest management, protected cultivation, bee keeping, mushroom cultivation, solar energy, vermi-composting and organic farming in the cluster area as per the CACP/AAP.

k. assist in advising the communities to make them informed about pre-season decisions on cropping plan based on (i) resources availability; and (ii) market preferences /trends.

l. assist to support the communities on an annual basis to identify the key opportunities and constraints from input supply, production systems, output marketing, and devise necessary measures and farm level strategies to overcome the constraints based on the CWB.

m. assist to make comparisons of the adoption rates, changes in the irrigation practices (scheduling, irrigation methods, usages and water saving and conservation practices); calculation of water saved through CWB (both projected and actual on yearly basis for Agriculture / Horticulture crops).

n. assist to coordinate with district Agriculture / Horticulture departments and other Agriculture / Horticulture development agencies in supporting implementation of agriculture/horticulture extension and agri-business development activities in cluster;

o. assist in devising and carrying out of Contingency Crop Planning for Aberrant Weather Conditions like Delayed onset of monsoon, Dry spell immediately after sowing, Break in monsoon – mid or late season drought, Early withdrawal of monsoon, Crop group and Crop wise contingency plan, Contingent plan relevant to all crops and cropping systems;

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10. Implementation of Watershed Development Activities: Consultant will

a. assist in preparation of Annual Action Plan (AAP) for watershed development activities to be implemented in the cluster.

b. assist in the preparation of watershed sub plan of CACP to the PIA/PIU-Watershed.

c. assist in selection of beneficiaries and obtaining beneficiary’s willingness for implementation of watershed development activities; including but not limited to, Farm Ponds, Contour/Field Bunds, Mini-Percolation tanks, Sunken pits, Pasture Development activities, WHS etc. on regular basis.

d. ensure that the objective, methodology, likely benefits, quality aspects of watershed development activities are properly and adequately conveyed to users i.e. MTGs/UGs.

e. assist in collection of Beneficiary contribution as per operational guidelines on regular basis.

f. assist in carrying out Crop Water Budgeting (CWB) exercise on seasonal basis regularly.

g. assist in selection of site, installation & management of Hydrology Monitoring Network, collection of data, compilation, reporting to line department etc. as per operational guidelines.

h. assist and ensure quality of activities as per design criteria to be executed under watershed development component at the farmer’s field and in non-arable and drainage line areas.

i. document the successful examples, farmer’s interviews, photographs, impact showing data (pre-post) properly and submit to the PIA-watershed/PMU.

11. Implementation of Surface Water Management Activities: Consultant will assist in

a. constitution / functioning of the following five sub committees as provided in Chapter 12 Para 53 of RFPMIS rules :

(a) Administration, Finance and resources sub committee

(b) Work Sub Committee (Nirman up samiti)

(c) Water Management and agriculture Sub Committee (Sinchai up Samiti)

(d) Monitoring, Evaluation and Training Sub-Committee

(e) Chak Samiti

b. assist in construction of WUAs office (if required) & regular handholding support to WUAs / CRP

for office management

c. preparation and implementation of operational & maintenance plan.

d. arranging regular meetings between the Management Committee of FOs and their counterpart competent authority in irrigation as well as agriculture department in surface water cluster.

e. assist in construction of FOs office (if required) and regular handholding support to FOs / CRP for office management.

f. assist the department in supervision and monitoring of rehabilitation & modernization activities on canal system with FOs.

g. assist in assessment, collection with WUAs and sharing of water charges with WRD.

h. assist in ensuring equitable water distribution to all the concerned stake holders.

12. Information Education Communication (IEC): Consultant will

a. disseminate the project concept with the support / guidance of DPM and PIAs on project development objective, agricultural (agriculture, horticulture & livestock) productivity

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enhancement activities, market access, linkages with banks, Ground water / Canal water / Watershed management options (as per the cluster - water theme) as per Operational Guidelines through pamphlets, Wall Paintings with figures, Display Boards with figures, Slogans, Picture shows, Street Play/ Nuked Natak/ Puppet Shows / focal dance / songs by local artist in an effective manner using local language in the cluster area.

b. organize IEC campaigns for three times in a year i.e. before & during Monsoon, before & during Rabi Irrigation and before & during zaid for entire project for person-to-person communication in local languages with figures and to mobilize the community and creating awareness about the project concept and potential management options to regulate ground water withdrawal.

IV. Record keeping and other administrative work: Consultant will

1. ensure setting up of its project office in the cluster area itself immediately after signing of the contract. Necessary office equipments like office furniture, computers, printers etc. shall be provided by the Consultant at its own level.

2. maintain all the records for various activities implemented by the Consultant and also assist the communities in maintaining their records.

3. be responsible to compile and send the progress report on monthly/quarterly/half yearly /yearly basis in the prescribed format as per the requirement of the project.

4. ensure uploading information on web based monitoring application of RACP.

V. Period of the Assignment: Consultant would be appointed initially for a period of one year which

may be extended further on annual basis for up to April 30, 2019. The performance of the

Consultant will be closely monitored and reviewed on periodic basis and in case the performance is

found unsatisfactory, action pursuant to the terms and conditions of the contract shall be put in

force by the client.

VI. Facilities to be provided by the Client: The client will

1. provide access to RACP-Project Implementation Plan (PIP), Operational Guidelines, RACP’s Social Assessment, Social Management Framework and Environment Assessment and Environment Management Framework, Training Manual and other necessary and required project related documents.

2. provide a copy of the cluster level records available with the project, CACP comprising of various sub plans of concerning line departments of the cluster along with maps and other relevant records etc. as may be necessary for planning and implementation of the CACP to the Consultant.

3. Cluster related data, online-access to data, records, maps, registers, (existing & new required) available with the DPMUs.

VII. Reporting Requirements: The Consultant will

1. submit detailed progress reports in the prescribed formats on monthly, quarterly and annual basis (three copies each, both in hard and soft copy) to the DPMUs/ PMU/Line Departments. The reports shall include photographs, videos, success stories, issues hindering progress, etc.

2. maintain documents properly for all physical activities through photography/ videography and submit along with monthly progress reports to DPMUs/PMU/Line Departments.

3. ensure maintaining of all necessary records of project activities and its availability for reviews, audits & verifications.

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VIII. Monitoring and Progress Review:

1. Regular monitoring and supervision of the Consultant shall be done by the concerned DPMU. Consultant will submit the progress reports in the prescribed formats on monthly, quarterly and annual basis. The DPMU concerned will verify the performance of the Consultant as per the contract / deliverables.

2. Quarterly/Annual review of the Consultant’s work and performance shall be done by a Committee comprising of Project Director, Chief Finance Controller, Manager (Procurement), concerning DPM, designated officer as OIC-cluster & concerned all PCs at the PMU level and representatives of line departments at PIU, cluster / district level.

3. RACP-PMU will have the right to change/modify the above mentioned Committee on the basis of administrative grounds and project requirements.

4. On the basis of satisfactory annual performance the contract shall be extended for annually up to April 30, 2019. This Committee will also guide, direct, and instruct the Consultant in accomplishing the assignment in desired manner.

IX. Final Outputs and Deliverables: Given at Annexure 2 of TOR

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Annexure-1 of TOR

List of Key Experts and Supporting Staff to be engaged by the Consultant:

1. Key Experts:

a. Key staff whose CV will be evaluated:

Position Nos. Qualification and Experience

Team Leader 1 Should have Master’s degree / PG Diploma in Rural Management / Rural Development / Master’s degree in Agriculture Sciences with at least 05 years’ experience as a team-leader/project head. Experience in handling a multi-disciplinary team for agricultural development; value chain development; water management. Experience in handling similar multi-disciplinary projects.

Community Mobilization Specialist

1 Should have a Master’s in Social Sciences/ Post Graduate Diploma in Rural Management with at least 03 years of field level experience in community mobilization; promotion of community institutions; federating community organization; designing and implementing training program for community organizations; using PRA and other related tools, etc. Experience of capacity building of organizations with strong analytical skills, and ability to synthesize complex concepts and to communicate them effectively.

Agriculture Assistant

1 Agriculture Assistant should have a Bachelor’s degree in Agriculture with 2 years of professional experience in Agriculture development, arid agriculture, sustainable agriculture, crop water budgeting, water use efficiency, micro irrigation, post- harvest management etc. and working experience with community based organizations for the development of sustainable agriculture and market led extension program.

Horticulture Assistant

1 Horticulture Assistant should have Bachelor’s or Master’s Degree in Horticulture with 1 year of field experience in Horticulture development of high value horticulture, micro irrigation, post- harvest management etc., protected cultivation and working experience with community for the development of horticulture.

Cluster Specific Assistant

Watershed Assistant

1 Watershed Assistant should have Bachelor’s Degree in Agriculture Engineering with 2 years of field experience in Watershed development, implementation of field level soil and water conservation activities, working with CBOs & other groups, PRA, Capacity building and ability to synthesize complex concepts and to communicate them effectively.

Water Resource Assistant

1 Water Resource Assistant should have Bachelor’s Degree in Civil Engineering with 2 years of field experience in Water Resource Management.

Livestock Assistant 1 Should have livestock diploma in from recognized institute. Field experience of minimum of 02 years in livestock management / veterinary services delivery/animal husbandry

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b. Additional Manpower required whose CV will not be evaluated:

Position Nos. Qualification and Experience

Community Organizers (COs) to work in the villages

One CO for each five villages

Preferably local person with a Graduate having good communication skills. Persons with at least two years of field level working experience in related fields and knowledge of local language should be preferred. Preference should be given to those who have direct experience of working with mobilization of rural producers under watershed, rural development, NRM, programs. Inclusion of women will be promoted as COs.

General Office Assistant

1 Preferable Graduate person having very good computer & MIS knowledge to carry out daily office work, bill preparation, MPR and other periodic report preparation, data management and uploading, file / record keeping etc.

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Annexure-2 of TOR

Final Outputs and Deliverables

S. No.

Activities Del. No.

Deliverables Period/

Time line Output Type (with MPR)

1 Office Establishment and Inception Report

1 Office Establishment at the cluster level and submission of Inception Report with office and staff details to the PMU within ten days of award of contract (one time)

Ten Days Report

2 Preparation & Submission of AAP

2 Preparation and submission of Annual Action Plan of Agency work for the first year (till March, 2018) within fifteen days of award of contract.

Fifteen Days AAP

3 Assist in preparation of Annual Action Plan (AAP) of DPMU and concerning line department on Regular basis as per operational guidelines

Regular Confirmation

from DLOs

3 Community Participation

4

Submit report along with MPR showing that interventions proposed in CACP are locally understood by all the stakeholders /community & facilitate their ownership supported by photographs, videos, beneficiaries contact numbers etc. on monthly basis during first three months of signing of contract.

Monthly in First Quarter

Report with MPR

5 Submit report along with MPR showing that the interventions are supported by the local leadership and stakeholders/community of cluster on monthly basis during first three months of signing of contract.

Monthly in First Quarter

Report with MPR

6

Submit the list of beneficiaries showing their interest / willingness to participate in implementation of CACP which is based on felt/expressed needs & shared commitment to respond to community problems & meeting the objectives of CACP on monthly basis during first two months of signing of contract.

Monthly in First Two Months

Report with MPR

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4 Data Collection and Signing of Grant Agreement

7

Ensuring collection & providing required data pertaining to socio economic, agriculture, horticulture, animal husbandry, water resources availability & its various uses, revenue data, maps, if required, from Revenue department in prescribed format to be given by line departments & hand over to DPMU/DLOs / uploading in web application within first four months of signing of contract.

First Four Months

Data Sheets/ Reports

8 Assist in filling of application form of individual beneficiaries / CBOs willingness and provide list supported by photography, videography, contact numbers etc. for taking up various activities and hand over to DPMU / line departments on regular basis.

Monthly/ Regular

Application Forms/Files

9 Ensure signing of grant agreement from individual beneficiaries / CBOs required for project assistance on regular basis.

Monthly/ Regular

Beneficiary Contribution

5(a)

Community Mobilization (Formation of Groups)

10

In consultation with DPMU & line departments, undertake, prepare and submit monthly reports on awareness campaigning through individual contacts and group meetings, organizing mass awareness meetings, community envisioning and vision validation etc. to DPMU on regular basis.

Monthly/ Regular

Reports

11

Form, update & strengthen the affinity members of farming community, landless, women & goat rearers as land based groups; activity based groups including formation of land based groups as Multi Task Groups (MTGs) for Agriculture, Horticulture, Water sector activities in all the clusters and activity based groups as User Groups (UGs) in watershed and ground water clusters. Separate MTGs will be formed for small ruminant beneficiaries /farmers in identified clusters within two months of signing of contract.

First Two Months

Report/Data

12 Assist & facilitate project/groups in preparation of bye-laws, selection of group representative, naming of group, identification of group activities with particular emphasis on group marketing within four months of signing of contract.

First Two Months

Report/Data

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5(b)

Community Mobilization (Formation, Federating and Strengthening of Multi Task Association (MTAs) under Catchment part of Orai-Bassi cluster)

13 Formation, federation, strengthening and registration of MTAs in each Gram Panchayat of cluster area as per the operational guidelines of the project within three months of signing of contract. .

First Three Months

Report/Data

14 Creating awareness about roles & responsibilities of CBOs (MTGs/UGs/ MTAs/ POs/ FPCs) to all members of concerning CBOs and ensuring holding regular meetings, recording of minutes of meeting in prescribed register on regular basis and submit report to DPMU.

Monthly/ Regular

Report

15 Select / update one community resource person (CRP) from amongst the local, qualified youth, who is willing to carry out office and accounting work of MTA within three months of signing of contract.

First Three Months

Report/Data

16 Complete federation of MTAs/MTGs into Producer Organization /Farmer Producer Company based on activities within five months of signing of contract.

First Five Months

Report/Data

5(c)

Community Mobilization (Formation of Farmer's Organizations under Command area of Orai-Bassi Cluster)

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Assistance in preparation/updating of voter lists, election process to constitute the groups like Water User's Associations, Distributary Committee & Project Committee (as applicable). Assist in formation / updation of sub committees as per the PIM Act 2000 as per operational guidelines on regular basis.

Monthly/ Regular

Report/Data

18 Select / update one community resource person (CRP) from amongst the local, qualified youth, who is willing to carry out office & accounting work of WUA within three months of signing of contract.

First Three Months

Report/Data

19 Creating awareness about roles & responsibilities of CBOs to all members of concerning CBOs and ensuring holding regular meetings, recording of minutes of meeting in prescribed register on regular basis and submit report to DPMU.

Monthly/ Regular

Report

20 Conducting required capacity building of Members WUAs, DCs, PCs, Sub Committees and CRPs and keep liaison with the local PRIs particularly on community related issues on regular basis.

Monthly/ Regular

Meeting Details

21

21 Assistance in conducting election of PCs/DCs/WUAs/Sub Committees /MTGs into Producer Organization /Company based on activities.

Monthly/ Regular

Meeting Details

6

Support in Functioning of CBOs (MTGs/UGs/MTA/FPOs/WUAs)

22 Assist in establishment of CBO's office as per operational guidelines. Work with CBOs and provide reports about progress of work done by agencies, activities of CBOs, including difficulties experienced by CBOs (if any) with their remedial measures on regular basis.

Monthly/ Regular

Details/Report

23 Compliance report on Team Leader's visit at least 05 MTAs/ WUAs and 02 MTGs of each MTAs/WUAs on monthly rotational basis regularly.

Monthly Compliance

Report

24 Compliance report on Community Mobilization Specialist's (CMS) visit at least 05 MTAs/WUAs and 05 MTGs of each MTAs/WUAs on monthly rotational basis regularly.

Monthly Compliance

Report

25 Compliance report of Community Organizers on regular basis of their allotted area. Monthly Compliance

Report

26

Ensure functioning of offices, Opening of Bank Account, supervision the implementation of activities, maintenance of records / accounts, maintenance of assets, visits and all other activities as stated in their respective by-laws and/or as per operation guidelines on regular basis.

Monthly/ Regular

Report

27 Agency will bring to the notice of the concerned CBO, competent authority of line department, DPMU any deficiencies and bottlenecks with his suggestions to remedy the deficiencies and bottlenecks on regular basis

Monthly/ Regular

Report

28

Ensure preparation and submission to the DPMU quarterly reports on implementation of CACP and Social Management Framework (SMF), with specific focus on participation and inclusion of the small holder farmers, SC, ST, women farmers in CACP preparation, implementation, farmers mobilisation, institutional processes, training and capacity building, detailed implementation planning, access to private goods, access to common assets and infrastructure.

Quarterly Report

22

29 Submit report on Baseline Survey (All the farmers of minimum two villages) as Environment Monitoring and Audit formats on Quarterly basis along with MPR.

Quarterly Formats with

MPR

30

Report on implementation of Environment Management Plan (EMP) as a part of CACP at cluster level like establishment of Vermi Compost units, Cultural practices for seed treatment, crop improvement, seed storage, organic farming and preparation of herbal pesticides as covered under package of practices and INM/IPM Plan in desired formats on quarterly basis along with MPR.

Quarterly Formats with

MPR

31 Attending complaints received from general farmers and addressing of the same, including resolution of dispute among member on regular basis.

Monthly/ Regular

Report

32 Ensuring Annual Financial Audits, Social Audits of the CBOs on regular basis. Monthly/ Regular

Report

7 Training & Capacity Building

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Assess/revisit/conducting cluster specific training & capacity building requirements after detailed training needs assessment (TNA) / training manual of RACP involving all stakeholders such as beneficiary groups, communities, PRIs, etc. within first two months of award of contract.

First Two Months

Reports

34 Prepare & submit training modules, training plan/calendar; identification of training resource persons, resource centers with in first three months of award of contract

First Three Months

Details/Report

35

Assist in carrying out identified training programs Regularly for social mobilization; institutional strengthening; and subject specific trainings to DPMU/DLOs including environment & social issues to Groups and CBOs; master trainers; CRPs including refresher programmes including identification of beneficiaries/ target groups.

Monthly/ Regular

Training Report

23

36

Conducting required capacity building of CBOs and CRPs and ensure keeping liaison with the local PRIs particularly on community related issues on regular basis. These CRPs would be responsible to support CBOs as per water theme in their functioning including but not limited to, collecting data from hydrological monitoring system, book keeping, conducting participatory crop water budgeting, assisting the Rural Haats, RTCs etc. on regular basis.

Monthly/ Regular

Training Report

37 Assist in identification of beneficiaries for all types of trainings / capacity building and assist in organizing exposure visits/study tours for the stake holders to the places where the community has successfully implemented/in similar programs on regular basis.

Monthly/ Regular

Details & Exposure Visit

Reports

8 Implementation of Common Pasture Development Plan

38 Finalization, including demarcation of sites for common pasture land as per operational guidelines with in first two months of award of contract.

First Two Months

Details

39 Obtain resolution for the Gram Panchayats for development of pasture with in first three months of award of contract.

First Three Months

Written Resolution

40 Formation/Strengthening of User Groups (UGs); and allocation of common pasture to the user groups of the common pasture with in first three months of award of contract.

First Three Months

Details

41 Assistance DPMU/DLOs as per AAP for Silvi-pasture development on community lands through CBOs; in consultation & coordination with local PRIs & Communities on regular basis.

Monthly/ Regular

Report

42 Assist in establishing / formulating usufruct rights from developed common pasture lands in consultation with the local PRIs/Communities with in first four months of award of contract.

First Four Months

Report

43

Preparation and submission of sustainable management and maintenance plan in first six months and Regular hand-holding support to UGs/PRIs in management of the pasture, including reseeding, gap filling, irrigation, watch and ward, distribution of usufruct.

First Six Months/ Regular

Report

24

9 Implementation of Small ruminant development Plan

44 Collection and submission of the small ruminant strengthening and management realted information for CACP plan. Registration of Goat Framers of the cluster within first two months of signing of contract.

First Two Months

Report

45 Identification and finalization of Rural Haat site and NOC from local body / panchayat and organisation of SR Rural Haat on weekly basis on regular basis.

Weekly / Regular

Details

46 Scoping of Goat milk collection, route map and assist to set up Goat milk collection, value addition unit and regular support

Regular Details

47 Identification & selection of Multiplier Breeding herds and distribution of inputs and MTG members for Goat house construction, beneficiary contribution collection, assist in goat house construction on regular basis.

Regular Details

48 Identification of LLWs (if required) their trainings and regular handholding, ICT use, work verification and timely bills submission for honorarium payment on regular basis.

Regular Details

49 Identification of MTG members for Buck distribution, motivate for beneficiary contribution, systematic distribution, insurance and ensure utilization for breeding purpose with maintenance of records on regular basis.

Regular Details

50 Identification of widows and/or specially abled women for taking up goat as a livelihood and distribution of Goat Units and insurance on regular basis.

Regular Details

51 To assist in organizing animal health camps and Pashupalak Goshti, at the village level, one per month per Gram panchayat. Assist in identification sites for travis installation on regular basis.

Regular Report with

Details

52 Identification of MTG members for Azolla demonstration and organization of demonstration on regular basis.

Regular Details

53 Identification of MTG members for Chaff cutter distribution, motivation for beneficiary contribution, distribution of chaff cutter & utilization on regular basis.

Regular Details

25

54 Identification of MTG members for feeding-water trough distribution, motivation for beneficiary contribution, distribution of troughs & utilization on regular basis.

Regular Details

55 Assist in establishment of Regional Technology Centers (RTC) and organisation of MTG and LLW meetings and trainings at RTCs on regular basis.

Regular Details

56 Identification of MTG members for weighing scale distribution, proper distribution and utilization on regular basis.

Regular Details

57 Identification of MTG memebers for clean milk production kit distribution, proper distribution and utilization on regular basis.

Regular Details

58 Organisation of MTG (Goat) management training and Goat Exhibitions on regular basis.

Regular Details

10

Implementation of sustainable agricultural and horticultural management systems

59

Assist in selection of farmers / beneficiaries, preparation of beneficiary application with required documents wherever applicable for various activities (Micro Irrigation based technology viz. Drip Irrigation System/ Mini sprinkler System, Automation, fertigation, Sprinklers, Pipe lines, Water Storage Diggies in command areas, Demonstrations on production technologies for value chain crops, fodder crops, farm mechanisation and PHM technologies, Promotion to Adaption support and seed production, Soil Testing, Innovative activities/ INM/ IPM) as per the AAP for the cluster for execution of field level activities under Agriculture component of CACP.

Regular Details

26

60

Assist in collection of beneficiary’s contribution wherever applicable for various activities (Micro Irrigation based technology viz. Drip Irrigation System/ Mini sprinkler System, Automation, fertigation, Sprinklers, Pipe lines and Water Storage Diggies in command areas, Demonstrations on production technologies for value chain crops, fodder crops, farm mechanisation and PHM technologies, Promotion to Adaption support and seed production, Soil Testing, Innovative activities/ INM/ IPM) as per the AAP for the cluster for execution of field level activities under Agriculture component of CACP.

Regular Details

61

Assist in identifying farm plots/ sites ad input distribution for setting up of demonstrations of the agriculture crops including fodder crops, Seed production, adoption support, innovative activities, INM/ IPM, Micro irrigation, soil sampling and analysis, post-harvest management (PHM) activities under Agriculture component of CACP.

Regular Details

62

Assist in identification of beneficiaries and locations, mobilise them to ensure participation for field days/ kisan melas/ exposure visits/ Trainings/ orientation/ seminars/ workshops/ exhibitions etc. for the dissemination of the demonstrated technologies under Agriculture component

Regular Details

63 Assist in selection of farmers and their mobilisation for Information and Communication Technologies (ICT) based demand driven participatory extension system under Agriculture component

Regular Details

64

Assist in selection of farmers / beneficiaries, preparation of beneficiary application with required documents wherever applicable for various activities (Demonstrations on production technologies for fruit/ vegetable crops along with Drip Irrigation System/ Automation/ fertigation, farm mechanisation and PHM technologies, Protected cultivation, Solar Pumping System) as per the AAP for execution of field level activities under Horticulture component of CACP.

Regular Details

27

65

Assist in collection of beneficiary’s contribution wherever applicable for various activities (Demonstrations on production technologies for fruit/ vegetable crops along with Drip Irrigation System/ Automation/ fertigation, farm mechanisation & PHM technologies, Protected cultivation, Solar Pumping System) as per the AAP for execution of field level activities under Horticulture component of CACP.

Regular Details

66

Assist in identifying farm plots/ sites ad input distribution for setting up of demonstrations of the Horticulture (Fruit/ vegetable/ protected cultivation) crops including Micro irrigation, post-harvest management (PHM) activities under Horticulture component of CACP.

Regular Details

67

Assist in identification of beneficiaries and locations, mobilise them to ensure participation for field days/ kisan melas/ exposure visits/ Trainings/ orientation/ seminars/ workshops/ exhibitions etc. for the dissemination of the demonstrated technologies under Horticulture component

Regular Details

68

Provide technical back up to all the beneficiaries & regular feedback regarding outbreak of disease, insect pest, adverse weather effect and other issues related to the crop production in the cluster through their technical assistant, also regular feedback on the quality work and work progress of Diggies, farm ponds, Micro irrigation system, Solar pumping system, PHM and farm mechanization activities

Regular Details

69 Provide documentation and success stories of the programme/ activities in form of text/ photographs/ videos/ presentations etc.

Regular Details

70 Assist the line departments in the convergence of other governmental schemes to be implemented in the cluster.

Regular Details

71 Assist in establishment of Farmer's Common Service Centre (FCSC), ICT based extension delivery system etc.

Regular Details

28

72

Assist in carrying out crop water budgeting exercise (CWB) on an annual basis so as to match the water resources availability with the prevalent crop plan and requirements for perennial crops and to achieve highest net return with use of every unit of water. Assist in sharing the results of CWB exercise to the community on a regular basis and undertake survey of cluster to determine the extent of adoption of decisions taken during CWB exercise, & analyze the reason of poor adoption if any, along with measures to ensure appropriate adoption.

Regular Report

73 Assist in advising the communities to make them informed about pre-season decisions on cropping plan based on (i) resources availability; and (ii) market preferences /trends.

Regular Details

74

Assist to support the communities on an annual basis to identify the key opportunities and constraints from input supply, production systems, output marketing, and devise necessary measures and farm level strategies to overcome the constraints based on the CWB.

Regular Report

75

Assist to make comparisons of adoption rates, changes in the irrigation practices (scheduling, irrigation methods, usages and water saving and conservation practices); calculation of water saved through CWB (both projected and actual on yearly basis for Agriculture / Horticulture crops).

Regular Report

76 Assist to coordinate with district Agriculture / Horticulture departments and other Agriculture / Horticulture development agencies in supporting implementation of agriculture/horticulture extension & agri-business development activities.

Regular Details

77

Assist in devising & carrying out of Contingency Crop Planning for Aberrant Weather Conditions like Delayed onset of monsoon, Dry spell immediately after sowing, Break in monsoon – mid or late season drought, Early withdrawal of monsoon, Crop group and Crop wise contingency plan, Contingent plan relevant to all crops and cropping systems;

Regular Report

29

11

Implementation of Watershed Development Activities

78

Assist in selection of farmers & obtaining farmer’s willingness for implementation of watershed development activities including but not limited to Farm Ponds, Contour/Field Bunds, Mini-Percolation tanks, Sunken pits, Pasture Development activities, WHS etc. on regular basis.

Regular Details

79 Ensure that the objective, methodology, likely benefits, quality aspects of watershed development activities are properly and adequately conveyed to the users both at MTG/UG level on regular basis.

Regular Details

80 Assist in collection/sharing of Beneficiary contribution as per operational guidelines on regular basis

Regular Details

81 Assist in selection of site, installation & management of Hydrology Monitoring Network, collection of data, compilation, reporting to line department etc. as per the operational guidelines on regular basis.

Regular Details

82 Assist and ensure quality of activities as per design criteria to be executed under watershed development component at the farmer’s field and in non-arable and drainage line areas on regular basis.

Regular Details

83 Document the successful examples, farmer’s interviews, photographs, impact showing data (pre-post) properly and submit to the PIA-watershed/PMU on regular basis.

Regular Details

12

Implementation of Surface Water Management Activities

84 Regular support to WRD in constituting / functioning of the five sub committees as provided in Chapter 12 Para 53 of RFPMIS rules on regular basis.

Regular Details

85 Assist in construction of WUAs office (if required) & regular handholding support to WUAs / CRP for office management on regular basis.

Regular Details

86 Assist the department in supervision and monitoring of rehabilitation & modernization activities on canal system with Fos on regular basis.

Regular Details

87 Handholding support to CBOs in preparation and implementation of operational & maintenance plan and equitable distribution of water in surface water cluster on regular basis.

Regular Details

30

88 Assisting WUAs in collecting/sharing of water charges with WRD in surface water cluster on regular basis.

Regular Details

89 Arranging regular meetings between the Management Committee of FOs and their counterpart competent authority in irrigation as well as agriculture department in surface water cluster.

Regular Details

13

Information Education Communication (IEC)

90

To prepare IEC strategy for dissemination of information on project components including but not limited to water management in watershed / ground water / surface water, agricultural productivity enhancement, market information, backward & forwarded linkages etc. on regular basis.

Regular IEC Strategy

Report

91

disseminate the project concept with the support / guidance of DPMU?DLOs on project development objective, agricultural (agriculture, horticulture & livestock) productivity enhancement activities, market access, linkages with banks, Ground water / Canal water / Watershed management options (as per the cluster - water theme) as per Operational Guidelines through pamphlets, Wall Paintings with figures, Display Boards with figures, Slogans, Picture shows, Street Play / Nuked Natak/ Puppet Shows / folk dance / songs by local artist in an effective manner using local language in the cluster area on regular basis.

Regular Details with

Photos

92

Organize IEC campaigns for three times in a year i.e. before Monsoon, during Monsoon and during Rabi Irrigation for entire project for person-to-person communication in local languages with figures and to mobilize the community and creating awareness about the project concept and potential management options to regulate ground water withdrawal and regularly for environment management under RACP on regular basis.

Three times in a year /

Regular Details

14

Record keeping & other Administrative works

93 All the Records of agency & CBOs are properly, neatly maintained and updated on regular basis.

Regular Certification

15 Completion Report 94 Submission of Completion reports of all the tasks/activities regularly to the DPMU / line departments / PMU along with MPR.

Regular Completion

Report