REALM Association

REALM AssociationREALM Association

REALM Organizational ChartREALM Organizational Chart

Executive CommitteeExecutive CommitteeExecutive CommitteeExecutive Committee

PresidentPresident

11stst Vice President Vice President 22ndnd Vice President Vice President

TreasurerTreasurer SecretarySecretary

Asst SecretaryAsst SecretaryAsst TreasurerAsst Treasurer

ChairmanChairman

Six Directors at LargeSix Directors at Large


Directors at LargeDirectors at LargeDirectors at LargeDirectors at Large

Recreation & Recreation & AffinityAffinityActivitiesActivities Science & Science &

EducationEducation

CommunicationsCommunicationsAdmin & Admin &

Member SptMember Spt

Special Special ProjectsProjects


Director Coordinated TasksDirector Coordinated Tasks

ActivitiesActivities Science & Science & EducationEducationCommunicationsCommunications

o TravelTravelo Monthly ProgramsMonthly Programso Lunch BunchLunch Bunch

o LM PR LiaisonLM PR Liaisono Community RelationsCommunity Relationso NewsletterNewslettero REALM ScheduleREALM Scheduleo Blood BankBlood Bank

o LM Engineering LiaisonLM Engineering Liaisono Partners in EducationPartners in Educationo Orlando Science CenterOrlando Science Center


Director Coordinated TasksDirector Coordinated Tasks

Recreation & Recreation & AffinityAffinity

Admin & Admin & Member SptMember Spt

Special Special ProjectsProjects

o BowlingBowlingo BridgeBridgeo GolfGolfo Round DancingRound Dancingo PhotographyPhotographyo Computer Usage GroupComputer Usage Groupo Blue Ridge MountaineersBlue Ridge Mountaineers

o LM Admin & HR LiaisonLM Admin & HR Liaisono Member RecruitmentMember Recruitmento Roster & Membership DataRoster & Membership Datao WebsiteWebsiteo News Letter DistributionNews Letter Distributiono Care & ConcernCare & Concerno WelcomeWelcome

o Russel HomeRussel Homeo Greet the TroopsGreet the Troopso HistorianHistoriano Memorabilia CoordMemorabilia Coordo RecordsRecords

Executive Board - Executive Board - ChairmanChairman

Organize and chair the Annual meeting (rotating Organize and chair the Annual meeting (rotating between East and West side LM facilities)between East and West side LM facilities)

Serve as REAML’s representative on the LMMC BoardServe as REAML’s representative on the LMMC Board

Executive Board - Executive Board - PresidentPresident

Preside over Executive and General Membership MtgsPreside over Executive and General Membership Mtgs

Appoint all committeesAppoint all committees

Appoint members to fill officer vacancies Appoint members to fill officer vacancies

Become Chairman of the Board upon term completionBecome Chairman of the Board upon term completion

Summarize REALM status in “From the President” Summarize REALM status in “From the President” column for the monthly newslettercolumn for the monthly newsletter

Executive Board – Executive Board – 11stst Vice President Vice President

Act as President in his/her absence Act as President in his/her absence

Perform tasks assigned by the President or ExecutivePerform tasks assigned by the President or Executive Committee Committee

Becomes a candidate for President upon term completionBecomes a candidate for President upon term completion

Executive Board – Executive Board – 22ndnd Vice President Vice President

Act as President in the absence of both President and 1Act as President in the absence of both President and 1stst VP VP

Perform tasks assigned by the President or ExecutivePerform tasks assigned by the President or Executive Committee Committee

Becomes a candidate for 1Becomes a candidate for 1stst VP upon term completion VP upon term completion

Executive Board - Executive Board - SecretarySecretary

Attend all Executive & General membership meetingsAttend all Executive & General membership meetings

Take minutes at all meetingsTake minutes at all meetings

Prepare & send minutes to officers and directorsPrepare & send minutes to officers and directors

Prepare necessary correspondencePrepare necessary correspondence

Act as custodian of filesAct as custodian of files

Perform all other duties pertaining to the officePerform all other duties pertaining to the office

Executive Board – Executive Board – Assistant SecretaryAssistant Secretary

Act as Secretary in absence of the SecretaryAct as Secretary in absence of the Secretary

Perform such tasks as may be assigned by the Perform such tasks as may be assigned by the Secretary, President or Executive CommitteeSecretary, President or Executive Committee

Assist the Secretary with special projectsAssist the Secretary with special projects

Executive Board - Executive Board - TreasurerTreasurer Financial ReportingFinancial Reporting

1.1. Prepare monthly financial statementsPrepare monthly financial statements2.2. File IRS Form 990-N annuallyFile IRS Form 990-N annually3.3. File annual reports File annual reports with the state of Floridawith the state of Florida

Cash ManagementCash Management1.1. Collect checks from mailboxCollect checks from mailbox2.2. Forward new member info to membership database mgr Forward new member info to membership database mgr 3.3. Disperse funds directly to providers or as reimbursements to members Disperse funds directly to providers or as reimbursements to members

for REALM expensesfor REALM expenses4.4. Prepare account reconciliationsPrepare account reconciliations

Budgets : Prepare & present the following year’s annual budget for Budgets : Prepare & present the following year’s annual budget for approval at the Nov meeting approval at the Nov meeting

Audits : Maintain records adequate to support internal / external Audits : Maintain records adequate to support internal / external audit requirementsaudit requirements

Appoint other assistants as needed to insure continuity of experience Appoint other assistants as needed to insure continuity of experience and distribute workloadand distribute workload

Executive Board – Executive Board – Assistant TreasurerAssistant Treasurer

Jointly perform accounting & finance functions Jointly perform accounting & finance functions with the Treasurerwith the Treasurer

Perform tasks assigned by the Treasurer, Perform tasks assigned by the Treasurer, President, or Executive CommitteePresident, or Executive Committee

Directors at Large (6)Directors at Large (6)

Global Tasks– All Directors :Global Tasks– All Directors :

Participate in all Executive Committee meetingsParticipate in all Executive Committee meetings

Vote on matters pertinent to the administration Vote on matters pertinent to the administration of REALMof REALM

Submit annual budgetary requirements to the TreasurerSubmit annual budgetary requirements to the Treasurer

Activities Director Activities Director

Develop REALM’s Travel, and Monthly Develop REALM’s Travel, and Monthly programs to be offered to the membershipprograms to be offered to the membership

Solicit volunteers to sponsor and coordinate atSolicit volunteers to sponsor and coordinate at least one of the monthly lunch bunch activitiesleast one of the monthly lunch bunch activities

Provide newsletter input advertising programProvide newsletter input advertising program availability and schedule availability and schedule

Solicit volunteers to fill coordinator vacanciesSolicit volunteers to fill coordinator vacancies within this Director’s positionwithin this Director’s position

Request Board support in meeting task coordinator Request Board support in meeting task coordinator needs and requirements needs and requirements

Communications Director Communications Director

Communications liaison between REALM and Communications liaison between REALM and LM, and REALM and the local communityLM, and REALM and the local community

Assemble and publish REALM newsletterAssemble and publish REALM newsletter

Coordinate and publish annual REALM scheduleCoordinate and publish annual REALM schedule


Request Board support in meeting task coordinatorRequest Board support in meeting task coordinator needs and requirements needs and requirements

Science & Education Director Science & Education Director

Provide judges in support of local and regional Provide judges in support of local and regional middle & high school science fair competitions middle & high school science fair competitions

Provide engineering and technical personnel Provide engineering and technical personnel support to the Orlando Science Centersupport to the Orlando Science Center



Recreation & Affinity Director Recreation & Affinity Director

Maintain and expand the variety of recreational Maintain and expand the variety of recreational activities available to the membershipactivities available to the membership

Solicit group leaders to provide periodic newsletterSolicit group leaders to provide periodic newsletter inputs summarizing activities of their group inputs summarizing activities of their group

Solicit volunteers to fill position vacanciesSolicit volunteers to fill position vacancies within this Director’s positionwithin this Director’s position


Admin & Member Support Director Admin & Member Support Director

Send REALM membership package to new LM retireesSend REALM membership package to new LM retirees

Distribute monthly newsletter to membersDistribute monthly newsletter to members Maintain REALM websiteMaintain REALM website

Maintain current roster & membership database Maintain current roster & membership database

Provide input regarding the care & concern of its membersProvide input regarding the care & concern of its members

Solicit volunteers to fill position vacanciesSolicit volunteers to fill position vacancies within this Director’s positionwithin this Director’s position

Request Board support in meeting task coordinator’s needsRequest Board support in meeting task coordinator’s needs and requirementsand requirements

Technical Coordinator TasksTechnical Coordinator Tasks Photography:Photography:

a. Take pictures of all lunch bunch attendeesb. Assemble photos with captions using events in MS Publisherc. Send MS Publisher photo file to REALM newsletter coordinatord. Pictures are also formatted, resized, assembled and placed on the REALM website

Website:Website:

a. Maintain and keep website currentb. Need approx 20 hrs per month to maintainc. LM subsidizes annual website fees

Recreation & Admin SubtasksRecreation & Admin Subtasks

Roster & Membership Database:Roster & Membership Database:

a. Receive membership applications from Treasurer

b. Add membership info into REALM’s MS Access database

c. Import database into LM mailing label software for label generation

d. Deliver labels to newsletter distribution coordinator

e. Scan database yearly and identify inactive members

f. Ned approx 30 hrs per month

Special Projects Director Special Projects Director

Need help here

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Documents

REALM Association