Registration in RWThonline and enrolling as Incomings

Instructions

Registration in

RWTHonline and enrol-

ling as Exchange Stu-

dent/Free Mover/Visiting

Project Student/Sand-

wich-PhD Student

As of: 11/2/2020

Registering as an Applicant

Registration in RWTHonline and enrolling as Exchange Student/Free Mover/Visiting Project Student/Sandwich-

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1 Registering as an Applicant

Open your browser and go to RWTHonline (https://online.rwth-aachen.de).

Applicants will be notified about the necessary registration on the system’s homepage.

Click on the link register in RWTHonline.




1.1 Fill Out and Confirm Registration

You will be taken to the form Registration – Basic User.

The fields with a yellow outline are mandatory. Please enter your information.

1. Your Master data (1) including title, name, date of birth and nationality

2. Account data (2) including your preferred language for any correspondence and an

email address. All information needed to activate your RWTHonline account will be

sent to this email address.

i You can change this address as soon as you have created a student user ac-

count and you have access to your study and address data in RWTHonline.

3. Confirm (3) the information you entered.




1.2 Review Information and Send

As soon as you have confirmed your information, a control window will appear.

· Review your entries.

· If you would like to correct an entry, click BACK (1), make the changes and then

click on CONFIRM DATA again.

· When everything is correct, click SUBMIT DATA (2).

i Your data have now been submitted and will be processed for internal pro-

cesses.




You will receive an email confirmation:

1.3 Email Confirmation

After submitting your registration you will receive an email confirming your registration data

for RWTHonline (1). The email includes a link, which you can use to activate your account

(2).

i You must activate your account within 7 days. After 7 days the link becomes invalid (3).

After successfully activating your account, you can log on to RWTHonline using the pass-

word you created. (4)




1.4 Activate Login

Click on the link to activate your account found in the email confirmation (→ Chapter 1.3,

(2)). You will see the following message:

Click CONTINUE.




A registration page with your username will appear (1). Create a password (2) and com-

plete the registration (3).

Information

Be sure to store your login data (username and password) in a safe place. You use

these to log on to the RWTHonline Application Wizard. You are unable to apply and

enroll via RWTHonline without them!

If you have forgotten your log in data, please contact:

[email protected]

1 2

3




1.5 Create/Change an Account – Notification

As soon as you have finished your registration, you will be taken to RWTHonline automat-

ically. The message “The account has been created!” will appear.

Click Weiter

You will be taken to your business card. From here you can apply to RWTH Aachen by

clicking on “Applications.”

Login for RWTH Students



2 Login for RWTH Students

If you are already studying at RWTH Aachen University or are an RWTH Aachen University

employee and would like to study at the University, you do not need to re-register.

Log on to RWTHonline as follows:

· Open your browser and go to RWTHonline (https://online.rwth-aachen.de) .

· Click on LOGIN ACCESS under “Login for students and employees.”

i If you have never studied or are not studying at RWTH Aachen University yet, go to

“Chapter 3 - Open RWTHonline Application Wizzard”.



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· You will be taken to the page RWTH Single Sign On.

· Enter your personal TIM ID (1) and your password (2) for CAMPUS-Office/web ser-

vices. Click on Login (3).

Information

If you do not know your username or have forgotten your password, please use the

FORGOT USERNAME? or FORGOT PASSWORD? buttons.



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If you are logging in for the first time, a declaration of consent will appear. Please click on

Akzeptieren (accept). You will now be taken to the RWTHonline homepage.



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You will be taken to your business card/workplace. From here you can apply to RWTH

Aachen by clicking on “Applications” and access your Self Service.

Open RWTHonline Application Wizard


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3 Open RWTHonline Application Wizard

You will be taken to your business card/workplace after logging in.

Click on the link Applications in the Studies section.

Information

You can change your language settings for the Application Wizard at any time by clicking

DE/EN.

The page My Applications will open.

Click the link Enter new application in the yellow OPERATION box.

Submitting an Application via RWTHonline


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4 Submitting an Application via RWTHonline

You are now viewing the homepage of the RWTHonline Application Wizard.

Information

Please pay attention to the tips and warnings the Application Wizard gives you, so

that your application is complete and valid!

Select your Start of course.

IMPORTANT: Applicants with a nationality from Non-EU/EER countries are being asked,

if they possess an academic degree from a German university. Please answer this question

appropriately with YES or NO.

Using the drop down menu, select the semester for which you are applying (1) and click

CONTINUE (2).



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You will now be guided through selecting your degree program. The yellow fields are

mandatory.

Describe the degree program, for which you are applying:

· Select Type of studies: Short-term programme. (1)

· Your intended degree will appear. (2)

· Select the degree program, for which you are enrolling.

IMPORTANT: You can find the correct degree program on your admission notice

that you have received from RWTH Aachen University before. (3)

· By clicking the link “Further information,” (4) you will be taken to the RWTH website.

There you will find further information for incoming students.

i The entrance semester (5) is the semester, in which you will begin or continue

your studies in a subject. In your case it is always the 1st course semester.

· Select the form of studies: (6)

i Please select “First degree” if you have not completed a study program and se-

lect “Second degree” if you have already completed one or more study programs

or if you apply as Sandwich-PhD student.

· Check off the boxes that apply to you (7).

Click CONTINUE (8).



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You will now be taken to the page Personal data. You already provided some of this infor-

mation when you registered.

· Review and complete the information.

· Click CONTINUE.

You will be taken to the page Correspondence address. The address you enter here will

be used by RWTH to send you any necessary mail.

· Fill out the address information (1). The fields with a yellow outline are mandatory.

· If your permanent home address and correspondence address are identical, check

the box (2).

· Click CONTINUE (3).



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On the next page you will be asked about your higher education entrance qualification.

· Select:

„I have obtained a foreign higher education entrance qualification.“ (1)

i If you eventually graduated from a German High School and have received a

German “Abitur”, please select “I have a German higher education entrance quali-

fication.”

· Fill out the information about your secondary education degree. (2)

· Click CONTINUE (3).

You will now be asked about your academic background:

· Click ADD DEGREE PROGRAM (1).

· The screen Edit academic background will open (see below).

· Fill it out.

· Then, click CONTINUE (2).



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Fill out the section Edit academic background. The fields with a yellow outline are manda-

tory.



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· Complete the information about the university where you studied and the subjects

you studied (1).

· Complete the information about the semesters you studied and any leaves of ab-

sence (2).

· Complete the information about your status. Only Information about the final ex-

amination is required. (3)

· SAVE AND CLOSE

You will now see your academic background. (1). Click the pencil symbol to edit the

information (2).



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Click CONTINUE. (3)

Info

Applicants can make multiple entries for the academic background, e.g.

Please add one academic background for all kind of university studies that you have

completed or not yet completed (e.g. 1. Bachelor, 2. Master, 3. PhD OR 1. Bachelor,

2. Exchange studies, 3. Master).



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As soon as you have completed the section on your academic background, you will be

prompted to upload documents necessary for admission and enrollment.

Information

You will not be able to submit your application until all the mandatory documents have been

uploaded. Otherwise you will receive an error message:

In the left menu you will see a list of the necessary documents. (1) When filling out the

Application Wizard certain documents are required before you can submit your application.

You can see if a document is mandatory based on the warning text. The Wizard will guide

you through how to upload the documents.

IMPORTANT for Sandwich-PhD students: Upload of a confirmation of supervison by

your academic advisor at RWTH Aachen University is mandatory!

Click on Durchsuchen …(2) under New document and upload the required documents one

after another as a PDF. You can delete an uploaded document from the list (3) using the

symbol (4) and download it by clicking the symbol.



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i The symbol will only appear once you have gone through the entire RWTHonline

Application Wizard once.

After each upload click CONTINUE (5).

You will now be shown an OVERVIEW – APPLICATION NUMBER.



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Review all of the information carefully and confirm that the information provided is accurate.

(1)

Once you have reviewed the information and confirmed its accuracy, click SEND. (2)

You have now submitted your application for Short-term studies at RWTH.

You will receive a confirmation. You can view the status of your application in the

RWTHonline Self Service. You will be notified via email when the status changes.

You can select your RWTHonline SelfService directly from the application process by click-

ing on the link LIST OF APPLICATIONS.

Next Steps


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5 Next Steps

The next steps after submitting the online application are:

· Check application status.

· Check admission status.

· Accept study place offer, after you have been admitted.

· Enroll

You can complete all of the steps in the RWTHonline SelfService. In order to complete your

enrolment there is no need to come to the International Office in person.

Open SelfService

Log on to RWTHonline. Your profile will open. Click on the link Applications.

The page My Applications will open.

Next Steps


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Click on the magnifying glass (5) to open SelfService.

Legend for the example above

· 1 Application number

· 2 The application documents have been checked and they are complete

· 3 Admission granted

· 4 Study place offer accepted

· 5 Show status of application

· 6 Show summary

Next Steps


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Status Inquiry

In the SelfService view you can find an overview of the status of your submitted application.

Under Admission you can view the status of your admission.

This status changes as soon as we have checked all documents you have uploaded during

your online application. Please note that you won’t receive an additional letter of admission

generated out of RWTHonline. The section “Results of admission procedure” is not relevant

in your case.

Next Steps


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Accept Study Place Offer

You will receive a study place offer as soon as your status “Admission” has changed. You

must accept the study place offer before the prescribed deadline, so that you can provide

us with the information necessary for enrollment on time.

Click on the arrow in front of “ Study place offer” and accept the study place offer.

Next Steps


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Enrollment

In the section “Enrollment”, please click “Add data” (1) and follow the instructions. You now

have to fill in details regarding your health insurance status and you have to upload your

health insurance confirmation if not yet done in the online application. (Check requirements

for valid health insurance confirmation here or send an email to incomings@rwth-aa-

chen.de)

By clicking on the link “Tuition fee” (2) you can see the amount due and the bank account

details of RWTH Aachen University. Please transfer the amount due to RWTH Aachen

University bank account and use exactly the information shown here.

Next Steps


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After we have checked and approved your health insurance confirmation (1), the status

will change to “Enrolment requirements fulfilled” (2).

After your semester fees have been paid and registered, your status “Tuition fees” (3)

and “Enrolment” (4) will also change to “paid” and “fulfilled”.

Congratulations, you have completed your enrolment!

Do not forget to check the next steps after enrollment!

Documents

Registration in RWThonline and enrolling as Incomings