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Release Notes for ET2
EnlightKS Online Certification Management Services
ET2.16 December 2013 (et2-2.15-17, et2-2.16-3)
Creation Date 29 November 2013
Electronic File Name et2-release-january-2014
Scope Public
Revision History
Version Date Comments
2.16-3 29 November 2013 -
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ET2 System Requirements 2
Summary
EnlightKS ET 2.16 January 2014
This document contains the release notes for ET2 version 2.16-3 scheduled for public availability
beginning in January 2014 and extending during Q1 and Q2 2014. The purpose of the release notes is
to outline major changes to the software that are likely to be noticeable or have impact to end users.
Summary
Summary of the changes
New administration user interface
Updated candidate user interface
Cross Groups – groups that are decoupled from the hierarchical structure
Email templates – the system can send confirmation or reminder emails for some additional
events
New ways to customise rights to modify user information and mandatory fields
Validation of user fields – all fields can now be validated against a template
Full set of content available for Windows 8, Office 2013 and MS Project
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ET2 System Requirements 3
User interface changes
Please note! The switch will not take place automatically when the servers are upgraded! This release
includes several user interface updates and the functionality to introduce them. This new user interface
will gradually replace the classic, beginning in January 2014. In order to ensure that the transition for
existing customers is going to be painless and managed, the new user interface will be enabled on a
specified date that will be communicated separately.
Candidate
Updated Candidate User Interface
A new Light Weight user interface is available as an alternative to the classic Candidate for some tests.
The Light Weight Candidate has a slightly updated look-and-feel and is based on common browser
technologies. The appearance will be familiar to anyone who has been using the EnlightKS Candidate
interface.
Please note: All In-Application tests will continue to require Java to be installed on the computer!
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ET2 System Requirements 5
The Light Weight candidate module is able to run certain tests, if they have been designed to be Java-
free, without requiring Java to be installed on the computer. This allows such tests to be used on a
broader set of platforms such as mobile devices and tablet computers. Existing tests that require Java
can still be run with the classic Candidate on the basis that Java is installed on the computer exactly as
before.
Catalogue
The new user interface for the candidate Catalogue part has been improved. The ET2 2.15 series that
was released in February 2013 provided a new catalogue interface to new customers initially. The ET2
2.16 adds improvements to this that have been made throughout the year. The new user interface is
provided in addition to the classic one.
The classic user interface will gradually be phased out and replaced with the new one. Please contact
your EnlightKS representative for a schedule of when the rollout and transition will take place.
The following screenshot provides a sample of what it looks like:
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ET2 System Requirements 6
Administration
New Administration User Interface
A new ET2 administration web is available. The functionality should be familiar to anyone that has used
the classic ET2 Administration interface (TestStation Manager) in the past. The new Administration
interface can be used from any computer without having Java installed. Works on tablets and
handheld devices too! The changes include:
Improved look and feel
The toolbar buttons have been replaced by a quick and intuitive top bar menu
Search now always available directly from the top bar
Improved management of resources, including tests, scorm objects, Measure Point Lists
(MPLs) and prerequisites
A new Cross Groups tab introduced. On the Cross Groups tab you can select which cross
groups the selected users or groups are in. Please see the section on Cross Groups for details
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ET2 System Requirements 7
Cross Groups
Disclaimer: This section is provided for your attention only. You are not in any way required to use this
functionality.
This release introduces a new organisational member type called Cross Groups, . Cross Groups are
non-organisational groups – groups that are decoupled from the hierarchical structure. Clients that
have been using previous eLearning platforms will recognise the Cross Groups feature. They are very
similar in concept to learning groups and designed to serve the same purpose.
Cross Groups are reminiscent in many ways of usual groups, . For example, assignments made on a
Cross Group will be inherited by the group members. When selected, the members of a Cross Group
are listed on the Members tab. The difference is mainly that the members of a Cross Group may be
scattered over different parts of the Users and Groups tree.
Cross Groups overlap with the Assignment Template functionality already provided in ET2. Because
there is no need for both Assignment Templates and Cross Groups, Cross Groups will completely
replace Assignment templates when they are introduced. Cross Groups make it possible to group
assignments and permissions in ways that are independent of the organisation and at the same time
make it a lot easier by avoiding the need to individually manage each single user separately.
Cross Groups are managed from the new Cross Groups tab in the new Administration interface.
Examples:
You are a test centre administrator and would like to provide all learning modules for Office
2010 to a number of student groups. You can then create a Cross Group that you call “Office
2010 eLearning”, assign all content to it and then make this Cross Group available to various
groups of students regardless of organisational affiliation
You are providing training for your company and want managers in different departments to
gain access to a particular eLearning course. You can then create a Cross Group named
“Managers” with the appropriate roles and content and add all your managers to it, regardless
of departmental affiliation
Limitations
Cross Groups can only be managed from the new user interface
It is not possible to have Cross Groups within Cross Groups
Due to their non-organisational nature, the members of Cross Groups do not display in the
Users and Groups tree. Members are shown on the Members tab only
Contact your EnlightKS Sales representative to get more information about Cross Groups.
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ET2 System Requirements 8
Email Templates
Disclaimer: This section is provided for your attention only. You are not in any way required to use this
functionality.
Some clients are already using earlier functions to make mailings based on events. The system can
now send confirmation or reminder emails for some additional events. In addition to existing email
templates, templates for email may now also be added to handle reminders or confirmations in
association with the following events:
Assignment of a test or course
If configured, this will cause an email to be sent to the candidate when new content is assigned
Un-assignment of a test or course
If configured, this will cause an email to be sent when an assignment is removed
Course Expiry
If configured, this email trigger is meant to remind the user that their old result(s) are about to
expire
Target Date
When configured, allows setting a deadline when the student should have completed
Course Completion
If configured, allows an email to be sent to the student or the student’s manager when a course
has been completed
Note: To allow emails to be sent to a manager, it is now possible to define the manager for a user or
group.
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ET2 System Requirements 9
Advanced Customization of User Information and Mandatory Fields
User information fields can be customised. To set a field as Mandatory means that it must be
completed. Users will be prompted about missing mandatory details after logging in. For example,
setting the email address as a mandatory field will require an email address to be entered.
In this release of ET2, the functionality of Mandatory Fields has become even more fine-grained and
better organised:
Fields can be Mandatory which means that they must be provided with a value. Mandatory
fields can be mandatory for all (including Administrators) or just mandatory for end users
(Candidates). By default the Username and Password fields are mandatory
Administrators may optionally be prevented from changing some field values by setting a
field to be Write Once. By default administrators are always allowed to change field values
End users (Candidates) may optionally be prevented from changing some field’s values by
setting a field to be either Write Once or Read Only. Write Once allows a value to be entered
but not modified. Read Only does not allow it to be changed at all. By default candidates are
allowed to make changes to any field except their username
Please note: For users in the UK, some user details including BCS ID, First name and Last name are
downloaded from BCS and cannot be changed within ET2.
Validation of User Fields
Validation of User Fields has been improved. The ET2 2.15 series released in January 2013 introduced
validation of User fields. By default, User fields are not validated, but they can be validated by setting
up rules for validation. This can be used to enforce correctness of entered information such as dates,
skill card numbers and identities. This version of ET2 enhances validation in several ways:
Fields (optionally) can be validated on change rather than data entry. This allows field
validation to be introduced smoothly without impacting existing users
Modifiers can be applied to validation rules, such as making them effective after a certain date
Please note: A field does not have to be mandatory in order to be validated.
Example:
Applying the following validation rule would ensure that user names on accounts created after 1st
December 2013 must be on the form US123456:
ifchanged;created>=2013-12-01;US######
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ET2 System Requirements 10
By default user field validation is turned off. Please contact your EnlightKS Sales representative to get
more information about validation of user fields.
In-Application
Full support for Windows 8, Office 2013 and MS Project
In-Application now fully supports Office 2013 and MS Project and these are covered by a complete set
of In-Application certification and diagnostic ECDL/ICDL modules:
EnlightKS ECDL/ICDL - Word Processing 5.0 - Word 2013
EnlightKS ECDL/ICDL - Spreadsheets 5.0 - Excel 2013
EnlightKS ECDL/ICDL - Presentation 5.0 - PowerPoint 2013
EnlightKS ECDL/ICDL - Using Databases 5.0 - Access 2013
EnlightKS ECDL/ICDL - Project Planning 1.0 - MS Project 2013
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ET2 System Requirements 11
Adaptive Learning
Basic functionality that supports Adaptive Learning becomes available following this release. This
means that eLearning can automatically be recommended, based on the online test results so that
learning is streamlined by allowing students to mainly focus on areas where the knowledge gaps are.
This reduces time required for learning without sacrificing quality. We call this Adaptive Learning.
EnlightKS will be introducing Adaptive Learning gradually, starting with the Diagnostic tests for ECDL.
Recommended training will be provided on the results page for Diagnostic Tests and in the Catalogue
based on sections with un-answered or incorrectly answered questions.
For clients who are developing their own content, or use custom content developed by EnlightKS, it
will be possible to take advantage of the Adaptive Learning features along with our content
production tools EnlightKS Tutor and EnlightKS Studio.
Please contact your EnlightKS Sales representative to find out more about Adaptive Learning and how
you can make use of it.
Social Media
When you have passed a test you can let the world know about it by posting your latest
accomplishments to Facebook or Twitter.
For further information
If you have any questions or want more information, please let us know. Please contact our support
team at [email protected] or visit our website at www.enlightks.com for more information. Your
feedback is vital to us.
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ET2 System Requirements 12
Detailed Change Log
2.16-2:
Email templates and manager.
Languages can be hidden from the language drop-down menu.
Validation rules that will apply when a field is changed and/or after a certain date.
Enrolment functions migrated to the new Admin UI.
Admin Catalogue pages remade without the popup dialog.
SCORM resources can be configured to launch in new window.
A new VS setting forceNewUI accepts an ISO date to configure the new UI to display after login.
A portal page can be configured, separate admin and candidate possible.
Social media links and posts.
Early version of Light Weight candidate.
Changed content import process.
2.16-1:
Candidate pages rebranded.
Cross Groups.
Course/Lesson Evaluations.
Bulk import for larger files.
Java 1.7.0_45 support.
2.15-14:
Allow settings profiles to be set using Booking Integrator.
Office 2013 support.
2.15-2:
Added validation rules on User fields.
2.15-1?
Adaptive Learning.
SCORM results can show answers for content that included question data (eg KStutor content).
Manually approved certificates.
Initial version of new Candidate UI.
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