REPLICATION RESOURCESSummer 2012

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OVERVIEW• Who We Are• Who We Serve• What We Do• How We Do It• Learn More

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Who We Are

VISION – After School Matters® provides teens with opportunities to discover their potential and find their path to a meaningful life.

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MISSION – To provide Chicago Public High School teens with opportunities to explore and develop their talents, while gaining critical skills for work, college and beyond.

We Achieve Our Mission By:• Designing and delivering high quality, hands-on, project-based apprenticeship

programs in a variety of content areas, including the arts, communications, science, sports, and technology.

• Engaging skilled professionals as instructors who support teens’ growth and development in an intentional and meaningful way.

• Aligning and maximizing the resources of an extensive network of public-private partnerships to support coordinated and sustainable investment in youth development through school- and community-based programming.

• Focusing on continuous quality improvement, data-driven and cost-effective decisions, strengthening skills to encourage improved academic outcomes, and positive impacts for teens, schools and communities we serve.

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• Excellence: After School Matters works to achieve excellence by advancing a culture of responsibility, accountability and sustainability as we continuously enhance both the quality of our program experience for the teens we serve and the efficiency of our operations.

• Teamwork: After School Matters recognizes the value of teamwork among our teen participants and program providers, within our staff and with our extensive network of public and private partners.

• Respect: After School Matters respects, supports and encourages the diversity, talent, creativity, energy and dedication of our teen participants, staff and program providers.

• Commitment: After School Matters is committed to impacting and engaging our teen participants, staff and program providers with meaningful, hands-on opportunities for personal and professional growth, and to positively impacting the schools and communities we serve throughout Chicago.

• Innovation: After School Matters demonstrates innovation and leadership by providing new opportunities and experiences to teens who participate in our programs, and by encouraging our staff and program providers to develop, share and implement best practices in out-of-school time programming.

VALUES - We strive to demonstrate and inspire professional values in our own work and in the work of the teens we serve.

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WHO WE AREBusiness Model

Organization• Non-Profit • Public & Private

Partnership• Hybrid Intermediary

Structure• Program Quality

Division• External Affairs

Division• Operations Division

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WHO WE AREPublic-Private Partnerships

We partner with local government agencies to provide out-of-school opportunities to Chicago teens.• Partners provide in-kind donation of program

space.• After School Matters assumes financial, technical, and operational responsibility and

risks.

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HOW WE DO ITPartnerships

Public-Private • Chicago Public Schools• Department of Family and

Support Services• Chicago Park District• Chicago Public Library• Corporate and Foundational

partners

Providers• Independent professionals• Community-based

organizations• Teaching institutions

• Leverage resources• Remove barriers

• Access the best talent• Reach deep into communities

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WHO WE AREHybrid Intermediary• Central location for program delivery downtown at Gallery 37

Center for the Arts• Resources and Support for school and community-based

programs: Program selection and placement through a Request for

Proposals process After School Matters provides instructor development and

training After School Matters leverages resources through partnerships

with public institutions and community-based providers Unified recruitment, enrollment and attendance system Program oversight and support

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• High School Teens: 14 – 19 years old

• Focus on Chicago public high school students

• Youth up to age 22 with special needs

WHO WE SERVE

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WHO WE SERVEAdolescent Development

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WHO WE SERVETeen Needs

Development/Social• Self-Regulation• Intrinsic Motivation• Strategic Thinking• Self-Efficacy• Freedom to Explore• Trying New Identities

Career-Readiness Skills• Appearance/

Timeliness• Work Ethic/

Character• Problem Solving• Interpersonal

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Apprenticeship (Core Model)Teens learn valuable skills, both content area and career-readiness, in their program of choice working alongside professionals in the field;

- Hands-on, project based;- Industry professionals; and- 1:15 instructor to teen ratio

Pre-apprenticeship Apprenticeship Advanced Apprenticeship

WHAT WE DOProgram Models

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WHAT WE DOApprenticeship Model

Guiding Principles• Hands-on, project based• Authentic, real-world application • Instructors focus on development of content around career-

readiness skills• Taught by Industry professionals• Civic engagement• Programs lead to next-step opportunities• Teen monetary award for program completion• Programs offered at no cost to teens or their families

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WHAT WE DOInternship Models

• Specialized work opportunities where teens put the skills learned in an apprenticeship into practice

• Engage in professional, real world setting

• Hourly wage• Pipeline for potential future

employment

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WHAT WE DOInternship Model

Guiding Principles• Safe, experiential environment• Job description• Real work environment• Apply and develop career-readiness

skills• Relationship-building with adult

practitioners• Hourly minimum wage

compensation

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WHAT WE DOProgram Content Areas

Each area includes, but is not limited to:• gallery37® - visual, culinary, music and performing

arts• science37® - lab science, environmental science,

engineering and math• sports37® - sports instruction and facilities

management, health and fitness• tech37® - web development, robotics, tv/video

production and hardware/software production

• words37® - literature, journalism, community and social development

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HOW WE DO ITProgram Implementation

• Timeline (Program Cycle)• Program Location• A Day in The Life of a Program• Program Oversight and Support• RFP Process and Contract Administration• Teen Recruitment and Enrollment • Guidelines and Compliance• Data Collection and Reports

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HOW WE DO IT Program Cycle

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HOW WE DO ITProgram Locations

• Gallery 37 Center for the Arts (Downtown Chicago)• Approximately 45 Chicago Public School campus sites• More than 130 Community-Based Organizations• Organizations with a 501c(3) deliver programs at

their own site, or at another local community-based organization, park, library, church or school

• Chicago Park District locations• Chicago Public Library locations

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HOW WE DO ITA Day in Life of a Program

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HOW WE DO ITProgram Oversight and Support Process

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HOW WE DO ITSupport Framework

Youth Program Quality• Assessment• Program improvement plan• Coaching and instructor professional

development• Re-assessment

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HOW WE DO IT Instructor Development and Training

Goal:Instructors deliver a program experience that supports teen career-readiness skills development and college/career exploration

Youth Program Quality (YPQ) training

Mandated Reporting Training

Career and College Readiness Training

Observation & Coaching Annual Instructor

Professional Development Conference

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HOW WE DO IT Instructor Development and Training

YPQ Training

Mandated Reporting

Career & College Readiness

Observation & Coaching

Annual Instructor Conference

• Fundamentals of offering Out of School Time (OST) programs.

• Proven components of program quality

• Responsibility to report suspected child abuse and neglect

• Resources, tools, and practical examples for directly implementing within programs

• Ensure instruction quality• Strength-finding and growth through coaching

• OST tends and best practices

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HOW WE DO IT RFP – Objectives & Timeline

• Release request for proposals (RFP) and solicit proposals from potential program providers

• Identify programs that align with After School Matters program models and content areas

• Address community/school needs

• Meet teen demand for new and innovative programming

Timeline (dates are approximate):

• RFP Released – December• Proposals Due – February• Award Notification – March-

April• Background Check – April • Contracts Emailed – May• Contracts Due – June

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HOW WE DO IT RFP Development - Components

• Provider Information & Program Logistics

• Proposal Questions

• Weekly Program Plan• Program Equipment, Supplies, & Proposed

Instructor Pay Rate

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HOW WE DO IT RFP Development- Process

After School MattersProviders

Providers and Programs are:

throughout Chicago

Submit Proposal

Review Proposals

Select Providers

Waitlisted

Selected

Not Selected

Place Program

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HOW WE DO IT RFP Development – Weekly Plan

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HOW WE DO ITTeen Recruitment Activities

• School expos

• Classroom visits

• PA announcements in schools

• Freshmen Open House

• Community Outreach

– Community-based organizations

– Faith-based organizations

• Direct Marketing to teens and families via email and phone

• Traditional and social media outreach

• Posters and palm cards

• Parades, festivals and community events

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HOW WE DO ITTeen Enrollment Process

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HOW WE DO ITGuidelines & Compliance

• Target Population – 90% CPS High School Students (high school graduates are not eligible)

• Attendance – maintain 90% avg. daily attendance• Enrollment – maintain 90% CPS enrollment• Reporting – Program reports and teen surveys• Meeting requirements

*Programs below 80% enrollment and/or attendance are subject to cancellation

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HOW WE DO ITData Collection & Reports

Data:• Teen Info

• Instructor • Program

Collection Method:• Online

application/surveys

• RFP/Contract/Survey

• RFP/Data Entry/ Program Reports

Reports:• End of cycle

report/survey results

• Survey results• Weekly compliance

and end-of-cycle reports

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HOW WE DO ITTeen Data Collection and Reports

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HOW WE DO ITProgram Data

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LEARN MORE…

On-line Resources• www.afterschoolmatters.org• www.facebook.com/afterschoolmatters• www.twitter.com/aftrschoolmttrs• www.youtube.com/aftrschoolmttrs

Contact Us for More Information• Phone: (312) 742-4182• Email: info@afterschoolmatters.org