Request for Engagement of Architectural Consultancy firm ... · Electropreneur Park ... Request for Proposal for Engagement of Architectural Consultancy firm for ... ESDM Electronic

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Electropreneur Park Electropreneur Park Electropreneur Park Electropreneur Park Electropreneur Park Electropreneur Park Electropreneur Park Electropreneur Park Electropreneur Park

Request for Engagement of

Architectural Consultancy firm

for setting up of Electropreneur

Park

Document Version: 1 Version 1.0

3/27/2015 Total Number of Pages 22 (Including cover)

Tender No. STPI/IESA/EPP/2015/012 dated 27thMarch 2015

27th March, 2015 Tender published

30th March, 2015 by1700 hrs. Deadline for receiving the written intent from

prospective bidders to [email protected] and

[email protected]

31st March, 2015 at 930 hrs. Pre-Bid Technical meeting & site visit with the

interested bidders

6th April, 2015 by 1700 hrs. Deadline for receiving bid (all material) at

Project Co-ordinator

Electropreneur Park

IIC Lab,

DUWA Building,

South Campus,

Delhi University

New Delhi – 110021

8th April, 2015 at 1030 hrs. onwards Technical Presentations by the bidders

10th April, 2015 at 1100 hrs. Financial Offers to be opened in presence of the

technically qualified bidders.

Validity of Bid 120 days from the specified date of closing of bids

mailto:[email protected]

Request for Proposal for Engagement of Architectural Consultancy firm for setting up of Electropreneur Park” 1

TABLE OF CONTENTS

1 PREAMBLE ................................................................................................................................................... 6

2 BACKGROUND AND CURRENT STATUS ........................................................................................... 7

3 SCOPE OF WORK ..................................................................................................................................... 8

3.1 PROJECT OVERVIEW .............................................................................................................................. 8 3.2 STAKEHOLDER EXPECTATIONS .............................................................................................................. 9 3.3 PARTICIPATION TO RFP - ..................................................................................................................... 13 3.4 RFP SCHEDULE .................................................................................................................................... 12 3.6 RFP RELATED QUESTIONS / CLARIFICATIONS / SUBMISSION ........................................................... 143 3.7 RFP EVALUATION PROCESS ................................................................................................................. 14 3.7 RFP TERMS & CONDITIONS .................................................................................................................. 15

3.7.1 Liabilities of Electropreneur Park .................................................................................................. 15 3.7.2 Proposal Process Management ...................................................................................................... 15 3.7.3 Bid Expiration Date ........................................................................................................................ 15 3.7.4 Confidentiality & RFP Ownership ................................................................................................. 15 3.7.5 Security – Non Disclosure Agreement ............................................................................................ 15 3.7.6 Essential Documents ....................................................................................................................... 15 3.7.7 Self - Certification .......................................................................................................................... 16

3.8 PAYMENT TERMS ......................................................................................................................... 165

4 AGENCY PROFILE & REFERENCE – (ANNEXURE –I) .................................................................. 18

4.1 AGENCY DETAILS .......................................................................... ERROR! BOOKMARK NOT DEFINED. 4.2 STAFF DETAILS .................................................................................................................................... 19

6 SATISFACTORY PERFORMANCE REPORT – (FORM ‘C’) ........................................................... 20

7 PRICE BID FORMAT – (ANNEXURE – II) ......................................................................................... 21


LIST OF ABBREVIATIONS

CMIL CyberMedia India Limited

DeitY Department of Electronics & IT

DU Delhi University

UDSC University of Delhi, South Campus

EMD Ernest Money Deposit

EOI Expression of Interest

EP Electropreneur Park

ESDM Electronic Systems Design and Manufacturing

IESA Indian Electronic and Semiconductor Association

PBG Performance Bank Guarantee

RFP Request for Proposal

SLA Service Level Agreement

STPI Software Technology Parks of India

UAT User Acceptance Test

VC Venture Capital


Electropreneur Park invites bids for “Request for Engagement of Architectural

Consultancy firm for setting up of Electropreneur Park”.

Interested individuals/ firms/corporate may download the tender document from

www.noida.stpi.in / www.stpi.in / www.iesaonline.org http://cmrindia.com /

www.du.ac.in websites as per the following schedule:-

1. Issue of Tender Document : 27th March 2015

2. Pre-Bid Meeting : 9:30 hrs. on 31st March 2015

(Interested bidders may attend the pre-

bid meeting and visit the site before

submission of the bid)

3. Technical Bid Submission : Till 17:00 hrs. on 6th April 2015

4. Technical Presentation : On 8th April 2015 at 11:00 hrs.

Structure walkthrough of Technical

qualified bidders. The applicant satisfying

the initial eligibility criteria shall be invited

to make presentation with emphasis on

their past experience in the field, technical

man power and specific project handled in

the recent past along with drawings,

designs, layout plan, sketches, CDs, power

point presentation etc. prior to opening of

financial bid. The applicants would be

evaluated on the basis of the presentation

made before the committee and the

documents submitted by them. Assessment

would be made on all criteria and

requirement as mentioned in the tender

document.

http://www.noida.stpi.in/

http://www.stpi.in/

http://cmrindia.com/

http://www.du.ac.in/


5. Bid Submission

The bid must be submitted in two parts as Part-I (Technical Bid): Engagement of

Architectural Consultancy firm for setting up of Electropreneur Park and Part-

II (Price Bid): Engagement of Architectural Consultancy firm for setting up of

Electropreneur Park” in separate sealed envelopes. Both the bids shall be enclosed in

another sealed envelope super scribing:

Subject: Engagement of Architectural Consultancy firm for setting up of

Electropreneur Park”

Tender No: STPI/IESA/EPP/2015/012 dated 27.03.2015

Due date & time: by 1700 hrs. on 6th April 2015

Part – I (Technical Bid) shall contain:

(i) Particular of the bidders in the format given in Annexure-I of the tender document along

with documentary proof in support of each of the eligibility criteria mentioned in section-I

[Invitation of Bid].

(ii) If any price details are found in the Technical Bid, the offer will be summarily

rejected.

6. Bid Security:- The Architectural Consultant shall deposit Bid Security (Earnest Money

Deposit) for an amount of Rs 25,000/- (Rupees Twenty five Thousand only) in the form of an

Account Payee DD or Banker’s cheque from any scheduled bank in an acceptable form in

favour of EP, UDSC payable at Delhi along with the Bid Document and original should be

made available on or before bid submission closing time as mentioned in the tender

document/corrigenda at EP, UDSC. Any Tender not accompanied by Bid Security shall be

rejected.

a. The Bid Security will remain valid for a period of forty-five days beyond the final bid

validity period. Bid securities of the unsuccessful bidders will be returned to them at

the earliest after expiry of the final bid validity and latest on or before the 30th day after

the award of the contract.

b. Bid security of the successful bidder shall be returned on receipt of Performance

Security in the Department and after signing the contract agreement.

c. Bid Security shall be forfeited if the bidder withdraws his bid during the period of

Tender validity.

d. Bid Security shall be forfeited if the successful bidder refuses or neglects to execute the

Contract or fails to furnish the required Performance Security within the time frame

specified by the STPI.

7. Part –II (Price Bid) should contain Only Price Details in the prescribed format as per

Annexure-II with proper seal and signature of authorized person. Prices should be given in


percentage of service charges in both figures and words. In case of error, the price quoted in

words will prevail.

8. Opening of Technical & Price Bid

Only the Technical bids will be opened on 8th April 2015 at 1100 hrs. The bidder’s authorized

representative may attend the Technical bid opening. The applicant satisfying the initial

eligibility criteria shall be invited to make presentation. Price bids of short-listed qualified bids

would be opened on a later date & time under intimation to all successful bidders.

9. Bid Opening and Evaluation

a. The Technical bids will be opened at the time & date as specified in the tender document.

All the statements, documents, certificates, DD etc. submitted by bidder will be verified

for technical evaluation.

b. The bidder can witness bid opening by visiting EP, UDSC at the designated time of bid

opening.

c. The Technical Bid will be evaluated against the specified parameters/criteria & the

technically qualified bidders will be identified.

10. Right to accept any Bid and to reject any or all Bids:- a. EP, UDSC is not bound to accept the lowest or any bid and may at any time by

notice in writing to the bidders terminate the tendering process.

b. EP, UDSC may terminate the contract if it is found that the Architectural

Consultant is black listed on previous occasions by the any of the

Departments/Institutions/Local bodies/Municipalities/Public Sector

Undertakings, etc.

c. EP, UDSC may terminate the contract in the event the successful bidder fails to

furnish the Performance Security or fails to execute the agreement.

d. Bids without EMD will be summarily rejected.

e. If price is mentioned in the “Technical Bid” it may lead to rejection of the bid.

The bids complete in all respects should reach EP, UDSC at the address given below by

the due date and time.

Co-ordinator – Electropreneur Park

Electropreneur Park

IIC Lab, DUWA Building,

South Campus, University of Delhi



1 PREAMBLE

The incubator ‘Electropreneur Park (EP)’ is a unique initiative of the Department of

Electronics and Information Technology (DeitY), Govt. of India. This novel initiative is being

setup by a consortia comprising of Software Technology Parks of India (STPI), University of

Delhi (DU) and India Electronics and Semiconductor Association (IESA) alongwith

CyberMedia India Limited (CMIL) to support and strengthen start-ups in the Electronic

System Design and Manufacturing (ESDM). This park will specifically focus on development

of products and IP creation for mass consumption of electronics products. The development

activities of the park will be purely not for profit and based on research and development

carried out by the incubatees in Electropreneur Park at University of Delhi, South Campus.

Electropreneur Park (EP), University of Delhi, South Campus (UDSC) invites sealed offer in

Two-Bid form towards Engagement of Architectural Consultancy firm for setting up

of Electropreneur Park, UDSC.


2 BACKGROUND AND CURRENT STATUS

Funded by Department of Electronics & IT (DeitY), Government of India, the Electropreneur

Park is the first of its kind Incubation Centre in India under PPP mode in the Electronic Systems

Design & Manufacturing (ESDM) sector. It is managed by Software Technology Park of India

(STPI); other stakeholders include Delhi University as the Academic Partner and India

Electronics & Semiconductor Association (IESA) being the Implementation Agency. IESA

has engaged Cybermedia India Limited (CMIL) to support it in execution of the project.

The Electropreneur Park will develop, promote, recruit, incubate, mentor and create

breakthrough innovations in the ESDM sector. It will be equipped with state-of-art facilities to

promote ESDM innovation, R&D and create Indian IPs.

The Electropreneur Park is currently looking for an ‘Agency’ or ‘Bidder’ or ‘Supplier

(interchangeably used in this document), who will provide Engagement of Architectural

Consultancy firm for setting up of Electropreneur Park” being set up to support the

incubatees in the Park.


3 SCOPE OF WORK

Engagement of Architectural Consultancy firm for setting up of Electropreneur

Park” for giving recommendation for the work admeasuring 10,000 sq. ft. approximately

inclusive of cafeteria. The above work would cover the following:-

1. Complete Designing the EP, located at South Campus of Delhi University

2. Provide detailed specifications for different works

3. Help in preparing & evaluating tenders, to be floated by EP

4. Help preparing Comparatives, Evaluate and Award work to the contractors

5. Take approval from PMG

6. Help in Documentation

7. Supervision of the entire work to be executed by the contractors

8. Dedicated manpower to be deployed for assisting the interior designer as well as day to day

monitoring and supervision

9. Post completion & supervision/consultancy for six months

The bill of quantity (BOQ) will be prepared by the interior designer considering the

industry standards for ESDM incubation sector/Lab. However, the actual requirements

will be finalized based on the suggestion of interior designer. During the complete work

the interior designer will be responsible for satisfactory installation and commissioning.

Estimated cost for setting up EP incubation space infrastructure is Rs. 2.00 Crores.

3.1 PROJECT OVERVIEW

A snapshot of the project is provided in the diagram enclosed herein. With STPI providing

funding and management of the incubation centre, (hereinafter named as ‘Electropreneur Park’)

and Delhi University providing infrastructure, knowledge experts and incubates, IESA and

CyberMedia India Limited shall provide Industry Connect, Mentoring, Technical Knowhow,

Promotion and Outreach in addition to Venture Capital (VC) access for the selected incubatees.

The selection of incubatees shall be based on the decision of Project Evaluation Team, which would

encompass industry stalwarts.


3.2 STAKEHOLDER EXPECTATIONS

The project is for a period of 5 years with a possibility of extension. Each year 10 Incubatees shall be

selected and will be provided infrastructure for a period of 12 months following which they would be

asked to graduate. The assignment requires continuous engagement for a period of 5 years from the

selected bidder. Following would be the expectations from the agency-

Prepare conceptual designs with reference to EP’s requirements and prepare rough cost

estimate on the plinth area basis as per of CPWD norms.

Preparation of Design brief as per EP’s requirements/instructions.

Preparation of preliminary drawings as per the requirements and to the satisfaction of EP,

UDSC.

Preparation of detailed drawings and submission to the local body. Correction/ amendment of

drawings as required by the local body.

Detailed design/drawing for development of the project.

Design and drawings for:-

Interior Design & drawings wherever required.

Prepare and issue working drawings and details for proper execution of work

Structural Designs, if so desired by the PMC.

Periodic inspection and evaluation of Constructions works with reference to design and

drawings.

Visit the site of work at regular intervals and where necessary clarify, offer interpretation of

the drawings/ specifications, attend conferences and meetings to ensure that the project

proceeds generally in accordance to design and render advice on actions, if required.

Certification of work having been completed as per the design/drawings before handing over

the same to STPI.

Prepare and submit completion reports and drawings for the project as required and obtain

“NOC/Completion/Occupancy Certificate” from statutory authorities, wherever required.

Issue two sets of as built drawings including services and structures.

NUMBER OF DRAWINGS SETS: -All the estimates, bills of quantities with detailed

measurements, detailed designs with calculation reports and any other details envisages under

this agreement shall be supplied in triplicate and all drawings would be supplied by the

Consultant as required to submission to all the local bodies and other authorities plus sets

required by the EP, UDSC itself, being not less than six sets of prints and one reproducible in

A-I or large size. If there is any revision of any details in any drawing for any reason the some

number of drawings shall be reissued without any extra charges. Two soft copies of all the

above documents shall also be given.

The Consultant shall re-design at his cost any portion, of his engineering and design work,

which due to his failure to use a reasonable degree of design skill shall be found defective

within two years from the date of start of regular use of the portion of the work affected. An

undertaking to that effect will have to be given by the Consultant.


SECTION I:

INVITATION FOR BIDS (IFB)

Subject: Request for Proposal (RFP) Engagement of Architectural Consultancy firm

for setting up of Electropreneur Park”.

Eligibility Criteria: The applicant must meet the following eligibility criteria:

a) Must have at least 5years relevant experience in providing of interior designing work to

large / reputed organization in Public / Private Sector, IT industry.

b) Must have completed at least 3 (three) nos. of similar work of interior designing work of

similar nature as per the broad scope of work given above with single project of value not

less than Rs. 1 crore in the last 2 years for Govt./Semi Govt./Corporate/Institution.

c) Must be registered with Service Tax and other required authorities/departments.

d) The bidder should be an income tax assessee and should have filed IT returns for the last

three consecutive Assessment Years.

e) The bidder must not have been at any time declared as insolvent or black-listed or

convicted for any offence by any Authority or have any pending disputes / litigation against

him. EP, UDSC reserves the right to verify the credentials of the bidder.

Note: Attested Documentary proof in support of each of the above relevant Technical criteria should be

attached with the Technical bid, failing which the bid shall be summarily rejected. EP, UDSC reserves the

right to verify the credentials of bidders.

1. The Price bid should be valid for minimum ninety days (90 days) from the date of opening

of Technical bid. EP, UDSC may ask bidders to extend the period of validity.

2. Price Bids of technically qualified bidders only shall be opened. The quote must be valid at

least for three months from the date of opening of the commercial bid.

3. The rates must be quoted exactly in the Performa provided herewith Annexure - II.

The rates should be in percentage of service charge both in figures and words. In case of any

discrepancy between rates mentioned in figures and words, the later (i.e. in words) shall

prevail.

4. Mere fulfilling the Technical criteria does not entitle the bidder for further evaluation. EP,

UDSC reserves the right to thoroughly verify their credentials from the agencies for which the

bidder has rendered similar services and satisfactory performance report supplied by the

agency (Form –‘C’). The decision of EP, UDSC on Technical shall be final and binding on

the bidders.

5. The relative position of the qualified bidders for award of contract shall be determined

on basis of quoted Service Charges (in %age).

6. The bidder who quotes less than 2% Service charge shall be debarred for further

consideration. In case more than one agency is reckoned as L-1 based on the service charges

quoted. The bids will be evaluated with due weighted for parameters like experience and work

orders executed. Preference may also be given to bidders having head office in Delhi/NCR

area. The decision of EP, UDSC in this regard shall be final and binding.


7. Each page of the bid and cuttings / corrections shall be duly signed and stamped by the

bidder. Failure to comply with may result in rejection of the bid.

8. EP, UDSC reserves the right to accept/reject any or all the offers/extend the date for

receipt/opening of the bids/cancel the whole tender proceedings without assigning any reason

whatsoever. The right of selection rests absolutely with EP, UDSC and its decision in this

regard shall be final and binding on the bidders.

9. Offers received through Email / Fax / Open / Incomplete/Late/Delayed shall be rejected

outrightly. In case the specified date for the submission of offers is declared as a closed holiday

for offices including those in EP, UDSC, the bid-closing deadline shall automatically stand

extended to the next working day up to the same time.

10. The vendor/agency shall not assign or transfer the rights and responsibilities assigned

to him to any other person or entity or sub-contract his services in any way to others.

11. For the purpose of assessing quality standard of services proposed by the bidder, the

information to be provided for management of operations be provided for indicative purpose

as per Annexure I.

12. The work order for the scope of work shall be valid for a period of 6 (six) months and

it may be extended on such terms and conditions as mutually agreed upon, depending upon the

performance and requirement.

13. The said work order can be terminated on three months’ notice by the vendor / agency or

one month notice by EP, UDSC.

14. The vendor/agency shall maintain good standard of services as indicated. The performance

will be reviewed on monthly basis and in case the services are not found up to the mark, the

work order may be terminated without any notice.

15. If the vendor/agency does not complete the work or deserts the work, EP, UDSC is at

liberty to get the work done through any other agency as deemed fit and the vendor / agency

shall be liable for any loss incurred by EP, UDSC in this connection.

16. Billing & Statutory Obligations

EP, UDSC shall make payments to the vendor/agency on submission of bills as per agreed

payment terms for the service rendered to the fullest satisfaction.


17. Payment Terms

a. EP, UDSC shall pay the contractor / agency his billable amount for the above services as per

following schedule.

S.No. Milestones Percentage of

Payment

1. On finalization of the interior design and BOM 10%

2. Conclusion of Tender Processing and issue of work order 10%

3. During the execution of work depending on progress :

two instalments of 10% each

20%

4. On completion of work and handing over of the site to EP,

UDSC

40%

5. On completion of further six months as post completion

supervision/consultation

20%

b. Service Provider shall raise an invoice which (on verification) will be paid within 30 days

of receipt of the bill subject to above payment terms, deduction of TDS etc.

c. Service Tax as applicable will be charged separately on consolidated amount.

18. Legal jurisdiction: - In case of any differences or disputes arising out of the contract, it

shall fall under absolute jurisdiction of court of Delhi for adjudicating the case.

19. Disclaimer: This Tender / Request for Proposal (RFP) is not an offer by EP, UDSC, but

an invitation for bidder response. No contractual obligation whatsoever shall arise from the

RFP process.

Declaration

20. “I/We hereby declare that I/We have meticulously gone through the terms and conditions

of this tender and willingly accept the same”.

SIGNATURE OF THE BIDDER WITH STAMP

Note: Before submission of the bid, the bidders may please verify the eligibility criteria and

ensure fulfillment of all the terms and conditions. In the absence of furnishing of documents

/ certificates, the bid is liable to be rejected.


3.3 PARTICIPATION TO RFP -

Agencies willing to participate should confirm their Intent to Respond to

Electropreneur Park within 3 days of publishing the RFP. No communication in this

regard shall be entertained after the stipulated date.

All agencies confirming their participation should send the Intent to respond to the

attention of:

Rajiv Jain Saikat Mookherjee

VP – Government Affairs AVP – Research & Consulting

Indian Electronic and Semi Conductor Association Cybermedia India Limited

[email protected] [email protected]

3.4 RFP SCHEDULE

Sample of RFP key dates timeframe as a guideline are the following:

Table 1 Timeframe guidelines

27th March, 2015 Tender published

30th March, 2015 by1700 hrs. Deadline for receiving the written intent from

prospective bidders to [email protected]

and [email protected]

31st March, 2015 at 930 hrs. Pre-Bid Technical meeting & site visit with the

interested bidders

6th April, 2015 by 1700 hrs. Deadline for receiving bid (all material) at

Project Co-ordinator

Electropreneur Park

IIC Lab,

DUWA Building,

South Campus,

Delhi University


8th April, 2015 at 1030 hrs. onwards Technical Presentations by the bidders

10th April, 2015 at 1100 hrs. Financial Offers to be opened in presence of

the technically qualified bidders.

Validity of Bid 120 days from the specified date of closing of bids

* Changes, if any, in the above schedule will be updated on the respective websites on which the

documents is published.





3.5 RFP RELATED QUESTIONS / CLARIFICATIONS / SUBMISSION

All questions related to this RFP should be directed to:

Rajiv Jain Saikat Mookherjee

VP – Government Affairs AVP – Research & Consulting

Indian Electronic and Semi-Conductor Association Cybermedia India Limited

[email protected] [email protected]

Agencies must ensure that the proposal is delivered and received at the following address

before the tender closing date of 6th April, 2015, till 1700 hrs. Every envelope needs to

be superscribed with Tender for Engagement of Architectural Consultancy firm

for setting up of Electropreneur Park”. The bid from each bidder should contain

two separate envelopes – 1st envelope for the Technical Proposal and the 2nd

envelope for the Financial Proposal.

Any queries with respect to this RFP should also be mailed to the above contact and address.

3.6 RFP EVALUATION PROCESS

The RFP will be evaluated in the following three stage process.

•RFP is submitted complete in all forms as per prescribedformat furnishing all the details and informationrequested along all necessary documents and certificates.

RFP Submission

•The Technical Bid will be evaluated against the specifiedparameters/criteria & the technically qualified bidderswill be identified.

Technical Evaluation

•The financial bid of the bidder qualifying the abovestages shall be evaluated and the L1 bid shall be selectedfor the supply of equipments to the Electropreneur Park.The financial bid shall include the AMC (AnnualMaintenance Cost) chargeable for the period of thecontract for maintenance of equipments supplied.

Financial Evaluation




3.7 RFP TERMS & CONDITIONS

Details of RFP Terms and conditions are as enclosed below:-

3.7.1 Liabilities of Electropreneur Park

This RFP is only an invitation for proposal and no contractual obligation on behalf of

Electropreneur Park whatsoever shall arise from the RFP process unless and until a formal

contract is signed between Electropreneur Park and the selected bidder.

This RFP does not commit Electropreneur Park to pay any cost incurred in the preparation or

submission of any proposal.

3.7.2 Proposal Process Management

Electropreneur Park reserves the right to accept or reject any and all proposals, to revise the

RFP, to request one or more re-submission or clarification from one or more agencies, or to

cancel the process in part or whole.

Electropreneur Park will, at its discretion, award the contract to the responsible vendor

submitting the best proposal that complies with the RFP. Electropreneur Park may, at its sole

discretion, reject any or all proposals received or waive minor defects, irregularities, or

informalities therein.

3.7.3 Bid Expiration Date

The bids need to remain valid for at least 3 months from the date of submission indicated

above.

3.7.4 Confidentiality & RFP Ownership

This RFP is both confidential and proprietary to Electropreneur Park, and Electropreneur Park

reserves the right to recall the RFP in its entirety or in part. Bidders must not duplicate,

distribute or otherwise disseminate or make available this document or the information

contained in it without the express written consent of Electropreneur Park.

The bidder shall not include or refer the contents of this RFP in public without prior written

approval from the client, which, if required, shall be requested in written to the individuals

named above. Bidders must accept all of the foregoing terms and conditions without

exception. All responses to the RFP will become the property of Electropreneur Park and will

not be returned.

3.7.5 Security – Non Disclosure Agreement

The selected bidder as part of the proposal must sign the non-disclosure agreement to

safeguard the confidentiality of Electropreneur Park’s business information and data.

3.7.6 Essential Documents

The bidder must ensure that the following documents are included in the response docket to be

submitted in response to this RFP:

Technical Proposal

Financial Proposal


Documents in support of / evidence to claim like certificate of incorporation, authorized

distributor, awards and certifications, work completion certificates, etc.

All technical documentation including drawings, manuals, fact sheets, etc.

A self-certification for any claim for which a documentary support is not available /

possible. For instance, that the company is not blacklisted.

3.7.7 Self - Certification

If self - certification is not available in absence of documentary evidence, the bid evaluation

committee shall have the right to reject the bid.

3.8 PAYMENT TERMS

The payment terms for the selected Bidder shall be as follows:-

S.

No.

Milestones Percentage of

Payment

1. On finalization of the interior design and BOM 10%

2. Conclusion of Tender Processing and issue of work order 10%

3. During the execution of work depending on progress :two

instalments of 10% each

20%

4. On completion of work and handing over of the site to EP,

UDSC

40%

5. On completion of further six months as post completion

supervision/consultation

20%

Important Note

1. Termination By default:

The Electropreneur Park, South Campus, Delhi University, New Delhi may, without

prejudice to any other remedy for breach of contract, by written notice of default sent

to supplier, terminate the Contract in whole or part:

If the Supplier fails to provide services /rectify the fault within the time period

specified in the contract or any extension thereof granted by the Electropreneur

Park, South Campus, Delhi University

If the Supplier fails to perform any other obligations under the Contract.

2. Rejection of the bid a. The bidder is expected to examine all instructions, formats, terms & conditions, &

scope of work in the bid document. Failure to furnish all information required as

per bid document or submission of bid which is not substantially responsive to the

bid document in every respect may result in rejection of bid. In respect of

interpretation/clarification of this bid document and in respect of any matter relating

to this bid document, the decision of Bid Evaluation Committee will be final.

b. No prices are to be indicated in the Technical bid and if price is mentioned in the

“Technical Bid” it may lead to rejection of the bid.

c. Bids not submitted as per two bid system will be summarily rejected.


d. The bidder will have to furnish the requisite documents supporting the

qualification/eligibility criteria and credential as specified in the bid document,

failing which the bid is liable to be rejected.

e. The discount, if any, should be merged with the quoted prices. If the bidder does

not follow this stipulation, the bid is liable to be rejected.

f. The bids received after specified date & time will not be considered.

g. The bids received through Fax / Telex/photocopy will not be considered.

3. Blacklisting Company/Firm blacklisted by Govt./PSU/Corporate organization are not eligible to

Bid. If at any stage of bidding process or during the currency of contract, such

information comes to knowledge of the Electropreneur Park, it shall have the right to

reject the bid or terminate the contract, as the case may be, without any compensation

to the bidder.

4. Arbitration All disputes or difference whatsoever arising between the parties out of or relating to

the construction, meaning and operation or effect of the purchase order/work order or

the breach thereof shall be settled by reference to arbitration by the arbitrator appointed

by the Project Monitoring Group (PMG). The award made in pursuance thereof shall

be binding on both parties. The venue of arbitration shall be Delhi.

5. Force Majeure

If, at any time, during the continuance of the agreement, the performance in whole or

in any part by either party of obligation under the agreement shall be prevented or

delayed by reasons of any war, hostile acts of the enemy, civil commotion, subrogate,

fire, floods, earthquakes, explosions, epidemics, strikes and quarantine restrictions by

acts of God,(herein after referred to as eventualities) then provided notice of the

happening of any such eventualities is given by either party to the other within two

days from the date of occurrence thereon, neither party shall, by reason of such

eventualities be entitled to terminate this contract agreement nor shall either party have

any claim of damages against the other in respect of such nonperformance or delay in

performance. Performance of the contract agreement shall, however be resumed as

soon as practicable after such eventuality has come to an end.

SIGNATURE OF THE BIDDER


4 PARTICULARS OF THE BIDDER – (ANNEXURE –I)

Table 1: Bidder Details

General

Full name of the organisation/firm/company

Year of establishment (enclose documentary

evidence)

Status of the agency i.e. Sole, Proprietorship,

Partnership, Pvt. Ltd., Public Ltd., etc. (enclose

copy)

Full Address

Telephone No(s), Fax(s)

E Mail etc. of Registered Office

Name & Mobile Numbers of Directors / Partners /

Proprietor

Full Address, Telephone No(s), Fax(s), E Mail etc.

of Office(s).

Details of infrastructure, persons employed,

number of offices / branches available with the

Contractor (including Noida office, if any)

Work experience in detail in providing Interior

Designing services for last 5 years (enclose

performance/completion certificate/other similar

document from previous clients).

Audited Statements of Accounts and Balance

Sheet showing Annual Turnover for last three

financial years, i.e. 2011-12, 2012-13 & 2013-14

Details of Registration, with Registrar of

Companies, EPF Commissioner, Commissioner

service tax, ESI Corporation and Min. of Labour.

Whether an assessee of income tax. If so, mention

PAN. Enclose copies of Income Tax Return of the

company submitted for last three years (i.e 2011-

12, 2012-13 & 2013-14) along with copy of PAN

card.

Details of existing reputed/major clientele with

name, address and telephone numbers of contact

persons. Enclose certificates/ credentials of

satisfactory functioning issued from at least four

govt./reputed clients

Service Tax Registration No

Name/s of Banker/s and their addresses


Disputes, Black listing / litigation, if any.

Details of registration of the Architects of the firm

with council of Architecture (enclose copy of

registration certificate)

Note: Attach attested documentary proof in support of each of the above with the Technical bid, failing

which bid is liable to be rejected. EP, UDSC reserves the right to verify the credentials of the bidders.

Date: _____________________

Place: _____________________ Signature of Bidder ____________________

4.1 STAFF DETAILS

Table 2: Staff Details

Staff

Total number of employees

Technical Staff / Service Support staff

Other Staff


5 SATISFACTORY PERFORMANCE REPORT - FORM ‘C’

DETAILS OF ALL WORKS OF SIMILAR CLASS COMPLETED DURING THE LAST

FIVE YEARS

S.

No

.

Name

of work

/ project

&

location

Owner or

sponsorin

g

organizati

on

Cost

of

work

in

crores

of

rupees

Date of

commen

-cement

as per

contract

Stipulated

date of

completio

n

Actual

date of

completi

on

Litigatio

n

arbitratio

n cases

pending /

in

progress

with

details *

Name and

address /

telephone

number of

officer to

whom

reference

may be

made

Remark

s

1 2 3 4 5 6 7 8 9 10

* Indicate gross amount claimed and amount awarded by the Arbitrator.

Signature of Applicant(s)


6 PRICE BID FORMAT ANNEXURE-II

Tender No. ______________________________________for Request for Proposal (RFP)

Engagement of Architectural Consultancy firm for setting up of Electropreneur

Park”.

S.no. Description Percentage (%) of Service

Charges (In Words)

1 Engagement of Architectural Consultancy

firm for setting up of Electropreneur

Park”. (As per detail given in Scope of

work)

2 Name of the Firm

3 Preliminary cost of the entire project

Figure in words: __________________________________________________________

Date: _______________________

Seal of the Bidder (Authorized signatory of the Bidder)

Note:- 1. Only Architectural Consultancy charges in % have to be quoted.

2. Service Tax will be paid extra as applicable.

3. The bidder shall quote the total consultancy charges after studying the scope of Architectural

consultancy. 4. The consultancy charges shall preferably be at par or lower than the rates fixed by the council of

Architects with proper justification.

5. The consultancy charges quoted shall be net. Nothing extra shall be paid on any account. The rate

shall be quoted in words and figures for complete job.

6. The interim and final payment will be made as per the schedule of payment on submission of bill

by Architectural Consultant after deducting the applicable taxes as per prevailing Govt. Rules.

7. The Applicant shall inform the list of key personnel to be engaged for the work. After award, in

case the Applicant intends to change any of the key personnel during the operation of contract, he

shall obtain prior approval of Engineer-in-Charge. The key personnel to be deployed in lieu of

personnel to be replaced should be of equal caliber otherwise recoveries as terms & conditions.

The decision of the Engineer-in-charge shall be binding on the Agency.

8. In case of contradiction between figures & figure in words, word will supersede.

9. All the columns shall be clearly filled in ink legibly or typed. The bidder should quote

the number, rates and amount tendered by him/them in figures and as well as in words.

Alterations, if any, unless legibly attested by the bidder shall disqualify the tender. The

bidder shall take care that the rate and amount may be written in such a way that

interpolation is not possible. No blanks should be left which would be otherwise made

the tender liable for rejection.

________________________

Signature & Seal of the bidder