Request for Proposal (RFP) Contractor for ?· 2018-01-15 · Request for Proposal (RFP) ... BOQ, and…

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  • Transition Initiatives for Stabilization Plus TIS+

    Page 1 of 24

    Afmadow Local Administration /Dawladda Hoose Ee Degmada Afmadow, Jubbaland State of Somalia

    Request for Proposal (RFP) Contractor for Construction Works Construction of Afmadow Womens Market Afmadow DCs Office with support from Transition Initiatives for Stabilization Plus TIS+ Mogadishu

    22 September 2016

  • Transition Initiatives for Stabilization Plus TIS+

    Page 2 of 24

    Afmadow Local Administration /Dawladda Hoose Ee Degmada Afmadow, Jubbaland State of Somalia

    REQUEST FOR PROPOSALS

    TIS+/SLD/001/2016 22 September 2016

    Afmadow DCs Office with support from Transition Initiatives for Stabilization Plus TIS+

    Wishes to advertise

    CONSTRUCTION OF AFMADOW WOMENS MARKET, AFMADOW, JUBBALAND, SOMALIA

    SEALED OFFERS SHOULD BE HAND DELIVERED TO:

    Afmadow DCs Office Afmadow, Lower Juba, JSS Somalia

    RFP# TIS+/JSS/015/2016

    Bid Forms Location & Date: Afmadow DCs Office, Afmadow, Lower Juba, JSS Somalia

    22 26 September 2016, 9:00 am 4:00 pm (East African Time)

    Payment for Submission Forms: USD$ 30, payment to Afmadow DCs Office, Afmadow, Lower Juba, JSS

    Somalia.

    Bidders Meeting and Site Visit Date: 27 September 2016, 9:00 am (East African Time)

    Bidders Meeting and Site Visit Location: Afmadow DCs Office, Afmadow, Lower Juba, JSS Somalia

    Submittal Due Date and Time: 4 October 2016, 4:00 pm (East African Time).

    PROPOSALS RECEIVED AFTER THE STIPULATED DATE AND TIME WILL NOT BE CONSIDERED.

    Submittal Location and Contacts: Afmadow DCs Office, Afmadow, Lower Juba, JSS Somalia Tel: +252 61 238 0005.

    Bid Opening and Evaluation Date: 5-6 October 2016, 9:00 am (East African Time)

    Bid Opening and Evaluation Location: Afmadow DCs Office, Afmadow, Lower Juba, JSS Somalia

    Contract Projected Award Date: 11 October 2016

    Contact: TIS+ Procurement; E-mail: procurement@somtisplus.com

    The reference RFP#: TIS+/JSS/016/2016 must be shown on your offer.

    THE PROPOSAL FORM AND BID BOOK COLLECTED FROM THE AFMADOW DCS HQ OFFICE MUST BE USED WHEN REPLYING TO THIS INVITATION. FAILURE TO SUBMIT YOUR BID IN THE ATTACHED PROPOSAL FORM AND BID BOOK, OR FAILURE TO COMPLETE THE DETAILS AS REQUESTED, WILL RESULT IN THE PROPOSAL NOT BEING CONSIDERED.

    Bids must be submitted in a securely sealed envelope in accordance with the Instructions to Bidders attached to this bid.

    BIDS WILL ONLY BE ACCEPTED IN THE CURRENCY STATED IN THE SPECIFIC TERMS AND CONDITIONS. BIDS RECEIVED IN ANY OTHER CURRENCY WILL BE INVALIDATED.

    mailto:procurement@somtisplus.com

  • Transition Initiatives for Stabilization Plus TIS+

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    Afmadow Local Administration /Dawladda Hoose Ee Degmada Afmadow, Jubbaland State of Somalia

    TABLE OF CONTENT

    A. TERMS OF REFERENCE ........................................................................................................................... 4

    A.1 BACKGROUND.......................................................................................................................................... 4 A.2 PURPOSE OF THE RFP ............................................................................................................................... 4 A.3 OBJECTIVE OF THE PROJECT ....................................................................................................................... 4 A.4 CONSTRUCTION STANDARD ........................................................................................................................ 5 A.5 CONSTRUCTION IMPLEMENTATION .............................................................................................................. 5 A.6 TIMELINE FOR THE COMPLETION OF THE PROJECT .......................................................................................... 6 A.7 PRICE OF THE OFFER ................................................................................................................................. 6

    B. INSTRUCTION TO BIDDER ...................................................................................................................... 7

    B.1 MARKING AND RETURNING OF PROPOSAL ..................................................................................................... 7 B.1.1 TECHNICAL PROPOSAL ........................................................................................................................... 7 B.1.2 FINANCIAL PROPOSAL ............................................................................................................................ 8 B.2 TIME FOR RECEIVING PROPOSAL.................................................................................................................. 8 B.3 PUBLIC OPENING OF PROPOSAL .................................................................................................................. 8 B.4 VALIDITY................................................................................................................................................. 8 B.5 CHANGES AND/OR ALTERATIONS ................................................................................................................ 8 B.6 REFERENCES ............................................................................................................................................ 9 B.7 SUBCONTRACTING .................................................................................................................................... 9 B.8 RIGHTS OF TRANSITION INITIATIVES FOR STABILIZATION PLUS TIS+ .............................................................. 9 B.9 PROPERTY OF TRANSITION INITIATIVES FOR STABILIZATION PLUS TIS+ .......................................................... 9 B.10 LANGUAGE OF PROPOSAL ........................................................................................................................ 9 B.11 PROPRIETARY INFORMATION .................................................................................................................... 9 B.12 EVALUATION OF PROPOSAL .................................................................................................................... 10 B.13 AWARD / ADJUDICATION OF PROPOSAL .................................................................................................... 13 B.14 ERROR IN PROPOSAL ............................................................................................................................. 13 B.15 RFP TERMS AND CONDITIONS ................................................................................................................. 13

    C. PROPOSAL FORM ................................................................................................................................ 15

    C.1 TECHNICAL PROPOSAL SUBMISSION FORM I ............................................................................................... 15 C.2 TECHNICAL PROPOSAL SUBMISSION FORM II .............................................................................................. 16 C.2.1 BIDDER GENERAL INFORMATION ........................................................................................................... 17 C.2.2 STAFF QUALIFICATION AND EXPERIENCE .................................................................................................. 18 C.2.3 FINANCIAL INFORMATION ..................................................................................................................... 19 C.2.4 WORKS IN HAND ................................................................................................................................. 20 C.2.5 EXPERIENCE AND REFERENCES ............................................................................................................... 21 C.2.6 PROPOSED WORK PLAN AND SCHEDULE OF ACTIVITIES ............................................................................... 22 C.2.7 FORMAL PRESENTATION ....................................................................................................................... 22 C.3 FINANCIAL PROPOSAL SUBMISSION FORM .................................................................................................. 23 C.4 SCHEDULE OF PRICES .............................................................................................................................. 24

    D. BID EVALUATION SAMPLE .................................................................................................................. 25

  • Transition Initiatives for Stabilization Plus TIS+

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    Afmadow Local Administration /Dawladda Hoose Ee Degmada Afmadow, Jubbaland State of Somalia

    E. ANNEXES ............................................................................................................................................. 29

    A. TERMS OF REFERENCE

    A.1 Background

    The TIS+ Program aims to promote peace and stability in Somalia by increasing the visibility of, and

    confidence in Government through improved service delivery, creating collaborative and strategic

    partnerships among government institutions, the private sector, civil society and communities.

    The TIS+ Program focuses on four objectives:

    1. Increase confidence in governance based on equitable participation in decision making and management of community assets;

    2. Empower community and government representatives to engage with private sector and development actors in collaborative process for community growth;

    3. Increase Somali engagement in creating a more stable future; and

    4. Support inclusive, sustainable development by reducing gender gaps in stabilization and development.

    A.2 Purpose of the RFP

    This Request for Proposal (RFP) intends to identify Contractors that will carry out the construction of Afmadow Womens Market located in Afmadow, Jubbaland, Somalia. Transition Initiatives for Stabilization Plus TIS+ invites contractors to submit technical and financial proposal for this work.+. TIS+ encourages participants to review the technical proposal carefully, especially the: a) Methodology and Work Schedule, b) List of Equipment and Materials Sourcing; c) Key Personnel and Subcontractors and d) Anticipated Use of Local Labour as the scope to be accomplished under this agreement has increased. It is recommended that the subcontractors prepare their technical proposal to match the exact scope. TYPE OF CONTRACT: An award resulting from this RFP will be a Firm Fixed Price Contract.

    A.3 Objective of the Project

    To complete and hand over to TIS+ within an agreed timeline and budget, a completed Afmadow Womens Market located in Jubbaland, Somalia in respect to the construction specification. A.4 Construction Standard

    The following standards and specifications shall apply to the entire construction project; from construction up to defect liability period. The standards to follow shall include: -

    British code and Standard (BS) A.5 Construction Implementation

    Construction implementation in line to the submitted work schedule.

    Work Closely with TIS+ Engineers or consultants and attend the Bi-weekly progress review meetings in due course of the project.

  • Transition Initiatives for Stabilization Plus TIS+

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    Afmadow Local Administration /Dawladda Hoose Ee Degmada Afmadow, Jubbaland State of Somalia

    Maintain available at site at all time the following documentation:

    A site logbook for instruction to the contractor.

    A visitor logbook.

    Safety and Health Plan

    Quality Control Plan

    An updated timetable on a bar chart format (MS Project or approved equivalent).

    The EMMP form to record environmental monitoring as shown in the report form.

    Requests for work approval by Transition Initiatives for Stabilization Plus TIS+ Engineer.

    Accident and incident reports.

    A site diary, updated on daily basis.

    Approval of Present work plan and request for revision to ensure timely completion of the works.

    Check measurements and certify contractors Milestone works payments for submission to TRANSITION INITIATIVES FOR STABILIZATION PLUS TIS+ with relevant documentary evidence.

    Ensure that appropriate safety measures are taken on site to minimize the risk of accident to the workers and the public. Requires approval and is part of the Safety and Health Plan.

    A.6 Timeline for the completion of the project

    The timely achievement of the project is of utmost importance for TIS+. A contractual timeline will be part of the agreement signed with the successful bidder (please refer to the General Terms and Conditions for further details on the contractual documents).

    A.7 Price of the offer

    Please refer to the General Terms and Conditions; contract price. The Cost Proposal shall be submitted in conformity with Annex 2 of this RFP. The unit prices shall be fully

    burdened with all materials, labor, supervision, quality assurance, transport, security, overhead,

    profit/fee, risk and all other incidentals and obligations necessary for the completion of the work. The cost

    for issuing all the bonds should be included as part of the bid price.

    Project cost will be fixed price in CFA and it is the offerors responsibility to review all quantities and

    verify with Drawings, BOQ, and SOW.

    Order of precedence is Scope of Works, Bill of Quantities, and Drawings.

    Costs proposals will be evaluated based on what is reasonable and practical for the nature of the

    proposed works and prevailing regional market rates for construction materials.

    TIS+ will neither evaluate nor compare cost proposals that are considered non-responsive. During the

    evaluation of proposals, TIS+ will determine the final price evaluated for each proposal, making the

    corrections to the proposal price, in accordance with process laid out in the present RFP.

    TIS+ reserves the right to accept or reject any modification or deviation. The modifications, deviations and any other elements added to the requirements of the RFP or which provide advantages not requested by TIS+ will not be taken into consideration during the evaluation of proposals.

  • Transition Initiatives for Stabilization Plus TIS+

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    Afmadow Local Administration /Dawladda Hoose Ee Degmada Afmadow, Jubbaland State of Somalia

    B. INSTRUCTION TO BIDDER

    B.1 Marking and returning of proposal

    1- A first sealed envelope bearing the name of the Offeror and the subject of the RFP marked TECHNICAL PROPOSAL, containing one (1) original, three (03) copies of the original and one (1) digital copy (either on a USB storage device, CD/DVD or sent to tenderbox.nairobi@somtisplus.com);

    2- A second sealed envelope bearing the name of the Offeror and the subject of the RFP marked FINANCIAL PROPOSAL, containing one (1) original, three (03) copies of the original, and one (1) digital copy (either on a USB storage device, CD/DVD or sent to tenderbox.nairobi@somtisplus.com);

    Each of the written technical and cost prop...

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