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REQUEST FOR PROPOSALS (RFP)
RFP # 16-RFPGEN-27________
HOUMA GENERATING STATION
OUTAGE PLANNING
UNIT #14
TB # 173395
14 Stages
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INVITATION TO PROPOSERS
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INVITATION TO PROPOSERS
Sealed proposals will be received on Monday, August 15, 2016, by the Terrebonne Parish Consolidated Government Purchasing Division, at City of Houma Service Complex, 301 Plant Road, in Houma, Louisiana 70363, until 10:00 am as shown on the Purchasing Division Conference Room Clock at which time sealed proposals shall be publicly opened and the name of the Proposers read aloud.
The Request for Proposal is available in electronic form at the Terrebonne Parish Consolidated Government website http://www.tpcg.org/bids. Proposal documents are also posted on www.centralauctionhouse.com. To view these, download, and receive proposal notices by email, you have to register with Central Auction House (CAH). Any questions about this process, contact Ted Fleming with Central Auction House at 1-866-570-9620.
The Proposal Documents consist of:
Invitation to Proposers Instructions to Proposers Attachment A. Quote Form and Evaluation Worksheet (two forms) Attachment B. Proposer Experience Forms Attachment C. Lockout/Tagout Procedures of the Houma Generating Station Attachment D. Houma Generating Station Hot Work Program Attachment E. Proposed Contract
Each proposal shall be either hand delivered by the proposer or his agent in which instance the deliverer shall be handed a written receipt, or such proposal shall be sent by United States Postal Service registered or certified mail with a return receipt requested. Proposals shall not be accepted or taken, including receiving any hand delivered proposals, on days which recognized as holidays by the United States Postal Service.
Request for Proposals (RFP): #16-RFPGEN-27 Unit # 14 Outage Specifications and proposal forms are on file at the Purchasing Division, located in the City of Houma Service Complex at 301 Plant Road, Houma, Louisiana and may be obtained by prospective Proposers at no cost. Please contact Cyr LeBoeuf, Electric Generation Superintendent at 985-873-6776 with regard to the specifications or contact Angela Guidry, Purchasing Manager at 985-873-6754 or Sharon Celestin, Sr. Procurement Specialist at 985-873-6821 for any clarifications about the proposal documents. A proposal will be considered responsive if it conforms in all respects with the conditions and requirements of the Proposal Documents. In order to be considered responsive, Proposals must, (a) be fully completed, signed and be responsive in all respects to the conditions of the Instructions to the Proposers; (b) be made on the Proposal Forms provided and submitted intact as part of the Contract Documents; (c) be accompanied by the required items listed in the appropriate sections of the Proposal Documents. The Terrebonne Parish Consolidated Government (TPCG) reserves the right to reject any and all proposals. /s/Gordon Dove Gordon Dove, Parish President Advertise:
July 20, 2016
July 27, 2016
August 3, 2016
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INSTRUCTIONS TO PROPOSERS
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INSTRUCTIONS TO PROPOSERS
PART I: GENERAL:
The purpose of this Request for Proposals (RFP) is to obtain competitive proposals from bona fide,
qualified Proposers who are interested in providing labor, materials, equipment and other items or
services necessary to inspect and service, and provide supervision for same, regarding Houma Generating
Station, Unit 14 turbine-generator. Terrebonne Parish Consolidated Government is designated as the
Owner or TPCG.
Terrebonne Parish Consolidated Government requires a General Electric turbine-generator experienced
technical director and mechanical contractor. The selected contractor must have completed 10 projects
that include opening, inspecting, servicing, and reassembling steam turbines and generators similar to or
larger than Houma Generating Station, Unit 14 within the last 10 years. Proposers who have been in
existence less than 10 years must demonstrate that the personnel assigned to this job have the project
experience specified above.
Unit 14 is a General Electric, straight thru (one rotor), condensing turbine, rated at 13.15 MW made in
Lynn, Massachusetts. The turbine number is 173395. Steam conditions are 600 psig and 825ᵒF (inlet
steam conditions). This unit went into commercial service in 1966. The last major inspection was in Fall
of 2006. The unit presently has near 3166 operational hours since the last outage.
Major work scope items are as follows: Complete steam path inspection (rotor & diaphragms removed,
blast cleaned, NDE, service as needed and realignment of components). All valves (4 control valves, 1
main stop valve & 4 non-return valves, cylinders and guides). Front standard governor table, control
valve operating servo & pilot valve, main shaft pump and emergency trip assembly. Steam seal regulator.
Main stop valve hydraulic actuator. Lube oil tank - all pumps, one auxiliary pump, turning gear pump
and DC pump. Remove lube oil coolers, clean, inspect and reinstall. Remove Generator Cooler, clean
inspect and reinstall. Inspect check valves in lube oil tank. Oil flush lube oil system. Remove and install
generator field. Clean, inspect, service and testing of generator miscellaneous components. Generator
test & inspection with field removed. The turbine-generator is a three bearing support configuration unit.
This list is not an all-inclusive list.
1.1 Schedule of Events DATE TIME
RFP posted to TPCG website & blackout period begins 07/20/2016 8 am
Deadline to receive written inquiries 08/04/2016 3 pm
Deadline to answer written inquiries 08/09/2016 3 pm
Proposal opening date 08/15/2016 10 am
Oral discussions with Proposers, if applicable TBD
Notice of Intent to Award to be mailed TBD
Contract Initiation TBD
NOTE: The Terrebonne Parish Consolidated Government (TPCG) reserves the right to revise this
schedule. Revisions before the Proposal submission deadline, if any, will be formalized by the
issuance of an addendum to the RFP. Revisions after the Proposal submission deadline, if any, will
be by written notification to the eligible Proposers.
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PART II: ADMINISTRATION:
2.1. Proposal Submittal
This RFP is available in electronic form at the TPCG website
http://www.tpcg.org/index.php?f=purchasing&p=bid_opportunities. It will be available in PDF format or
in printed form by submitting a written request to Angela Guidry, Purchasing Manager or Cyr LeBoeuf,
Electric Generation Superintendent.
It is the Proposer’s responsibility to check the TPCG’s website frequently for any possible addenda that
may be issued. The TPCG is not responsible for a Proposer’s failure to download any addenda documents
required to complete a Request for Proposal.
All proposals shall be received in hard copy (printed) form by the TPCG Purchasing Division no later
than the date and time shown in the Invitation to Proposers. Fax or email submissions are not
acceptable.
Important -- Clearly mark outside of envelope, box or package with the following information and
format:
Proposal Name
Proposal Opening Date and Time
Contractor’s License Number
Each proposal shall be either hand delivered by the Proposer or his agent in which instance the deliverer
shall be handed a written receipt or such proposal shall be sent by United States Postal Service registered
or certified mail with a return receipt requested. Proposals shall not be accepted or taken, including
receiving any hand delivered proposals, on days which recognized as holidays by the United States Postal
Service.
Proposals mailed through the U. S. Postal Service may be mailed to our physical location at:
Terrebonne Parish Consolidated Government
Purchasing Division
301 Plant Road
Houma, Louisiana 70363
Proposer is solely responsible for the timely delivery of its proposal. Failure to meet the proposal opening
date and time shall result in rejection of the proposal.
PROPOSALS SHALL BE OPENED PUBLICLY AT THE PHYSICAL LOCATION IDENTIFIED
ABOVE AND ONLY THE NAME OF THE PROPOSERS SUBMITTING PROPOSALS SHALL
BE IDENTIFIED ALOUD. NO OTHER INFORMATION CONTAINED IN THE PROPOSAL
SHALL BE RELESED OR DISCLOSED.
2.2. Proposal Content
To standardize and simplify the evaluation of responses, proposals should contain all of the following
information and be organized in the sequence indicated below. All of the sections should be appropriately
labeled and bound together under a single cover not to exceed two (2) volumes with any identified
attachments or appendices included as a separate volume.
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2.2.1. Cover Letter: The cover letter should be submitted on the Proposer’s official letterhead
and should generally exhibit the Proposer’s understanding and approach to the project. It should
contain a summary of the Proposer’s ability to perform the scope of work requested and confirm
the Proposer is willing to enter into a contract with TPCG to perform said scope of work as
requested. The Cover Letter should also identify the person(s) authorized by the Proposer to
contractually obligate the Proposer and the person(s) who will address technical and contractual
matters throughout the evaluation period.
2.2.2. Signatory Authority: Written evidence of the authority of the person signing the cover
letter and Proposal shall be submitted at the time of Proposal. The authority of the signature of
the person submitting the bid shall be deemed sufficient and acceptable if any of the following
conditions are met:
2.2.2.1. The signature on the Proposal is that of any corporate officer listed on the most
current annual report on file with the secretary of state, or the signature on the bid is that
of any member of a partnership, limited liability company, limited liability partnership, or
other legal entity listed in the most current business records on file with the secretary of
state.
2.2.2.2. The signature on the Proposal is that of an authorized representative as
documented in writing by the legal entity certifying the authority of the person.
2.2.2.3. The legal entity has filed in the appropriate records of the secretary of state of
this state, an affidavit, resolution, or other acknowledged or authentic document
indicating the names of all parties authorized to submit Proposals for contracts.
2.2.3. Contractor’s License: Proposer must provide evidence of licensing by the Louisiana
Contractor’s Licensing Board to provide the required scope of work. Proposer shall be a properly
licensed contractor in accordance with LA R.S. 37:2150-2192 for one or more of the following
classification(s): Power Plants or Installation and Maintenance of Turbine and Electrical
Generators. Proposer must show his license number on the Proposal Form and on the outside of
the sealed envelope containing the proposals.
2.2.4. Relevant Experience: The Proposer should provide a project history of the firm or
organization demonstrating experience with projects, contracts, and services that are similar in
scope and size to the proposed work.
2.2.5. Past Performance on Similar Projects: The Proposer shall complete and submit the
forms labeled as “Attachment B” of this RFP to demonstrate experience with similar projects.
2.2.6. Staffing for Project & Qualifications of Key Personnel: The Proposer should describe
the composition and structure of the firm (sole proprietorship, corporation, joint venture, etc.) and
include the names of persons with an interest in the firm.
The Proposer should include an organizational chart and list all personnel to be used to complete
the Scope of Work. Resumes for each individual, including education, background and
experience should be included. This section should show evidence of the firm’s ability to manage
tasks simultaneously and expeditiously; approach to problem/task resolution and teamwork.
The Proposer shall provide information on any subcontractors that may be employed in
performing the Scope of Work (SOW) to include but not limited to rental agreements, equipment
loans, borrowed equipment and contracts related to fulfill the SOW.
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2.2.7. Project Approach: The Proposer should provide a work plan that outlines the work that
they are able to provide and explain their plan to accomplish the Scope of Work. The description
should include details of field operations, equipment to be used, data management operations,
staffing levels, safety plan, training, employee certification program, employee retention planning
and history, and other relevant information. The Proposer should describe the process to ensure
timely invoicing for services/work and compliance with local, state and federal regulations and
guidelines.
2.2.8. Financial Proposal: Prices proposed shall be firm for the duration of the contract. Proposers
shall submit a fully completed Quote Form and Evaluation Worksheet, labeled “Attachment A.”
Additionally, the financial proposal shall include any and all costs the Proposer wishes to have
considered in the contractual arrangement with the TPCG.
2.2.9. Additional Forms: Along with the proposal, the Proposer shall submit the completed required
forms:
2.2.9.1. Non-Collusion Affidavit. Each Proposer shall execute a Contractor’s Affidavit of
Non-Collusion, declaring that Proposer has not colluded with any other person, firm or
corporation in regards to any Proposal submitted. A form Affidavit is attached as an exhibit
to the Proposed Contract (Attachment E) for this RFP.
2.2.9.2. Written Documentation of Signatory Authority. If Proposer is relying on written
documentation, in accordance with 2.2.2.2. above, as evidence of the authority of the person
signing the cover letter and Proposal on behalf of the company, a certified, true copy of such
written documentation should be included with the Proposal.
2.2.10. Other Information: The Proposer may provide any other information deemed
pertinent which the Proposer wishes the TPCG to consider. Any exceptions that are being taken
to the specifications or any other relevant information that the Proposer wishes to be considered
should be included in this section.
2.3. Number of Response Copies
Each Proposer shall submit one (1) bound signed original response. Three (3) bound additional copies and
one (1) electronic copy in PDF format of the proposal should be provided, as well as one (1) bound
redacted copy, if applicable.
2.4. Legibility / Clarity
Responses to the requirements of this RFP in the formats requested are desirable with all questions
answered in as much detail as practicable. The Proposer’s response is to demonstrate an understanding of
the requirements. Proposals prepared simply and economically, providing a straightforward, concise
description of the Proposer’s ability to meet the requirements of the RFP is also desired. Each Proposer is
solely responsible for the accuracy and completeness of its proposal.
2.5. Confidential Information, Trade Secrets and Propriety Information
The designation of certain information as trade secrets and/or privileged or confidential proprietary
information shall only apply to the technical portion of the proposal. The cost proposal will not be
considered confidential under any circumstance. Any proposal copyrighted or marked as confidential
or proprietary in its entirety may be rejected without further consideration or recourse.
For the purposes of this procurement, the provisions of the Louisiana Public Records Act (La. R.S. 44.1
et. seq.) will be in effect. Pursuant to this Act, all proceedings, records, contracts, and other public
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documents relating to this procurement shall be open to public inspection. Proposers are reminded that
while trade secrets and other proprietary information they submit in conjunction with this procurement
may not be subject to public disclosure, protections must be claimed by the Proposer at the time of
submission of its Technical Proposal. Proposers should refer to the Louisiana Public Records Act for
further clarification.
The TPCG reserves the right to make any proposal, including proprietary information contained therein,
available to TPCG personnel or organizations for the sole purpose of assisting the TPCG in its evaluation
of the proposal. The TPCG shall require said individuals to protect the confidentiality of any specifically
identified proprietary information or privileged business information obtained as a result of their
participation.
Proposer’s failure to comply with La. R.S. 44:3.2 (D)(1) shall result in the failure to properly assert the
designation of trade secrets and/or privileged or confidential proprietary information and the information
may be considered public records.
If your proposal contains confidential information, you should submit a redacted copy along with your
proposal. If you do not submit the redacted copy, you will be required to submit such a copy within forty-
eight (48) hours of notification from the Purchasing Division, if you intend to maintain confidentiality.
When submitting your redacted copy, you should clearly mark the cover as such - “REDACTED COPY”
- to avoid having this copy reviewed by an evaluation committee member. The redacted copy should also
state which sections or information has been removed.
2.6. Proposal Clarifications Prior to Submittal
2.6.1. Proposer Inquiry Periods
The TPCG shall not and cannot permit an open-ended inquiry period, as this creates an unwarranted delay
in the procurement cycle and operations of our agency customers. The TPCG reasonably expects and
requires responsible and interested Proposers to conduct their in-depth proposal review and submit
inquiries in a timely manner.
An inquiry period is hereby firmly set for all interested Proposers to perform a detailed review of the
proposal documents and to submit any written inquiries relative thereto. Without exception, all inquiries
MUST be submitted in writing by an authorized representative of the Proposer, clearly cross-referenced
to the relevant solicitation section (even if an answer has already been given to an oral question during the
Pre-proposal conference). All inquiries must be received by the Inquiry Deadline date set forth in Section
1.1 Schedule of Events of this RFP. Only those inquiries received by the established deadline shall be
considered by the TPCG. Inquiries received after the established deadline shall not be entertained.
Inquiries concerning this solicitation should be delivered to the TPCG’s contact person for this
solicitation, Angela Guidry, by mail, express courier, e-mail, hand, or fax:
Administrative Inquiries: Technical Inquiries:
TPCG Purchasing Division TPCG Electric Generation Division
Attention: Angela Guidry Attention: Cyr LeBoeuf
301 Plant Road P O Box 2768
Houma, LA 70363 Houma, LA 70361
E-Mail: [email protected] E-Mail: [email protected]
Phone: (985) 873-6754 / Fax (985) 873-6766 Phone: (985)873-6776/Fax(985)873-6779
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Only the person identified above or their designee has the authority to officially respond to Proposer’s
questions on behalf of the TPCG, including during the Blackout Period. Any communications from any
other individuals are not binding to the TPCG.
An addendum will be issued and posted at the TPCG website, to address all inquiries received and any
other changes or clarifications to the solicitation. Thereafter, all proposal documents, including but not
limited to the specifications, terms, conditions, plans, etc., will stand as written and/or amended by any
addendum. No negotiations, decisions, or actions shall be executed by any Proposer as a result of any oral
discussions with any TPCG employee. It is the Proposer’s responsibility to check the TPCG website
frequently for any possible addenda that may be issued. The TPCG is not responsible for a Proposer’s
failure to download any addenda documents required to complete a Request for Proposal.
Any person aggrieved in connection with the solicitation or the specifications contained therein, has the
right to protest. Such protest shall be made in writing to the Purchasing Manager at least two (2) days
prior to the deadline for submitting proposals.
2.6.2. Blackout Period
The Blackout Period is a specified period of time during a competitive sealed procurement process in
which any Proposer or its Agent or Representative, is prohibited from communicating with any Parish
employee or Contractor of the Parish involved in any step in the procurement process about the affected
procurement. The Blackout Period applies not only to Parish employees, but also to any Contractor of the
Parish. “Involvement” in the procurement process includes but may not be limited to project
management, design, development, implementation, procurement management, development of
specifications, and evaluation of proposals for a particular procurement. All solicitations for competitive
sealed procurements will identify a designated contact person, as per Section 2.6.2 of this RFP. All
communications to and from potential Proposers, Vendors and/or their representatives during the
Blackout Period must be in accordance with this solicitation’s defined method of communication with the
designated contact person. The Blackout Period will begin upon posting of the solicitation. The Blackout
Period will end when the contract is awarded.
In those instances in which a prospective Proposer is also an incumbent Contractor, the TPCG and the
incumbent Contractor may contact each other with respect to the existing contract only. Under no
circumstances may the TPCG and the incumbent Contractor and/or its representative(s) discuss the
blacked-out procurement.
Any Proposer or Contractor who violates the Blackout Period may be liable to the TPCG in damages
and/or subject to any other remedy allowed by law. Further, failure to comply with these requirements
may result in the Proposal’s disqualification.
Any costs associated with cancellation or termination will be the responsibility of the Proposer.
Notwithstanding the foregoing, the Blackout Period shall not apply to:
1. A protest to a solicitation submitted pursuant to TPCG Protest Policy;
2. Duly noticed site visits and/or conferences for Proposers;
3. Oral presentations during the evaluation process
4. Communications regarding a particular solicitation between any person and staff of the procuring
agency provided the communication is limited strictly to matters of procedure. Procedural matters include
deadlines for decisions or submission of proposals and the proper means of communicating regarding the
procurement, but shall not include any substantive matter related to the particular procurement or
requirements of the RFP.
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2.7. Material in the RFP
Proposals should be based on the material contained in this RFP. The RFP includes the Invitation to
Proposers, the Instructions to Proposers and any attachments thereto, the proposed Contract, official
responses to questions, addenda, and other material, which may be provided by the TPCG pursuant to the
RFP.
2.8. Taxes
Any taxes, other than State and local sales and use taxes, from which the TPCG is exempt, shall be
assumed to be included within the Proposer’s cost.
2.9. Errors and Omissions in Proposal
The TPCG will not be liable for any errors or omissions in the proposal. Proposer will not be allowed to
alter proposal documents after the deadline for proposal submission, except under the following
condition: The TPCG reserves the right to make corrections or clarifications due to patent errors
identified in proposals by the TPCG or the Proposer. The TPCG, at its option, has the right to request
clarification or additional information from the Proposer.
2.10. Changes, Addenda
The TPCG reserves the right to change the Schedule of Events or issue Addenda to the RFP at any time.
The TPCG also reserves the right to cancel or reissue the RFP.
If the Proposer needs to submit changes or addenda, such shall be submitted in writing, signed by an
authorized representative of the Proposer, cross-referenced clearly to the relevant proposal section, prior
to the proposal opening, and should be submitted in a sealed envelope. Such shall meet all requirements
for the proposal.
2.11. Withdrawal of Proposal
A Proposer may withdraw a proposal that has been submitted at any time up to the proposal closing date
and time. To accomplish this, a written request signed by the authorized representative of the Proposer
must be submitted to the TPCG Purchasing Manager.
2.12. Waiver of Administrative Informalities
The TPCG reserves the right, at its sole discretion, to waive administrative informalities contained in any
proposal.
2.13. Proposal Rejection
Issuance of this RFP in no way constitutes a commitment by the TPCG to award a contract. The TPCG
reserves the right to accept or reject any or all proposals submitted or to cancel this RFP if it is in the best
interest of the TPCG to do so. Further, the TPCG reserves the right to cancel or decline to enter into a
contract with the successful Proposer at any time after the award is made and before the contract receives
final approval from the Parish Administration and the Terrebonne Parish Council.
TPCG may reject a proposal from, or not award a contract to, a business in which any individual with an
ownership interest of five percent or more, has been convicted of, or has entered a plea of guilty or nolo
contendere to any State felony or equivalent federal felony crime committed in the solicitation or
execution of a contract awarded under the laws governing public contracts under the provisions of
Chapter 10 of Title 38 of the Louisiana Revised Statutes of 1950, or the Louisiana Procurement Code
under the provisions of Chapter 17 of Title 39.
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In accordance with Louisiana law, all corporations (see, La. R.S. 12:163) and limited liability companies
(see, La. R.S. 12:1308.2) must be in good standing with the Louisiana Secretary of State in order to hold a
contract with the TPCG.
2.14. Ownership of Proposal
All materials submitted in response to this request become the property of the TPCG. Selection or
rejection of a response does not affect this right. All proposals submitted will be retained by the TPCG
and not returned to Proposers. Any copyrighted materials in the response are not transferred to the TPCG.
2.15. Cost of Offer Preparation
The TPCG is not liable for any costs incurred by prospective Proposers or Contractors prior to issuance of
or entering into a Contract. Costs associated with developing the proposal, preparing for oral
presentations, and any other expenses incurred by the Proposer in responding to the RFP are entirely the
responsibility of the Proposer, and shall not be reimbursed in any manner by the TPCG.
2.16. Proposal Validity
All proposals shall be considered valid for acceptance until such time an award is made, unless the
Proposer provides for a different time period within its proposal response. However, the TPCG reserves
the right to reject a proposal if the Proposer’s acceptance period is unacceptable and the Proposer is
unwilling to extend the validity of its proposal.
2.17. Written or Oral Discussions/Presentations
The TPCG, at its sole discretion, may require all Proposers who submit proposals determined to be
reasonably susceptible of being selected for the award to provide an oral presentation of how they propose
to meet the agency’s objectives; however, the TPCG reserves the right to enter into an Agreement without
further discussion of the proposal submitted based on the initial offers received.
Any commitments or representations made by the Proposer during these discussions, if conducted, may
become formally recorded in the final contract.
Written or oral discussions/presentations for clarification may be conducted to enhance the TPCG’s
understanding of any or all of the proposals submitted. Proposals may be accepted without such
discussions.
2.18. Acceptance of Proposal Content
The mandatory RFP requirements shall become contractual obligations if a contract ensues. Failure of the
successful Proposer to accept these obligations shall result in the rejection of the proposal.
2.19. Evaluation and Selection
All responses received as a result of this RFP are subject to evaluation by the TPCG Evaluation
Committee for the purpose of selecting the Proposer with whom the TPCG shall contract.
To evaluate all proposals, a committee whose members have expertise in various areas has been selected.
A consensus-based evaluation process shall be used to evaluate responses. This committee will determine
which proposals are reasonably susceptible of being selected for award. If required, written or oral
discussions may be conducted with any or all of the Proposers to make this determination.
Submittals will be evaluated based on the following general criteria and their respective weights of
consideration:
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CATEGORY POINTS
A. Qualification and Experience
Experience performing like or comparable work
Experience of key staff in performing like or
comparable work
Qualification of Proposer and staffing to be
assigned to project
0-25
B. Past Performance / References
Quality of work
Special capabilities to accomplish work
Coordination and cooperation with TPCG and
others
0-20
C. Technical Capabilities
Size of firm
Key personnel
Available Certified technicians of each trade
Equipment and tool direction
Training
0-20
D. Current Work Load
Capacity to successfully complete required work in
a timely manner
Key staff accessible to TPCG staff
0-10
E. Cost 0-25
TOTAL MAXIMUM POINTS 100
Written recommendation for award shall be made to the Parish President for the responsible Proposer
whose proposal, conforming to the RFP, will be the most advantageous to the TPCG, price and other
factors considered.
The committee may reject any or all proposals if none is considered in the best interest of the TPCG.
2.20. Best and Final Offers (BAFO)
The TPCG reserves the right to conduct a BAFO with one or more Proposers determined by the
committee to be reasonably susceptible of being selected for award. If conducted, the Proposer(s) selected
will receive written notification of the selection, with a list of specific items to be addressed in the BAFO
along with instructions for submittal. The BAFO negotiation may be used to assist the TPCG in clarifying
the scope of work or to obtain the most cost effective pricing available from the Proposer(s).
The written invitation will not obligate the TPCG to a commitment to enter into a contract.
2.21. E-Verify
Proposer(s) asked to provide a BAFO shall submit, along with its BAFO, its executed Affidavit of
Verification of Citizenship, which is attached as an exhibit to the proposed Contract, and, if awarded the
Contract, it shall comply with the provisions of LA R.S. 38:2212.10 and federal law pertaining to E-
Verify in the performance of services under the Contract.
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2.22. Notice of Intent to Award
Award shall be made to the Proposer with the highest points, whose proposal, conforming to the RFP,
will be the most advantageous to the TPCG, price and other factors considered.
The TPCG intends to award to a single Proposer.
Upon review and approval of the evaluation committee’s and agency’s recommendation for award, TPCG
will issue a “Notice of Intent to Award” letter to the apparent successful Proposer. The “Notice of Intent
to Award” letter is the notification of the award of the contract. However, the “Notice of Intent to Award”
is contingent upon successful negotiation of a final contract. The proposed Contract is attached to this
RFP. A contract shall be completed and signed by all parties concerned on or before the date indicated in
the “Schedule of Events.” If this date is not met, through no fault of the TPCG, the TPCG may elect to
cancel the “Notice of Intent to Award” letter and make the award to the next most advantageous
responsible Proposer.
TPCG will also notify all unsuccessful Proposers as to the outcome of the evaluation process. The
proposals received (except for that information appropriately designated as confidential in accordance
with La. R.S. 44.1 et. seq.) along with the evaluation factors, points, evaluation committee member
names, and the completed evaluation summary and recommendation report are public record and shall be
made available, upon request, to all interested parties after the “Notice of Intent to Award” letter has been
issued.
Any person aggrieved by the proposed award has the right to submit a protest in writing, in accordance
with the TPCG Protest Policy, to the Purchasing Manager, within fourteen (14) days of the award/intent
to award. The “Notice of Intent to Award” letter starts the protest period.
2.23. Contract Negotiations
If for any reason, after final evaluation and issuance of the Intent to Award letter, the responsible
Proposer whose proposal is most responsive to the TPCG's needs, price and other evaluation factors set
forth in the RFP considered, does not agree to a contract, that proposal shall be rejected and the TPCG
may negotiate with the next most advantageous responsible Proposer.
Negotiation may include revision of any non-mandatory terms or conditions, and clarification of the
scope of work and/or implementation of the most cost effective pricing available from the Proposers.
Parish President and Parish Council must approve the final contract form and issue a purchase order, if
applicable, to complete the process.
2.24. Contract Award and Execution
The TPCG reserves the right to enter into a contract without further discussion of the proposal submitted
based on the initial offers received.
The RFP, including any addenda and the proposal of the selected Contractor will become part of any
contract initiated by the TPCG.
Proposers are discouraged from submitting their own standard terms and conditions with their proposals.
Proposers should address the specific language in the proposed Contract attached to this RFP and submit
any exceptions or deviations the Proposer wishes to negotiate. The proposed terms will be negotiated
before a final contract is entered. Mandatory terms and conditions are not negotiable.
Page 15 of 92
If the contract negotiation period exceeds thirty (30) days or if the selected Proposer fails to sign the
contract within ten (10) calendar days of delivery of it, the TPCG may elect to cancel the award and
award the contract to the next most advantageous responsible Proposer.
In such event, said contractor and his Proposal surety shall be liable to the Owner for the difference
between the amount specified in his Proposal and the amount for which the Owner may otherwise
procure the services as specified herein. In such event, the Proposal security shall be forfeited to the
benefit of the Owner, the Proposers shall remain liable for and pay to the Owner for any amount in
excess of the Proposal security resulting from the difference between the amount of his Proposal
and the amount for which the Contract is subsequently executed.
2.25. Non-negotiable Contract Terms
Non-negotiable contract terms include but are not limited to taxes, assignment of contract, audit of
records, EEOC and ADA compliance, record retention, content of contract/order of precedence, contract
changes, governing law, claims or controversies, and termination based on contingency of appropriation
of funds.
2.26. Non-exclusive Work
Owner reserves the right to award some or all of the following items to a separate contractor outside of
this Contract:
2.26.1. Any work listed in the proposed contract (Attachment E) as optional work;
2.26.2. some or all extra work items not listed in the proposed contract; and
2.26.3. all or some of the material requirements necessary to complete the work under the
Proposed Contract.
2.27. Performance and Payment Bond
Within 10 days from the date of Notice of Award, but prior to the execution of the Contract, the
successful Proposer shall be required to provide a performance and payment bond in accordance with the
terms and conditions of the proposed Contract attached to this RFP.
Failure to provide the required bonds within the time specified may cause your offer to be rejected.
2.28. Insurance Requirements
Within 10 days from the Notice of Award, Contractor shall furnish the TPCG with certificates of
insurance effecting coverage(s) required by the attached Contract. The certificates for each insurance
policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The
certificates are to be received and approved by the TPCG before work commences.
2.29. Louisiana First Hiring Act
Within 10 days from the date of Notice of Award, Contractor shall comply with Louisiana Revised
Statute 39:2204 by submitting to the Louisiana Workforce Commission any information required by
Subsection B of the statute.
2.30. Prime Contractor Responsibilities
The selected Proposer shall be required to assume responsibility for all items and services offered in their
proposal whether or not they produce or provide them. The TPCG shall consider the selected Proposer to
be the sole point of contact with regard to contractual matters, including payment of any and all charges
resulting from the contract.
Page 16 of 92
2.31. Use of Subcontractors
Each Contractor shall serve as the single prime Contractor for all work performed pursuant to its contract.
That prime Contractor shall be responsible for all deliverables referenced in this RFP. This general
requirement notwithstanding, Proposers may enter into subcontractor arrangements. Proposers may
submit a proposal in response to this RFP, which identifies subcontract(s) with others, provided that the
prime Contractor acknowledges total responsibility for the entire contract. TPCG shall be a third party
beneficiary of any contract between the Contractor and its subcontractors.
Information required of the prime Contractor under the terms of this RFP, is also required for each
subcontractor and the subcontractors must agree to be bound by the terms of the contract. The prime
Contractor shall assume total responsibility for compliance.
2.32. No Guarantee of Quantities
The quantities referenced in the RFP are estimated to be the amount needed. In the event a greater or
lesser quantity is needed, the right is reserved by the TPCG to increase or decrease the amount, at the unit
price stated in the proposal.
The TPCG shall not obligate itself to contract for or accept more than their actual requirements during the
period of the contract, as determined by actual needs and availability of appropriated funds.
2.33. Governing Law
All activities associated with this RFP process shall be interpreted under Louisiana Law. All proposals
and contracts submitted are subject to provisions of the laws of the State of Louisiana; purchasing rules
and regulations; executive orders; standard terms and conditions; special terms and conditions; and
specifications listed in this RFP. Venue of any action brought with regard to the contract shall be in the
Thirty-Second Judicial District Court, Parish of Terrebonne, State of Louisiana.
2.34. Debriefings
Debriefings may be scheduled by the participating Proposers after the “Notice of Intent to Award” letter
has been issued by scheduling an appointment with the Angela Guidry, Purchasing Manager. Contact
may be made by phone at (985) 873-6754 or E-mail to [email protected]
Page 17 of 92
ATTACHMENT A
QUOTE FORM AND EVALUATION WORKSHEET
(Two forms)
Page 18 of 92
ATTACHMENT A
QUOTE FORM AND EVALUATION WORKSHEET
FORM 1 OF 2
Are required CONTRACTOR MINIMUM EXPERIENCE AND QUALIFICATIONS FORMS included?
YES _______ NO ________
Have any exceptions to the specifications been taken?
If yes, list all exceptions as an attachment.
YES_______ NO ________
Does the Proposer agree to meet the schedule as specified?
YES_______ NO _________
TOTAL LUMP SUM QUOTE PRICING = THE TOTALS OF ITEM 1 + ITEM 2 + ITEM 3 FROM
THE EVALUATION WORKSHEET
Page 19 of 92
ATTACHMENT A
QUOTE FORM AND EVALUATION WORKSHEET
FORM 2 OF 2
Provide your price quotes in the spaces provided below. Refer to Article IV PAYMENT TERMS of the
Proposed Contract (Attachment E) for additional information.
A Lump Sum Price for the Base Scope of Work, Unit Prices for Optional Scope of Work, Hourly Labor
Rates, and Estimated Material Expense will be used to determine the lowest evaluated quote cost. The
total of ITEMS 1, 2 and 3, as provided below, will be considered the TOTAL PRICE QUOTE for purpose
of evaluating Proposal prices. The TOTAL PRICE QUOTE must match the sum of ITEMS 1, 2 and 3 as
specified below. ITEMS 1, 2 and 3 must reconcile with the figures used to calculate these totals in the
formulas and tables below.
WORKSCOPE BREAKDOWN
WORKSCOPE EST. DURATION LUMP SUM PRICE
Base Scope of Work; Proposed Contract
(Attachment E) at Sections 2.1, 2.2, and 2.3.
Optional Scope of Work; Proposed Contract
(Attachment E) at Section 2.4.
EST. DURATION UNIT PRICE
Contract Sec. 2.4.1. Journal Bearing Recast
Contract Sec. 2.4.2.Bearing Oil Deflector
Maintenance
Contract Sec. 2.4.3. Diaphragm Blade Maintenance
Contract Sec. 2.4.4. Interstage and Shaft Packing
Contract Sec. 2.4.5. Replace Retaining Rings
Contract Sec. 2.4.6. Replace Stator Windings
Contract Sec. 2.4.7. Generator Work
WORKSCOPE TOTAL ITEM 1
HOURLY LABOR RATES (list all labor that may be utilized)
CLASSIFICATION UNITS STRAIGHT
TIME
RATE
UNITS OVERTIME
RATE
TOTAL
General Foreman 80 40
Millwright Foreman 80 40
Millwright 80 40
Millwright Welder 80 40
Millwright Helper 80 40
Crane Operator 80 40
TA 80 40
Project Manager 80 40
Supervisor 80 40
Other 80 40
Other 80 40
Other 80 40
LABOR TOTAL ITEM 2
Page 20 of 92
ESTIMATED MATERIAL EXPENSE
MATERIAL MARKUP: ______% of actual cost
Estimated Actual Cost of
Material (for quotation
purposes only)
$50,000.00
Multiply Markup % by
$50,000.00 ITEM 3: $____________________
TOTAL PRICE QUOTE
ITEM 1 $
ITEM 2 $
ITEM 3 $
TOTAL PRICE QUOTE $
Page 21 of 92
ATTACHMENT B
EXPERIENCE FORMS
Page 22 of 92
ATTACHMENT B
CONTRACTOR MINIMUM EXPERIENCE
AND QUALIFICATIONS SPECIFICATION
CONTRACTOR’S EXPERIENCE AND QUALIFICATIONS SPECIFICATION
1. Contractor must meet the following criteria to qualify to perform the Work described in the
Specification.
2. Has a full-time project supervisor in responsible charge of the work with at least 10 years’
experience in responsible charge on at least 10 similar projects.
3. In the event that the CONTRACTOR uses a subcontractor for work or services, the subcontractor
must also meet the experience and qualifications specified in 1- 3 above.
4. Licensed in the State of Louisiana, and such license having the specialty classification of Power
Plants or Installation and Maintenance of Turbine and Electrical Generators.
5. Has sufficient number of millwrights with a minimum of 5 years journeyman experience in the
service and maintenance of comparable steam turbine generators.
6. Blast Cleaning Services personnel will have a minimum of 5 years’ experience on similar
workscopes.
7. Non Destructive Test Services personnel will have a minimum of 5 years’ experience on similar
workscopes.
8. Contractor’s employees performing work on items at Appendix B of this Attachment will have a
minimum of 5 years’ experience servicing similar equipment. Contractor’s Supervision and
Quality Control Personnel shall have been in responsible charge of at least 10 projects with
similar workscopes in the last 10 years.
Page 23 of 92
EXPERIENCE FORMS
The following data, statements of experience, personnel, equipment and general qualifications of the
PROPOSER are submitted as a part of the Proposal and the PROPOSER represents and guarantees the
truthfulness and accuracy thereof.
A. Our organization has been in business continuously from the year __________________.
B. Our organization has had experience in construction comparable to that required by the Contract
Documents as a prime contractor for __________ years and as a subcontractor for _________ years.
C. The following supervisory personnel are currently employed by the PROPOSER and available for
assignment to the Project (project supervisor, principal foremen, etc.).
Name
Title
Years of
Experience
Following is a list of all projects we have undertaken in the last five years that have resulted in partial or
final settlement of the contract by arbitration or litigation.
Name of Client and
Project
Contact Name/
Telephone No.
Original
Contract Amount
Total Claims
Arbitrated or
Litigated Amount of
Settlement of Claims
Page 24 of 92
CONTRACTOR EXPERIENCE
List at least 10 projects that include opening, inspecting, servicing, maintaining, and reassembling steam turbines and generators similar to
or larger than Houma Generating Station, Unit 14 within the last 10 years.
YEAR
OWNER
LOCATION
PROJECT DESCRIPTION
CONTRAC
T
AMOUNT
OWNER
CONTACT
OWNER
CONTACT
TEL.#
Page 25 of 92
PROJECT SUPERVISOR EXPERIENCE
Identify full-time project supervisor to be in responsible charge of the Work who has had at least 10 years’ experience as project
supervisor on comparable projects. Name: ______________________________________ (Attach Resume)
List 10 similar projects for which the project supervisor identified was in responsible charge within the last 10 years.
YEAR
OWNER
LOCATION
PROJECT DESCRIPTION
CONTRACT
AMOUNT
OWNER
CONTACT
OWNER
CONTACT
TEL.#
Page 26 of 92
BLAST CLEANING SERVICES EXPERIENCE AND QUALIFICATIONS
List at least 5 projects involving similar work within the last 5 years.
YEAR
OWNER
LOCATION
PROJECT DESCRIPTION
CONTRACT
AMOUNT
OWNER
CONTACT
OWNER
CONTACT
TEL.#
NON DESTRUCTIVE TESTING SERVICES EXPERIENCE AND QUALIFICATIONS
List at least 5 projects involving similar work within the last 5 years.
YEAR
OWNER
LOCATION
PROJECT DESCRIPTION
CONTRACT
AMOUNT
OWNER
CONTACT
OWNER
CONTACT
TEL.#
Page 27 of 92
APPENDIX B WORKSCOPE SUBCONTRACTOR’S EXPERIENCE AND QUALIFICATIONS
List at least 5 projects involving similar work within the last 5 years.
YEAR
OWNER
LOCATION
PROJECT DESCRIPTION
CONTRACT
AMOUNT
OWNER
CONTACT
OWNER
CONTACT
TEL.#
Identify Supervision and Quality Control Personnel to be in responsible charge with at least 10 years’ experience on 10 projects with similar
workscopes. Name: ______________________________________ (Attach Resume)
List comparable projects for which the Supervision and Quality Control Personnel identified were in responsible charge within the last 10 years.
YEAR
OWNER
LOCATION
PROJECT DESCRIPTION
CONTRACT
AMOUNT
OWNER
CONTACT
OWNER
CONTACT
TEL.#
Page 28 of 92
Page 29 of 92
ATTACHMENT C
Lockout / Tagout
Procedures
Houma Generating Station
Reviewed
29 August 2006
In Accordance with
OSHA 3120
OSHA Regulations (Standards – 29CFR –1910)
Prepared by
Tommy J. LeCompte
Superintendent of Electric Generation
Terrebonne Parish Consolidated Government
Houma Generating Station
LOCKOUT/TAGOUT PROCEDURES
I. PURPOSE AND SCOPE
The purpose of this procedure is to establish uniform methods for disabling powered equipment,
machinery, and electrical circuits prior to the performance of inspections, maintenance, or repairs. The
procedure shall apply to any source of mechanical, hydraulic, electrical, electromagnetic, chemical,
pneumatic, thermal, radiation, or other energy. This includes electrical circuit breakers, fuses,
disconnects, and/or switches, power source controls to air, water, steam or hydraulic valves, fuel, and
other devices controlling the operation of equipment. This procedure establishes the minimum
performance requirements for the control of hazardous energy.
II. RESPONSIBILITY
The effective administration of this procedure is the primary responsibility of the Operations and
Maintenance Division of the Houma Generating Station (HGS). All departments which assign employees
to service, maintenance, and repair activities are also responsible to protect employees from the
unintentional release of hazardous energy. The supervisor has the responsibility of providing assistance
with operational and hazard assessments, departmental operational guidelines and training program
development, annual and routine inspections, and with the actual hands-on training of HGS employees.
In addition, all outside contractors (Appendix C) shall adhere to lockout/tagout procedures, based on this
procedure or their own, whichever is more stringent, while performing services for the HGS.
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III. DEFINITIONS
A. Affected Employee: An employee whose job requires him/her to operate or use a machine or
equipment on which servicing or maintenance is being performed under lockout or tagout, or whose job
requires him/her to work in an area in which such servicing or maintenance is being performed.
B. Authorized Employee: A person who locks or implements a tagout system procedure on machines or
equipment to perform servicing or maintenance on that machine or equipment. An authorized employee
and an affected employee may be the same person when the affected employee's duties also include
performing maintenance or service on a machine or equipment which must be locked or a tagout system
implemented.
C. Blanking: The physical disconnection of process flow piping, e.g., lines containing air, water, steam,
oil, chemicals, etc., and the application of caps, plugs, blind flanges, etc., to positively prevent the flow of
material.
D. "Capable of being locked out": An energy isolating device will be considered to be capable of being
locked out either if it is designed with a hasp or other attachment or integral part to which, or through
which, a lock can be affixed, or if it has a locking mechanism built into it. Other energy isolating devices
will also be considered to be capable of being locked out if lockout can be achieved without the need to
dismantle, rebuild, or replace the energy isolating device or permanently alter its energy control
capability.
E. Emergency Repairs: Repairs needed in critical operations where an accident or failure to complete the
operation would result in any of the following:
1. Loss of life or serious injury to employees.
2. Loss of function of a facility.
3. Serious interference or stoppage of contract performance.
4. Loss of high value end items, parts, or tooling.
F. Energized: Connected to an energy source or containing residual or stored energy.
G. Energy Isolating Device: A mechanical device that physically prevents the transmission or release of
energy, including but not limited to the following: a disconnect switch; a manually operated switch by
which the conductor of a circuit can be disconnected from all ungrounded supply connectors and, in
addition, no pole can be operated independently; a slide gate; a slip blind; a line valve; a block; and any
similar device used to block or isolate energy. The term does not include a push button, selector switch,
and other control circuit type devices.
H. Energy Source: Any source of electrical, mechanical, hydraulic, pneumatic, chemical, thermal, or
other energy.
I. Hot Tap: A procedure used in the repair, maintenance and service activities which involves welding on
a piece of equipment (pipelines, vessels or tanks) under pressure, in order to install connections or
appurtenances. It is commonly used to replace or add sections of pipeline without the interruption of
service for air, gas, water, steam, and petrochemical distribution systems.
J. Lockout: The placement of a lockout device on an energy source, ensuring that the equipment cannot
be operated until the lockout device is removed.
K. Lockout Device: A device utilizing a positive means such as a lock, either key or combination type, to
render switches, valves, equipment, etc. inoperable and preventing the energizing of a machine or
equipment.
L. Normal Production Operations: The utilization of a machine or equipment to perform its intended
production function.
M. Other Employee: An employee whose work operations are or may be in an area where energy control
procedures may be utilized.
N. Powered Equipment: Equipment which is activated, operated or moved by electricity, air, hydraulics,
compressed springs, etc.
O. Servicing and/or Maintenance: Work place activities such as constructing, installing, modifying, and
maintaining and /or servicing machines or equipment. These activities include lubrication, cleaning or
Page 31 of 92
unjamming of machines or equipment and making adjustments or tool changes, where the employee may
be exposed to the unexpected energization or start-up of the equipment or release of hazardous energy.
P. Setting Up: Any work performed to prepare a machine or equipment to perform its normal production
operation.
Q. Tagout: The placement of a tagout device at the control area of an electrical circuit, utility line, valve,
machinery, equipment, etc., indicating that the energy isolating device and the equipment being controlled
may not be operated until the tagout device is removed.
R. Tagout Device: A prominent warning device, such as a tag and a means of attachment, which can be
securely fastened to an energy isolating device to indicate that the energy being controlled may not be
operated until the tagout device is removed. Tags must indicate:
1. The name of the person attaching the tag.
2. The reason the tag was attached.
3. The name of the person authorized to remove the tag.
4. The time and date the tag was signed.
The tag shall be removed only by the person whose name appears on the tag or his/her supervisor.
IV. GENERAL REQUIREMENTS
A. Lockout/tagout devices shall be used whenever any person is working on powered systems where
unexpected energizing could present a hazard. Lockout/tagout devices shall be used whenever working
on any device capable of energy hazards
B. In cases where more than one individual is needed to work on powered equipment, each person
working on the equipment will attach a padlock or tag to a multiple lockout device. (Appendix C)
C. Lockout/tagout does not apply to normal production operations, servicing and maintenance when
employees are not exposed.
D. Plug and cord electrical equipment are excluded where the equipment is unplugged and the plug is
under the exclusive control of the employee.
E. The tagout process shall only be used in cases where there is no other means of lockout and when
approved by supervision.
F. Emergency repairs may be necessary on energized circuits or active piped lines in critical operation
where alternate power sources are not available or where the desired results cannot be accomplished with
deactivated circuits. In such cases, approval shall be obtained from all supervisory personnel involved
before repairs are made.
G. Steam and chemical lines that cannot be valved off and locked out must be disconnected, properly
tagged, and a solid blank installed on the supply line side.
If impractical to "blank off" lines containing flammables or explosives, the lines must be drained and
filled with nitrogen.
H. Areas shall be roped off and/or adequately posted with "Warning" signs where maintenance or
construction work is being performed that could be hazardous to a passerby.
I. Unauthorized persons entering roped off areas will be subject to disciplinary action. Incidents should be
reported to appropriate management who should report the violation to the individual's supervisor and the
Plant Superintendent.
Page 32 of 92
J. Persons performing work requiring lockout or tagout shall notify their supervisor immediately if they
have problems complying with this procedure.
K. Facilities engineering shall include effective lockout provisions, i.e., machines to be designed to accept
a lockout device, etc., whenever major replacement, repair, renovation, or modification of machines or
equipment is performed.
V. SPECIFIC REQUIREMENTS
A. Departmental
1. The HGS shall establish specific lockout/tagout guidelines to include inspections, identification, and
regular employee training and certification. Procedures and techniques for the control of hazardous
energy shall be developed and documented. The HGS may conduct a hazards analysis to determine the
adequacy of their lockout/tagout guidelines.
The guidelines shall clearly and specifically outline the scope, purpose, authorization, rules, and
techniques to be utilized for the control of hazardous energy, and the means to enforce compliance
including but not limited to the following:
a. A specific statement of the intended use of the guideline.
b. Specific steps for shutting down, isolating, blocking, and securing machines or equipment to
control hazardous energy. (Appendix A)
c. Specific steps for placement, removal and transfer of lockout/tagout devices, and the responsibility
for them. (Appendix B)
d. Specific requirements for testing a machine or equipment to determine effectiveness of lockout
devices, tagout devices, and other energy control measures. (Appendix C)
2. The HGS shall supply all lockout/tagout materials including locks, cable ties, multiple lockout
clamping devices, tags, blanking devices, etc.
a. Lockout devices and tagout devices shall be singularly identified; shall be the only device(s) used
for controlling energy; shall not be used for other purposes; and shall meet the following
requirements:
(1) Durable
(a) Lockout and tagout services shall be capable of withstanding the environment to which they are
exposed for the maximum period of time that exposure is expected.
(b) Tagout devices shall be constructed and printed so that exposure to weather conditions or wet and
damp locations will not cause the tag to deteriorate or the message on the tag to become illegible.
(c) Tags shall not deteriorate when used in corrosive environments such as areas where acid and
alkali chemicals are handled and stored.
(2) Standardized
Lockout and tagout devices shall be standardized in at least one of the following criteria: Color;
shape; or size; and additionally, in the case of tagged devices, print and format shall be standardized.
(3) Substantial
(a) Lockout devices shall be substantial enough to prevent removal without the use of excessive force
or unusual techniques, such as with the use of knives, pliers, bolt cutters or cutting tools.
(b) Tagout devices, including their means of attachment, shall be substantial enough to prevent
inadvertent or accidental removal. Tagout device attachment means shall be of a non-reusable type,
attachable by hand, self-locking, and non-releasable with a minimum unlocking strength of no less
than 50 pounds and having the general design and basic characteristics of being at least equivalent to
a one-piece, all-environment-tolerant nylon cable tie.
(4) Identifiable
Lockout and tagout devices shall indicate the identity of the employee applying the device(s).
Page 33 of 92
b. Tagout devices shall warn against hazardous conditions if the machine or equipment is energized
and shall include a legend such as the following: DO NOT START, DO NOT OPEN, DO NOT
CLOSE, DO NOT ENERGIZE, DO NOT OPERATE.
3. Departments shall provide training and certification for "authorized", "affected", and "other"
employees. Such training shall be documented with the employee's name and dates of training and shall
include:
a. Each authorized employee shall receive training in the recognition of applicable hazardous energy
sources, the type and magnitude of the energy available in the workplace, and the methods and means
necessary for energy isolation and control.
b. Each affected employee shall be instructed in the purpose and the use of the energy control
procedures.
c. All other employees whose work operations are or may be in an area where energy control
procedures may be utilized shall be instructed about the procedure, and about prohibitions relating to
attempts to restart or reenergize machines or equipment which are locked out or tagged out.
d. When tag out systems are used, employees shall also be trained in the following limitations of tags:
(1) Tags are essentially warning devices affixed to energy isolating devices, and do not provide the
physical restraint on those devices that is provided by a lock.
(2) When a tag is attached to an energy isolating means, it is not to be removed without authorization
of the authorized person responsible for it, and it is never to be bypassed, ignored, or otherwise
defeated.
(3) Tags must be legible and understandable by all authorized employees, affected employees, and all
other employees whose work operations are or may be in the area, in order to be effective.
(4) Tags and their means of attachment must be made of materials which will withstand the
environmental conditions encountered in the workplace.
(5) Tags may evoke a false sense of security, and their meaning needs to be understood as part of the
overall energy control program.
(6) Tags must be securely attached to energy isolating devices so that they cannot be inadvertently or
accidentally detached during use.
4. Employee retraining shall be the responsibility of the HGS and shall consist of the following:
a. Retraining shall be provided for all authorized and affected employees whenever there is a change
in their job assignments, a change in machines, equipment or processes that present a new hazard, or
when there is a change in the energy control procedures.
b. Additional retraining shall also be conducted whenever periodic inspection reveals, or whenever
the department has reason to believe, that there are deviations from or inadequacies in the employee's
knowledge or use of the energy control procedures.
c. The retraining shall reestablish employee proficiency and introduce new or revised control methods
and guidelines as necessary.
5. The department shall ensure an annual independent inspection of energy control lockout/tagout
procedures to verify effectiveness. The department shall certify that the annual inspections have been
performed and forward copies to the Utilities Safety and Environmental Coordinator and/or the TPCG
Risk Management Department. The certification shall identify the machine or equipment on which the
energy control procedure was being utilized, the date of the inspection, the employees included in the
inspection, and the person performing the inspection.
a. The annual inspection shall be performed by an authorized employee other than the one(s) utilizing
the energy control guidelines being inspected.
b. The annual inspection shall be designed to correct any deviations or inadequacies observed.
Page 34 of 92
c. Where lockout is used for energy control, the annual inspection shall include a review, between the
inspector and each authorized employee, of that employee's responsibilities under the energy control
procedure being inspected.
d. Where tagout is used for energy control, the annual inspection shall include a review, between the
inspector and each authorized and affected employee, of that employee's responsibilities under the
energy control procedure being inspected, and the training required concerning the limitations of tags.
B. Supervisors
Supervisors shall be provided with either direct or indirect assistance/support from senior management, as
necessary, to carry out the duties and responsibilities as follows.
1. Supervisors shall be responsible for safeguarding their service employees from the unintentional
release of hazardous energy through the use of lockout/tagout devices.
2. Supervisors shall be responsible for ensuring that employees performing any operation on energized
equipment in their area shall comply with the provisions of the lockout/tagout procedure. This includes
servicing, adjusting, checkout, major maintenance, general maintenance, cleaning operations, etc.
Anytime an employee is required to remove or bypass a guard or other safety device, senior management
must be directly involved in the decision to do so.
3. Supervisors shall be responsible for maintaining a supply of lockout/blanking devices, padlocks, tags,
cable ties, etc.
4. The supervisor or authorized employee shall notify affected employees of the application and removal
of lockout or tagout devices. Notification shall be given before the controls are applied, and after they are
removed from the machine or equipment.
C. Employee(s)
1. Employees shall be responsible for complying with the requirements set forth in this
procedure and in departmental guidelines.
2. Implementation of lockout or the tagout system shall be performed only by authorized
employees.
3. Employees shall be responsible for notifying management of any deviation to the Control of
Hazardous Energy (Lockout/Tagout) policy.
4. Employee shall notify his/her immediate supervisor concerning the status of work being performed on
equipment that is locked-out or tagged-out.
5. At the start of each work day the employees shall verify the lockout and tagout of any equipment that
he/she has currently locked out or tagged out.
6. Employees shall be responsible for reporting to management noncompliance of the Lockout/Tagout
procedures and/or safety infractions.
VI. REFERENCES
29 CFR 1910.147 The Control of Hazardous Energy (Lockout/Tagout).
29 CFR 1910.333 Electrical Safety Related Work Practices.
Page 35 of 92
29 CFR 1910.269 Electric Power Generation, Transmission, and Distribution; Electrical
Protective Equipment.
Note: Reference material is stored on the library shelf in the records office.
Page 36 of 92
Appendix A of
Lockout/Tagout Procedures
Terrebonne Parish Consolidated Government
Houma Generating Station
Application of Energy Control
The established guidelines for the application of energy control (implementation of lockout or tagout
system procedures) shall cover the following elements and actions and shall be done in the following
sequence:
A. Preparation for shutdown: Before a machine or piece of equipment is turned off, the employee(s) who
will perform the lockout/tagout must have the knowledge of the type and magnitude of the energy, the
hazards of the energy to be controlled, and the method or means to control the energy to be encountered.
B. Machine or equipment shutdown: The machine or equipment must be shut down in an orderly fashion
in order to avoid any additional or increased hazard(s) to employees as a result of the deenergization.
C. Machine or Equipment Isolation: All energy isolating devices that are needed to control the energy to
the machine or equipment shall be physically located and operated in such a manner as to isolate the
machine or equipment from the energy sources.
D. Applying Lockout or Tagout Devices: A lockout or tagout device must be affixed to each energy
isolating device by the persons performing the lock/tagout. These must be placed in a manner so that they
will hold the energy isolating devices in a "safe" or "off" position.
1. If tagout devices are used, they must clearly indicate that the operation or movement of energy
isolating devices from the "safe" or "off" position is prohibited.
2. If a tag is used in place of a lock on an energy isolating device that is capable of being locked, the
tag must be placed where the lock would have been attached. The use of this method requires
management approval.
3. If a tag cannot be affixed directly to an energy device, it must be located as close as safely possible
to the device, in a position that will be immediately obvious to anyone attempting to operate the
device.
E. Stored energy:
1. Following the application of lockout or tagout devices, all potentially hazardous stored or residual
energy shall be relieved, disconnected, restrained, and otherwise rendered safe.
2. If there is a possibility or reaccumulation of stored energy to a hazardous level, verification of
isolation shall be continued until the servicing or maintenance is completed, or until the possibility of
such accumulation no longer exists.
3. Potential Energy shall be blocked to prevent movable parts from motion.
F. Verification of Isolation: Prior to starting work on machines or equipment that have been locked out or
tagged out, the authorized employee shall verify that isolation and deenergization of the machine or
equipment have been accomplished.
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Appendix B of
Lockout/Tagout Procedures
Terrebonne Parish Consolidated Government
Houma Generating Station
Release from Lockout or Tagout
Before lockout or tagout devices are removed and energy is restored to the machine or equipment,
guidelines shall be followed and actions taken by the authorized employee(s) to ensure the following:
A. The Machine or Equipment: The work area shall be inspected to ensure that nonessential items have
been removed and to ensure that machine or equipment components are operationally intact.
B. Employees:
1. The work area shall be checked to ensure that all employees have been safely positioned or
removed.
2. Before lockout or tagout devices are removed and before machines or equipment are energized,
affected employees shall be notified that the lockout or tagout devices have been removed.
3. Employee shall notify his/her immediate supervisor concerning the status of work being performed.
C. Lockout or Tagout Devices Removal: Each lockout or tagout device shall be removed from each
energy isolating device by the employee who applied the device.
**** Exception:**** When the authorized employee who applied the lockout or tagout device is not
available to remove it, that device may be removed under the direction of the department, provided that
specific guidelines and training for such removal have been developed, documented and incorporated into
the department's energy control program. The department shall demonstrate that the specific guideline
provides equivalent safety to the removal of the device by the authorized employee who applied it. The
specific guideline shall include at least the following elements:
1. Verification by the department that the authorized employee who applied the device has left the
facility.
2. Making all reasonable efforts to contact the authorized employee to inform him/her that his/her
lockout or tagout device has been removed.
3. Ensuring that the authorized employee has this knowledge before he/she resumes work at the
facility.
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Appendix C of
Lockout/Tagout Procedures
Terrebonne Parish Consolidated Government
Houma Generating Station
Additional Requirements
I. TESTING OR POSITIONING OF MACHINES, EQUIPMENT OR COMPONENTS
In situations in which lockout or tagout devices must be temporarily removed from the energy isolating
device and the machine or equipment energized to test or position the machine, equipment or component
thereof, the following sequence of actions shall be followed:
A. Clear the machine of tools and materials.
B. Remove employees from the machine or equipment area.
C. Remove the lockout or tagout devices.
D. Energize and proceed with testing or positioning.
E. De-energize all systems and reapply energy control measures in order to continue servicing and/or
maintenance.
II. OUTSIDE PERSONNEL (CONTRACTORS, ETC.)
A. Whenever outside servicing personnel are to be engaged in activities covered by the Energy Control -
Lockout/Tagout procedure and/or guidelines, the on-site department and the outside employer shall
inform each other of their respective lockout or tagout procedures and/or guidelines.
B. The on-site department shall ensure that his/her personnel understand and comply with restrictions and
prohibitions of the outside employer's energy control procedures and/or guidelines if it is used as the more
stringent means of energy control.
III. GROUP LOCKOUT OR TAGOUT
A. When servicing and/or maintenance is performed by a crew, department or other group, they shall
utilize a guideline which affords the employee a level of protection equivalent to that provided by the
implementation of a personal lockout or tagout device.
B. Group lockout or tagout devices shall be used in accordance with the Departmental Energy Control
guidelines including, but not necessarily limited to the following specific requirements.
1. Primary responsibility is vested in an authorized employee for a set number of employees working
under the protection of a group lockout or tagout device (such as an operations lock).
2. Provision for the authorized employee to ascertain the exposure status of individual group members
with regard to the lockout or tagout of the machine or equipment.
3. When more than one crew, department, etc. is involved, assignment of overall job-associated
lockout or tagout control responsibility to an authorized employee assigned to coordinate affected
work forces and ensure continuity of protection.
4. Each authorized employee shall affix a personal lockout or tagout device to the group lockout
device, group lockbox, or comparable mechanism when he or she begins work, and shall remove
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those devices when he or she stops working on the machine or equipment being serviced or
maintained.
IV. SHIFT OR PERSONNEL CHANGES
Specific guidelines shall be utilized during shift or personnel changes to ensure the continuity of lockout
or tagout protection, including provisions for the orderly transfer of lockout or tagout devices between
off-going and oncoming employees to minimize exposure to hazards from the unexpected energization,
start-up of the machinery or equipment, or release of stored energy.
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Appendix D of
Lockout/Tagout Procedures
Terrebonne Parish Consolidated Government
Houma Generating Station
LOCKOUT/TAGOUT PROGRAM
01 April 2002
TABLE OF CONTENTS
LOCKOUT/TAGOUT PROGRAM Page I. PURPOSE ...........................................................................…………………...…….… 15
II. RESPONSIBILITY ..........................................................………………..….………… 15
III. PREPARATION FOR LOCKOUT/TAGOUT ...............…………………….……….. 16
IV. SEQUENCE OF LOCKOUT OR TAGOUT SYSTEM PROCEDURE .............…….. 16
V. BASIC RULES FOR USING LOCKOUT OR TAGOUT SYSTEM PROCEDURE … 17
VI. TRAINING AND ANNUAL INSPECTION ...................................…………………. 17-18
VII. GROUP LOCKOUT/TAGOUT PROCEDURE ...............................………………... 18
VIII. SHIFT CHANGES ................................................................……………………….. 19
IX. OUTSIDE SERVICE OR CONTRACTORS PERSONNEL .............………………... 20
X. HAZARDOUS ENERGY CONTROL INVENTORY ..........................………………. 20
EQUIPMENT LOCKOUT PROCEDURES FORMS
I. EXPLANATION OF HAZARDOUS ENERGYCONTROL FORM.................………... 21-22
II. HAZARDOUS ENERGY CONTROL PROCEDURE FORM ...............…………….... 23-25
III. HAZARDOUS ENERGY CONTROL INVENTORY ........................………..……… 26
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LOCKOUT/TAGOUT PROGRAM
I. PURPOSE
This procedure establishes requirements for the lockout or tagout of energy isolating devices. It should be
used to ensure that the machine or piece of equipment is isolated from all potentially hazardous energy
and locked out or tagged out before employees perform any servicing or maintenance activities where the
unexpected energization, start-up or release of stored energy could cause injury.
II. RESPONSIBILITY
Appropriate employees shall be instructed in the safety significance of the lockout/tagout procedures, as
well as how to use those procedures by the designated trainer. Only authorized employees may lockout or
tagout machines or equipment. Authorized employees are identified on each Hazardous Energy Control
Procedure form.
Each new or transferred affected employee and any other employee whose work operations are or may be
in the area should be instructed in the purpose and use of the lockout/tagout procedure. Affected
employees are identified on each Hazardous Energy Control Procedure form. They will be notified by the
authorized employees whenever a lockout or tagout will occur, as well as when the equipment is being
placed back in service.
It is the responsibility of management to approve all Hazardous Energy Control Procedures. Approvals
can be given by the following people:
NAME TITLE
Cyr A. LeBoeuf Utility Superintendent, Electric Generation
Richard Picou Utility Technician
James Guidry Electric Plant Operations Supervisor
Bryan Stevens Electrician
III. PREPARATION FOR LOCKOUT/TAGOUT
A. Obtain the proper Hazardous Energy Control Procedure for the equipment or machine to be locked out
or tagged out. Determine if changes need to be made to the procedures based on changes to the equipment
and/or personnel.
B. Identify all affected employees that may be involved in the impending lockout/tagout.
C. Obtain necessary locks and/or tags and devices to implement the lockout and/or tagout.
IV. SEQUENCE OF LOCKOUT OR TAGOUT SYSTEM PROCEDURE
The specific lockout or tagout procedure for each machine or piece of equipment is detailed on the
Hazardous Energy Control Procedure form. This form is used for documentation of the procedures. This
document should be referred to before, during, and after a lockout or tagout operation.
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Note: The following Sections A & B were taken directly from the OSHA Appendix A 1910.147. It is
intended to provide a general overview of a lockout procedure. Operations that don't need a separate
Hazardous Energy Control Procedure may use this procedure.
A. Sequence of Lockout or Tagout System Procedure
1. Notify all affected employees that a lockout or tagout system is going to be utilized and the reason
thereof. The authorized employee shall know the type and magnitude of energy that the machine or
equipment utilizes and shall understand the hazards thereof.
2. If the machine or equipment is operating, shut it down by the normal stopping procedure (Depress stop
button, open control switch, etc.).
3. Operate the switch, valve, or other energy isolating device(s) so that the equipment is isolated from its
energy sources. Stored energy (such as that in springs, rotating flywheels, hydraulic systems, and air, gas,
steam, or water pressure, etc.) must be dissipated or restrained by methods such as repositioning,
blocking, bleeding down, etc. (Type(s) of stored energy - methods to dissipate or restrain).
4. Lockout and/or tagout the energy isolating devices with assigned individual lock(s) or tag(s)
(Method(s) selected, i.e., locks, tags, additional safety measures, etc.).
5. After ensuring that no personnel are exposed, and as a check on having disconnected the energy
sources, operate the push button, motor starter, or other normal operating controls to make certain the
equipment will not operate (Type(s) of equipment checked to ensure disconnections).
CAUTION: Return operating control(s) to "neutral" or "off" position after the test (de-energized state).
6. The equipment is now locked out or tagged out.
B. Restoring Machines or Equipment to Normal Production Operations
1. After the servicing and/or maintenance are complete and equipment is ready for normal production
operations, check the area around the machines or equipment to ensure that no one is exposed.
2. After all tools have been removed from the machine or equipment, guards have been reinstalled and
employees are in the clear, remove all lockout or tagout devices. Operate the energy isolating devices to
restore energy to the machine or equipment.
C. Procedure Involving More Than One Person
1. In the preceding steps, if more than one individual is required to lockout or tagout equipment, each
shall place his/her own personal lockout (or tagout) device on the energy isolating device(s).
2. When an energy isolating device cannot accept multiple locks or tags, a multiple lockout device (hasp)
may be used.
3. If lockout is used, a single lock may be used to lockout the machine or equipment with the key being
placed in a lockout box or cabinet which allows the use of multiple locks to secure it.
a. Each employee will then use his/her own lock to secure the box or cabinet.
b. As each person no longer needs to maintain his or her lockout protection, that person will
remove his/her lock from the box or cabinet (Names/Job Titles of employees authorized for group lockout
or tagout are detailed in the Hazardous Energy Control Procedure Form).
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V. BASIC RULES FOR USING LOCKOUT OR TAGOUT SYSTEM PROCEDURE
A. All equipment shall be locked out or tagged out to protect against accidental or inadvertent operation
when such operation could cause injury to personnel.
B. Do not attempt to operate any switch, valve or other energy isolating device where it is locked (or
tagged) out.
C. Refer to your Plant and Operations Safety Rules for further information.
D. The Plant and Operations disciplinary procedures apply to violation of the Lockout/Tagout Program.
VI. TRAINING AND ANNUAL INSPECTION
A. Training
1. General Lockout/Tagout training shall be provided by the HGS. Specific operations training will also
be provided by the HGS.
2. Affected and authorized employee training will consist of the following elements:
a. Review of 1910.147 "The Control of hazardous Energy" requirement.
b. Type and magnitude of energy sources.
c. Purpose and use of the Hazardous Energy Control Procedures.
d. Nature and limitations of tags.
e. How to isolate equipment/machinery for lockout/tagout.
f. Conditions for restarting machinery/equipment or removing tags.
3. Lockout/tagout training will be given to affected employees as part of orientation.
4. Authorized employees will receive training prior to their initial involvement with any lockout or tagout
operation.
5. Retraining will be given for authorized and affected employees whenever there is a change in job
assignment, a change in machines, or equipment or process that presents a new hazard or a change in the
Plant and Operations Hazardous Energy Control Procedure. Retraining will also be given whenever the
annual inspection identifies a deficiency in the procedures.
6. A list of names and dates of training will be maintained.
B. Annual Inspection
1. Each year an authorized employee, who is not involved in the HECP being inspected, will conduct an
inspection of the Hazardous Energy Control Procedure (HECP).
2. This will be accomplished by reviewing the HECP Form with authorized employees. In addition, the
authorized employees conducting the inspection will observe the actual implementation of the HECP.
3. When lockout is used the HECP will be reviewed with each authorized employee. Where tagout is
used, the HECP will be reviewed with both affected and authorized employees.
4. This will be certified by the designated inspector on an annual basis. The documentation should include
employee names, dates of the inspection, and the HECP form used.
VII. GROUP LOCKOUT/TAGOUT PROCEDURE
This section of the Control of Hazardous Energy Procedure will be reviewed with all personnel affected
or authorized by the group lockout/tagout before implementation of that job.
A. One authorized employee will be designated as responsible for the lockout/tagout.
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B. The Hazardous Energy control Procedure (HECP) will be reviewed with each group member.
C. If more than one crew, department, etc. is involved, one authorized employee will coordinate the
lockout/tagout to ensure that all control measures are applied and that there is continuity of protection for
the group.
D. Each authorized employee will affix the lockout or tagout device to the group lockout. Each lock must
have that person's name affixed to it. Each authorized employee will
remove their lockout or tagout device when they stop working on the equipment or machine being
serviced.
VIII. SHIFT CHANGES
Shift changes will be coordinated by the authorized employee in charge of the group or individual lockout
or tagout. This will include:
A. Changing locks or tags
B. Retesting to ensure de-energized state of equipment or machinery being serviced.
C. Notification of start-up and testing to be performed.
D. Changes in the job that effect the lockout or tagout procedures.
IX. OUTSIDE SERVICE OR CONTRACTOR PERSONNEL
Outside personnel or contractors involved in operations relating to equipment or machinery lockout that
affects our employees, must submit their energy control procedures to the responsible foreman. Affected
employees must be trained and notified as outlined in this written program. The responsible manager for
the affected area will ensure that outside personnel and affected employees are informed of the proper
procedure.
X. HAZARDOUS ENERGY CONTROL INVENTORY
Department:
Supervisor:
Date:
Contracting Firm Information
Company Name:___________________________________________________________
Contractor Employee
Name: _____________________________ Title:_________________________________
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Equipment/Energy Source* Requiring Control
(Include Name, Model, Serial No. and location of equipment/energy source.)
1.
2.
3.
4.
5.
*Attach the Hazardous Energy Control Form for each item.
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TERREBONNE PARISH CONSOLIDATED GOVERNMENT
HOUMA GENERATING STATION
EQUIPMENT LOCKOUT PROCEDURES
I. EXPLANATION OF HAZARDOUS ENERGY CONTROL FORM
A. Identification of Equipment
Equipment that is going to be elevated must be specifically identified. This will eliminate confusion
between similar equipment or machinery with different types of energy sources. In those cases where
there are a number of machines that are identical, one form may be used to cover the lockout and/or
tagout procedures for that equipment.
B. Operator Controls
It is an important phase in evaluating appropriate hazardous energy control procedures to determine types
of controls that are available for authorized and affected employees to use. This section should be
completed and considered when determining the proper shutdown and start-up procedures. Any
deficiencies identified should be corrected.
C. Identification of Energy Sources
It is critical to the safety of employees that all energy sources be identified as well as their capacity to be
restrained, locked out, or energy dissipated. Only authorized employees for the equipment being studied
should complete this procedure, since they will have knowledge of the machinery or equipment necessary
to develop this information.
D. Shutdown Procedures
The procedure for shutdown should be specified in a step-by-step fashion. It should state whether a lock
can be applied and what type should be utilized. In addition, the necessary testing steps should be
determined to ensure that the equipment has been de-energized to a zero mechanical state.
E. Start-Up Procedures
This section should identify the necessary steps to restart the equipment. When testing is required, ensure
that the equipment is clear of tools, personnel, and materials. The authorized employee should determine
steps.
F. Other Operations
Minor service activities that are performed during normal production operations, such as jam clearing,
adjustments or tool changes, must be identified. The specific procedure necessary to protect an employee
when conducting these operations must be developed. In some cases this may be a series of steps that the
affected employee takes to de-energize the particular machinery or equipment. Job Safety Analysis would
be the preferred method of developing these procedures. The Job Safety Analysis form should be attached
to the Hazardous Energy Control Equipment form thereby becoming part of these procedures. (See
Section H)
G. Affected and Authorized Personnel
This section specifically identifies who is authorized to lockout or tagout equipment or machinery.
Employees who are affected by this procedure are listed. This will help assure that the affected and
authorized employees are notified during lockout/tagout operations.
H. Authorization and Approval
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The personnel authorized to conduct this lockout should be the ones to develop it. Names of employees
who completed the HECP should be listed, along with signatures of managers giving approval.
II. HAZARDOUS ENERGY CONTROL PROCEDURE FORM
Date: Reference No.:
A. Machine Identification General Description:
Manufacturer:
Model: *Serial No.:
*List Serial Numbers of Equipment where these same procedures would apply, (i.e., equipment of the
same type with similar energy sources):
Location of Equipment Evaluated:
B. Operator Controls The types of controls available to the operator need to be determined. This should help identify energy
sources and lockout capacity for equipment.
List types of operator controls:
Reference No.:
C. Energy Sources Can the machine be locked out at the main power source? Some machine installations involve complex
wiring schemes. A qualified electrician should evaluate machines when necessary to determine if all
electrical circuits can be locked out.
Check and/or list energy sources present on this equipment.
Electrical Steam Hydraulic Pneumatic Natural Gas Other
Stored Energy Sources
Identify Energy Source Lockable?
Type of Lock or and Location Yes or No
Energy Control Device Needed* 1.
2.
3.
4.
*If only tags are to be used see Section F.
Reference No.:
D. Shutdown Procedures List in order the steps necessary to shut down and de-energize the equipment. You must be specific. For
stored energy, be specific about how the energy will be dissipated or restrained.
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De-energized State
Procedure Lock Type to be Verified?
How?
Location 1.
2.
3.
Reference No.:
E. Start Up Procedure List in order the steps necessary to re-activate (energize) the equipment. Ensures that personnel are clear
during each step of testing or activation.
Energy Source
Procedure Activated* 1.
2.
NOTIFY ALL AFFECTED EMPLOYEES WHEN THIS PROCEDURE IS IN APPLICATION
Reference No.:
F. Procedures for Operations and Service/Maintenance List those operations where the procedures in Section D and E do not apply [See Section 1910.147 (a)
(2)]. Alternative measures which provide effective protection must be developed for these operations. Job
Safety Analysis is one method of determining appropriate measures.
Alternate Procedure/ Operation Name Protection Developed: Yes or No 1.
2.
Reference No.:
G. Affected and Authorized Employees List each person affected by this procedure and those authorized to use this procedure.
Affected Employee's Name Occupation/Job Title Name Title
1. ______________________________ ____________________________
2. .______________________________ ____________________________
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3. .______________________________ ____________________________
Authorized Employee's Name Occupation/Job Title Name Title
1. ______________________________ ____________________________
2. ______________________________ ____________________________
3. ______________________________ ____________________________
4. ______________________________ ____________________________
5. ______________________________ ____________________________
Reference No.:
H. Documentation
1. The persons developing and approving this procedure should be listed below.
Procedure Developed By [Authorized Employee's Name(s)]
Name:______________________________ Title:____________________________
Date: ______________________________
2. Each employee who must use this procedure should receive a copy of the procedure and training as
outlined in the written program.
III. HAZARDOUS ENERGY CONTROL INVENTORY
Department: ______________________________________
Supervisor: _______________________________________
Date: ____________________________________________
Equipment/Energy Source* Requiring Control
(Include Name, Model, Serial No. and location of equipment/energy source.)
1.
2.
3.
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4.
5.
*Attach the Hazardous Energy Control Form for each item.
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ATTACHMENT D
Houma Generating Station
HOT WORK PROGRAM
Prepared by
Cyr LeBoeuf
Operation Supervisor/Electric Plant Operator III
Introduction
1. Purpose
a. The purpose of this policy is to prevent any fires that may result from “Hot Work”
processes.
2. Scope
a. For the purposed of this policy, “Hot Work” is defined as any temporary operation
involving open flames or producing heat and/or sparks. This includes but not limited to:
grinding, cutting, brazing, soldering, thawing frozen pipes by touch, torch applied roofing
and welding.
b. This policy applies to all personnel on the property of Houma Generating Station who are
involved with in construction and maintenance activities and/or who may be involved in
“Hot Work” activities.
Responsibilities
1. Superintendent
a. The ultimate responsibility for and authority for the department hot work permit program
rest with the Superintendent. It is his responsibility to ensure that the program is carried
out within his area of authority.
2. Supervisors, Project Leaders
a. Individuals who have a supervisory responsibility play a key role in the hot work permit
program. They have responsibility for:
i. Ensuring that their subordinates are trained and understand the applicable
provisions of the program.
ii. Ensuring that their subordinates fulfill all requirements before any hot work is
performed.
iii. Completing and approving each “Hot Work Permit” issued.
iv. Ensuring that properly trained fire watches are assigned when necessary.
3. Individuals Performing Hot Work
a. Individuals performing the hot work play what is perhaps the most important role in the
program. They are responsible for:
i. Obtaining written approval from the supervisor for the hot work.
ii. Ensuring that conditions are safe before commencing the hot work,
iii. Being prepared to contact their supervisors should conditions change or warrant
reassessment during the hot work project.
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iv. Using appropriate personal protective equipment (PPE) while performing hot
work (welding helmets, gloves, jackets, etc.).
v. Completing the appropriate section(s) of the hot work permit.
4. Fire Watchers
a. Fire watchers are responsible for.
i. Being aware of the inherent hazards involved in the hot work.
ii. Ensuring that safe conditions are maintained during the hot work.
iii. Ensuring that appropriate fire extinguishers are readily available.
iv. Knowing how to report a fire or other emergency situation.
v. Maintaining the watch for at least 30 minutes after the work is completed.
vi. Using the appropriate PPE
vii. Completing the appropriate section of the hot work permit.
viii. Returning the completed hot work permit to their supervisor.
5. Facilities Management
a. Facilities Management shall recognize its responsibility for safe usage of welding, cutting
and other spark or flame producing equipment on the property of Houma Generating
Station and shall be responsible for:
i. Establishing designated areas for welding, cutting, brazing, torch soldering and
grinding operation where the potential fire danger is limited.
ii. Establishing procedures for hot work in other areas.
iii. Designating at least on trained individual responsible for authorizing hot work
permits in areas not specifically designated for hot work.
iv. Requiring employees performing hot work and their supervisors to be suitable
trained in the safe operation of the equipment.
v. Advising all contractors about flammable materials or hazardous conditions in
areas where they will be working.
6. Facilities Supervisors
a. Facilities supervisors are responsible for:
i. Maintaining cutting or welding equipment is safe operating condition.
ii. Issuing hot work permits for any cutting, welding, brazing, torch soldering,
grinding or open flame, heat or spark producing operations outside of the
designated area(s).
iii. Ensuring the precautions listed on the Hot Work Permit are understood and
followed by the individual performing the hot work.
iv. Informing outside contractors and service personnel of the expectations of this
policy.
v. Verifying that contractor personnel have the necessary hot work permits required
for their work.
Hot Work Procedures
1. Prior To Hot Work
a. Several tasks must be performed before hot work begins. These included, but not limited
to:
i. Inspect the hot work area to identify any fire hazards.
ii. Remove all flammable or combustible materials within a thirty five foot radius of
the hot work.
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iii. Properly shield combustibles that cannot be removed from the area with non-
combustible blankets or other non-combustible materials.
iv. Seal all cracks and openings through which hot sparks or slag may enter. As an
alternate means, a fire resistant shield may be used to block the openings.
v. Sweep floor of all loose combustible debris.
vi. Placing non-combustible or flame resistant screens so as to protect personnel in
adjacent work areas form heat, flames, radiant energy and welding splatter.
vii. Protect conveyer systems that may carry sparks of slag to other parts of the
building.
viii. Mark the area so as to warn nearby personnel of the danger.
ix. Cover any smoke detectors located in close proximity of the work area.
2. During Hot Work
a. During the hot work there are other precautions that must be taken:
i. Appropriate fire extinguishing equipment shall be maintained in close proximity
to the hot work for its entire duration, plus 30 minutes.
ii. Combustible floors shall be kept wet during the hot work.
iii. Store acetylene and other fuel cylinders in a secure and upright position.
iv. Place hosed so that they will not be crushed or damaged.
3. After Hot Work
a. There are some responsibilities that must be undertaken after hot work is completed:
i. The firewatch shall be maintained for at least 30 minutes following the
completion of the hot work. If circumstances require, fire watches shall be
maintained for periods longer than 30 minutes.
ii. Arrange for nearby occupants to periodically check the work area for evidence of
a fire for four hours after work is completed.
iii. Fire extinguishing equipment must remain accessible in the area until the
firewatch is secured.
iv. Remove covers from any smoke detectors immediately upon completion to the
hot work.
v. Completion of the appropriate section(s) of the hot work permit and the return of
the completed form to the supervisor.
4. Prohibited Hot Work Areas
a. Hot work activities are prohibited in the following areas:
i. Areas, including those with confined spaces, where atmospheres of explosive
gases, vapors, or dusts exist or could accumulate.
ii. On metal walls, ceiling or roofs built of composite, combustible, and sandwich –
type panel construction or having combustible coverings.
iii. On pipes that are in contact with combustible walls, ceilings, roofs or partitions
where heat by conduction can cause ignition.
Record Keeping
1. Hot Work Permits
a. All hot work permits shall be returned to the issuing supervisor for their record retention.
Records of hot work permits should be maintained for one calendar year. Hot work
permits on record should be reviewed for program improvement or modification
purposed prior to disposal.
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2. Training
a. Copies of records of all program related training should be maintained in the department
personnel files.
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Houma Generating Stations
Hot Work Permit
Before initiating Hot Work, can this job be avoided?
Is there a safer way?
Post a copy at the job site. Hot Work Permit #:_________
Make no changes in dates or other information after approved.
This Hot Work Permit is required for any temporary operation involving open flames or producing heat
and/or sparks. This includes, but not limited to: Brazing, Cutting, Grinding, Soldering, and Welding.
Issuing Supervisor:_____________________
Job Date:__________Start Time:__________Expiriation:__________WO#__________
Hot Work Being Performed By:
_____Employee
_____Contractor
Name of Applicant:_______________Company:_______________Phone:___________
Supervisor:_____________________________________________Phone:___________
Location/Description of Work:______________________________________________
_______________________________________________________________________
IS FIRE WATCH REQUIRED?
Yes/No Are combustible materials in building construction closer than 35 feet to
the point of operation?
Yes/No Are combustibles more than 35 feet away but would be easily ignited by
spark?
Yes/No Are wall or floor openings within a 35 foot radius exposing combustible
material in adjacent areas, including concealed spaces in floors or walls?
Yes/No Are combustible materials adjacent to the other side of metal partitions,
walls, ceilings, or roofs which could be ignited by conduction or
radiation?
Yes/No Does the work necessitate disabling a fire detection, suppression, or alarm
system component including concealed duct detectors?
YES to any of the above indicates that a qualified fire watch is required.
Fire watcher name: _____________________________
Fire watcher is required to study and complete the checklist on the second page of this form and initial it
before proceeding with any hot work operations . All boxes must be checked.
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I understand and will abide by the conditions described in this permit. I will post a copy of the
permit at the entrance to the job site/room. I will implement the necessary precautions which are
outlined on both pages of this permit form. Thirty minutes after each hot work session, I will
reinspect work areas and adjacent areas to which spark and heat might have spread to verify that
they are fire safe.
________________________ _______________________ Date________ Phone___________
Permit Applicant Company or Department
_________________________________
Supervisor
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Precautions for Hot Work
Definition: Hot work is any temporary operation involving open flames or equipment producing heat or
spark.
Typical List of Hot Work: List of typical hot work includes: welding, heat treating, grinding, soldering,
brazing, and similar activities involving spark, flame, or heat.
COMPLETE THE FOLLOWING CHECKLIST BEFORE PROCEEDING WITH HOT WORK
OPERATIONS.
Building Systems: With regard to building systems, ensure that:
o Cutting and wilding equipment in good operating condition.
Personnel/Occupant Protection: With regard to building occupants, ensure that:
o Workers and occupants protected form smoke, fumes, toxic materials by use of exhaust
ventilation or other approved safety measures.
o Vision screens/barriers in place.
o Confined space entry permit/procedures in place when applicable.
o Energized equipment locked/tagged out of service when applicable.
o Workers properly trained in use of equipment.
Within 35 feet of work: Within 35 feet of the work area, ensure that:
o Floors swept clean of combustibles.
o Combustible floors swept down & covered with damp sand, metal or other spark/heat shields.
o Combustible and flammable materials removed.
o Flammable liquids, dust, lint, and oily deposits removed.
o Explosive atmosphere in area eliminated.
o Fixed combustibles and flammables covered with fire-resistive covers, guards, and/or shields.
o Wall and floor openings covered with non-combustible covers.
o Fire-resistive covers suspended beneath work to collect sparks.
Work on or near walls floors or Ceilings: Prior to the start of work ensure that:
o All holes, cracks and penetrations are sealed with non-combustible material.
o Construction is non-combustible and without combustible covering or insulation. Otherwise,
combustibles are to be shielded/protected.
o Combustibles moved away from opposite side of wall and second fire watch provided where
required.
Work on Enclosed Equipment (tanks, ducts, etc.)
o Confined space entry permit/procedures.
o Compressed gases out of confined space.
o Equipment empty, cleaned of residues, pressure released, purged of vapors, and gas valves shut
off.
Fire Watch (at work site)
o Fire watcher is to be present 30 minutes before for combustible clean-up, during and for 30
minutes after operation to ensure that no smoldering fires exist.
o Fire watcher is to be supplied with hose and/or fire extinguishers of proper size and type and be
properly trained in use of same.
o Fire watcher is to be trained in emergency procedures.
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o The permit applicant or their representative is to protect all combustible form hot work ignition
sources. This includes sealing of floor and wall penetrations.
o Fire watcher is to stop hot work if any of the safety precautions cannot be met.
o Fire watcher is to notify the proper individual if an emergency occurs.
Other Precautions Taken:
o ______________________________________________________________________________
__________
Fire Watcher Initials: ___________
ATTACHMENT E PROPOSED CONTRACT
SERVICE CONTRACT FOR INSPECTION, SERVICE, AND MAINTENANCE, WITH SUPERVISION OF WORK, TO UNIT 14 TURBINE-GENERATOR AT HOUMA
GENERATING STATION, INCLUDING OUTAGE PLANNING AND INCIDENTAL SERVICES RELATED THERETO
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SERVICE CONTRACT FOR INSPECTION, SERVICE, AND MAINTENANCE WITH SUPERVISION OF WORK,
TO UNIT 14 TURBINE-GENERATOR AT HOUMA GENERATING STATION, INCLUDING OUTAGE PLANNING AND INCIDENTAL SERVICES RELATED
THERETO This Agreement is hereby made and executed on this ______ day of ________ 2016, by and between:
I. THE PARTIES
1.1. Terrebonne Parish Consolidated Government, a political subdivision of the State of Louisiana, acting by and through Gordon E. Dove President, by virtue of Terrebonne Parish Council Resolution No. ________ , hereinafter designated as "Owner"; and 1.2. ______________________[CONTRACTOR] (EIN ______________), a [limited liability company/corporation], domiciled in the state of __________________________ and authorized to do and doing business in Louisiana, whose mailing address for the purposes herein is ______________________________________, holding Louisiana Contractor’s License No. _____________, in the classification of _____________________, represented by its duly authorized ___________________ by virtue of the attached certificate of authority/resolution, a copy of which is annexed hereto at Exhibit A and incorporated herein, and who is hereinafter designated as "Contractor" or “Vendor”; who, in consideration of the covenants and agreements herein contained, to be performed by the parties hereto and of payments hereinafter agreed to be made, it is mutually agreed as follows:
II. SCOPE OF WORK
2.1. GENERAL Terrebonne Parish Consolidated Government (TPCG) on behalf of the City of Houma Utilities Department, requires Contractor to provide labor and material necessary to perform an inspection of, and service and maintenance to, Houma Generating Station, Unit 14 turbine-generator, and provide for outage planning and incidental services thereto, in accordance with this Contract. The outage is scheduled to begin on October 3, 2016 and is expected to end November 23, 2016. Should the start date be changed, then the end date will be adjusted accordingly. The work within this contract will be performed the Houma Generating Station, 1551 Barrow Street, Houma LA 70360, and within the time frame as specified herein. The Base Scope of Work shall be Sections 2.1, 2.2, and 2.3 of this Contract and the Optional Scope of Work shall be Section 2.4 of this Contract. 2.2. MANDATORY SPECIFICATIONS 2.2.1. Contractor’s Declaration. By executing this Agreement, Contractor declares that it meets all of the specifications for contractor’s requirements as listed in the Contract Documents for this contract. 2.2.2. Work Hours. Work will be done on a single shift. Work hours and days will be jointly agreed upon to meet the outage dates. Expected shift will be 10 hours per day and six days per week. 2.2.3. Completion Schedule. Contractor shall supply a schedule and anticipated Completion Schedule for the outage. Contractor shall participate in progress meetings and provide updated schedule for completion including critical path updates. Meetings shall be held at 8:00 a.m. on Tuesday and Thursday of each week. 2.2.4. General Requirements:
2.2.4.1. Out of scope work will not be considered a delay. 2.2.4.2. New replacement parts shall not be considered additional work to install. 2.2.4.3. All gaskets and seal forming agents shall be replaced and shall be the sole
responsibility of the mechanical contractor. 2.2.4.4. Supply qualified, experienced craft labor, and crane operator in quantity to meet the
schedule.
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2.2.4.5. Provide tooling including bolt heaters to perform workscope. 2.2.4.6. All subcontractors/suppliers shall be subject to approval by TPCG, prior to
commencement of work, based on comparable qualifications for their area of responsibility in the workscope.
2.2.4.7. Experienced Blast Cleaning Services and materials will be provided by the contractor.
2.2.4.8. Experienced Non Destructive Test Services and materials will be provided by the contractor.
2.2.4.9. Subcontractors to the Contractor are the direct responsibility of the Contractor. A supervisor will be present anytime the Subcontractors are onsite.
2.2.4.10. Have immediate access to backup air and electrical supply. 2.2.4.11. Provide all tools, scaffolding, ladders, consumable materials, gasket and seal
compounds required for this turnkey major inspection. 2.2.4.12. Inventory and inspect Houma Generating Stations turbine specialty tools, slings,
etc., prior to and after the outage. 2.2.4.13. Provide office space for labor supervisor, technical director and craft change and
break trailer or area. 2.2.4.14. Perform inspection work scope detailed in this document with particular attention
to Section 2.3 of this contract. 2.2.4.15. Perform optional items in Section 2.4 of this Contract as directed in writing by
Owner.
2.2.5. Applicable Standards.
2.2.5.1. Work shall meet or exceed the latest standards (ASME, ASTM, ANSI, IEEE, ANSI, ISA, NFPA and OSHA), as related to the servicing of power generation steam turbine components. All work shall be performed in accordance with and meet the applicable requirements of these standards, standard industry practices and recommended practices of the OEM and Technical Director.
2.2.5.2. Any work performed by the Contractor that does not meet these standards will be corrected by the Contractor at no additional cost to the Owner.
2.2.6. Labor Supervision. Contractor shall provide Supervisors on site during the performance of these services, and these individuals shall have the responsibility to ensure safety, contract compliance and quality control. At least one supervisor shall be assigned to each shift. The contractor shall designate an onsite supervisor who shall be a single point of contact and shall coordinate with the technical director and the Owner’s Project Manager to coordinate all aspects of the inspection. The site supervisor shall be available for a pre-outage meeting. At a minimum, the site supervisor shall:
2.2.6.1. Participate in two outage meetings per week, Tuesday and Thursday, for the
duration of the outage, and update the status of the work. 2.2.6.2. Complete all applicable inspection forms provided by Owner and technical director. 2.2.6.3. Identify additional work in a timely basis as found. 2.2.6.4. Provide a twice weekly, Tuesday and Thursday, report with the following items:
2.2.6.4.1. New work items and cost estimates. 2.2.6.4.2. Parts required and status. 2.2.6.4.3. Status of authorized services, outside of the original work scope. 2.2.6.4.4. Any issues that may affect the scheduled completion date and revised
schedule to include completion date. 2.2.6.4.5. Critical path update.
2.2.6.5. The Contractor shall provide a technical report for the turbine inspection, all work performed, and all work performed by subcontractor or third party sources. The technical director shall provide a detailed final overall report. The exceptions are as follows: All technical reports by Contractor or his sub-contractors that are hired by the Contractor shall be given to the Owner’s Project Manager and the technical director for review and for Owner’s records (examples: NDE report, laser alignment report, steam-path maintenance reports, etc.). These reports shall be issued to Owner in a timely manner. Timely manner is as follows: hand written reports before subcontractor leaves project; final reports can be up to two weeks later as long as there are no changes.
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2.2.6.6. Any fasteners that can be removed by a standard ½” magnetic base drill will be done at no extra cost to Owner.
2.2.7. Technical Director.
Contractor shall provide a Technical Director during the term of this contract, who shall:
2.2.7.1. provide technical direction in all aspects of this contract and ensure compliance
herewith. 2.2.7.2. abide by all local, state and national codes. 2.2.7.3. be responsible for pre-shutdown data and startup data. 2.2.7.4. insure that the unit performs equal to or better than pre-shutdown data. 2.2.7.5. have responsibility to oversee, and direct all aspects of the turbine / generator
major inspection, testing, servicing, and reassembly. 2.2.7.6. be responsible for technical direction of all contractors and subcontractors. 2.2.7.7. have a minimum of 10 years of experience with GE steam turbine-generators
similar to or larger than Unit 14. 2.2.7.8. inspect and approve all work and components prior to installation. 2.2.7.9. have knowledge and experience of no less than 10 years in a Technical Director
capacity involving steam turbine/generator servicing and overhaul on units similar or larger than Unit 14. This individual shall have the responsibility to ensure safety, contractor and subcontractor compliance and quality control.
2.2.7.10. supply a schedule and anticipated Completion Schedule for the outage. Participate in progress meetings and provide updated schedule for completion including critical path updates. Meetings shall be held at 8:00 a.m. on Tuesday and Thursday of each week.
2.2.7.11. supply part numbers and recommended and alternate sources to secure necessary parts expeditiously.
2.2.7.12. issue detailed final report including as found, as left, all test data, recommendations and maintenance cycles. Final report shall be made available prior to final payment.
2.2.7.13. review and approve all component data, inspections, measurements, test, and general work prior to reinstalling.
2.2.8. Security.
2.2.8.1. All personnel entering the facility will be required to identify themselves prior to
entering the facility. Any unfamiliar workers will require supervisor verification prior to being allowed into the facility.
2.2.8.2. The driver of any vehicle shall identify all vehicle occupants before being allowed to enter facility.
2.2.8.3. The contractor shift supervisor shall sign the visitor registration as a company representative each day worked.
2.2.8.4. The technical director shall sign the visitor registration as a company representative each day worked.
2.2.8.5. The technical director shall provide a complete list of each contract personnel working on unit 14 each day. This list of personnel and hours worked will be part of the twice weekly meeting.
2.2.8.6. The Owner reserves the right to request security and background checks on any and all contractors working in facility.
2.2.8.7. The Houma Generating Station is fully gated, utilizing CCTV security recording cameras throughout the facility.
2.2.8.8. Explosives, firearms and weapons of any kind shall not be permitted on Houma Generation Station property. This shall include in personal or company vehicles, trailers, toolboxes, etc.
2.2.8.9. Emergency responders may be contacted by dialing 911. 2.2.9. Safety.
2.2.9.1. The Contractor shall abide by all OSHA safety procedures and Terrebonne Parish’s Contractor requirements.
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2.2.9.2. Contractor shall maintain a written program to ensure safety among employees working on this project. The contractor shall be completely responsible for the safety of their employees, their contractors, and working conditions.
2.2.9.3. Contractor’s employees shall comply with the Houma Generating Station’s Equipment Lockout and Tagout Procedures. The contractor’s employees shall not commence work on equipment until clearance to do so is received by the Owner’s Project Manager. Contractor hereby acknowledges receipt of the Houma Generating Station Lockout/Tagout Procedures Manual.
2.2.9.4. Contractor’s employees shall comply with the Houma Generating Station’s Hot Work Permit Procedures. Contractor hereby acknowledges receipt of the Houma Generating Station Hot Work Permit Procedures Manual. Burning, welding, brazing or grinding operations shall not commence until clearance to do so is received by the Owner’s Project Manager. A fire watch must be posted for all such operations. Fire extinguishers employed by fire watch personnel shall be furnished by the contractor. Contractor must cover all equipment, cable trays, etc., beneath and in close proximity to such work. Fire blanket material must be supplied by the contractor. The contractor’s employees shall not commence Hot Work on equipment until clearance to do so is received by the Owner’s Project Manager.
2.2.9.5. Terrebonne Parish Consolidated Government has a strict smoking policy related to its buildings. Smoking is prohibited in any building located on Terrebonne Parish Consolidated Government property. TPCG smoking ordinance may be viewed at www.tpcg.org. Possession and/or use of explosives, alcoholic beverages, non-prescription and illegal drugs of any kind shall not be permitted on Houma Generation Station property. This shall include in personal or company vehicles, trailers, toolboxes, etc.
2.2.9.6. Handling, rigging and hoisting of material shall be the complete responsibility of the contractor. The contractor shall ensure material is moved in a safe, secure and stable manner, within equipment manufacturer’s recommended loads. Owner’s personnel shall have the right to restrict or stop any material movement that they deem not in compliance with this requirement.
2.2.9.7. Hard hats, safety glasses, steel toe nonskid shoes, shirts with sleeves and full length pants shall be worn at all time by the contractor’s employees.
2.2.9.8. Contractor shall report all accidents, regardless of severity, immediately to the Owner’s Project Manager. A written report shall be submitted to the Owner’s Project Manager prior to the end of the shift when the accident occurred. Accident report shall include, but not be limited to, the name of the injured, accident date and time, names of witnesses, supervisor’s name, a description of the accident and recommendations to prevent recurrence.
2.2.9.9. Contractor shall immediately correct all spills and trip hazards. 2.2.9.10. Contractor shall rope off all fall hazards, and all personnel allowed in this work area
shall follow OSHA fall protection regulations. 2.2.9.11. Contractor’s employees shall park their vehicles in the prescribed parking area. Any
improperly parked vehicles will be towed at the expense of the owner of the vehicle. Owner, TPCG, shall not be held liable for any vehicle, contents, or damage.
2.2.9.12. Contractors are responsible for securing their own tools, equipment and materials. 2.2.9.13. All tools, cables, slings, chains, chain hoist, extension cords, electric cords, electric
tools and etc. shall be free from wear and shall be in safe working condition. Worn equipment shall not be permitted on the grounds of the Houma Generating Station and Terrebonne Parish Consolidated Government.
2.2.9.14. A portable GFCI outlet must be supplied by the contractor and used on each extension cord and portable electric tool plugged at the Houma Generating Station. These GFCI devices shall be tested at the beginning of each work day and documented as part of the safety meeting checklist. All failed GFCI outlets shall be discarded and replaced immediately.
2.2.9.15. Contractor’s and their employees’ tool boxes, lunch boxes and vehicles shall be subject to inspection.
2.2.9.16. Before any hazardous material is brought on site, the Contractor must provide a copy of Applicable Material Safety Data sheets (MSDS) to the Owner and receive approval from the Owner’s Project Manager.
2.2.9.17. The Contractor’s personnel must attend safety orientation prior to starting work to review the Owner’s Contractor Orientation Procedure.
2.2.9.18. The Contractor shall provide all safety related equipment required for their personnel.
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2.2.9.19. The Contractor shall hold a daily safety meeting and provide documentation of said meetings at the biweekly schedule update meeting.
2.2.9.20. The Owner’s Project Manager will periodically attend the daily safety meetings. Changes in plant conditions will be brought to the safety meetings.
2.2.9.21. Owner enforces a zero tolerance substance abuse program. Owner reserves the right to request testing of any and all contractors performing work for or on Owner’s property.
2.2.9.22. Contractor shall be subject to periodic safety inspection by Owner’s safety enforcement personnel.
2.2.10. Tools.
2.2.10.1. The Contractor shall furnish all tools, consumables, office trailer, lunch/break
trailer, self-contained toilet and wash facilities. 2.2.10.2. The Owner will make available to the Contractor any turbine specialty tools, lifting
cables, rotor stands, and required wood cribbing, that is on site. 2.2.11. Startup.
2.2.11.1. The Contractor shall assist plant personnel during turbine startup and provide services to troubleshoot any malfunctions or abnormal operation of equipment included in the Contractor's scope of work.
2.2.11.2. The Contractor shall furnish labor to support balancing of the turbine-generator, if required.
2.2.11.3. Startup shall be considered complete after the turbine has run for 24 hours of continuous on line operation, with all systems functioning normally. This shall include overspeed trip tests within the recommended specifications.
2.2.11.4. The technical director, contractor supervisor, and two millwrights shall be present during start-up until such time that startup completion is accepted in writing by the Owner.
2.2.12. Heavy Lifting/Crane Use.
2.2.12.1. The Contractor shall supply certified personnel to operate the plant overhead crane. Contractor personnel must be oriented and checked out individually by the Owner’s Project Manager before they are allowed to operate the crane. The turbine crane has one hook (20 ton) sufficient for lifting and turning all turbine components. Bumping shall not be allowed. Any minor or critical movement shall be performed by the use of contractor supplied chain hoist.
2.2.12.2. The crane safety locking devices shall not be altered or manipulated in any manner. This shall include the hook and locking pin.
2.2.12.3. The turbine deck has two crane bays to the ground level. The opening near Unit 14 is 14’ by 14’.
2.2.12.4. Only properly qualified individuals shall operate hoisting equipment, forklifts, cranes, heavy equipment and Class I/II trucks on Houma Generating Station property.
2.2.12.5. Any outsourced lifting equipment shall be the financial burden of the contractor. 2.2.13. Other Requirements. The Contractor shall adhere to the following:
2.2.13.1. Provide transportation and make containers, if needed, for sending components off site for servicing. All items shipped off site will be insured for full replacement value.
2.2.13.2. Provide a dust free blasting tent and utilize 220 grit aluminum oxide blasting grit, for all turbine components. Blast cleaning can be done on the turbine deck.
2.2.13.3. Be responsible for cleanup and disposal of all blasting grit. 2.2.13.4. Supply and install steam and oil piping covers. 2.2.13.5. Covering shall be utilized to prevent foreign debris, dirt, dust, and etc. from
entering or contaminating all cavities, oil pots, bearings, extractions, pedestals, flanges, etc.
2.2.13.6. Clearly label and store all turbine parts in a neat and organized manner.
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2.2.13.7. Maintain control of all loose items, when working in the generator or over an open turbine. A drop list shall be maintained and all items retrieved expeditiously and documented. The drop list shall be reported at the scheduled meetings and shall be a documented source identifying all items dropped and retrieved.
2.2.13.8. Clean up work area daily. 2.2.13.9. Supply all consumable material, gaskets and sealing compounds required to
complete the inspection and service work. 2.2.13.10. Clean the turbine building at the end of the job to Owner’s satisfaction. 2.2.13.11. The technical director and mechanical contractor prior to the project start date
shall take online pre-outage data. Upon returning the unit to service, the unit shall perform equal to or better than pre-outage conditions. This is to include vibration, efficiency, temperature rise, cooling and etc.
2.3. TURBINE GENERATOR INSPECTION SCOPE OF WORK
2.3.1. TURBINE Contractor shall complete all tasks necessary for proper inspection of a major overhaul of this 13.15 MW turbine generator. All bolting will be tightened per GE turbine manual. Smaller studs can be torqued, while larger studs will be elongated by flats and heated with oxygen-acetylene rod heaters. Alinco will be used on the horizontal joint surfaces. RTV 60 (uncured) may be required on the LP horizontal joint, as conditions require. FelPro N-5000 or equivalent will be used on fits and threaded surfaces. Non hardening Medium Weight Tite Seal will be pumped in the generator, where applicable. The contractor shall complete at least the following items: 2.3.1.1. Mobilization.
2.3.1.1.1. Confirm turbine release date. 2.3.1.1.2. Supply required MSDS, as needed. 2.3.1.1.3. Contractor Outage Supervisor will attend Project Kickoff meeting at plant site at
least 2 weeks before turbine release date. 2.3.1.1.4. Ship office(s) and tooling to HGS, 1551 Barrow Street, Houma, LA. 2.3.1.1.5. Ship parts bins material to Houma Generating Station. 2.3.1.1.6. Arrange for access to backup power and backup air supply.
2.3.1.2. Pre-Outage Work.
2.3.1.2.1. The technical director and mechanical contractor prior to the project start date
shall take online pre-outage data. Upon returning the unit to service, the unit shall perform equal to or better than pre-outage conditions. This is to include vibration, efficiency, temperature rise, cooling and etc.
2.3.1.2.2. Labor supervisor to arrive on site prior to turbine outage. 2.3.1.2.3. Cover turbine deck floor. No turbine-generator components will be set on the
floor without proper protection between component and floor. 2.3.1.2.4. Unload and setup office(s) and tools on or adjacent to the turbine deck. 2.3.1.2.5. Develop laydown plan for the turbine deck. 2.3.1.2.6. Setup parts bins, rotor stands, cribbing, etc. 2.3.1.2.7. Locate, inventory, clean, inspect and layout specialty turbine tools, i.e., lifting
beam, cables, wrenches, etc. 2.3.1.2.8. Remove turbine appearance lagging and insulation. 2.3.1.2.9. Erect scaffolding as needed.
2.3.1.3. Turbine Rotor.
2.3.1.3.1. Remove and install bearing covers. 2.3.1.3.2. Uncouple and couple turbine rotor to generator rotor. 2.3.1.3.3. Record as found and as left coupling alignment and dimensional readings. 2.3.1.3.4. Record as found and as left rotor position (bore) readings. 2.3.1.3.5. Record all radial rotor positions, feeler gauge joint checks, etc. as required to
support laser alignment even if laser alignment has not been determined to be needed at time of disassembly.
2.3.1.3.6. Record as found and as left diaphragm and rotor clearance (chart) readings. 2.3.1.3.7. Record the runout on the stub shaft, prior to removal and at assembly.
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2.3.1.3.8. Blast-clean the rotor steam path. 2.3.1.3.9. Perform visual and magnetic particle (MP) inspection of the rotor and document
all indications. 2.3.1.3.10. Measure and record the bearing journal outside diameters at one-inch intervals. 2.3.1.3.11. Remove and install balance weights. Tap and clean balance weight holes, as
directed by technical director. 2.3.1.3.12. Relocate the rotor to and from rotor stands, lathe, or balance machine, as
required. 2.3.1.3.13. Polish bearing journals on sight.
2.3.1.4. Inlet Nozzle Plate.
2.3.1.4.1. Lightly blast and non-destructive inspect (NDE) the upper nozzle plates in place, where accessible. There are no plans to remove the nozzle plate.
2.3.1.4.2. Borescope inspection behind the 1st stage nozzle shall be made to look for excessive cracking. No plans have been made to remove the nozzle plate.
2.3.1.4.3. Restore the nozzle block to OEM conditions.
2.3.1.5. High Pressure Outer Shell.
2.3.1.5.1. Remove, visually inspect, clean, NDE and tighten all horizontal joint studs. 2.3.1.5.2. Horizontal joint stud nuts will be visually inspected and checked for thread
looseness on the mating stud. 2.3.1.5.3. Tap studs in the lower shell do not have to be removed, unless they need to be
replaced. They will be visually inspected, cleaned, and UT in place. 2.3.1.5.4. Hone horizontal joints and axial fits, as directed by technical director for proper
sealing surfaces. 2.3.1.5.5. Tap and clean packing gland vertical joint bolt holes. 2.3.1.5.6. Inspect and clean all main steam piping inlet flange gasket surfaces. Check
flanges for flatness and gasket groove depth. Replace flange gaskets with new gaskets of equal construction as directed by technical director.
2.3.1.5.7. Visually inspect and UT main steam piping flange studs. 2.3.1.5.8. Remove and visually inspect all access ports and covers, as directed. 2.3.1.5.9. Record feeler check of shell horizontal joint at disassembly, with all bolting
relaxed. 2.3.1.5.10. Blast-clean and NDE the complete upper outer shell, including the valve chests
and seats, HP nozzle plate, inner shell axial fits and horizontal and vertical joints. 2.3.1.5.11. Lower half of HP shell will be hand cleaned. The valve chest internals and first
stage nozzle plates will be NDE. A close visual inspection by qualified NDE personnel shall be preformed on all accessible curves, radius, piping connections to 1st weld from shell. Any suspect areas will be cleaned for a satisfactory dye-penetrant or mag-particle test.
2.3.1.5.12. Visually check and clean steam and drain lines of foreign material. A final inspection will include a visual borescope inspection supplied by contractor.
2.3.1.5.13. Inspect centerline and support keys for wear, proper clearance and record dimensions. Several keyways will require filing. Several new keys will be fitted.
2.3.1.5.14. Tap and clean all threaded holes. 2.3.1.6. LP Section.
2.3.1.6.1. Remove, clean and install blowout (atmospheric relief) bellow. Sharpen cutting
teeth, as directed by technical director. 2.3.1.6.2. Disassemble and reassemble horizontal joint bolting. Joint assembly shall be
done by flats or torqued. 2.3.1.6.3. Horizontal joint shall be feeler checked at disassembly, with all bolting loose. 2.3.1.6.4. Horizontal and vertical joint bolt holes shall be tapped. 2.3.1.6.5. Obtain an opening and closing set of diaphragm, packing and wheel clearances,
as directed by technical director. 2.3.1.6.6. Hone inner shell horizontal and vertical joints. Upper inner casing will be blast
cleaned and NDE. Lower inner casing will be visually inspected. Critical areas shall be magnetic particle inspected.
2.3.1.6.7. Visually inspect all horizontal joint bolting and document findings. 2.3.1.6.8. Visually inspect all nuts to mating surfaces and document findings.
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2.3.1.6.9. Visually inspect, straighten and sharpen all radial seal teeth, as directed by technical director.
2.3.1.6.10. Lower inner casing will not be removed. 2.3.1.6.11. Inspect, deburr and remove rough surfaces from any alignment fits, grooves and
horizontal joint. 2.3.1.7. Diaphragms.
2.3.1.7.1. Remove, blast clean, perform magnetic particle (MP) inspection or Dye Penetrant Test (PT)all diaphragm components, reinstall and document all indications
2.3.1.7.2. Remove, visually inspect, straighten and sharpen teeth and install interstage packing, as directed by technical director. Verify that correct packing springs have been installed at each stage. This is standard OEM packing.
2.3.1.7.3. Measure and record the butt clearance on all diaphragm, interstage packing and gland packing segments. Expect to machine butt clearance on packing segments that have been retoothed or replaced.
2.3.1.7.4. Visually inspect support blocks for cracking, fretting and broken bolting. 2.3.1.7.5. Drill and tap all broken or stripped diaphragm support bolting. 2.3.1.7.6. Visually inspect, deburr and remove rough surfaces from all alignment fits,
grooves and horizontal joint. 2.3.1.7.7. Relocate damaged diaphragms or those requiring off site services to a designated
service area or facility, on site. Crate all that will require off site servicing. 2.3.1.7.8. Check and correct diaphragm side slip as directed by technical director. 2.3.1.7.9. Measure and correct diaphragm axial crush pin clearances. 2.3.1.7.10. All DIAPHRAGMS AND PACKING BOXES WILL BE REALIGNED BY A
TIGHT WIRE TO INSURE CORRECT RUNNING POSITION. 2.3.1.7.11. Diaphragm upper halves will have to be adjusted to the lower halves to obtain
design horizontal joint clearances. 2.3.1.7.12. Service eroded joint surfaces and remove welding slag on sight. 2.3.1.7.13. Replace all set screws. 2.3.1.7.14. Straighten wavy partitions.
2.3.1.8. Steam Packing.
2.3.1.8.1. Remove the upper and lower halves of the inner and outer steam packing segments.
2.3.1.8.2. Remove, visually inspect, straighten and sharpen teeth and install packing, as directed. Verify that correct packing springs have been installed with all segments clean and reuse. This unit contains standard OEM packing.
2.3.1.8.3. Measure and record the butt clearance on all gland packing segments. Expect to machine butt clearances on packing segments if replaced.
2.3.1.8.4. Blast clean and MP test packing glands. 2.3.1.8.5. Realign glands, as directed by technical director.
2.3.1.9. Alignment.
2.3.1.9.1. HP/LP turbine components shall be aligned by Contractor per results & specifications by a standard tight wire to OEM specifications. The HP nozzle plate will not be removed for alignment.
2.3.1.9.2. Align the generator to the turbine, as needed per specification by adding or removing stainless shims under the generator supports.
2.3.1.10. Governor Pedestal.
2.3.1.10.1. Open, visually inspect, clean and document any discrepancies. 2.3.1.10.2. Remove, clean, measure, lubricate and install standard slides. 2.3.1.10.3. Visually inspect overspeed trip system. Measure components for excessive wear. 2.3.1.10.4. Visually inspect all linkage for excessive play. 2.3.1.10.5. Inspect governor table, main shaft pump, secondary speed relay and its pilot
valve (control valve servo motor). 2.3.1.10.6. Close front standard.
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2.3.1.11. Thrust Bearing.
2.3.1.11.1. Remove, clean, visually inspect, and assemble thrust bearing components. 2.3.1.11.2. Measure thrust plate pads for wear. 2.3.1.11.3. Hand scrape thrust bearing pads, as needed. 2.3.1.11.4. PT and UT Babbitt for bonding. 2.3.1.11.5. Measure and record as found and as left total thrust clearances. 2.3.1.11.6. Adjust total thrust of rotor to drawing dimensions. This may require rework or
replacement of the thrust shims. 2.3.1.11.7. Measure and record oil seal ring dimensions and clearances. 2.3.1.11.8. Measure and record thrust runner dimensions. 2.3.1.11.9. Adjust thrust wear detector, as needed.
2.3.1.12. Journal Bearings.
2.3.1.12.1. Remove, clean, visually inspect and assemble three elliptical turbine bearings. 2.3.1.12.2. Measure bearings and rotor for diametrical clearance. 2.3.1.12.3. Visually inspect, PT and UT bearing Babbitt for bonding. 2.3.1.12.4. Hand finish and blue bearing keys (pads) for acceptable contact, bearing position
and pinch. 2.3.1.12.5. Hand finish and blue bearing ball contact for OEM recommendations. 2.3.1.12.6. Measure and adjust bearings for acceptable tilt and twist.
2.3.1.13. Oil Deflectors.
2.3.1.13.1. Remove any accumulated foreign material from deflector teeth. Clean oil
deflectors to original condition. Sharpen teeth, as directed. 2.3.1.13.2. Measure oil deflector inside diameters and clearances. 2.3.1.13.3. Realign oil deflectors, as required.
2.3.1.14. Coupling Alignment
2.3.1.14.1. Check turbine-generator coupling face and periphery at disassembly and assembly, using 16-point method.
2.3.1.14.2. Measure and record rabbet fit clearance. 2.3.1.14.3. Make alignment corrections to OEM specification. 2.3.1.14.4. Visually examine coupling and bolting. NDE coupling bolts. 2.3.1.14.5. Measure coupling stud elongation at assembly. 2.3.1.14.6. Check and record coupling and adjacent journals runouts after final assembly.
2.3.1.15. Bearing Pedestals
2.3.1.15.1. Clean and visually inspect pedestal areas. 2.3.1.15.2. Hone horizontal joints. 2.3.1.15.3. Tap and clean horizontal and vertical joint bolt holes. 2.3.1.15.4. Remove and clean all oil deflectors. 2.3.1.15.5. Measure oil deflectors and rotor for proper diametrical clearance. 2.3.1.15.6. Set oil seals for proper clearance, at assembly. 2.3.1.15.7. Check and adjust bearing support pads for proper bearing to cover clearances,
pinch check. 2.3.1.16. Turning Gear
2.3.1.16.1. The turning gear motor will be electrically disconnected, inspected and
connected by Houma Station personnel. 2.3.1.16.2. Remove the turning gear motor. 2.3.1.16.3. Disassemble, inspect, measure and record, and assemble turning gear mechanism
gears & bushings. 2.3.1.16.4. Check and record gear backlashes and thrust settings on roller bearings. 2.3.1.16.5. Install and align the turning gear motor. Adjust for proper chain tension. 2.3.1.16.6. Adjust turning gear for proper engagement and alignment.
2.3.1.17. Main Stop Valves (MVS)
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2.3.1.17.1. Disassemble and assemble valve coupling. 2.3.1.17.2. Remove and install bonnet and steam strainer. 2.3.1.17.3. Remove, disassemble and inspect valve internals. 2.3.1.17.4. Blast and hand clean disks, stems, bypass valve, disk covers, valve seats, strainers,
valve covers and pressure seal heads. 2.3.1.17.5. MP and/or PT stems, disks, disk covers, seats, valve covers, strainer basket and
pressure seal heads. 2.3.1.17.6. Have qualified NDE personnel visually inspect inside of MSV casing to 1st
connecting weld up steam. If areas of concern are suspected, then these areas must be cleaned up for further evaluations.
2.3.1.17.7. UT valve cover studs. 2.3.1.17.8. Measure and record stem, bushing and disk dimensions and clearances. 2.3.1.17.9. Measure and record stem runout. 2.3.1.17.10. Hone bushings to restore clearances, as directed by the technical director. A try-
bar check is required. The mechanical contractor shall supply the try-bar. Document as found and as left.
2.3.1.17.11. Blue check and lap bypass and valve disks for 100% seat seal. Lapping rods and plates to be supplied by the mechanical contractor. Document as found and as left.
2.3.1.17.12. Blue check and lap stem backseat for 100% seal. Document as found and as left. 2.3.1.17.13. All inspections, clearances & blue checks will be documented and approved by
Technical Director before assembly. 2.3.1.17.14. Hydraulic cylinders shall be inspected. 2.3.1.17.15. Bonnet studs shall be tightened by OEM recommendations by elongation or
flats, as directed by the technical director. 2.3.1.17.16. Valve disk, Valve cover, cap screw for valve cover, bushing, bushing cover, stem,
bypass valve and bushing should be replaced. Cracks on screen should be repaired onsite.
2.3.1.18. Control Valves (CV)
2.3.1.18.1. Disconnect and assemble valve linkage. 2.3.1.18.2. Remove and install four upper control valve assemblies. 2.3.1.18.3. Blast clean, NDE and repaint CV springs. 2.3.1.18.4. Disconnect and reconnect steam leakoff lines. 2.3.1.18.5. Disassemble, clean, visually inspect and assemble linkage, camshafts, and springs. 2.3.1.18.6. UT valve bonnet studs. 2.3.1.18.7. NDE CV disks, stems, seats, inlet pipes, springs and bonnets. 2.3.1.18.8. Measure and record camshaft bushing clearances. Fit new camshaft bushings, as
required. 2.3.1.18.9. Measure and record lift arm, linkage rod and bushing dimensions and clearances.
Fit new roller bearings and bushings, as required. 2.3.1.18.10. Measure and record control valve component dimensions, stem & X-head
runouts and clearances. Hone stems and bushings, as needed. 2.3.1.18.11. Hone bushings to restore clearances, as directed by technical director. A try-bar
check is required. The mechanical contractor shall supply the try-bar. Document as found and as left.
2.3.1.18.12. All inspections, clearances & blue checks will be recorded and approved by Technical Director before assembly.
2.3.1.18.13. Assemble control valve components. 2.3.1.18.14. Adjust valve lifts to design values. 2.3.1.18.15. Lap valve seats and machine valve disks as needed to obtain 100% seat sealing
contact, when blue checked. Lapping rods and plates to be supplied by the mechanical contractor. Document as found and as left.
2.3.1.18.16. Tighten bonnet studs per OEM instruction manual. 2.3.1.18.17. Adjust CV linkage as directed for proper lift and sequencing. 2.3.1.18.18. All bushings, lift rods, valve discs valve seats and lift rods should be replaced as
needed. 2.3.1.19. Non Return (Extraction) Valves
2.3.1.19.1. Open, clean, NDE, and close for Non Return Valves (NRV).
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2.3.1.19.2. NRV flapper and bonnet studs will be NDE. 2.3.1.19.3. NRV flapper shall be removed. 2.3.1.19.4. NRV flapper and seat shall be blue check to HGS project manager and technical
director satisfaction. 2.3.1.19.5. All inspections, clearances & blue checks will be documented and approved by
Technical Director before assembly. 2.3.1.19.6. New shaft packing/gaskets and bonnet gasket will be installed. 2.3.1.19.7. Bonnet cover studs will be torqued. 2.3.1.19.8. Disassembly and inspect actuators. 2.3.1.19.9. Packing, setscrews, studs and nuts should be replaced.
2.3.1.20. Steam Seal Regulator
2.3.1.20.1. Remove, clean, inspect and install Steam Seal Regulator. 2.3.1.20.2. Measure and record stem, bushing and disk dimensions and clearances. 2.3.1.20.3. Measure and record stem runout. 2.3.1.20.4. Hone bushings to restore clearances, as required. 2.3.1.20.5. Blue check and lap valve disks for 100% seal. 2.3.1.20.6. Check linkage for excessive clearance and replace bearings, if required. 2.3.1.20.7. The regulation must be checked & set to OEM specifications by an external
source, prior to installing the steam seal regulator back into the turbine. This is usually accomplished at an OEM facility or equivalent shop. Documentation must accompany the inspection, servicing & testing of the steam seal regulator.
2.3.1.20.8. All inspections will be approved by Technical Director before final assembly. 2.3.1.20.9. Adjust regulator, as required.
2.3.1.21. Lube Oil System
2.3.1.21.1. Clean the main oil reservoir. 2.3.1.21.2. Some piping is a flexible pipe within a pipe. All piping shall be inspected and
tested. A final inspection will include a visual borescope inspection supplied by contractor.
2.3.1.21.3. Remove, clean, inspect, and reinstall two vertical oil cooler tube bundles. 2.3.1.21.4. Remove, inspect and install the two AC oil pumps and one DC oil pump. 2.3.1.21.5. Oil Pump bearings and impeller seals will be measured for clearances. 2.3.1.21.6. Bearings and seal rings will be replaced, if required. 2.3.1.21.7. Oil Pump shaft runouts will be checked. 2.3.1.21.8. Inspect Non-return Valve trip Relay. 2.3.1.21.9. The air detraining tank and tank loop piping will be opened, cleaned, inspected
and serviced prior to closing, documented and then closed. 2.3.1.21.10. The lube oil system will be opened at each bearing and flushed a minimum of 72
hours. Jumpers for flush pots will be installed at bearings if approved by the HGS and technical director. Also, provisions will be made for flushing the thrust bearing oil feeds. Some minor changes can be made for the oil flush setup as approved by the Technical Director. The mechanical contractor shall supply flush pots and filters. The technical director will determine filter size. Jumpers for flush pots will be installed from the seal oil feed to drain lines, at both ends of the generator.
2.3.1.21.11. Perform oil flush with separately mounted temporary flush pots (filtering shall be performed with 5 micron filter bags or smaller). The mechanical contractor shall supply flush pots and filter material.
2.3.1.21.12. Remove, inspect, service and reinstall vapor extractor. 2.3.1.22. Seal Oil System
2.3.1.22.1. Open, clean, visually inspect, float trap and filter assemblies. Change out filters
in the two filter canisters. Visually check floats for excessive movement and correct, if required.
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2.3.1.23. Gland Seal System
2.3.1.23.1. Remove, inspect, service and reinstall the gland seal pumps (two each).
2.3.1.24. Appearance Lagging And Insulation
2.3.1.24.1. Contractor will remove and install all turbine and related piping insulation and removable blankets.
2.3.1.24.2. Contractor will remove and install turbine metal lagging.
2.3.1.25. Turning Gear
2.3.1.25.1. Replace all damaged bushings. 2.3.1.25.2. Replace all damaged gears.
2.3.1.26. General Nuts, Bolts, Studs and Tapped Holes
2.3.1.26.1. All bolt threads shall be cleaned by wire wheel method and shall be thoroughly
inspected. 2.3.1.26.2. All nuts shall be cleaned and thoroughly inspected. Threads shall be tapped to
insure good thread pattern if necessary. 2.3.1.26.3. Studs shall be cleaned by wire wheel method. Threads shall be thoroughly
inspected. Threads shall be chased to insure good thread pattern if necessary. 2.3.1.26.4. Tap and clean all threaded holes to insure good thread pattern. 2.3.1.26.5. A complete coating of anti-seize compound, rated for required temperature, shall
be applied to all nuts, bolts, studs and tapped holes. 2.3.1.27. Startup Support
2.3.1.27.1. Support adjustments of mechanical components during Electrohydraulic Controls settings.
2.3.1.27.2. Support valve adjustments and settings. 2.3.1.27.3. Support hot valve settings, operating controls adjustments, and overspeed trip
adjustments, as required during startup. 2.3.1.27.4. Other startup support as required. 2.3.1.27.5. The technical director, contractor supervisor, and two millwrights shall be
present during start-up until such time that startup completion is accepted in writing by the Houma Generating Station.
2.3.2. GENERATOR 2.3.2.1. Stator
2.3.2.1.1. After removing manhole covers & confined space permits are issued, inspect & test generator for lead deposits. If lead is found, Contractor shall work with HGS to determine if according to OSHA standards or Louisiana specifications extra personal protective equipment is needed. Personal hygiene is recommended while working in the generator, then gloves, paper overalls and paper masks, should be included in the quote. If lead abatement is required, a separate contract will be issued.
2.3.2.1.2. Remove and install bearing covers upper halves and steady bearing upper half. 2.3.2.1.3. Remove, inspect, clean and install generator cooler tube bundles. 2.3.2.1.4. Remove and install bearings, oil deflectors, seal casings and fan blades at both
ends. 2.3.2.1.5. Take and record clearances at the fan tips, during disassembly and final assembly. 2.3.2.1.6. Clean and inspect the outer endshield components. Hand clean all oil feed and
drain passages. Protect all openings from contamination. 2.3.2.1.7. Remove, inspect, clean, store and install the collector end outer endshield piping. 2.3.2.1.8. Remove, clean, inspect and install fan rings and inner endshields at both ends. 2.3.2.1.9. Remove, clean, inspect and install high voltage bushing box access covers. 2.3.2.1.10. Clean and inspect stator casing between stator windings and outer endshield
flanges and in the high voltage bushing box.
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2.3.2.1.11. Take and record megger readings on all insulated bearings, oil deflectors, hydrogen seal casing and insulated flanges, during assembly.
2.3.2.1.12. Clean and visually inspect bolting insulation and associated hardware for bearings, oil deflectors and seals.
2.3.2.1.13. Measure and record the generator seal segments, oil deflectors, bearings and rotor for diametrical clearance.
2.3.2.1.14. Visually inspect, PT and UT bearing Babbitt for bonding. 2.3.2.1.15. Check bearing pinch on all bearings. Also, visually inspect all bearing and
bearing ring fits for fretting and other abnormalities. 2.3.2.1.16. Measure and adjust bearings for acceptable tilt and twist. 2.3.2.1.17. Visually inspect generator seal ring segments. 2.3.2.1.18. Blue check and lap generator seal ring segments for 100% seal within the seal
casing. 2.3.2.1.19. All inspections, clearances & blue checks will be recorded and approved by
Technical Director before assembly. 2.3.2.1.20. Remove any accumulated foreign material from oil deflector teeth. Sharpen
teeth, as directed. 2.3.2.1.21. Measure oil deflector inside diameters and clearances. 2.3.2.1.22. Realign oil deflectors and hydrogen seal casings, as required. 2.3.2.1.23. Install heater to reduce humidity in the stator while disassembled. Keep both
ends covered, when work is not in progress. 2.3.2.1.24. Maintain some formal control of parts, tools and loose material during final
assembly. 2.3.2.1.25. Hand file the stator four centerline keyways and machine four new keys if
needed. 2.3.2.1.26. Visual and electrical testing will be done by the mechanical contract. 2.3.2.1.27. New gaskets will be installed during assembly. 2.3.2.1.28. After assembly, the turbine and collector end outer endshields will be pumped
with medium weight Tite Seal. 2.3.2.1.29. Pump the upper head of the four hydrogen coolers with Tite Seal.
2.3.2.2. Rotor
2.3.2.2.1. Properly identify by marking each fan blade. Remove and store where damage cannot occur.
2.3.2.2.2. NDE each fan blade. 2.3.2.2.3. Remove rotor per OEM ‘Assembly and Disassembly of Rotor’. 2.3.2.2.4. Install rotor in some type covering that does not contact the rotor and in which
heaters have been installed. 2.3.2.2.5. Contractor will do the visual and electrical testing of the rotor. 2.3.2.2.6. Measure and record the diameters of the bearing journals, generator seal journals,
collector rings. 2.3.2.2.7. Remove, clean, inspect and install the collector brush rigging. 2.3.2.2.8. Realign brush holders to the rotor, as directed by the technical director. 2.3.2.2.9. Plant personnel will remove and install wiring and carbon brushes. 2.3.2.2.10. Remove, clean, inspect, align and install brush rigging housing. 2.3.2.2.11. Remove, clean, install and install brush rigging and filters. 2.3.2.2.12. Replace Retaining Rings
2.3.2.3. Generator Inspection And Testing
2.3.2.3.1. Visual Inspection Generator Stator
2.3.2.3.1.1. Indications of loose wedges (plus spot survey) 2.3.2.3.1.2. Indications of mechanical damage, looseness, or overheating of core
iron. 2.3.2.3.1.3. Bore scope inspection of stator bars for indications of looseness or
vibration. 2.3.2.3.1.4. Indications of any space block movements. 2.3.2.3.1.5. Indications of loose blocking, ties, diamond spacers, strain blocks,
or bearing bolts. 2.3.2.3.1.6. Inspection of parallel ring clasping assembly. 2.3.2.3.1.7. Thorough inspection of bushing box, stand-off insulators, and high
voltage bushings.
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2.3.2.3.1.8. Indications of any abnormalities. 2.3.2.3.1.9. If the stator is Asphalt wound- check the coils/bars for girth cracks.
2.3.2.3.2. Visual Inspect of Generator Field
2.3.2.3.2.1. Indications of negative sequence currents. 2.3.2.3.2.2. Indications of blocked ventilation paths. 2.3.2.3.2.3. Indications of loose end turn blocking. 2.3.2.3.2.4. Indications of end turn/or main lead movement/distortion or
distress. 2.3.2.3.2.5. Indications of any deterioration or abnormalities. 2.3.2.3.2.6. Collector ring inspection and cleaning. 2.3.2.3.2.7. These retaining rings are 18 Mn-5Cr. They shall to be Fluorescent
penetrant tested. Retainer rings shall be cleaned, tested and serviced.
2.3.2.3.3. Electrical Testing of Generator Stator
2.3.2.3.3.1. Winding copper resistance of each phase. 2.3.2.3.3.2. Ten minute, 2500V DC megger and polarization index of each
phase. 2.3.2.3.3.3. D-C leakage test of each phase. 2.3.2.3.3.4. One minute hipot of each phase. 2.3.2.3.3.5. Resistance check of all RTDs. 2.3.2.3.3.6. One minute, 500V megger of RTDs 2.3.2.3.3.7. Electro-magnetic core imperfection detection (ElCid) is optional as
required and directed by the technical director.
2.3.2.3.4. Electrical Testing of Generator Rotor 2.3.2.3.4.1. Field winding copper resistance. 2.3.2.3.4.2. Field winding AC impedance test. 2.3.2.3.4.3. Ten minute, 500 volt DC megger and polarization index of field
winding. 2.3.2.3.4.4. Pole balance if accessible
2.3.2.3.5. Customer Responsibilities for Generator –
2.3.2.3.5.1. Plant Responsibilities - Please note the following preparatory work to be done by Owner prior to contractor conducting the Tests. 2.3.2.3.5.1.1. Crane services to unload and load test equipment. 2.3.2.3.5.1.2. Disconnect, at Isophase termination enclosures, both
generator line side and neutral links, and neutral grounding transformer connections.
2.3.2.3.5.1.3. Disconnect all generator RTDs at the terminal board (disconnect the control room side, and leave the connections from the stator intact).
2.3.2.3.5.1.4. Provide 120 VAC 20 amps. 2.3.2.3.5.1.5. Have bushing box open for visual inspection. 2.3.2.3.5.1.6. The technical director and mechanical contractor
must schedule all Houma Generating Station or Terrebonne Parish Consolidated Government involvement with the project manager 60 hours in advance.
2.3.3. BLAST CLEANING
Blast all steam path components, where accessible, with 220 grit aluminum oxide, as directed by technical director, with qualified personnel and as acceptable to plant personnel.
2.3.4. NON DESTRUCTIVE EXAMINATION (NDE) The Contractor shall perform all NDE with personnel qualified and certified in accordance with the requirements of the American Society for Non-destructive Testing, Recommended Practices No.
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SNT-TC-1A, latest accepted edition and addendum. NDE the following components as listed in this workscope and below:
2.3.4.1. Dye Penetrant (DP)
2.3.4.1.1. Generator fan blades. 2.3.4.1.2. Babbitt bonds on elliptical journal bearing(s) edges. 2.3.4.1.3. Babbitt bonds on pads for tilting pad bearing(s). 2.3.4.1.4. Babbitt bonds on two sets of thrust bearing plates. 2.3.4.1.5. One Main Stop Valve disks, one Main Stop Valve Bypass Valve and
corresponding seats. 2.3.4.1.6. Steam dams inside MSV casings. 2.3.4.1.7. Backseats on Main Stop Valve stems. 2.3.4.1.8. Four Control Valves disks and seats. 2.3.4.1.9. Four Non Return Valve seats.
2.3.4.1.10. Generator Rotor Retaining Rings
2.3.4.2. Ultrasonic Testing (UT)
2.3.4.2.1. Babbitt bond to housing on journal bearings. 2.3.4.2.2. Babbitt bond to housing on two sets of thrust bearing plates. 2.3.4.2.3. Main steam lead flange bolts. 2.3.4.2.4. HP outer shell horizontal joint studs. 2.3.4.2.5. Turbine-generator coupling bolts. 2.3.4.2.6. Main Stop Valve and Control Valve cover studs. 2.3.4.2.7. Non Return Valve bonnet studs on all non-return valves.
2.3.4.3. Magnetic Particle (MP), Wet Or Dry
2.3.4.3.1. Lower LP inner casing will be visually inspected. Critical areas shall be cleaned & magnetic particle inspected.
2.3.4.3.2. Fourteen removed diaphragms (28 halves). 2.3.4.3.3. Four packing casings, both halves. 2.3.4.3.4. 100% of HP/LP turbine rotor with 14 rows of blades. 2.3.4.3.5. One Main Stop Valve stems, disks, disk covers, strainers, bonnets and inlet steam
line welds. 2.3.4.3.6. Four Control Valve stems, bonnets and disks. 2.3.4.3.7. Turbine to generator coupling studs. 2.3.4.3.8. All CV springs.
2.3.4.4. Visual Inspection
2.3.4.4.1. Lower HP outer shell in all assessable fits, radius, piping connections to 1st weld.
2.3.4.4.2. Lower LP inner casing will be visually inspected. Critical areas shall be cleaned & magnetic particle inspected.
2.3.4.4.3. MSV inside casing to 1st upstream weld. 2.3.4.4.4. Upper & lower LP inner casing fits, weld connections & struts. 2.3.4.4.5. All areas of concern will be reported to Houma Project Manager and technical
director for recommendations for further evaluations. 2.3.4.4.6. Generator Rotor retaining rings.
2.3.4.5. Demobilization
2.3.4.5.1. Remove and load for shipping any turbine related Contractor or subcontractor tooling, lathe, test equipment, etc.
2.3.4.5.2. Remove and ship office(s), tool bins and tools from the turbine deck. 2.3.4.5.3. Clean, inspect and store rotor stands, cribbing, etc. 2.3.4.5.4. Inspect, clean and store specialty turbine tools, i.e., lifting beam, cables,
wrenches, etc. Make list of specialty tools that need to be replaced. 2.3.4.5.5. Remove and store turbine deck floor covering. 2.3.4.5.6. Install turbine metal appearance lagging.
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2.3.4.5.7. Clean turbine deck, wash facilities and turbine of foreign materials, i.e., dust, handprints, oils, etc., to HGS personnel satisfaction.
2.3.4.5.8. Repair any damage to HGS property by contractor personnel. 2.3.4.5.9. Disassemble and remove scaffolding.
2.3.4.6. Generator Coolers
2.3.4.6.1. Remove, inspect, clean and install generator coolers with new gaskets. Gaskets
are to be supplied by mechanical contractor.
2.4. WORK PERFORMED AT THE OPTION OF THE OWNER
Owner may authorize each of these items to be performed by the Contractor separately if needed during the outage. None of the services under this section 2.4 shall be performed by Contractor unless authorized in writing by Owner.
2.4.1. Journal Bearing Recast.
Work shall be done on Firm Price for each of the following bearings, separately:
2.4.1.1. Spin cast and machine turbine and generator bearings to the original
configuration and to the final diameters provided by Technical Director. 2.4.1.2. For estimating purpose only, consider the bearings to be 6”, 8”, and 10”.
2.4.2. Bearing Oil Deflector Maintenance
Work shall be done on Firm Price basis for each of the following oil deflectors:
2.4.2.1. Retooth oil deflectors with new caulked in GE Lynn type tooth material, aluminum or brass.
2.4.2.2. Machine tooth inside diameter to dimensions provided by Technical Director 2.4.2.3. The following seals were estimated for quotation purposes only:
2.4.2.3.1. Bearing Oil Deflector, 9 3/8” nominal inside diameter with six teeth. 2.4.2.3.2. Bearing Inner and Outer oil deflectors, 12” inside diameters with six
teeth per deflector. 2.4.2.3.3. Generator bearing oil deflectors are 10” and 11” diameter with six
teeth per deflector.
2.4.3. Diaphragm Blade Maintenance
Work shall be done on ‘Time and Material’ not to exceed.
2.4.3.1. Provide labor rate schedule for on-site diaphragm blade repairs. 2.4.3.2. Estimate repairs for two men, working onsite 10 hours per day and six days. 2.4.3.3. Include all costs, i.e., welding machine rental, weld rod, consumables, etc. to
complete repair work. 2.4.3.4. Include equipment transportation to and from the jobsite. 2.4.3.5. Include estimate for labor travel and living expenses.
2.4.4. Interstage and Shaft Packing
Work shall be done on Firm Price basis.
2.4.4.1. Estimate five new rings of interstage, high-low teeth, 8 teeth per ring, 18” inside diameter.
2.4.4.2. Estimate two new rings of outer rotor gland, high-low teeth, 10 teeth per ring, 14” inside diameter.
2.4.5. Generator Work
2.4.5.1. Replace Retaining Rings and Rewind Rotor 2.4.5.2. Replace Stator Windings
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III. DELIVERABLES
3.1. OWNER Owner shall perform the following work in connection with this contract:
3.1.1. Take the unit off line and return it to service. 3.1.2. Operate all permanent plant equipment, except the overhead crane. 3.1.3. Maintain Lockout-Tag Out system. 3.1.4. Supply available instruction manuals and drawings pertaining to the work. 3.1.5. Award renewal parts orders to selected vendors, review and award change orders. A
72 hour notice plus lead times shall apply. 3.1.6. Provide plant personnel, within 60 hours, support listed in this document, except
where pre-arranged in writing. 3.1.7. Supply 115 VAC 15 amp, 230 VAC and 480 VAC three phase 30 amp electrical
source, and dry air source, with limitations. 3.1.8. Provide bottled gasses, i.e., Argon, Acetylene and Oxygen with 72 hour advanced
notice. 3.1.9. Have a turbine building crane in satisfactory condition. 3.1.10. Make available trash containers and disposal service for non-hazardous materials. 3.1.11. Furnish floor covering material and cribbing as required to support the outage on-site
work. 3.1.12. Furnish compressed air. Contractor shall have a backup source should this source be
down. 3.1.13. Drain and fill oil reservoirs and generator.
3.2. CONTRACTOR Perform the Scope of Work in accordance with this contract to the point of completion. All work shall be considered complete when the turbine is assembled, rolling on turning gear with all systems operating within normal OEM parameters, an air test on the generator has been accepted by the Owner’s Power Plant Superintendent, the unit on-line at maximum load for 24 hours, and the turbine overspeed checks have been completed and within the recommended trip range. 3.3. SUBSTANTIAL COMPLETION
3.3.1. Substantial Completion is defined, for the purpose of this Contract, as the finishing of work in accordance with the Contract Documents, as modified by any amendments agreed to by the parties, to the extent that Owner can use the turbine generator (Unit 14) for the use for which it was intended. 3.3.2. Once substantial completion has been reached, Owner shall provide Contractor with a written notice of substantial completion. The notice shall include a punch list of items necessary for completion of the work, if any. Any punch list generated shall include the cost estimates for the particular items of work based on the mobilization, labor, material, and equipment costs of correcting each punch list item.
3.3.3. Contractor shall cause the notice of substantial completion to be recorded in the office of the recorder of mortgages in Terrebonne Parish, Louisiana no later than 45 days after the date of notice of substantial completion, and Contractor shall provide Owner with a copy of the recorded document.
3.4. DELIVERY DATE Delivery Date shall be the date all work is completed (completion date), including any punch list items provided to Contractor at substantial completion. Delivery Date of this Contract shall be no later than December 23, 2016. In the event of delay beyond the control of the Contractor, Contractor may submit a written request to Owner advising Owner of the delay and requesting Owner to postpone the Delivery Date accordingly. Owner shall not unreasonably deny Contractor’s request, and Owner shall provide a written response to Contractor including whether the request is approved, and a revised delivery date where necessary.
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IV. PAYMENT TERMS
4.1. CONSIDERATION In consideration of the services described above, Owner hereby agrees to pay Contractor and Contractor agrees to accept payment in accordance with Contractor’s proposal and Best and Final Offer, as follows:
4.1.1. Base Scope of Work. Payment for Contractor’s performance of Scope of Work at Sections 2.1, 2.2, and 2.3 of this contract shall not exceed the total amount $_________________. Payments for these services shall be made on a percent-complete basis as follows:
4.1.1.1. Mobilization 15% 4.1.1.2. Completion of Disassembly 30% 4.1.1.3. Unit on Turning Gear 15% 4.1.1.4. Unit on Line for 24 hours full load 30%
(Substantial Completion) 4.1.1.5. Final Report 10%
(Completion)
4.1.2. Optional Scope of Work. Payment for Contractor’s performance of each item of Scope of Work at Section 2.4 of this contract shall be made in accordance with the unit pricing listed below, and only upon the completion of the item, provided the work is was pre-authorized by Owner in writing. Unit prices for each item shall not exceed the following:
Contract Sect. 2.4.1. Journal Bearing Recast $ ______
Contract Sect. 2.4.2. Bearing Oil Deflector Maintenance $ ______
Contract Sect. 2.4.3. Diaphragm Blade Maintenance $ ______
Contract Sect. 2.4.4. Interstage and Shaft Packing $ ______
Contract Sect. 2.4.5. Generator Work $ ______
4.1.3. Additional Work. In the event additional work outside of the scope of work of this
contract is necessary for Contractor’s completion of services, Owner may authorize, by written Addendum, Contractor to perform additional work, and same shall be paid in accordance with, and not to exceed, the following labor rates
CLASSIFICATION UNITS STRAIGHT TIME RATE
UNITS OVERTIME RATE
TOTAL
General Foreman 80 40
Millwright Foreman 80 40
Millwright 80 40
Millwright Welder 80 40
Millwright Helper 80 40
Crane Operator 80 40
TA 80 40
Project Manager 80 40
Supervisor 80 40
Other 80 40
Other 80 40
Other 80 40
LABOR TOTAL ITEM 2
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4.1.3.1. Written Addendum. Contractor shall not perform any work identified in this Section 4.1.3., or any other work outside the scope of this contract, until authorized by an Addendum. The Addendum shall include an itemized labor and material price quote signed by both the Houma Generating Station Superintendent and the Contractor’s Foreman. Only signed addenda will be compensated.
4.1.3.2. Overtime Work. Owner will pay overtime rates as specified in Section 4.1.3.
of this contract, provided the written addendum authorizing same includes an itemized quote for overtime for each classification seeking overtime pay. Owner shall not pay any productivity factor or penalty for hours work in excess of 40 hours per week.
4.1.4. Material. Material provided by Contractor shall be subject to a _____ % markup of
actual cost to Contractor.
4.2. PAYMENTS TO CONTRACTOR
4.2.1. Payment Structure. Contractor shall submit weekly invoices to TPCG Electric Generation Division, Superintendent, Post Office Box 2768, Houma, Louisiana 70361. Invoices including requests for payment for material purchased by Contractor shall include as backup actual receipts of material purchased by Contractor. Invoices including requests for payment of labor rates shall include as backup daily timesheets for each laborer.
4.2.2. Inspection and Audit of Work. Owner shall retain the right to inspect and audit
Contractor’s work to determine the accuracy of any invoices submitted.
4.2.3. Payment Due Date. Except as provided in 4.2.4. below, payment of any undisputed amount owed is to be made within thirty (30) days after receipt of properly executed invoice or delivery, whichever is later.
4.2.4. Effect of Termination. In the event this Contract is terminated, Contractor shall be
entitled to payment for deliverables in progress, to the extent work has been performed satisfactorily.
4.2.5. Withholding of Final Payment. Notwithstanding any provisions in this Article IV,
Owner may withhold a final payment of five (5%) percent of the contract price until the expiration of 45 days after the recordation of notice of substantial completion. The purpose of this part is to protect claims of any person to whom money is due pursuant to a contract with the Contractor or any subcontractor for the performance of work, furnishing of materials or supplies, delivery of materials or supplies, or leasing/rental of movable property, or any other performance for this Contract. Owner shall pay, in accordance with law, the amount due to any claimant who has properly preserved a claim or privilege from the amount of the final payment withheld from the contract price of this Contract. Chapter 10, Parts III and IV of Title 38 of the Louisiana Revised Statutes are adopted herein for the purposes of preserving claimants’ rights under this part.
4.2.6. Civil Penalties and Criminal Liability of Contractors. Contractor acknowledges that it
is aware of Louisiana Revised Statute 9:4818, prohibiting a contractor, subcontractor, or their agents, who have received payment from Owner under this Contract to knowingly fail to apply the money received as necessary to settle claims to sellers of movables or laborers due under the contract. In addition to any civil liability, including civil penalties, attorneys’ fees, and court costs, Contractor, a subcontractor, or their agents may be subject to criminal liability under Louisiana Revised Statute 14:202(B) and (C). Contractor further acknowledges that it is aware of Louisiana Revised Statute 14:202. Contractor shall comply with the laws cited in this subpart.
4.2.7. Additional Civil Penalties. Contractor acknowledges that it is aware of Louisiana
Revised Statute 9:2784, penalizing a contractor for failing to make any payments to subcontractors and suppliers as required therein within fourteen days of Contractor’s
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receipt of payment from the Owner. Contractor shall comply with the law cited in this subpart.
4.2.8. Taxes. Each price included in this Section is inclusive of all applicable taxes. TPCG is exempt from all state and local sales and use taxes, and Owner shall not be obligated to pay any amount over and above the applicable price(s).
4.3. OTHER CONSIDERATION
4.3.1. Additional Costs and Expenses. No additional costs or expenses incurred by Contractor in performance of this Agreement shall be reimbursed or paid by Owner.
4.3.2. Disbursements under this agreement will be allowed only for expenditures occurring
between and including the date of execution of this Agreement by all parties through the date of expiration or termination of this Agreement.
4.3.3. Taxes. Contractor hereby assumes all responsibility for payment of taxes from the
funds thus received under this Agreement.
V. EFFECTIVE DATE AND TERM The effective date of this Contract is the date of execution of this contract by all parties. The term of the Contract shall be for the shorter of either one (1) year from the effective date, or until the work hereunder is complete as confirmed in writing by both parties.
VI. TERMINATION OF WORK 6.1. TERMINATION OF THE CONTRACT FOR CAUSE
6.1.1. The TPCG may terminate the contract for cause based upon, but not limited to, the failure of the Contractor to comply with the terms and/or conditions of the contract; failure to fulfill its performance obligations pursuant to the contract; failure to deliver within the time specified in the contract; failure of the product or service to meet specifications, conform to sample quality or to be delivered in good condition; misrepresentation by the contractor; fraud, collusion, conspiracy or other unlawful means of obtaining any contract with the TPCG; conflict of contract provisions with constitutional or statutory provisions of state or federal law; and other breach of contract; provided that the TPCG shall give the Contractor written notice specifying the Contractor’s failure. If within seven (7) days after receipt of such notice, the Contractor shall not have corrected such failure or, in the case of failure which cannot be corrected in seven (7) days, begun in good faith to correct such failure and thereafter proceeded diligently to complete such correction, then the TPCG may, at its option, place the Contractor in default and may terminate the contract on the date specified in such notice. 6.1.2. The Contractor may exercise any rights available to it under Louisiana law to terminate for cause upon the failure of the TPCG to comply with the terms and conditions of the contract, provided that the Contractor shall give the TPCG written notice specifying the TPCG’s failure and a reasonable opportunity for the TPCG to cure the defect.
6.2. TERMINATION OF THE CONTRACT FOR CONVENIENCE
6.2.1. The TPCG may terminate the contract at any time by giving thirty (30) days written notice to the Contractor of such termination or negotiating with the Contractor an effective date.
6.3. TERMINATION FOR NON-APPROPRIATION OF FUNDS Notwithstanding any provisions herein, in the event sufficient funds for the performance of this Agreement are not appropriated by TPCG in any fiscal year covered by this contract, this agreement may be terminated by the TPCG giving notice to the Contractor of such facts and the TPCG’s intention to terminate its financial obligation. 6.4. SURVIVING TERMS
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In the event this Contract is terminated for any reason, whatsoever, Articles VIII, X, XI, XIII, XV, XVII, XVIII, XIX, and XX of this Contract shall survive termination.
VII. CONTRACT DOCUMENTS
7.1. CONTRACT DOCUMENTS
7.1.1. Documents - The Contract Documents shall include this Contract and its attachments, Invitation to Proposers, Instruction to Proposers, any Addenda, Proposal Forms, Insurance Certificates, Bonds, Proposal Responses and attachments, and all properly authorized modifications. Any change in the Contract must be accomplished by a formal Addendum or Contract Amendment signed and approved by the duly authorized Representatives of the Contractor and of the Terrebonne Parish Consolidated Government. The Contract Documents shall be construed in accordance with the State of Louisiana Laws. 7.1.2. Content of Contract/Order of Precedence. Any conflicts or inconsistencies in the contract documents shall be resolved by giving precedence to the provision most favorable to the Owner. 7.1.3. Copies of Documents. Owner shall furnish to Contractor two executed copies of the Contract Documents as are reasonably necessary for the execution of the Work.
7.2. INTENT The Contract Documents comprise the entire agreement between Owner and Contractor concerning the work. The Contract Documents are complementary; what is called for by one is as binding as if called for by all. The Contract Documents will be construed in accordance with the State of Louisiana Law. It is the intent of the Contract Documents to describe a functionally complete project to be performed in accordance with the Contract Documents. Any work, material or equipment that may reasonably be inferred from the Contract Documents, as being required to produce the intended result will be supplied whether or not specifically called for. When words which have a well-known technical or trade meaning are used to describe Work, materials or equipment such words shall be interpreted in accordance with that meaning. VIII. OWNERSHIP OF WORK PRODUCT, CONFIDENTIALITY AND COPYRIGHT 8.1. OWNERSHIP All work product, including records, reports, documents and other material delivered or transmitted to Contractor by the Owner, shall remain the property of the Owner, and shall be returned by Contractor to the Owner, at Contractor’s expense, at termination or expiration of this contract. All work product, including records, reports, documents, or other material related to this Contract and/or obtained or prepared by Contractor in connection with performance of the services contracted for herein, shall become the property of the Owner, and shall, upon request, be returned by Contractor to the Owner at Contractor’s expense at termination or expiration of this Agreement. The Owner shall not be restricted in any way whatsoever in the use of such material. 8.2. TIME FOR DELIVERY OF RECORDS Furthermore, at any time during the term of this Agreement, and finally at the end of this engagement, the Owner shall have the right to require the Contractor to furnish copies of any and all documents, memoranda, notes, or other material, obtained or prepared in connection with this Contract within five (5) days of receipt of written notice issued by the Owner. 8.3. CONFIDENTIALITY The above referenced work product shall be held confidential by the Contractor and shall not be shared with any other entity without the express consent of the Owner. 8.4. COPYRIGHT
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No work product, including records, reports, documents, memoranda or notes obtained or prepared by the Contractor under this Agreement shall be the subject of any copyright or application for copyright on behalf of the Contractor.
IX. ASSIGNMENT
No assignment of this Contract or any right occurring under this shall be made in whole or in part by the Contractor; either voluntarily or involuntarily or by any process of law and shall not be or come under the control of creditors or trustee(s) of Contractor, without the express prior written consent of the Owner. In the event of any assignment, the assignee shall assume the liability with the Contractor who shall continue to remain liable for the faithful performance of the Contract.
X. FINANCIAL DISCLOSURE
Each recipient shall be audited in accordance with R.S. 24:513. If the amount of public funds received by the provider is below the amount for which an audit is required under R.S. 24:513, the transferring agency shall monitor and evaluate the use of the funds to ensure effective achievement of the project goals and objectives.
XI. AUDIT CLAUSE
11.1. It is hereby agreed that the Legislative Auditor of the State of Louisiana, and/or the Office of the Governor, Division of Administration auditors shall have the option of inspecting and auditing all data, records and accounts of the Contractor which relate to this contract, upon request. 11.2. Contractor and any subcontractors paid under this Contract shall maintain all books and records pertaining to this Agreement for a period of five (5) years after the date of final payment or as required by applicable State and Federal law. Records shall be made available during normal working hours for this purpose.
XII. AMENDMENTS IN WRITING The Contract Documents may only be amended or supplemented to provide additions, deletions and revisions in the Work or to modify the terms and conditions thereof by Amendment. Any alteration, variation, modification, or waiver of provisions of this Agreement shall be valid only when it has been reduced to writing and executed by all parties.
XIII. PERFORMANCE AND PAYMENT BONDS 13.1. At the time of execution of this Contract, Contractor shall furnish performance and payment Bonds each in an amount at least equal to the Contract Price as security for the faithful performance and payment of all Contractor’s obligations under the Contract Documents. The payment provisions of these bonds, regardless of form or content, shall be construed as and deemed statutory bond provisions. These Bonds shall remain in effect at least until one year after the date of final payment, except as otherwise provided by Law or Regulation or by the Contract Documents. Contractor shall also furnish such other Bonds when required by the Supplementary Conditions. All Bonds shall be in the forms prescribed by Law or Regulation or by the Contract Documents. All Bonds signed by an agent must be accompanied by a certified copy of such agent’s authority. 13.2. Any bond prescribed by the contract documents shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company currently possessing a rating of no less than A- in the latest printing of the A.M. Best’s Key Rating Guide, to write individual bonds up to the percent of policyholders’ surplus as shown in the A.M. Best’s Key Rating Guide. 13.3. Any surety bond shall be written by a surety or insurance company that is currently licensed and approved to do business in the state of Louisiana. 13.4. No surety or insurance company shall write a bond which is in excess of the amount indicated as approved by the U.S. Department of the Treasury Financial Management Service list or by a Louisiana domiciled insurance company with an A- rating by A.M. Best up to a limit of ten
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percent of policyholders’ surplus as shown by A.M. Best; companies authorized by this Paragraph who are not on the treasury list shall not write a bond when the penalty exceeds fifteen percent of its capital and surplus, such capital and surplus in the amount by which the company’s assets exceed its liabilities as reflected by the most recent financial statements filed by the company with the Department of Insurance. 13.5. If the Surety on any Bond or any insurance company providing any insurance overages furnished by Contractor is declared bankrupt, becomes insolvent, or its right to do business is terminated in any state where any part of the Project is located, or it ceases to meet the requirements of this Article, Contractor shall within five (5) days thereafter, substitute another Bond and Surety and/or insurance company, both of which shall be acceptable to Owner. The Owner reserves the right to mandate the cessation of all work on the Project until the receipt of evidence of acceptable replacement Bonds and/or insurance. 13.6. If, at any time during the Contract period, the Contractor fails to provide satisfactory evidence of all Bond and insurance requirements or fails to take all corrective action required by the Owner, the Owner reserves the right to mandate the cessation of all work on the Project until receipt of acceptable evidence of Bonds and insurance and/or corrective action undertaken.
XIV. INSURANCE 14.1. CONTRACTOR'S INSURANCE REQUIREMENTS At its costs, Contractor shall procure and maintain for the duration of the Contract insurance coverage against claims for injuries to persons or damages to property which may arise from or in connection with the performance or nonperformance of the Work hereunder by the Contractors, its agents, representatives, employees or subcontractors in conformity with the terms, conditions, and requirements noted below. 14.2. MINIMUM SCOPE OF INSURANCE Coverages shall be at least as broad as:
14.2.1. Insurance Services Office form number GL0002 (Ed. 1/73) covering Comprehensive General Liability and Insurance Services Office form number GL0404 covering Broad Form Comprehensive General Liability coverage ("occurrence form CG001”). "Claims Made" form is unacceptable. The "occurrence form" shall not have a "sunset clause". 14.2.2. Insurance Services Office form number CA0001 (Ed. 1/78) covering Automobile Liability and endorsement CA0025 or CA0001 12 90. The policy shall provide coverage for any auto or owned, hired, and non-owned coverage. If an automobile is to be utilized in the execution of this Contract, and the vendor/Contractor does not own a vehicle, then proof of hired and non-owned coverage is sufficient. 14.2.3. Workers’ Compensation Insurance as required by the Labor Code of the State of Louisiana, including Employers Liability insurance.
14.3. MINIMUM LIMITS OF INSURANCE Contractor shall maintain limits no less than:
14.3.1. Commercial General Liability: $1,000,000.00 combined single limit per occurrence for bodily injury, personal injury and property damage (or higher limits depending on size of contract). 14.3.2. Automobile Liability: $500,000 combined single limit per accident, for bodily injury and property damage. 14.3.3. Workers' Compensation and Employers Liability: Workers' Compensation limits as required by the Labor Code on the State of Louisiana and Employers Liability coverage. Exception: Employers Liability limit is to be $1,000,000 when work is to be over water and involves maritime exposure.
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14.4. DEDUCTIBLES AND SELF-INSURED RETENTIONS Any deductibles or self-insured retentions must be declared to and approved by TPCG. At the option of TPCG, either: The insurer shall reduce or eliminate such deductibles or self-insured retentions as respects TPCG, its officers, officials, employees and volunteers; or the Contractor shall procure a Bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. 14.5. OTHER INSURANCE PROVISIONS The policies are to contain, or be endorsed to contain, the following provisions:
14.5.1. General Liability and Automobile Liability Coverages
14.5.1.1. TPCG, its officers, officials, employees, Boards and Commissions and volunteers are to be added as "additional insureds" as respects liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor premises owned, occupied or used by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to TPCG, its officers, officials, employees or volunteers. It is understood that the business auto policy under "Who is an insured" automatically provides liability coverage in favor of TPCG. 14.5.1.2. Any failure to comply with reporting provisions of the policy shall not affect coverage provided to TPCG, its officers, officials, employees, Boards and Commissions or volunteers.
14.5.1.3. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insured's liability.
14.5.2. Workers' Compensation and Employer's Liability Coverage - The insurer shall agree to waive all rights of subrogation against TPCG, its officers, officials, employees and volunteers for losses arising from work performed by the Contractor for TPCG. 14.5.3. All Coverage - Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled thirty (30) days prior written notice by certified mail, return receipt requested, has been given to TPCG.
14.6. ACCEPTABILITY OF INSURERS Insurance is to be placed with insurers with an A.M. BEST'S RATING OF NO LESS THAN A:VI and licensed to do business in Louisiana. This requirement will be waived for workers’ compensation coverage only for those contractors whose workers' compensation coverage is placed with companies who participate in the State of Louisiana Workers' Assigned Risk Pool or Louisiana Workers' Compensation Corporation. 14.7. VERIFICATION OF COVERAGES Contractor shall furnish TPCG with certificates of insurance affecting coverage required. The certificates for each insurance policy are too signed by a person authorized by that insurer to bind coverage on its behalf. THE CERTIFICATES ARE TO BE RECEIVED AND APPROVED BY TPCG BEFORE WORK COMMENCES. TPCG reserves the right to require complete, certified copies of all required insurance policies at any time. 14.8. SUBCONTRACTORS Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates for each subcontractor. All coverage for sub- contractors shall be subject to all of the requirements stated herein.
XV. INDEMNIFICATION
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15.1. The Contractor agrees to defend, indemnify, save, and hold harmless the Terrebonne Parish Consolidated Government, including all parish departments, agencies, councils, boards and commissions, their officers, agents, servants and employees, including volunteers, from and against any and all claims, lawsuits and demands for damages under any theory of liability as allowed by law, whether contractual, tortuous, or implied arising from this agreement, whether for breach of contract, injury or death to any person, or for the damage, loss or destruction of any property, including loss of use, which may occur or in any way grow out of any breach, act or omission, whether intentional or unintentional, and any negligence, or strict liability of Contractor, its subcontractors, agents, servants, officers and/or employees, related to the performance or nonperformance of the Contract herein entered into, including and as a result of any such claims, lawsuits and demands, the Contractor agrees to investigate, handle, respond to, provide defense for and defend any such claims, demands or suits related thereto, at its sole expense, even if such claim, demand or suit is groundless, false or fraudulent. Damages are defined to include, but not be limited to, general, special, punitive, exemplary, delay, attorney fees, court costs, fines, penalties, interest, and/or expenses.
XVI. ADDITIONAL RESPONSIBILITIES 16.1. CONTRACTOR'S RESPONSIBILITIES
16.1.1. Non-Collusion Affidavit. In accordance with La. R.S. 38:2224, Contractor declares that it has provided TPCG with a fully executed Non-Collusion Affidavit, and same is attached hereto at Exhibit B and incorporated and made a part of this Contract.
16.1.2. Verification of Employees Involved In Public Contract. The Contractor agrees to comply
with the provisions of LA R.S. 38:2212.10 regarding verification of employees involved in public contracts, as evidenced by the affidavit attached hereto at Exhibit C, which is incorporated and made a part of this Contract.
16.1.3. Louisiana First Hiring Act. Contractor shall comply with Louisiana Revised Statute
39:2204 by submitting to the Louisiana Workforce Commission any information required by Subsection B of the statute.
XVII. DEFAULT
Failure to deliver within the time specified herein will constitute a default and may cause termination of the contract at the sole option of the TPCG. Where the TPCG has determined the Vendor to be in default, the TPCG reserves the right to purchase any and/or all products or services covered by the contract on the open market and to charge the Vendor with cost in excess of the contract price (liquidated damages). Until such assessed charges have been paid, no subsequent offer from the defaulting Vendor will be considered.
XVIII. REMEDIES FOR DEFAULT
In the event of default by Contractor, the Owner shall have all rights granted by the general laws of the State of Louisiana, including but not limited to the following: 18.1. LIQUIDATED DAMAGES
18.1.1. Breach. A delay breach of any of the terms of this contract shall constitute default, including but not limited to any event of failure, neglect, or refusal to complete the work or any designated party of the work specified herein, within the corresponding contract times. 18.1.2. As a breach of the service provided by this Contract would cause serious and substantial damage to the Owner, and the nature of this Contract would render it impracticable or extremely difficult to fix the actual damage sustained by the Owner by such breach, it is agreed that in case of breach, the Owner may assess and collect liquidated damages as specified below. 18.1.3. For each calendar day beyond the specified delivery date set forth herein, that the material, work, and/or equipment has not been delivered, the Owner may retain
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from the total amount of the Contract Price as Liquidated Damages in the amount of Two Hundred Dollars ($200.00) per calendar day. 18.1.4. The parties agree that this amount is the amount which the Owner will be damaged by the breach of such service. Such liquidated damages shall be deducted from the monthly payments due the Contractor.
18.1.5. Liquidated damages, as provided herein, are supplemental damages and are not exclusive damages.
18.2. OTHER LEGAL REMEDIES The imposition of such remedies shall not be construed as a waiver of any legal remedies the Owner may have as to any subsequent breach of service under this Contract. The venue for any suit shall be filed in the 32nd Judicial District Court, Terrebonne Parish, LA. 18.3. ATTORNEY FEES In the event it becomes necessary for Owner to engage the services of an attorney-at-law to enforce this contract or protect the interest of the Owner hereunder, Contractor shall pay reasonable attorney fees, costs and expenses.
XIX. NOTICES
19.1. Whenever any provision of the Contract Documents require the giving of written notice, it will be deemed to have been validly given if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended, or if delivered at or sent to by registered or certified mail, postage prepaid, to the other party, addressed as follows:
19.1.1. To Owner: Attn. Parish President TPCG PO Box 2768 Houma LA 70361
19.1.2. To Contractor:
Contractor: ______________________ Attn: __________________________ Address: ________________________ ____________________________
19.2. Either party may change its address for notice by submitting notice to the other party in writing as directed in this section.
XX. OTHER TERMS AND CONDITIONS
20.1. FORCE MAJEURE The performance of this Agreement may be suspended and the obligations hereunder excused in the event and during the period that such performance is prevented by a cause or causes beyond reasonable control of such party. The performance of this Agreement will be suspended and the obligations hereunder excused only until the condition preventing performance is remedied. Such conditions shall include, but not be limited to, acts of God, acts of war, accident, explosion, fire, flood, riot, sabotage, acts of terrorists, unusually severe weather, lack of adequate fuel, or judicial or governmental laws or regulations. 20.2. ASSIGNMENT
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The Contractor shall not assign any interest in the contract by assignment, transfer, or novation, without prior written consent of the TPCG. This provision shall not be construed to prohibit the Contractor from assigning his bank, trust company, or other financial institution any money due or to become due from approved contracts without such prior written consent. Notice of any such assignment or transfer shall be furnished promptly to the TPCG. 20.3. NO WAIVER The failure of Owner to enforce any or all of the terms or conditions of this contract or of any of the Contract Documents in particular instances shall not constitute a waiver of or preclude the subsequent enforcement of any or all of the terms and conditions of this contract or any of the Contract Documents. 20.4. NO GUARANTEE OF QUANTITIES The quantities referenced in the RFP forms are estimated to be the amount needed. In the event a greater or lesser quantity is needed, the right is reserved by the TPCG to increase or decrease the amount, at the price stated in this Contract. The TPCG shall not be obligated to accept more than its actual requirements during the period of this contract, as determined by actual needs and availability of appropriated funds. 20.5. AUDIT OF RECORDS The State legislative auditor, federal auditors and internal auditors of the TPCG, or others so designated by the TPCG, shall have the option to audit all accounts directly pertaining to the resulting contract for a period of five (5) years from the date of final payment or as required by applicable State and Federal law. Records shall be made available during normal working hours for this purpose. 20.6. CIVIL RIGHTS COMPLIANCE The Contractor agrees to abide by the requirements of the following as applicable: Title VI and Title VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive Order 11246 and 11375, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran’s Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1975, as amended, and Contractor agrees to abide by the requirements of the Americans with Disabilities Act of 1990, as amended. Contractor agrees not to discriminate in its employment practices, and will render services under the contract without regard to race, color, religion, sex, sexual orientation, national origin, veteran status, political affiliation, or disabilities. Any act of discrimination committed by Contractor, or any other failure to comply with these statutory obligations when applicable shall be grounds for termination of the contract. Both parties shall abide by the requirements of Title VII of the Civil Rights Act of 1964 and shall not discriminate against employees or applicants due to color, race, religion, sex, handicap or national origin. Furthermore, both parties shall take affirmative action pursuant to Executive Order #11246 and The National Vocational Rehabilitation Act of 1973 to provide for positive posture in employing and upgrading persons without regard to race, color, religion, sex, handicap or national origin, and shall take affirmative action as provided by the Vietnam Era Veteran’s Readjustment Act of 1974. Both parties shall also abide by the requirements of Title VI of the Civil Rights Act of 1964 and the Vocational Rehabilitation Act of 1973 to ensure that all services are delivered without discrimination due to race, color, national origin or handicap. 20.7. RECORD RETENTION All work product, including records, reports, documents, or other material related to this contract or to the proposal for this contract and/or obtained or prepared by Contractor in connection with the performance of the services contracted for herein shall become the property of the TPCG and shall, upon request, be returned by Contractor to the TPCG, at Contractor’s expense, at termination or completion of the contract. TPCG shall not be restricted in any way whatsoever in the use of such material. Furthermore, at any time during the term of this Agreement, and upon completion of this Agreement, TPCG shall have the right to require Contractor to furnish copies of any and all documents, memoranda, notes, or other material, obtained or prepared in connection with this Agreement within five (5) days of receipt of written notice issued by TPCG.
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20.8. LOUISIANA PUBLIC RECORDS ACT This Contract, and the records and reports related to this Contract, are public record, except where determined otherwise by the Terrebonne Parish Public Records Custodian in accordance with the Louisiana Public Records Act, and Contractor acknowledges that it is aware of and shall comply with all laws governing public records. 20.9. SUBSTITUTION OF PERSONNEL If, during the term of the contract, the Contractor or subcontractor cannot provide the personnel as proposed and requests a substitution, that substitution shall meet or exceed the requirements stated herein. A detailed resume of qualifications and justification is to be submitted to the TPCG for approval prior to any personnel substitution. It shall be acknowledged by the Contractor that every reasonable attempt shall be made to assign the personnel listed in the Contractor’s proposal. 20.10. RELATIONSHIP BETWEEN THE PARTIES The Contractor is engaged by the Owner for the purposes set forth in this contract. The relationship between the Contractor and the Owner shall be, and only be, that of an independent contractor and the Contractor shall not be construed to be an employee, agent, partner of, or in joint venture with, the Owner. Notwithstanding, the Owner shall be a third party beneficiary of any contracts between the Contractor and its subcontractors with regard to the Work herein, and Contractor shall include a provision regarding the same in any contracts between Contractor and its subcontractors. 20.11. ACKNOWLEDGMENT OF EXCLUSION OF WORKERS’ COMPENSATION
COVERAGE
The Owner and the Contractor expressly agree that the Contractor is an independent contractor as defined in R.S. 23:1021(7) and, as such, expressly agree that the Owner shall not be liable to the Contractor or to anyone employed by the Contractor for any benefits or coverage as provided by the Workers’ Compensation Law of the State of Louisiana. 20.12. ACKNOWLEDGMENT OF EXCLUSION OF UNEMPLOYMENT
COMPENSATION COVERAGE
The Owner and the Contractor expressly declare and acknowledge that the Contractor is an independent contractor and, as such, is being engaged by the Owner under this Agreement as noted and defined in R.S. 23:1472(12)(E) and, therefore, it is expressly declared and understood between the parties hereto, that for the purposes of unemployment compensation only:
20.12.1. The Contractor has been and will be free from any control or direction by the Owner over the performance of the services covered by this Agreement;
20.12.2. The services to be rendered by the Contractor are outside the normal course and
scope of the Owner's usual business; and 20.12.3. The Contractor is customarily engaged in an independently established trade,
occupation, profession, or business. Consequently, neither the Contractor nor anyone employed or contracted by the Contractor shall be considered an employee of the Owner for the purpose of unemployment compensation coverage. 20.13. EMPLOYMENT OF OWNER PERSONNEL
The Contractor certifies that it has not employed and will not employ any person to engage in the performance of this Contract who is, presently, or at the time of such employment, an employee of the Owner. 20.14. GOVERNING LAW
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The validity, interpretation, and performance of this Contract, including all contract documents, shall be controlled by and construed in accordance with the laws of the state of Louisiana. 20.15. CLAIMS OR CONTROVERSIES The venue of any suit filed in connection with any claim or controversy shall be the Thirty-second Judicial District Court, Parish of Terrebonne, State of Louisiana. 20.16. WARRANTIES Contractor warrants that all services shall be performed in good faith, with diligence and care, by experienced and qualified personnel in a professional, workmanlike manner, and according to its current description (including any completion criteria) contained in the scope of work. 20.17. CODE OF ETHICS The Contractor acknowledges that Chapter 15 of Title 42 of the Louisiana Revised Statutes (La. R.S. 42:1101 et. seq., Code of Governmental Ethics) applies to the Contractor in the performance of services called for in the Contract. The Contractor agrees to immediately notify the TPCG if potential violations of the Code of Governmental Ethics arise at any time during the term of the Contract. 20.18. SEVERABILITY If any term, covenant, condition, or provision of this Contract or the application thereof to any person or circumstances shall, at any time or to any extent, be invalid or unenforceable, the remainder of this Contract, or the application of such term, covenant, condition or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term, covenant, condition, and provisions of this Contract shall be valid and be enforced to the fullest extent permitted by law. 20.19. COVENANT AGAINST CONTINGENT FEES
The Contractor warrants that it has not employed or retained any entity or person, other than a bona fide employee working solely for the Contractor, to solicit or secure this Agreement, and that it has not paid or agreed to pay any entity or person, other than a bona fide employee working solely for the Contractor any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the Owner shall have the right to annul this Agreement without liability or, in Owner's discretion, to deduct from the contract price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 20.20. CONTRACT OBTAINED VIA RFP PROCESS Parties acknowledge that this Contract does not result from any bid let out by Owner in accordance with the Louisiana Bid Law. Rather, this Contract results from a negotiated proposal obtained through a request for proposals (RFP) process.
XXI. SIGNATURES OF THE PARTIES
[Signatures appear on the next page.]
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21.1. CONTRACTOR THUS done and signed on this ____ day of ________________ 2016 before me, Notary Public, and in the presence of the undersigned competent witnesses in the city of _________________, county/parish of _______________, State of __________________ after a thorough reading of the whole. WITNESSES:
CONTRACTOR: __________________________________
X:_____________________________________ (SEAL)
BY:__ _________________________________ _________________________________ ITS:___________________________________ ______________________________________ NOTARY PUBLIC 21.2. OWNER THUS done and signed on this ____ day of ________________ 2016 before me, Notary Public, and in the presence of the undersigned competent witnesses in the city of Houma, parish of Terrebonne, State of Louisiana, after a thorough reading of the whole. WITNESSES:
OWNER: __________________________________
X:_____________________________________ BY: GORDON E. DOVE ITS: PARISH PRESIDENT __________________________________ ______________________________________ NOTARY PUBLIC
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EXHIBIT A
ATTACH CERTIFICATE OF AUTHORITY OR CORPORATE RESOLUTION
FOR CONTRACTOR’S AUTHORIZED SIGNATORY
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EXHIBIT B
CONTRACTOR’S AFFIDAVIT OF NON-COLLUSION
STATE OF
PARISH OF
, Being first duly sworn deposes and says:
that he is (A partner or officer of the firm of, etc.)
The party making the foregoing proposal or Proposal, that such proposal or Proposal is
genuine and not conspired, connived or agreed, said Proposers has not colluded, conspired, connived or agreed, directly or indirectly sought by agreement or collusion, or communication conference, with any person, to fix the Proposal price of affiant or of any other Proposers, or to fix any overhead, profit, or cost element of said Proposal price, or of that of any other Proposers, or to secure any advantage against the Terrebonne Parish Government or any other party interested in the proposed Contract; and that statements in said proposal or Proposal are true.
APPEARER FURTHER DECLARES that he will, in all respects, comply with the public contract laws of the State of Louisiana, including Title 38 of the Louisiana Revised Statutes.
By:
Title
Subscribed and sworn to before me this day of , 2016
Notary Public
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EXHIBIT C (Required of Proposer(s) Asked to Submit BAFO)
AFFIDAVIT OF
VERIFICATION OF CITIZENSHIP
BEFORE ME, the undersigned Notary Public, duly qualified in and for the Parish and State aforesaid, personally came and appeared:
_____________________________ (name)
who after being first duly sworn, deposed and said that:
1. I am the _________________ of _____________________________, hereinafter, “Company.” (title) (company) 2. I swear that Company is registered and participates in a status verification system to verify that all new employees in the state of Louisiana are legal citizens of the United States or are legal aliens. 3. I verify that if Company is awarded the contract, it shall continue, during the term of the contract, to utilize a status verification system to verify the legal status of all new employees in the state of Louisiana. 4. I acknowledge that Company shall require all its subcontractors to submit to Company a sworn affidavit verifying compliance with Paragraphs (2) and (3) of this Affidavit.
X:_____________________________________ Name: Title: Company:
Sworn to and subscribed before me at the city of ______________, parish/county of _____________________, state of ___________________________, on this ______ day of _________________ 20_____. _____________________________________________ NOTARY PUBLIC
