REQUEST FOR QUALIFICATIONS

FOR

ARCHITECT SERVICES

RFQ # 362-17-0005

AMENDMENTS TO THE RFQ

The following have been adopted by Amendment to the RFQ, as permitted by Section 2.11 of the

RFQ.

Amendment No. 3 Section 3.40.3 is replaced in its entirety with the following:

3.40.3 Pursuant to Section 572.069 of the TEX. GOV’T CODE ANN., the Successful

Proposer certifies that it has not employed and will not employ a former state

officer or employee of the Texas Lottery who participated in a procurement or

contract negotiation for the Texas Lottery involving the Successful Proposer

within two years after the contract has been signed or the procurement is

terminated or withdrawn. the state officer or employee left state agency

employment or service. This certification only applies to former state officers or

employees whose state service or employment ceased on or after September 1,

2015.

Amendment No. 4 Section 3.49.11 is added:

3.49.11Under § 2252.152 of the TEX. GOV’T CODE ANN., a state agency may not

award a contract to a company engaged in business with Iran, Sudan, or

known to have contracts with or provide supplies or services to a foreign

terrorist organization. The Proposer certifies it is not ineligible to receive a

state contract under § 2252.152.

Amendment No. 5

Please note: These changes may affect your HUB Subcontracting Plan and expand your

list of possible subcontracting opportunities.

Part 6, Scope of Services is replaced in its entirety with the following:

6 SCOPE OF SERVICES

This section defines the scope of the services to be performed by the Successful Proposer

as part of this RFQ for Professional Architect Services.

6.1 GENERAL

6.1.1 The Texas Lottery Commission is issuing this Request for Qualifications (RFQ) to invite

interested vendors to submit Proposals to provide professional architect/engineering (A/E)

services to assist the Texas Lottery in program planning activities related to the relocation

of the agency’s headquarters facility, including particularly its drawing studio and Austin

Claim Center, to a new state office building at 1801 Congress Avenue, Austin, TX.

6.1.2 The Texas Facilities Commission (TFC) is responsible for oversight and management of

the planning, design and construction of the new state office building at 1801 Congress

Avenue. The Texas Lottery Commission will be a tenant of the building and its

headquarters operations will be relocated upon completion, currently planned for calendar

year 2021.

6.1.3 The Successful Proposer will provide professional architectural A/E services and guidance

directly to the Texas Lottery related to the buildout and occupancy of the agency’s drawing

studio and specialized designated space within the new state office building. The

Successful Proposer will work with and attend meetings which may include Lottery staff

and vendors, TFC staff, the project’s architect of record, and the construction management

team.

6.2 BACKGROUND INFORMATION

The Texas Lottery headquarters facility is currently located at 611 E. 6th Street, Austin, TX.

The facility consists of one four-story building and one two-story building occupying

approximately 75,000 usable square feet. The headquarters facility includes office space for

approximately 256 staff, drawings studio and production services for online draw games,

and the Austin Claim Center.

6.3 PROJECT PHASES

6.3.1 The Texas Lottery Commission (TLC) is seeking an A/E to assist in program planning

activities related to the drawing studio and specialized spaces within the new

headquarters offices. The A/E architect will consult directly with Lottery staff, to develop

office, studio and claim center plans for the new building.

6.3.2 Services provided shall include the following deliverables and phases:

A. Phase I – Core and Shell Development. Consult with Lottery staff and the TFC project

architects and construction management team to discuss and confirm project scope,

priorities, and work plan. Receive and become familiar with TFC space program

design standards, including but not limited to the Project Architect guidelines.

Coordinate with the TFC and Project Architect the requirements for submitting

detailed design and documentation of construction plans and specifications. CAD

plans. Assist the Texas Lottery to develop CAD building plans and general

specifications for core and shell building requirements.

B. Phase II – Develop Space Program Plans for Drawing Studio and Specialized Spaces.

Consult with Lottery staff, and TFC staff as required, to review, assess and document

existing office space, work stations, furniture and specialty areas to confirm

requirements for new building. Prepare space program documents, in accordance with

state guidelines, for new building based on documented assessment. Space program

plans shall include:

a. A separate space program plan for each Lottery department, to include detailed

requirements for any specialty areas.

b. Proposed floorplan and furniture configurations, utilizing existing and proposed

furniture specifications.

C. Phase III – Prepare Project Scope Documents and Preliminary Cost Estimates for

Drawing Studio and Specialized Spaces. Consult with Lottery staff, and TFC staff

as needed, to develop project scope documents and preliminary cost estimates for

Lottery required equipment, construction and move costs to be included in the Texas

Lottery’s fiscal year 2020-2021 Legislative Appropriations Request (LAR). Review

and become familiar with the proposed budget and advise TLC regarding best design

value, project implementation and appropriate adjustments, as would be necessary to

meet budget expectations. All cost estimates must be finalized no later than June 2018

in order to meet the LAR submission deadline.

D. Phase IV – Prepare Final Design Plans and Construction Notes. Consult with Lottery

staff, and TFC staff as needed, to develop final design plans and construction notes,

that will be utilized by the Texas Lottery and TFC to develop bid specifications for

finish out activities of designated for the Texas Lottery’s drawing studio and

specialized spaces.

E. Phase V – Construction Oversight and Management. Consult with Lottery staff to

provide oversight and input to TFC on the status and implementation of construction

activities for designated the Texas Lottery’s drawing studio and specialized spaces.

This includes coordinating with TFC staff and vendors to ensure construction activities

are following approved design plans and configurations. This also includes

coordinating with Lottery staff and vendors, as needed, during the installation of

Lottery furniture and equipment to address any issues or concerns that arise during

construction and occupancy. The Successful Proposer shall participate in all

construction walk-throughs and punch meetings as scheduled by the Texas Lottery

and/or TFC.

F. Phase VI – Move Planning and 6th Street Facility Shut-Down. Assist the Texas Lottery,

as needed, to develop a move plan and schedule, this includes shut-down activities for

the current headquarters facility.

6.4 MEETINGS AND DELIVERABLES

6.4.1 The Successful Proposer shall be required to attend meetings throughout the engagement

pertaining to current progress and emerging issues. Meetings may include Lottery staff and

vendors, TFC, the project’s architect of record, and the construction management team.

6.4.2 The Successful Proposer shall provide large sheet architectural plans throughout the

engagement as needed. Additionally, at the end of the engagement the Successful Proposer

shall provide large sheet architectural plans for the final design and configuration (as-built)

of the Texas Lottery’s drawing studio and specialized designated space at 1801

Congress Avenue. All architectural plans provided must be Building Information Model

(BIM)compatible with AutoCAD 2018.

6.5 RIGHT TO USE DRAWINGS, REPORTS AND DATA

Notwithstanding anything herein to the contrary, the Texas Lottery reserves the right to use and

reproduce all drawings, reports and data produced and to disseminate the same.