Rooftop Solar Power Projects

Gujarat Energy Development Agency(A Government of Gujarat Organization)4th Floor, Block No. 11/12, Udyog Bhavan

Sector-11, Gandhinagar 382 017

Express of Interest (EoI)Roof Top and Small Solar Power Projects under JNNSM

Gujarat Energy Development Agency (GEDA) invites Expression of Interest for Pre-registration of Roof Top Solar Power Project and other Small Solar Power Plantsconnected to distribution network (below 33 kV) in Gujarat under Jawaharlal NehruNational Solar Mission declared by Ministry of New and Renewable Energy (MNRE) ,New Delhi under the ‘Rooftop PV and Small Solar Generation Programme’ (RPSSGP).

The interested parties may download document and application form from GEDA’swebsite : https://geda.org.in and submit the complete application in all respect along witha processing fee of Rs. 25,000/-per MW by DD from any nationalized Bank drawn infavor of Gujarat Energy Development Agency (GEDA) payable at Gandhinagar on orbefore 3 rd July, 2010. The completed application up to aggregate capacity of 30 MWshall be considered for process on first come first serve basis. Director GEDA reservesrights to reject all the offers without assigning any reason there of.

Sd/-Gujarat Energy Development Agency (GEDA)

4th Floor, Block No. 11/12, Udyog BhavanSector-11, Gandhinagar 382 017

Phone (079) 23257251 – 54 Fax : (079) 232 57255

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Gujarat Energy Development Agency4th Floor, Block No. 11/12, Udyog Bhavan

Sector-11, Gandhinagar 382 017

Instructions/Guidelines/Terms & Conditions for setting up of Roof Top Solar PowerProject and other Small Solar Power Plants connected to distribution network(below 33 kV) under Jawaharlal Nehru National Solar Mission

1. Application form :

The application form for obtaining permission for setting up of roof top Solar PowerProject (SPP) and other small solar power plants connected to distribution network(below 33 kV) under JNNSM in the state of Gujarat shall be obtained from GujaratEnergy Development Agency (GEDA), Gandhinagar (Annexure 1)

The permission granted for setting up of SPP to the applicant, shall be governed by theprovisions of the MNRE guidelines for the rooftop and other small solar power plantsconnected to distribution network (Below 33kV) declared on 16 th June, 2010 and theGERC orders related to the power generation from roof top Solar power project, IREDAguidelines for the Solar roof top project under JNNSM and the terms and conditionsmentioned below.

The application form shall be filled in all respect, relevant information requested for,shall be enclosed with the application form, separate sheets, if required, for providing theinformation be attached, not applicable options stricken off. All requisite fee/processingcharges etc. shall be paid along with the application form, unless otherwise specified, inthe form of a bank demand draft drawn on a nationalized bank in favour of GujaratEnergy Development Agency payable at Gandhinagar. Incomplete applications shall beprocessed after furnishing of the residual information. The date of application of suchapplications shall be reckoned from the date of the submission of the residualinformation.

The application form shall be signed and sealed by officer ranked not below the Directorof the applicant company, who should be authorized by the Board of Directors of thecompany, for signing all the documents, legal deeds and correspondence, pertaining tothe proposed SPP project. A copy of the resolution of the Board of Directors, authorizingthe employee as signatory, be enclosed with the application form on Rs. 100/- stamppaper. One copy each of the, last three years annual report, balance sheet, Income Taxclearance Certificates and Memorandum of Association duly certified by companysecretary of the applicant company shall be furnished along with the application form.

All correspondence regarding the roof top SPP with GEDA shall be made, on the letterhead of the company under the name and designation of the above referred authorizedsignatory only.

In the event of any dispute regarding the interpretation of the provisions of the abovereferred Government resolution and the other terms and conditions prescribed herein, the



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decision of the Government and the Director, GEDA, respectively, shall be final andbinding to the applicants.

2. Application Processing Fee :

The application processing fee inclusive of the SPP Commissioning charges, along withthe application form shall be paid as follows, in the form of demand draft drawn on anationalized bank in favour of Gujarat Energy Development Agency, payable atGandhinagar.

Per MW capacity applied : Rs. 25,000/- (Rupees Twenty Five Thousand )

3. Validity of the permission to Applicant:

The system/s proposed for the project for installation shall meet the international/national standard recommended IEC / CEA for each system. Old/used/second handsystems installed anywhere in the world or in India shall not be eligible for installationunder the present Policy. All the documents confirming the newness of the equipmentsshould be submitted.

Only new equipments / system shall be eligible for installation, under this application. Anundertaking to this effect shall also be given by the authorized signatory as per prescribedformat. (Annexure :2)

The permission given to applicant shall be valid for a period as specified by MNRE andIREDA for roof top solar power project and other small solar Power project.

4. Suitability of the Sites:

It is advised that the applicant ascertains the feasibility of the site and expected energyoutput from the SPP, prior to selection of a site from the angle of environmental factorsand physical point of view for arrangement of the array of modules, inverters etc. of theSPP.

Applicant is required to submit the declaration that they have verified the potentiality andsuitability of the site for the SPP and has ascertained the performance of the system w.r.t.all terms i.e. solar radiation, temperature, rain fall, humidity, terrain etc.

The Government of Gujarat and/or GEDA neither guarantees the expected generation ofelectricity nor shall be responsible for sub-optimal generation of electricity.

5. Land related responsibilities

It should be sole responsibility of the applicant to ensure the availability of total land forthe project and at least 50% of the area of land required for the project should inpossession at time of submitting application for pre registration by the competent



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authority. For this purpose land requirement shall be considered approximately 2 Ha /MW. Fulfillment of any one of following condition shall be sufficient to meet thesecriteria:

a) In case of Government land, the allotment letter issued by State Government.b) In case of private land, solar project developer should enter in to ‘Agreement for Sale

of land’ with the owner of the land.c) In case of lease, the long term agreement towards lease hold rights (for at least 30

years)

It shall be the sole responsibility of the applicant to ensure that all the statutorypermissions/terms and conditions, required pertaining to the use of roof or land for thesetting up of SPP are obtained/fulfilled with, from the concerned authorities.GEDA/Government shall be absolved from all such disputes and responsibilitiespertaining to the roof and land and matters those may arise.

6. Power Evacuation arrangement:

The SPP should be designed for interconnection with the grid distribution network at thevoltage level depending on installed capacity of small Solar power Generator of 100 kWto 2 MW :HT level (Below 33 kV).

The interconnections should be at the nearest distribution substation / feeder.

The Applicant shall apply separately and obtain approval of Distribution utility / licenseefor the power evacuation system and shall submit letter from concerned distributionutility confirming technical feasibility of connecting the plant to the distribution utilityfor the quantum of power allowed for transmission.

7. Metering arrangement and meter reading:

The Applicant shall provide metering arrangement at all the generation points as well asat the sending end of the SPP, as per the technical specifications given by Distributionlicensee / utility and in accordance with the provisions of the GERC order regardingmetering.

8. Project details :

The applicant is free to decide the location and the spacing between the modules,inverters, water type and quality and pipe line network to ensure optimum performance ofthe SPP as well as for optimum utilization of the land / area. Map showing the array ofmodules, electrical line network, water supply line network, office building, residentialstaff quarters, parking area, within the area of the project shall be summarily proposedlocations submitted to GEDA, only for the purpose of the identification of the areas, onthe plot and the village.



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Drawing to scale of 1 cm = 200 m for the whole area proposed for the installation on theroof / land in two copies shall be submitted to GEDA. All these copies should be signedby the authorized employee of the company with the seal of the company.

The two copies of the drawings shall be with following details given in the right handbottom corner.Name of the ApplicantName of the site: Village : Tal: District :Land Survey No. Plot No. : Land area: HectareSolar Power Project Type: Capacity: MWNumber of Modules:Rating of Modules: KWNos of rows of Modules:Date:

9. Bar Chart of Activities:

The Applicant along with the application for permission for setting up of SPP, shallsubmit a bar chart of the activities, with dates/deadlines of each of the activity. GEDAshall have the right to monitor the progress of the activities and also shall have right toinspect the works, if required, and shall also have right to access to the project site andthe Substation, as and when deemed fit.

10. Commissioning of the transmission line :

After having granted the applicant final permission for setting up of the SPP, theapplicant upon having completed the construction of the transmission line under thesupervision of Distribution licensee / transmission authority, shall get the substation andallied electrical installations, inspected and certified by the Chief Electrical Inspector,Govt. of Gujarat, for its charging, and charge the Substation, in presence of DISCOMSand GEDA representative. The tentative date of the charging of the Substation and thetransmission line shall be also be informed to GEDA, in advance.

11. Commissioning of the SPP:

The applicant shall get the solar power generator and its allied electrical installationsinspected by the Chief Electrical Inspector, Govt. of Gujarat, and the certificate of suchinspection and permission for charging of the installation, with the number definedelsewhere, shall be submitted to GEDA.

Only after the submission of the Certificate from the Chief Electrical Inspector, Govt. ofGujarat, accompanied by requisition for commissioning by the SPP owner (Annexure –3), the commissioning of the roof top SPP shall be taken up by GEDA. Therepresentative of the power plant owner shall also remain present during thecommissioning of the project.



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12. General conditions:

GEDA will accept completed application of total aggregate capacity of 30 MW. As perthe MNRE guidelines per state capacity allocation is restricted to 20 MW only, hencefirst 20 MW capacity application will be processed and pre registration certificate will beissued by GEDA. Remaining 10 MW capacity application will be process in secondphase II in case of fall out / disqualification of the companies to whom approval given infirst phase. GEDA reserve the right to stop taking application after receipt of total 30MW capacity applications on first cum first serve basis. Application processing fees paidalong with the application is non refundable. On issue of pre registration certificate of theproject by GEDA, the applicant will be required to apply to IREDA for approval of theproject under MNRE scheme and GEDA will not be responsible if applicant failed to getapproval of IREDA to any or all project proposals.

13. Declaration/ Undertaking :

The application received shall be processed strictly as per the guideline / terms andconditions those specified by MNRE in its latest circular issued for Roof Top SolarPower Project and other small solar power plants connected to distribution network(below 33 kV) under Jawaharlal Nehru National Solar Mission.]

14. Eligibility:

Project proponents to whom the capacity is allotted for the Solar Power Project under theGujarat State Solar Power Policy 2009 are not eligible to apply under this program.



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Annexure 1APPLICATION FORM

Gujarat Energy Development Agency4th Floor, Block No, 11/12, Udyog Bhavan, Sector, Gandhinagar – 382 017

Phone : (079) 23247086/89/90 Fax : 23247090

Application form for permission for pre registration of Solar Power Project to beconnected to distribution network below 33 kV under the provisions of the JawaharlalNehru National Solar mission

A. General Profile of Applicant :1 Type of the Applicant :

(Individual, Proprietary firm, Partnership, Public Ltd.., Pvt. Ltd.etc.)Enclosed certified copy of relevant certificate / MOA

2 Name :

3 Address of the registered office : Street/House no : City / Village : Taluka : District : State : Pin code :4 Telephone Nos. : + 91

Fax Nos. : + 91Web site :E-mail :

5 Indian Government body and State :with whom Applicant is registered

(Enclose the duly certified copy of Registration ) Year of First incorporation of company : Year of incorporation of present company

6 Name of the Chairman/Managing : Mr. Director/CEO of company

Designation :7 Name and Designation of the : Mr.

authorised signatory of the applicant Designation : Direct Phone no : Mobile no : E-mail address :(enclosed original copy of boards resolution on Rs. 100/-- stamp paper authorizing person for signing all the documents related to



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proposed project)

B. Business & Financial details of the Applicant:1 Nature & activities of the Business :

2 Name and types of the product/s :3 Annual installed capacity of the : Production/Processing/Manufacturing (Item wise capacity) (Please submit documentary proof)

4 Address/es of the unit/s of applicant : with product details5 Income tax permanent A/c. No. :6 Actual details of last three years of : 200__ - 200__ : items mentioned at 3 above in terms of 200__ - 200__ : Rupees caror (Enclose balance sheet) 200__ - 200__ : (In case of individuals pl enclosed last three years income tax returns)7 Net worth (Rs. Crore) :8 Annual turnover (Rs. Crore) :9 Net profit after tax of the : 200__ - 200__ : last three years (Pl submit copy of 200__ - 200__ :

last three years income-tax returns) 200__ - 200__ :10 i)State whether the project proponent has submitted the letter of commitment : Yes / No for equity investment in the project calculated on the basis of 4.0 Cr./MW ii) State whether the project proponent has submitted the Board's resolution in : Yes / No respect of i) above.

C. Technical and Financial details of the Project:1 Type of Power Project :2 Total capacity : _____________ MW (Not more than 2 MW) (expected Commercial operation Date : __________________)3 Plant Load Factor (PLF) % : ..……………. % Net expected power generation per annum : ..……………. LU/MU

Auxiliary Consumption (kWH) : .……………. kWh4 Detail of the International Standards certifications available for systems :

(Please enclosed all valid certification)(a) Photo Voltaic Cell :

State whether the proposed PV cells confirm to relevant IEC : YES / NO standard and/or compliant with applicable standard as specified by CEA

(Enclosed all valid test certificate,)(b) Photo Voltaic Modules :

State whether the proposed PV Modules confirm to relevant IEC : YES / NO standard and/or compliant with applicable standard as specified by CEA

(Enclosed all valid test certificate/s)(c) State whether proposed PV Modules are manufactured in India? : YES / NO

(Details to be given) (d) State whether proposed PV Cells are manufactured in India? : YES / NO (Details to be given) Documentary evidence and undertaking in respect to above



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Undertaking furnished : YES / NO(d) Inverters :

State whether the proposed Inverter confirm to relevant IEC standard and/or : YES / NO compliant with applicable standard as specified by CEA (Enclosed all valid test certificate/s)(e) Solar radiation receiving and reflecting system :(f) Heat exchanging fuel :(g) Heat exchanger unit :(h) Steam Generator :

State whether the proposed generator confirm to relevant IEC standard and/or : YES / NO compliant with applicable standard as specified by CEA

(Enclosed all valid test certificate/s)5 Details of equipments ( i ) Solar Photo Voltaic modules :

Type and make : Rating : Total Nos :

Address of the manufacturing unit : Address : City : State / Province : Country :

Pin code : Year of manufacturing : Total area of solar field : ______________ Sq. meters.

Nominal Power (at STC): % Tolerance : (Please submit power out put curve of module) Total no of arrays of modules : Total no of module in each array: (Please enclosed separate sheet for detail) Total Intended total PV Watts :

(ii) Inverters : Type and make : Total Nos : Rating of each :

Address of the manufacturing unit Address : City : Country :

Pin code : Year of manufacturing : (iii) Solar Thermal

Type of Technology : Make of solar radiation receiving and reflecting system : Type and make of mirror :

Address of the manufacturing unit Address : City : Country : Pin code : Year of manufacturing: Type of tracking system :



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Make of tracking system : Total area of solar field : ______________ Sq. meters. No of reflectors in one raw : Nos of raw : : Type of heat exchanging fuel : Type of heat exchanger :

(vi) Steam Generator : Type : Make : Total Nos : Rating of each :

Address of the manufacturing unit Address : City : Country :

Pin code : Heat storage unit capacity : Type of heat storage material :6 Expected Annual output of energy :

from the proposed project in KWh Expected Capacity Factor : %

7 State whether the applicant agrees to sign PPA with the utility or : YES / NO Any distribution licensee to sell the power generated by the SPP8 State whether the project applicant agrees to connect to concerned : YES / NO Transmission network at below 33 kV.9. Nearest utility sub station / feeder for integration : of the generation of the proposed project in the network of the state grid10 Bar chart and schedule of activities :

(i) State whether the applicant is agree to complete the project : YES / NOas per the schedule mentioned(Enclose bar chart and scheduled of activities)

b. Proposed Commercial Operation Date (COD) :11 Project financing details : Rs. Lacs Source of project finance Equity : Rs. ( %) Loan Rs. ( %) Other Rs. ( %) Details of the financial institution : Name : Address : Telephone/Fax number : Name & designation of the contact person(Enclosed relevant documents confirming the above details )

D. Land and Water availability detail: (All the drawing and xeroxed copies ofcertificates / letters should be duly certified by the gazetted officer of the state)

1 Details of site : Name of village : District : Taluka :2 Area of land area : sq. meters3 Name of the site and Survey number : of the land alongwith the certified xeroxed revenue map of the village



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4 Details of Land (in case Govt. land )Ø 7/12 & 8 A certificates :Ø Land allotment order of The Collector

and receipt of money deposited5 Details of Land (in case of purchase of private land / lease land / roof )Ø 7/12 & 8 A :Ø Approval of district authority for : purchase of landØ Title clear certificate of the land :ØDuly certified xeroxed copy of registered

sale deed and copy of the registered drawing :Ø Copy of the NA permission :

6 Source of water :7 Type of water available :8 Quantity of water required for cleaning : liters / day9 Type of water required for cleaning :10 Quantity of Water required for steam production (first feed) : ________ lacs liters11 Quantity of water required replaced (daily) : _________ lacs liters12 State weather Permission of concerned authority to supply / pump : YES / NO required quantity of water is available

E : Details of remittance :1. Application process fee for registration @ Rs. 25,000/-- + 10.30 % service tax / MW : Amount in Rs. Demand Draft No. Dated Drawn on Bank Payable at Gandhinagar

F. Confirm whether the Project applicant is agree to apply with Programme : YES / NO Administration (IREDA) for applying under RPSSGP

G Confirm that your company has applied for one project only under JNNSM : YES / NO

H. DECLARATION

(Name & designation)____________________________authorized representative ofM/s. ___________________declare that the informationfilled in the application form is true and correct to my knowledge and that. I havecarefully read the terms and conditions provided with this and GEDA is not responsiblefor providing the power evacuation and water supply facility, for theoperation/maintenance of the power evacuation facilities and its uninterruptedfunctioning. Further agree with the selection procedure of MNRE/ GEDA/IREDA in respectof allotment of project under RPSSGP and shall not have any dispute with MNRE/GEDA/IREDA for non-allotment of the project. I/We agree to sign necessary agreement withMNRE/GEDA/ IREDA/Gujarat state distribution utility



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Signature and seal of the company:

Place : Date :



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Annexure-2

Format for UNDERTAKING/DECLARTION to be signed by the AuthorizedSignatory of the Applicant Company, intending to set up Solar Power Project, onRs. 100 Stamp Paper.

We, M/s.________________________________________________ having itsregistered Office at ______________________________________________________intend to set up a Roof Top Solar Power Project of ______ MW capacity at Village___________Taluka_________ District_________, as per the provisions of the MNREpolicy for roof top solar power project and small solar power plants connected todistribution network (below 33 kV) under Jawaharlal Nehru National Solar Missionsmall and the GERC orders related to Solar Power generation, for which we are seekingthe permission of the Gujarat Energy Development Agency, Gandhinagar.

As a prerequisite for getting permission for setting up of the roof top SPP, the followingundertaking/declaration is given to the Director, Gujarat Energy Development Agency,having its registered Office at 4th Floor, Block No.11/12, Udyog Bhavan, Sector -11,Gandhinagr-382 017.

I, Shri. ______________________Designation _________ of M/s.____________________being authorised by the Board of the Company, to signdocuments /declarations/undertakings (Certified copy of the Board resolutionauthorizing me is enclosed) required for seeking permission for setting up of SPP,hereby give following declaration/ undertaking:

1. That the feasibility of the proposed site for installation of project, in terms of its solarradiation, temperature, humidity, rain fall, water availability, terrain, expected energyoutput etc. for the optimum performance of the project in terms of generation ofelectricity have been ascertained by us, and that GEDA shall not be responsible forsub-optimal performance of the project, if any.

2. That we have complied with all the provisions of any law for the time being in forceor any order or direction of the Central or State Government or any Corporationowned or controlled by such Government, Government Company, local authority orstatutory authority in relation to purchase and use of land for industrial purpose ofsetting up of SPP, before the land is put to use for such purpose, and that GEDAshall not be responsible for any dispute that may arise at later stage, on this account.

3. That the SPP Substation, the transmission lines and allied requirements, those shall becreated by us for the power evacuation, shall be adequate for evacuating the totalgeneration from the project capacity proposed, without having required to resort tostaggering of the generation, and that GEDA shall not be responsible in any manner,for the loss of generation, if any, on account of the staggering required to be resortedto, if at any time.



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4. That all the requirements stipulated by MNRE / IREDA / DISCOMS/ Chief ElectricalInspector and the GERC shall be abided by us.

5. That the entering into the Power Purchase Agreement with GUVNL/Licenses for saleof power with DISCOM generated out of the SPP, shall be our responsibility.

6. That the operation and maintenance of the SPP Substation, line , feeder shall be ourresponsibility, and shall ensure its smooth and uninterrupted operation.

7. That all the terms and conditions prescribed by MNRE / IREDA/ GEDA shall beabided, and that in the event of any dispute on the interpretation of the terms andconditions, the decision of the MNRE, Government of India and Director, GEDAshall be final and binding upon us.

Signature:

Name:

Designation:

Name & Seal of the Company

Date:



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Annexure - 3

To,Director ,Gujarat Energy Development Agency,4th Floor, Block no. 11/12, Udyogbhavan,Gandhinagar

Subject :- Requisition for commissioning of SPP

Dear Sir,

With reference to the subject cited above, it is to inform you that we have installed______ MW capacity SPP at Village ____________ Dist. _____________, onGovernment leased land / privately owned/leased land bearing Suvery No.___________. The project comprises of _________ numbers of modules / generators of_________ make of _________ kW rating each.

The ID numbers of the modules / generators are as follows:

Our SPP is connected to the site substation at _____________ , through 11 kV overheadtransmission line as approved by the Electrical Inspector vide his letter dated________________ (copy enclosed) , for its charging.

We now intend to commission our SPP on ___________ (Date). We therefore requestyou to commissioning of our SPP, on _____________, during which our officer shallalso remain present.

Thanking you.

Yours faithfully,

(Name and Designation & Signature of theAuthorised signatory of the industrial undertaking)



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Check List for the submission of the documents along with application

1. A certified copy of the Memorandum & Article of Association of the Company

2. Board Resolution on Rs. 100/-- stamp paper certified by Director of the company statingthe intention of the company to develop the project

3. Under taking by authorized signatory on Rs. 100/-- stamp paper as annexure – 2.

4. Processing fee (non refundable) in the form of Demand Draft shall be payable in favour ofthe Gujarat Energy Development Agency, Gandhinagar, payable at Gandhinagar forRs.25000/-- per /MW

5. Annual Report of the Company for last three years.

6. Audited balance sheets for the year, 08-09, 07-08 & 06-07

7. Letter of commitment from the company for equity investment in the project calculated onthe basis of Rs. 4 crore / MW on pro rate basis as prescribed in MNRE guidelines

8. Letter of distribution utility confirming technical feasibility of connecting the solarpower plant to the distribution utility for the quantum of power allowed fortransmission.



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