ROSLINDA BINTI AWANG(2012704635)

‘AISYAH BINTI ISMAIL(2012713259)

NUR AIN BINTI ISMAIL(2012557719)

Every companies registered with ROC need to keep & maintain statutory books

Who responsible?

Who responsible?

Any register/other record of

information

Any accounts/ accounting

records

Any documents

DIRECTORS AND SECRETARIESDIRECTORS AND SECRETARIES

Responsible in ensuring that the requirements of Act in relation to the Statutory Books are complied

to prevent falsification of the books

Include Include

Register of Directors, Managers

and Secretaries

Register of Directors, Managers

and Secretaries

Register of MemberRegister of Member

Register of Debentures

Holders

Register of Debentures

Holders

Register of Substantial ShareholdersRegister of Substantial Shareholders

Register of Directors’

Shareholdings, Debentures and

Interests

Register of Directors’

Shareholdings, Debentures and

Interests

Register of ChargesRegister of Charges

Minutes BooksMinutes Books

Books of AccountBooks of Account

S 70

S 69L

S 134

S 115

S 156

S 167

S 158

S 141

Prima facie evidence of any matters stated therein as required or authorized by S.158

SECTION 159 - 160

Name and address I/C No. Nationality Amount paid/agreed to be paid on the shares

Date entered in the Register Date ceased to be a member Date of allotment Date of transfer

NINA

DDDD

NINA D4

REGISTER OF MEMBERS

If keep elsewhere, must file FORM 53 with registrar within 14 days to notify the place/change of place

any member free of charge

other person on payment of a prescribed fee.

Paying dividends/making some other distributions to members

Notify the Registrar using FORM 53A – at least 14 days

Closure must be authorized by board resolution

Closure must be authorized by board resolution

1

4

Maybe closed for not more than 30 days in a year

Maybe closed for not more than 30 days in a year

Open for inspection byOpen for inspection by

Kept at the registered office

Kept at the registered office

2

3

The register shall contain with respect to each director his consent in writing to theappointment.

Directors Full Name Nationality/race Date of Birth Residential Address Business Occupation (if any) Particulars of other Directorship Nature of appointment/change and relevant date Identity Card no./passport no.

NNBABoPoDNIC

N2 BABo PoD N IC (8)

Manager & Secretary

Full Name Nationality/raceResidential Address Other Occupation (if any) Nature of appointment/ change and relevant date Identity Card no./passport no.

N2 AONIc (6)

any member free of charge

other person on payment of a prescribed fee.

Incorporation of Company

Open for inspection byOpen for inspection by2

3

A person ceases to be, or become, a director of the co.

A person become/ceases a manager and secretary of the co.

Any changes in the name, residential address & other prescribed particulars o

any director, manager &secretary

Notify Registrar on any changes within one (1) month

using FORM 49

Notify Registrar on any changes within one (1) month

using FORM 49

CONTENTS

Name of holderAddress Amount held Date entered in the registerDate ceased to be holder

If keep elsewhere, must file FORM 30 with registrar within 7 days

any registered debentures holders

1

Open for inspection byOpen for inspection by

Kept at the registered office

Kept at the registered office

2

Only names and address of the debenture holders will be disclosed

Within 1 month of any request at RM1.00 for every 100 words

Copy of the registerCopy of the register3

SUBSTANTIAL SHAREHOLDERSUBSTANTIAL

SHAREHOLDER

He has not less than 5% of aggregate of the amount of all the voting shares in co.

Issue share capital = RM1 millionUnits of share = 1 millionUnits per share = RM 1.00

Share capital divided into 2/more classes of shares & shares held by him are in one/more of those class of shares, the aggregate of all the voting shares included in that class/those class

WHY??WHY??

CONTENTSNameNationalityAddressFull Particular of voting shares in the co. in which he has interestfull particulars of such interest

CONTENTSNameNationalityAddressFull Particular of voting shares in the co. in which he has interestfull particulars of such interest

If keep elsewhere, must file FORM 30 with registrar within 7 days

any member – free of charge

1 Kept at the registered office

Kept at the registered office

2

Others – payment of prescribed fee

Open for inspection byOpen for inspection by

REGISTER DIRECTORS SHAREHOLDINGS, DEBENTURES

& INTERESTS

A company need not show in Register:-

Private individuals

Private individuals

Financial institutions

Financial institutions

To finance operation through the issue of debt securities e.g form of debentures.

REGISTER OF CHARGES Company raise finance by borrowing

Minutes are written record of business at meeting. Minutes must be authentic, complete and free from ambiguity.

MINUTES BOOK

BOOKS OF ACCOUNTS

RULES RELATING TO THE STATUTORY FORMS:

PRESCRIBED FEES & LATE LODGEMENT FEES

RM 5,000 Fine & Default penalty

RM 5,000 Fine & Default penalty

OFFENCES AND PENALTIES

FAILUREFAILURE

To supply or provide false information

S 7(11)

RM 2,000 Fine & Default penaltyRM 2,000 Fine & Default penalty

To produce books, registers/obstructing

registerS 7B

RM 10,000 Fine @ 3 years imprisonment @ both

RM 10,000 Fine @ 3 years imprisonment @ both

RM 30,000 Fine @ 5 years imprisonment @

both

RM 30,000 Fine @ 5 years imprisonment @

both

To provide documents Request

S13 RM 1,000 Fine & Default penaltyRM 1,000 Fine & Default penalty

To file a copy of resolution/document related to MOA

S12(2)

To appear on examination/refused to answer question

S 7D

PAST YEAR QUESTIONJUNE 2012PART A 2. The Companies Act 1965 requires every company

registered with the CCM to keep and maintain statutory registers/books. i. List all statutory registers/books that are required to be maintained by a company (2 marks) ii. Where must the statutory registers/books be kept and maintained? (2 marks)

APRIL 2011PART A1. Name all the statutory registers that are required

to be maintained by a company in accordance with the Companies Act 1965.

(4 marks)APRIL 2010PART A5. List eight (8) type statutory books to be

maintained by a company pursuant to the requirements of Companies Act 1965.

(4 marks)

OCTOBER 2010PART A

3. State all the statutory books that are required to be maintained by a company in pursuant to the requirements of Companies Act 1965.

(4 marks)